HomeMy WebLinkAboutTC Res 2018-07-18 (2) RESOLUTION NO. 30-2018
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN
OF TIBURON REPEALING RESOLUTION NO. 20-2017
AND ADOPTING AN AMENDED UNREPRESENTED
EMPLOYEES RECOGNITION AND
INCENTIVE COMPENSATION PROGRAM
WHEREAS, in January 2002, the Town Council established and adopted a Mid-
Management and Unrepresented Employee Recognition and Incentive Compensation Program in
order to attract and retain professional, competent and qualified employees to carry out the
Town's public service mission, and
WHEREAS, such a program enhances the professional growth, motivation, and loyalty of
mid-management, professional and confidential employees and promotes a consistently higher
level of service to the public, and
WHEREAS, the Town Council has updated and amended the Mid-Management and
Unrepresented Employee Recognition and Incentive Compensation Program most recently in
July 2015 b\ the adoption of Resolution No. 20-2017; and
WHEREAS, the Town of Tiburon Unrepresented employees are defined to include the
following positions:
Building Permit Technician Associate Planner
Superintendent of Public Works Building Official
Management Analyst Building Permit Clerk
Emergency Services Coordinator Planning Manager
Town Clerk Associate Civil Engineer
Administration Assistant Community Development Aide
Building Inspector Planning Technician
IT Coordinator
NOW, THEREFORE, BE IT RESOLVED that the Town Council of the Town of
Tiburon does hereby repeal Resolution No. 20-2017 and all predecessor versions of the Mid-
Management and Unrepresented Employees Recognition and hlcentive Compensation Program
and adopts the following amended Mid-Management and Unrepresented Employees Recognition
and Incentive Compensation Program:
SECTION 1. SALARIES
Effective July 1, 2018 salary ranges for positions covered by this resolution shall be:
Associate Planner $5,977 - $ 7.471
Management Analyst $6,392 - $ 7,990
Town Council Resolution No. 30-2018 07/18/18 Page 1 (?/'7
Building Permit Technician $5.076 - $6,345
Building Official $8,868 - $11,085
Superintendent of Public Works $8,496 - $10,621
Emergency Services Coordinator $5,701 - $ 7,126
Associate Civil Engineer $7,338 - $ 9,173
Planning Manager $7,172 - $ 8,965
Town Clerk $6,589 - $ 8,236
Administration Assistant $4,399 - $ 5,498
Community Development Aide $4,080 - $ 5,099
Building Inspector $6,749 - $ 8,436
Building Permit Clerk $4,399 - $ 5,498
Planning Technician $4,399 - $ 5,489
Information Technology Coordinator $7,304 - $9,130
SECTION 2. SALARY ADJUSTMENTS
Movement through the salary ranges will be based upon mcrit following a comprehensive
written performance evaluation by the employee's supervisor.
SECTION 3. BENEFITS AND INSURANCES
The Town shall contribute a dollar amount equal to the combined total of the CalPERS
Kaiser two-party premium and Delta Dental family premium to each Mid-Management
and Unrepresented employee's cafeteria plan to purchase medical, dental, life and
disability insurance. This dollar amount will float with the increase or decrease in the
cost of the CalPERS Kaiser two-party and Delta Dental family rate. If the full sum
specified is exceeded for group insurances of a given employee, then that employee shall
pay the balance of the monthly cost via a payroll deduction from the first two payrolls of
the month. If the full sum specified is not used for the group insurances cost of a given
employee, then that amount, not to exceed $400 per month, shall deposited into one of
the Town's Deferred Compensation Plans in the employee's name. Any employee who
on December 31, 2008 receives more than $400 per month accruing fringe shall be
capped at the higher amount. Should, at any time, such employee's accruing fringe fall
below the grandfathered cap, but more than $400 per month, the lower amount becomes
that employee's new cap.
Retirement—The Town contracts with CalPERS for the provision of a retirement
program for its miscellaneous and public safety employees. The Town does not
administer the retirement program and makes no representation of the specific parameters
of the program beyond what is provided in the Town's contract with CalPERS.
Employees may obtain a copy of the CalPERS contract to review all elements of the
current program.
Effective July 1, 2015, all employees considered "classic" under CalPERS shall "pick
up" I% of the CalPERS Employers rate. This additional I% is above the Employee's
Town Council Resolution No. 30-2018 07/18/18 Page 2 of 7
normal rate of 7% for Miscellaneous and 9% for Safety. Employees considered "new"
under PEPRA shall continue to pay 50% of the normal cost. The employee retirement
contribution shall be made on a pre-tax basis as allowed under Internal Revenue Code
414(h)(2).
For Miscellaneous Members of the Public Employee's Retirement System hired prior to
January 1, 2013, the "Town of Tiburon shall provide the CalPERS 2% cot 55 retirement
formula, with the highest single year calculation. Public Safety members hired prior to
January 1, 2013 shall receive the 3% @ 55 retirement formula with the highest 36 months
calculation.
Miscellaneous members hired after July 1 2013, who are "new members" of the
retirement system as defined by CA Government Code Section 7522.04(f) shall be
provided the 2% at 62 benefit formula with the highest 36 months calculation. Public
Safety employees hired on or after January 1, 2013, who are "new members" of the
retirement system as defined by CA Government Code Section 7522.04(f), shall receive
the 2.7% @ 57 retirement formula with the highest 36 months calculation
Medical Insurance - The Town of Tiburon offers its employees and their dependents
medical/hospital insurance coverage. An employee covered under this resolution may
choose from the plans offered through the Public Employees Retirement System Health
Benefits Division for medical/hospital insurance coverage. Such insurance is mandatory
for employees unless they can demonstrate compliance with other coverage.
Dental Insurance - The Town of Tiburon offers employees and their dependents a dental
plan. Such insurance is mandatory for all employees unless they can demonstrate
compliance with other coverage.
Life Insurance - The Town of Tiburon offers employee covered by this resolution a
$25,000 life insurance policy. Such insurance is mandatory. The Town of Tiburon
offers employees covered by this resolution additional life insurance above the
mandatory $25.000 policy, up to a combined total of no more than $95.000. Participation
is optional.
Disability Insurance - The Town of Tiburon offers employees covered by this resolution
long term disability insurance which provides two-thirds of an employee's salary up to a
maximum benefit of$4,500/month. Such insurance is mandatory.
Long Term Care - The Town of Tiburon offers covered employee a long-term care
policy. Participation is optional.
Deferred Compensation Plan - The Town of Tiburon offers a choice of two deferred
compensation plan to employees. Such monies deposited would become tax-deferred and
would be subject to income taxation in the year they are withdrawn from the deferred
compensation plan. Participation is optional.
Town Council Resolution Ao. 30-2018 07118/18 Page 3(#'7
IRS Section 125 Plan - The Town of Tiburon offers employees the ability to participate
in its IRS Section 125 Plan. Participation is optional.
SECTION 4. VACATION LEAVE
Mid-management and Unrepresented employees shall accumulate vacation time in
accordance with the following vacation entitlement schedule:
Service Work Days
0-5 Years 12 Days
6-10 Years 18 Days
11+ Years 20 Days
Upon termination of a covered employee's service with the Town, such employee shall
be paid a lump sum equivalent to his/her accrued vacation leave. Maximum
accumulation of vacation leave is 35 workdays.
SEC"TION 5. SICK LEAVE
Mid-management and Unrepresented employees shall be entitled to accrue one working
day of sick leave for each month or major fraction thereof. Sick leave may be accrued by
qualified employees without a maximum limitation.
SEC`T'ION 6. SICK LEAVE PAY OFF
Mid-management and Unrepresented employees hired prior to July 1, 2001 may receive
cash equivalent compensation of 50% of their accrued sick leave, up to a total of 60 days,
if the following conditions are met:
a. The employee files for a service retirement from the Town, or
b. The employee voluntarily separates from the Town and has at least 15 years oil-
service
fservice with the Town.
Effective July 1, 2011, the cash value of this benefit will be determined based on each
employee's hourly rate and number of eligible hours for cash-out purposes (50% of
sick leave balance, up to 60 days). This value will be documented and the value
capped. This value cannot grow through additional accrued sick leave or though
increases in pay. Employees with 15 years or more service with the Town may
request a cash-out of 60% of the eligible hours (early cash-out option). Should an
employee request the early cash-out of 60% of the eligible sick leave hours, they will
not be entitled to any further sick leave cash-out upon retirement or separation of
employment with the Town. Those hours cashed out will be deducted from the
employees sick leave balance. If an employee is not eligible for, or elects not to take,
Town Council Resolution No. 30-2018 07/18/18 Page 4 of 7
the early cash-out option, they shall be paid the frozen dollar value upon separation of
employment with the Town. The only way the frozen dollar amount can be lowered
is if an employee has less accrued sick leave hours upon separation of employment
than they do on July 1. 2011. For tax planning purposes, should an employee desire
to take the early cash out option, they will be allowed to take this payment in either
2011 or in January 2012.
For employees hired after July 1, 2001 in Mid-Management and Unrepresented positions
may accrue unlin7ited sick leave with no option for "cashback" benefits.
SECTION 7. HOLIDAYS
The Town agrees to provide Mid-Management and Unrepresented employees the
following holidays:
New Year's Day January I
Martin Luther King Day Third Monday in January
President's Day Third Monday in February
Memorial Day Last Monday in May
Independence Day July 4
Labor Day First Monday in September
Veterans Day December 26 (observed)
Thanksgiving Day Fourth Thursday in November
Friday after Thanksgiving
Christmas Eve December 24
Christmas Day December 25
New Year's Eve December 31
When a holiday falls on a Saturday, the preceding Friday shall be observed. However, if a
holiday falls on a Saturday and the preceding Friday is also a holiday, the Town Manager
may designate the preceding Thursday or following Monday to observe the holiday.
When a holiday falls on Sunday, the following Monday shall be observed. However,
when a holiday falls on a Sunday and the following Monday is also a holiday, the Town
Manager may designate the preceding Friday or following Tuesday to observe the
holiday
SECTION 8. HOLIDAY CLOSt RE
For calendar year 2018, the day that represented employees would typically be required
to take a I day vacation or administrative leave falls on a day that Town Hall is scheduled
to be closed. Therefore, the customary vacation or administrative leave day will not be
required in calendar- year 2018. Tiburon Town Hall will be closed from December 24,
2018 through January 1, 2019.
To~vn Council Resohrtion No. 30-2018 07/18/18 Page 5 of 7
Proposed Schedule:
Monday. December 24, 2018 Christmas Eve Holiday Observed
Tuesday, December 25, 2018 Christmas Day
Wednesday, December 26, 2018 Veteran's Day Observed
Thursday, December 27, 2018 Furlough Day on Town
Friday, December 28, 2018 Town Hall Closed
Monday, December 31, 2018 New Year's Eve Holiday Observed
Tuesday, January 1, 2019 New Year's Day
SECTION 9. ADMINISTRATIVE LEAVE
In recognition of the long hours required to perform at the Mid-Management and
Unrepresented level, including attendance at numerous meetings outside normal working
hours, the following Administrative Leave policy shall be implemented.
Each exempt Mid-Management or Unrepresented employee may receive up to ten days
administrative leave annually, to be awarded at the discretion of the Town Manager.
Administrative Leave shall be taken in one hour increments.
SECTION 10. DINNER ALLOWANCE
All Mid-Management and Unrepresented employees who live more than 10 miles from
Town and who are required to attend night meetings or work after office hours beyond
7:00 P.M. may be reimbursed an amount not to exceed $25.00 for the purchase of dinner
for that night. Employee reimbursement is subject to the approval of the Town Manager
and must be accompanied by a restaurant receipt which shall include the amount, date,
meeting or purpose, and the employee's name.
SECTION 11. TUITION REIMBURSEMENT
In order to promote continued development of skills, knowledge, and abilities among
employees, the Town of Tiburon shall reimburse the costs of tuition, books and fees at
the rate of the California State University system. Employees must receive prior
approval of the Town Manager and submit certified transcripts with the evidence of a
grade of"C" or better from an accredited college or university and submit bona fide
receipts to qualify for tuition reimbursement. This provision has been suspended since
FY 2011-12.
SECTION 12. RETIRED EMPLOYEE'S MEDICAL ALLOWANCE
For employees covered by this Resolution and who were hired prior to July 1, 2009, the
Town of Tiburon will make contributions toward a retired employee's medical insurance
plan based upon the following conditions:
Town Council Resolution No. 30-2018 07/18/18 Page 6(?f'7
a. Employee must retire directly from employment with the Town of Tiburon and
apply to PERS for retirement benefits.
b. The retiree's medical insurance allowance is fixed and capped at the Kaiser single
rate that is in effect at the time of the employee's retirement.
C. The Town's contribution rate is based on the following formula:
Percent of Kaiser Years of Consecutive
Single Rate Service to Town
50% 15 Years
75% 20 Years
100% 25 Years
Such coverage is not extended to employee's spouse or dependents.
Employees hired after July 1, 2009, shall not be eligible for retiree medical allowance.
SECTION 13. PERSONNEL RULES & REGULATIONS
In the event any provisions of this Resolution contradict those included in the Town's
Personnel Rules & Regulations, the terms of this Resolution shall prevail.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of
Tiburon on July 18, 2018 by the following rote:
AYES: COUNCILMEMBERS: Fraser, Fredericks, Thier, Welner
NOES: COIJNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Kulik
i
JIM F SE A OR
TOWN OlF I URON
ATTEST:
LEA STEF NI, TOWN CLERK
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