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HomeMy WebLinkAboutTC Min 2018-08-01 TOWN COUNCIL SPECIAL & REGULAR MEETING MINUTES SPECIAL MEETING — 7:15 P.M. On August 1, 2018, the Council held a special meeting as follows: CALL TO ORDER AND ROLL CALL Councilmember Fredericks, Councihnember Thier, Councilmember Welner, Vice Mayor Kulik, Mayor Fraser INTERVIEWS FOR VACANCIES ON BOARDS & COMMISSIONS (Belvedere-Tiburon Library Board - 1 vacancy) • Karen Gullett ADJOURNMENT —to regular meeting REGULAR MEETING —7:30 P.M. Mayor Fraser called the regular meeting of the Tiburon Town Council to order at 7:35 p.m. on Wednesday, August 1, 2018, in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California. ROLL CALL PRESENT: COUNCILMEMBERS: Fraser, Fredericks, Kulik, Thier, Welner PRESENT: EX OFFICIO: Town Manager Chanis, Town Attorney Stock, Director of Public Works/Town Engineer Barnes, Chief of Police Cronin, Town Clerk Stefani ORAL COMMUNICATIONS David Barker, Lagoon View Drive, spoke against the Mill Valley Refuse Service rate increase. He questioned if all parts of the rate increase were properly approved by the Council and suggested the Town negotiate a contract amendment that specified the recycling cost adjustment system in detail. CONSENT CALENDAR CC-I. Town Council Minutes-Adopt minutes of July 18,2018 regular meeting(Town Clerk Stefani) Tolnn Council Minutes ill 7-20I N August 1, 2018 Page I CC-2. Special Vacancy Notice - Announce special vacancy on the Heritage & Arts Commission (Town Clerk Stefani) CC-3. Heritage& Arts Commission-Accept annual report from Heritage&Arts Commission (Heritage & Arts Commission) Councilmember Thier asked to remove Consent Calendar Item No. 1 for amendments. MOTION: To adopt Consent Calendar Items 2-3, as written. Moved: Fredericks, seconded by Welner VOTE: AYES: Unanimous CC-1. Town Council Minutes-Adopt minutes of July 18,2018 regular meeting(Town Clerk Stefani) Councilmember Thier made a correction to a typographical error on Page 4, Paragraph 2 and amended the third sentence of Page 4,Paragraph 2 to read:"She thought the Town Council approved the exemptions and that the donor plaques on boulders deserved consideration." MOTION: To adopt Consent Calendar-Item 1, as amended. Moved: Fredericks, seconded by Welner VOTE: AYES: Unanimous ACTION ITEMS AI-1. Beach Road/Main Street Drainage Project-Consider several project options and provide direction on next steps (Department of Public Works) Director of Public Works/Town Engineer Barnes said the intersection of Beach Road and Tiburon Boulevard has a history of flooding if a downstream flap gate does not properly seal or during heavy rains and high tide. He said the Council authorized a pre-design study for the flooding problems in the 2017-18 Town budget. Barnes said the storm drain study is modeled against a very severe, 10-year storm event, and the model determined that an extremely large pump station (13,000 gallons per minute) would be required to entirely eliminate flooding. He said this option is not feasible. Barnes said a good alternative would be a 4,000 gallon per minute pump. He showed several diagrams modeling the flooding under current conditions and if a 4,000gpm pump station was to be used.He said the report provided four alternatives at various cost levels for the 4,000gpm pump station. Councilmember Fredericks said her concern about the flooding was mainly due to the safety factor of drivers taking a wide turn into oncoming traffic to avoid the flooding. Barnes said the pump station will definitely alleviate some flooding, but it is possible drivers will continue to take a wide turn. Town Council Minutes #17-2018 August 1, 2018 Page 2 Town Manager Chanis said the model from the study was an extreme storm event, and the majority of actual flooding events are not as extreme as the model shown. He said it is possible that in most cases, the 4,000gpm pump would eliminate all flooding. Councilmember Weiner asked if staff had compared the costs of other possible solutions. Barnes said changing the elevations of the sidewalks would still result in water captured on the road, and elevating the actual road would be very expensive. Councilmember Thier asked about the option to utilize a portable pump rather than a permanent pump.Director Barnes said there were several logistical factors to consider,such as having a back-up portable pump if the permanent pump fails or ensuring the portable pump is ready and in position when necessary. Weiner asked if the use of a pumping station was an extraordinary remedy,or a common solution to similar problems in the area. Barnes said there are pump stations throughout the county,and they are normally used when there is a large risk of property damage or public safety involved. Vice Mayor Kulik raised the point that this was an issue for both Tiburon and Belvedere residents, and wondered if there had been any discussions about sharing costs. Chanis said the City is aware of the design concept, but there had not been any such discussions. Mayor Fraser asked if there was an alternative place to route the water drainage,rather than utilizing a pump station. Chanis said the only logical solution was a pump station. Fredericks said that the Town might not be able to eliminate the flooding entirely;she asked what the overall goals of this project were, if not to completely eliminate flooding. Chanis said the proposed model is to utilize a 4,000gpm pump station, which,under most flooding events, would likely eliminate most, if not all, of the flooding entirely. He said in the case of an extreme event, we cannot eliminate the possibility of flooding. Barnes added that this flooding has not historically caused property damage or traffic accidents. Fredericks commented that the goal of the project seemed to be to eliminate flooding in the intersection most of the time_ in the kinds of storm events that occur most of the time. Thier said she would like to better understand the differences in cost between the permanent and portable pump stations. Weiner thought the Council should consider how to evaluate the different options for this project and how it fits into the greater Capital Improvement Plan. He acknowledged that it is a nuisance,but said it is probably not a significant health and safety or property-damaging problem. Torvn Council Minutes #17-2018 August 1, 2018 Page 3 Mayor Fraser said the staff is looking for direction from the Council about finding a potential solution. The Council asked for more information about the cost differences between portable/permanent pump stations, if the nearby businesses are at great risk of flooding, data on if this area might be susceptible to long-term increases in high storm events, and suggested reviewing cost-sharing potential with the City of Belvedere. Mayor Fraser opened the floor for public comment. There was none. Chanis asked the Mayor for a preferred timeline. Mayor Fraser suggested the staff consider all of these factors as a part of the greater capital improvement prioritizing process. No action taken. AI-2. Evacuation Decals-Consider proposal to install evacuation decals on roadways and budget amendment for the decals (Tiburon Fire Protection District) Town Manager Chanis said the Tiburon Fire Protection District had submitted a proposal to install evacuation decals on the roadways in the district. He said the decals had been discussed at a Joint Disaster Council meeting and the City of Belvedere had already approved them. Mike Lantier,Deputy Fire Marshal, said the intention is to make this recognizable decal a universal symbol for evacuation in southern Marin County,in anticipation of an evacuation.He showed a map of the approximate locations of the decals that would be installed by Tiburon Public Works staff.He also showed a photo of a decal, and said it would be approximately the size of a piece of paper. Mayor Fraser wondered how the costs had been determined between Tiburon and Belvedere. He commented that there seemed to be a small difference in the number of decals and a larger difference in cost between the two. Lantier said he would follow up with that information. Councilmember Welner asked about the overall aesthetic quality of the decals,and wondered if they would not be liked by the community on the roads. Lantier replied that Tiburon is following Mill Valley's lead in their choice of decals, and they have been well-received there. Councilmember Fredericks asked about the longevity of the decals. Director of Public Works/Town Engineer Barnes confirmed that they would need to be replaced if the road was paved and Lantier said the vendor has been in successful operation for years. Vice Mayor Kulik asked if a traffic analysis had been done on the evacuation routes. Lantier said there had not been an analysis and there is not yet an evacuation plan in place. He said the decals were meant to be a visible reminder to residents. Councilmember Thier said she supported the proposal. Mayor Fraser opened the floor for public comment. There was none. Town Council Minutes#17-2018 August I, 2018 Page 4 Councilmember Welner felt installing the decals was premature, considering the fact that they have not been considered as part of a greater evacuation plan. He said he was opposed to the proposal. MOTION: To approve the evacuation decals proposal and authorize a budget amendment in the amount of$4,600.00 toward finding the cost of the decals. Moved: Fredericks, seconded by Thier VOTE: AYES: Fraser, Fredericks, Kulik. Thier NAYS: Wehner PUBLIC HEARINGS PH-1. Tiburon Tourism Business Improvement District - Conduct public hearing to: a. Consider any protests to continue TTBID assessments as set forth in Resolution No. 32-2018 b. Consider adoption of resolution to continue TTBID assessments as set forth in Resolution No. 32-2018 Town Manager Chanis said the Town is required to annually approve the Tiburon Tourism Business Improvement District and the assessment levied on the two lodging establishments within Tiburon. He said the TTBID advisory board had approved the annual report, and at their last meeting, the Council had adopted a resolution declaring its intention to continue the assessment for another year. He said the Council is asked to hear any protests to the continued assessment, and if there is not a majority protest, to adopt a resolution to levy and collect the assessments for another year. Chanis said no protests had been received, and added that the two lodging establishments strongly support this program and have representation on the board. Mayor Fraser opened the Public Hearing. There was no comment. MOTION: To adopt the Resolution to Levy and Collect Assessments on Lodging Establishments within the Tiburon Tourism Business Improvement District. Moved: Fraser, seconded by Fredericks VOTE: AYES: Unanimous TOWN COUNCIL REPORTS None. TOWN MANAGER REPORT None. WEEKLY DIGESTS Town Council Minutes#17-2018 Az ust 1, 2018 Page 5 Received. ADJOURNMENT There being no further business before the Town Council of the Town of Tiburon, Mayor Fraser adjourned the meeting at 8:35 p.m. rf V JIM FRASE . MR ATTEST: `A i LEA STEF NI, TOWN CLERK Town Council Minutes #17-2018 August I, 2018 Page 6