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HomeMy WebLinkAboutTC Min 2018-07-18 TOWN COUNCIL SPECIAL & REGULAR MEETING MINUTES SPECIAL MEETING —6:30 P.M. On July 18, 20187 the Council held a special meeting as follows: CALL TO ORDER AND ROLL CALL Couneilmember Fredericks, Councilmember Thier, Cotnlcilmember Welner, Vice Mayor Kulik, Mayor Fraser CLOSED SESSION CONFERENCE WITH LABOR NEGOTIATOR (Government Code Section 54957.6) Agency designated representatives: Town Manager Greg Chanis, Director of Administrative Services Heidi Bigall, Management Analyst Suzanne Creekmore, Town Attorney Ben Stock Employee organization: Tiburon Police Association and Service Employees International Union (SEIU) INTERVIEWS FOR VACANCIES ON BOARDS & COMMISSIONS (Belvedere-Tiburon Library Board - 1 vacancy) • Emily Chiswick-Patterson ADJOURNMENT—to regular meeting REGULAR MEETING —7:30 P.M. Mayor Fraser called the regular meeting of the Tiburon Town Council to order at 7:35 p.m. on Wednesday, July 18, 2018, in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California. ROLL CALL PRESENT: COUNCILMEMBERS: Fraser, Fredericks, Thier, Welner ABSENT: COUNCILMEMBERS: Kulik PRESENT: EX OFFICIO: Town Manager Chanis, Town Attorney Stock, Director of Administrative Services Bigall, Director of Community Development Anderson, Director of Public Works/Town Engineer Barnes, Management Analyst Creekmore, Town Clerk Stefani ORAL COMMUNICATIONS Town Council Hinutes #16-2018 July 18, 2018 Page I Aaron Alarcon-Bowen, Executive Director of In-Home Supportive Services Public Authority of Marin, said IHSS provides in-home care services to people in need. He said the role of the authority is to recruit and train caregivers. He said he would like to ask for support from Tiburon to help increase the recruitment of caregivers in Marin County. PRESENTATION P-1. Recognition of Town Services - Fredric Postle, Belvedere-Tiburon Library Board, 8 years The Mayor presented Fredric Postle a commemorative plaque to thank him for his time serving the Library Board. CONSENT CALENDAR CC-1. Town Council Minutes-Adopt minutes of June 20,2018 regular meeting(Town Clerk Stefam) CC-2. Municipal Code Amendments - Adopt ordinance making amendments to Tiburon Municipal Code Title VI, Chapter 28 (Smoking and Tobacco Regulations)(Community Development Department) CC-3. Unrepresented Employee Resolution-Adopt Resolutions amending management and unrepresented employee recognition and incentive compensation programs for FY2018- 18 (Department of Administrative Services) CC-4. Richardson Bay Regional Authority-Adopt Resolution authorizing an amendment to Joint Power Agreement (Office of the Town Manager) CC-5. Tiburon Tourism Business Improvement District - Adopt resolution of intention to levy assessments for Fiscal Year 2018-19 (Office of the Town Manager) CC-6. Marin County Civic Grand Jury Responses-Approve Town's response to Grand Jury Reports: 1) Sexual Assault in Marin,2)Homelessness in Marin, 3)Body-worn Cameras and 4) Marin Law Enforcement and Yellow School Bus for Traffic Congestion Relief (Office of the Town Manager) MOTION: To approve Consent Calendar Items 1-6, as written. Moved: Fredericks, seconded by Welner VOTE: AYES: Fraser, Fredericks, Thier, Welner ABSENT: Kulik ACTION ITEMS AI-I. Trestle Trail Picnic Area - Consider request by Jim Wood to install donor plaque monuments at Trestle Trail Picnic Area (Department of Public Works) Toivn Council Minutes 916-2018 July 18, 2018 Page 2 Town Manager Chanis said the Council is considering a request by Mr. Jim Wood to install monument boulders with donor plaques in a recently approved picnic area near the entrance of Trestle Trail. He summarized the history of the project to date, including review of the various portions of the project by the Town Council,the Parks, Open Space and Trails Commission and the Heritage & Arts Commission. Chanis said the Council is being asked to grant an exception to Town policy of placing donor plaques on Town property. He said the Council is not being asked to review the boulders;he clarified this request is only about the donor plaques on them. He said the H&A heard the request and recommended denial of the donor plaques. Mr. Wood disagreed with the staff report's request for the Council. He said the Council had already approved the donor plaques in question,and he was requesting to reduce them in size and move them from the terminus of Trestle Trail to the nearby picnic area. He said there would be two historical signs at the terminus of Trestle Trail in their place. Town staff disagreed with Mr. Wood's suggestion that the donor plaques had always been a part of the Trestle Trail plans, and said the project details were changed many times. Mayor Fraser opened the floor for public comment. Petey Stein spoke in support of the request. She said allowing the donor plaques to be moved, and making space for historical signs, will honor the Town's history and benefit the community. Mayor-Fraser closed the floor for public comment. Mayor Fraser asked for clarification that H&A's recommendation for denial was based only on the donor plaque content of the plaques, not the number or location of the boulders. Director of Public Works/Town Engineer Barnes confirmed this point. Councilmember Weiner said donor plaques appear on railroad ties, on the backs of the Trestle Trail benches, and now on the signs and/or boulders. He asked what had already been approved. Chanis said the donor plaques on the railroad ties and on the benches had been approved. A discussion about the confusion surrounding whether or not signs with donor plaques had been approved at the end of Trestle Trail followed. Chanis said it was always understood that there would be two signs,but staff and Mr. Wood disagree that those two signs were approved as donor plaques. The Council expressed confusion over the request due to the discrepancies and disagreement between the staff report and Mr. Wood's request. Councilmember Thier expressed disappointment at the difficulty of moving this project forward. She thought the Town Council approved the exemption and that the donor plaques on boulders deserved consideration. Toren Council Minutes #16-2018 July 18, 2018 Page 3 Councilmember Fredericks then raised the issue of the policy. She said an exception to the policy had already been granted, even though none of the donors met the qualifications for an exemption, because the names would be memorialized on a structure that was integral to the structure itself. She spoke generally in support of the policy, and said she would be reluctant to see more donor plaques elsewhere. Mayor Fraser also expressed disappointment in the difficulty of moving the project forward, and agreed with Fredericks' policy analysis. Thier said she supported Mr. Wood's request to install two historical signs at the end of the trail,and argued the Council has already granted the exception to the policy to allow donor plaques. She thought the Council should allow the two donor plaques to be moved to the picnic area. The Council and staff then discussed the fact that there would now be four plaques: two historical signs at the end of Trestle Trail, and two donor plaques on boulders near the picnic area. Councilmember Thier made a motion to support the proposal for two additional donor plaques near the picnic area of Trestle Trail. Welner asked for an amendment to require the two signs at the terminus of Trestle Trail to be historical. There was no second. Councilmember Fredericks made a substitute motion to approve the two historical signs at the terminus of Trestle Trail. There was no second. Mayor Fraser thought the Council needed more specificity on the request before moving forward. The Council discussed this point. Welner recommended a continuance of the item until a specific proposal can be reviewed by the Council,including number of signs or plaques,location,content and a visual representation. The Council agreed. Item continued. PUBLIC HEARINGS PH-1. Mill Valley Refuse Rate Increase-Consider approval of rate increase requested by Mill Valley Refuse Service (Department of Administrative Services) Director of Administrative Services Bigall said the Town has an exclusive franchise agreement with Mill Valley Refuse Service (MVRS) for solid waste collection. She said MVRS has submitted an application for a base rate change increase for 14.17%, which has since been reduced to 13.71%, largely due to significant changes in the recycling market. She said the services of R3 Consulting Group have been retained to do an analysis on the rate increase. Mr. Garth Schultz,R3 Consulting Group, made a presentation on their analysis of the rate increase. He confirmed the change in the recycling market in China was a major contributing factor to the rate increase, and explained how this is impacting the entire nation. He said the consulting group is now Toivn Council Minutes 416-2018 July 18, 2018 Page 4 recommending a simple cant'-forward mechanism to protect the rate payer and the company due to the uncertain future of rates. Mr. Schultz also commented on the pilot dual-stream recycling program proposal for some homes in Tiburon. He said this will be a pilot program for potential cost savings. Mayor Fraser asked what is being done in the refuse industry to combat increases in cost. Mr. Schultz said the refuse industry is experiencing an extraordinary disruption in the recyclables market right now, and per capita waste is still increasing every year. He said everyone is looking for a solution. Councilmember Thier asked about the market impacts on dual stream recyclables,and how the rate uncertainty will impact Tiburon rate payers. Mr. Schultz explained that both dual stream and single stream recycling is being impacted, but if the pilot program is successful or if rates decrease again, Tiburon rate payers will likely experience rate savings, but probably not until the following year. The Council agreed that the carry-forward mechanism in R3's report should be memorialized in tonight's resolution. The Council asked Jim Iavarone, General Manager of Mill Valley Refuse Service, if there are any initiatives or other cost savings mechanisms that could be found. Mr. Iavarone said MVRS was unsuccessful in finding a less expensive processing plant,and has looked internally for cost-savings. He said it is a challenge because waste usage is constantly increasing, so decreasing manpower or trucks is not an option for now. He said they are now focused on the recycling program and considering dual-stream options. Mayor Fraser opened the floor for public comment. William Rothman spoke against the rate increase, and spoke about the benefits of a dual stream recycling system over single steam. David Barker, Lagoon View Drive, spoke against the rate increase, and believed a better rate could be achieved. He said a factor to consider was whether to continue allowing green waste to be collected for free. Mayor Fraser closed the floor for public comment. Councilmember Thier said she was pleased to hear that Tiburon residents will still benefit from the rate change if it goes back down. She said she hoped Mill Valley Refuse Service would consider other alternatives to lower costs, such as dual stream recycling. Councilmembers Fredericks and Welner agreed. Mayor Fraser also agreed, and recommended the Town Manager discuss this matter with the other local City and Town Managers to see if a collective Town Council Minutes 416-2018 July 18, 2018 Page 5 cost-savings solution could be determined together. MOTION: To approve the Resolution approving the 2018 Collection Rate Application for Mill Valley Refuse Service, subject to the cavy-forward mechanism as recommended in R3 Consulting Group's June 11, 2018 report on page 4. Moved: Fredericks, seconded by Welner VOTE: AYES: Fraser, Fredericks, Thier, Welner ABSENT: Kulik TOWN COUNCIL REPORTS None. TOWN MANAGER REPORT Town Manager Chanis showed a video update of the McKegney Green field project, and reminded the Council he would be out of the office for some of the following week. WEEKLY DIGESTS Received. ADJOURNMENT There being no further business before the Town Council ofth 'Town of Tiburon, Mayor Fraser adjourned the meeting at 9:55 p.m. i JIM FR 'E9. MAYOR ATTEST: LEA STE ANI, TOWN CLERK Toi n Council Minutes #16-2018 Jule 18, 2018 Page 6