HomeMy WebLinkAboutTC Min 2018-03-29 TOWN COUNCIL
SPECIAL MEETING
MINUTES
SPECIAL MEETING—8:30 A.M.
Mayor Fraser called the special meeting of the Tiburon Town Council to order at 8:30 a.m.
on Thursday, March 29, 2018, in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon,
California.
ROLL CALL
PRESENT: COUNCILMEMBERS: Fraser, Fredericks, Welner
ABSENT: COUNCILMEMBERS: Kulik, Thier
PRESENT: EX OFFICIO: Town Manager Chanis, Town Attorney Stock,
Director of Public Works/Town Engineer Barnes,
Town Clerk Stefani
ORAL COMMUNICATIONS
There were none.
ACTION ITEMS
AI-1. Hawthorne Design Contract Award—Authorize Town Manager to execute contract
with Harris & Associates for completing Plans and Specifications for Hawthorne
Undergrounding project,and authorize related budget amendment(Department of Public
Works)
Town Manager Chanis said the Council held the required Public Hearing and tabulation of votes for
the Hawthorne Undergrounding District on February 7, 2018, and there was not a majority protest.
He said the 30-day protest period has expired,and the next step in the project is to award the design
contract to Harris & Associates, and authorize two related budget amendments for completion of
plans and specifications on the undergrounding project and the associated paving project.
Councilmember Fredericks explained that the Town's contribution toward this project was based the
Town's interest in seeing the poles along the Old Rail Trail come down, and a discount to the non-
profits in the district. She said it has been the Town's policy in the past to not contribute to
undergrounding districts, and wished to clarify that was still the case.
Mayor Fraser opened the floor for public comment.
Town Council Minute. #08-2018 March 29, 2018 Page I
Ken Weil said he would like to see improved communication between the Town and the district on
this project, and suggested the Town distribute a newsletter to the neighborhood with relevant
information and/or hold more neighborhood meetings as project milestones approach.
Mayor Fraser suggested Mr. Weil work with Town staff to determine the best way to approach future
communications with the district as the project moves forward. Chanis agreed.
MOTION: To authorize a budget amendment of $500,000 for the Hawthorne Utility
Undergrounding project from Unallocated General Fund Reserves, authorize the Town
Manager to award a design contract for the Hawthorne Utility Undergrounding project to
Harris & Associates in the amount of$427,476, authorize a budget amendment for the
Hawthorne Utility Undergrounding Resurfacing project to Harris & Associates in the
amount of$46,220 from the Street Impact Fund, and authorize the Town Manager to
award a design contract for the Hawthorne Utility Undergrounding Resurfacing project to
Harris & Associates in the amount of$46,220.
Moved: Fredericks, seconded by Welner
VOTE: AYES: Fraser, Fredericks, Welner
ABSENT: Kulik, Thier
ADJOURNMENT
There being no further business before the Town Council of th� Town of Tiburon, Mayor Fraser
adjourned the meeting at 8:40 a.m.
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JIM FRASE. OR
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ATTEST:
LEA STEFANI, TOWN CLERK
Town Council Minutes#08-2018 March 29, 2018 Page 2