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Home My WebLink AboutTC Min 2018-03-07 TOWN COUNCIL SPECIAL & REGULAR MEETING MINUTES SPECIAL MEETING —6:00 P.M. On March 7, 2018, the Council held a special meeting as follows: CALL TO ORDER AND ROLL CALL Councilmember Fredericks, Councilmember Thier, Councilmember Welner, Vice Mayor Kulik, Mayor Fraser CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL—ANTICIPIATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: (2 potential cases) 2. Public Employee Performance Review: Government Code Section 54957 Title: Town Manager 3. Conference with Labor Negotiators: Government Code Section 54957 Agency designated representative: Mayor Fraser Unrepresented Employee: Town Manager ADJOURNMENT* —to regular meeting *Prior to the Regular Meeting, the Town Council sat for a group photograph REGULAR MEETING — 7:30 P.M. Mayor Fraser called the regular meeting of the Tiburon Town Council to order at 7:35 p.m. on Wednesday, March 7, 2018, in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California. ROLL CALL PRESENT: COUNCILMEMBERS: Fraser, Fredericks, Kulik, Thier, Welner ABSENT: COUNCILMEMBERS: None PRESENT: EX OFFICIO: Town Manager Chanis, Town Attorney Stock, Director of Community Development Anderson, Town Clerk Stefan] ORAL COMMUNICATIONS Town Council Minutes 906-2018 March 7, 2018 Page 1 There were none. CONSENT CALENDAR CC-1. Town Council Minutes — Adopt minutes of February 7, 2018 special and regular meetings (Town Clerk Stefani) CC-2. Town Council Minutes—Adopt minutes of February 21, 2018 regular meeting(Town Clerk Stefani) CC-3. CalRecycle — Adopt resolution authorizing grant application (Department of Public Works) CC-4. 2018 Various Streets Overlay Project — Award contract to Ghilotti Bros., Inc. and authorize a budget amendment in the amount of$1,250,363.00 (Department of Public Works) CC-5. Investment Summary—Adopt investment summary for month ending January 31,2018 (Director of Administrative Services Bigall MOTION: To adopt Consent Calendar Item Nos. 1-5, as written. Moved: Fredericks, seconded by Kulik VOTE: AYES: Unanimous ACTION ITEMS AI-1. Annual General Plan Status Report — Consider acceptance of Annual General Plan Implementation Status Report (Community Development Department) Director of Community Development Anderson said this annual report is a requirement of state law, and is meant to update the Council of the past year's progress on implementation of programs set forth in the General Plan. Anderson said the General Plan is nearing the end of its lifetime and will need a comprehensive update in the next several years. He said the Town sets aside funds for that update every year, and staff anticipates there will be sufficient funds for that project when the time comes. Anderson summarized the status report, as follows: ➢ Land Use Element: new subdivision ordinance adopted, updated digital maps, website updates, Rule 20A undergrounding progress ➢ Open Space and Conservation Element: improved open space and fire management, enhanced energy savings efforts Town Council Minutes 406-2018 March 7, 2018 Page 2 Circulation Element: improved traffic mitigation efforts, ferry commuter runs assumed by Golden Gate Ferry, downtown parking amendments, downtown farmer's market Parks and Recreation Element: McKegney Green Field hnprovements project will soon be under construction ➢ Housing Element: 7 vacant lots were developed into single family units,efforts to encourage more robust housing projects have not been largely successful Mayor Fraser suggested updating the Downtown Element section to include a Mar West roundabout rather than a Mar West traffic signal,as has been previously discussed. Anderson added that change was clearly noted in the 2016 Circulation Element update. Mayor Fraser opened the floor for public comment. There was none. MOTION: To accept the Annual General Plan Implementation Status Report for 2017. Moved: Thier, seconded by Fredericks VOTE: AYES: Unanimous AI-2. Rule 20A Credits — Consider authorizing Town Manager to execute agreement to purchase Rule 20A credits from County of Trinity (Office of the Town Manager) Town Manager Chanis said the Council had previously authorized staff to negotiate with other jurisdictions to purchase their Rule 20A credits at an advantageous rate to complete a priority undergrounding project along Tiburon Boulevard, between Lyford and Ned's Way. He said the Council authorized an agreement to purchase Rule 20A credits from the City of Rocklin at their most recent meeting, and tonight, staff is returning to the Council with another proposed agreement to purchase credits from the County of Trinity for the same project. Iie said tonight's proposed agreement is to purchase$700,000 worth of credits at$0.50/credit,with the option to purchase an additional $345,000 worth of credits, also at $0.50/credit. He said the option to purchase additional credits would expire on June 30, 2019. Chanis concluded his report by discussing the overall financing of the project across several different cost scenarios, and the purchase of credits from the different entities. Councilmember Fredericks asked if there will be enough time to determine the final cost of the project before the agreement to purchase more credits, if necessary, expires. Chanis clarified that there will be plenty of time to exercise that portion of the agreement, as staff anticipates beginning construction on the project this summer. Councilmember Thier and Chanis then discussed the merits of purchasing even more credits than needed for future projects at a discounted rate. Thier believed the Council should consider this possibility in greater detail if it would allow the Town to continue doing projects at a lesser cost. Chanis further clarified that if the Town were to acquire a bank of Rule 20A credits,the Town could Tawn Council Minutes 906-2018 March 7, 2018 Page 3 sell them to other entities. He said this is allowable under the existing Rule 20A program, but may not be permissible in the future. Councilmember Weiner said another factor to consider is that while the Town may be purchasing the credits at a discount, paying for a project with credits is "more expensive" than paying for it with cash. Vice Mayor Kulik inquired about the expiration of acquired credits, and how long it would take to acquire additional credits if the cost for this project exceeds the estimate. Chanis said the credits will not expire, and additional credits can be acquired relatively quickly for a similar discounted price. Mayor Fraser opened the floor for public comment. There was none. MOTION: Adopt resolution and authorize the Town Manager to execute Memorandum of Understanding with the County of Trinity to purchase Rule 20A credits. Moved: Thier, seconded by Welner VOTE: AYES: Unanimous AI-3. Chandler's Gate Public Utility Easement(PUE)—Consider acceptance of public use of an easement for public utility purposes over a portion of Chandler's Gate property on Ned's Way (Office of the Town Manager) Town Manager Chanis said a number of easements are necessary to construct the Tiburon Boulevard Rule 20A undergrounding project between Lyford and Ned's Way, including an easement on the Chandler's Gate property.He said there is an existing Public Utility Easement that the Town did not accept when it was originally dedicated in 2000. Chanis said there is now a need to accept the dedication of the easement for completion of this project. Mayor Fraser opened the floor for public comment. There was none. MOTION: Adopt the Resolution accepting dedication of Public Utility Easement over a portion of property located at 2-98 Ned's Way (Chandler's Gate). Moved: Fredericks, seconded by Thier VOTE: AYES: Unanimous TOWN COUNCIL REPORTS There were none. TOWN MANAGER REPORT There was none. WEEKLY DIGESTS Town Council Minutes 906-2018 March 7, 2018 Page 4 Received. ADJOURNMENT There being no further business before the Town Council of the Town of Tiburon, Mayor Fraser adjourned the meeting at 8:05 p.m. JIM F7 ,M A OR ATTEST: LEA STE ANI, TOWN CLERK Town Council Minutes 906-2018 March 7, 2018 Page 5