HomeMy WebLinkAboutTC Agenda 2018-09-05 TOWN OF T IBURON Tiburon Town Council
Tiburon Town Hall
�• , September 5,2018
1505 Tiburon Boulevard
Special Meeting—7:00 P.M.
Tiburon, CA 94920 Regular Meeting—7:30 P.M.
TIBURON
TOWN COUNCIL
AGENDA
SPECIAL MEETING—7:00 P.M.
CALL TO ORDER AND ROLL CALL
Councilmember Fredericks,Councilmember Thier,Councilmember Welner,Vice Mayor Kulik, Mayor
Fraser
INTERVIEWS FOR VACANCIES ON BOARDS&COMMISSIONS
(Building Code Appeals Board—2 vacancies)
• Brian McLeran
INTERVIEWS FOR VACANCIES ON BOARDS&COMMISSIONS
(Belvedere-Tiburon Library Agency Board of Trustees—1 vacancy)
• Jeff Slavitz
ADJOURNMENT— to regular meeting
REGULAR MEETING—7:30 P.M.
CALL TO ORDER AND ROLL CALL
Counedmember Fredericks,Councilmember Thier,Councilmember Welner,Vice Mayor Kulik, Mayor
Fraser
ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION IF ANY
ORAL COMMUNICATIONS
Persons wishing to address the Town Council on subjects not on the agenda may do so at this time.
Please note however, that the Town Council is not able to undertake extended discussion or action on
items not on the agenda. Matters requiring action AA1 be referred to the appropriate Commission,Board,
Committee or staff for consideration or placed on a future Town Council meeting agenda. Please limit
your comments to three (3)minutes.
INTRODUCTION OF NEW TOWN STAFF
• Thomas Sabido,Police Officer
PRESENTATION
• N/larin Municipal Water District
CONSENT CALENDAR
All items on the Consent Calendar may be approved by one motion of the Town Council unless a request
is made by a member of the Town Council, public or staff to remove an item for separate discussion and
consideration. If you wish to speak on a Consent Calendar item, please seek recognition by the Mayor
and do so at this time.
CGI. Town Council Minutes—Adopt minutes of August 15,2018 special and regular meetings (Town
Clerk Stefani)
CC-2. Town Council Minutes — Adopt minutes of August 20, 2018 special meeting (Town Clerk
Stefani)
CC-3. Investment Summary —Adopt investment summary for month ending July 31, 2018 (Director of
Administrative Services Bigall)
CC-4. Conflict of Interest Code Update—Adopt resolution accepting the biennial review and update
of the Town's Conflict of Interest Code(Town Clerk/Town Attorney)
CC-5. PLAN JPA — Adopt resolution appointing delegate and alternate to PLAN JPA (Director of
Administrative Services Bigall)
ACTION ITEMS
AI-1. Appointments to Town Boards &r Commissions — Consider making appointments to Building
Code Appeals Board and Library Agency Board of Trustees (Town Clerk Stefani)
AI-2. Ad Hoc Subcommittee -Create ad hoc subcommittee to review Naming of Town Owned Parks,
Lands, Streets and Other Facilities policy
AI-3. Town Investment Policy - Consider adoption of revised Investment Policy (Director of
Administrative Services Bigall)
AI-4. Age Friendly Tiburon — Receive presentation by Commissioner on Aging Sue Kwentus and
consider authorizing submittal Age Friendly application
PUBLIC HEARINGS
PH-1. Level l Reserve Ordinance—Consider ordinance granting authority to designate Level l Reserve
Police Officers—Introduction and first reading of ordinance(Police Department)
TOWN COUNCIL REPORTS
TOWN MANAGER REPORT
WEEKLY DIGESTS
• Town Council Weekly Digests—August 17,24 &31,2018
ADJOURNMENT
GENERAL PUBLIC INFORMATION
ASSISTANCE FOR PEOPLE WITH DISABILITIES
In compliance with the Americans with Disabilities Act, if you need special
assistance to participate in this meeting,please contact the Town Clerk at (415) 435-
7377. Notification 48 hours prior to the meeting will enable the Town to make
reasonable arrangements to ensure accessibility to this meeting,
AVAILABILITY OF INFORMATION
Copies of all agenda reports and supporting data are available for viewing and
inspection at Town Hall and at the Belvedere-Tiburon Library located adjacent to
Town Hall. Agendas and minutes are posted on the Town's website,
www.townoftil:)uron.org.
Upon request, the Town will provide written agenda materials in appropriate
alternative formats, or disability-related modification or accommodation, including
auxiliary aids or services, to enable individuals with disabilities to participate in
public meetings. Please send a written request, including your name, mailing
address,phone number and brief description of the requested materials and preferred
alternative format or auxiliary aid or service at least 5 days before the meeting.
Requests should be sent to the Office of the Town Clerk at the above address.
PUBLIC HEARINGS
Public Hearings provide the general public and interested parties an opportunity to
provide testimony on these items. If you challenge any proposed action(s) in court,
you may be limited to raising only those issues you or someone else raised at the
Public Hearing(s) described later in this agenda, or in written correspondence
delivered to the Town Council at,or prior to, the Public Hearing(s).
TIMING OF ITEMS ON AGENDA
While the Town Council attempts to hear all items in order as stated on the agenda,
it reserves the right to take items out of order. No set times are assigned to items
appearing on the Town Council agenda.
TOWN OF TIBURON
COMMISSION, BOARD & COMMITTEE
APPLICA 'T' ION
The Town Council considers appointments to its various Town commissions,
boards and committee throughout the year due to term expirations and unforeseen
vacancies.In its effort to broaden participation by local residents in Tiburon's local
governmental process and activities, the Council needs to know your interest in
serving the Town in some capacity.
Please indicate your specific areas of interest and special skills or experience
which would be beneficial to the Town, by completing both sides of this form and
returning it to Town Hall. Copies will be forwarded to the Town Council and
informal applicant/Council interviews are scheduled periodically during the year.
Your application will also remain on file at Town Hall for a period of one (1) year.
Thank you for your willingness to serve the Tiburon community.
Lea Stefani
Town Clerk
j AREAS OF INTEREST -�
Indicate Your Area(s)of Interest in Numerical Order
(#I Tieing the Greatest Interest)
PLANNING PARKS, OPEN SPACE & TRAILS
DESIGN REVIEW RECREATION
HERITAGE & ARTS DISASTER PREPAREDNESS
LIBRARY COMMISSION ON AGING
AFFORDABLE HOUSING _� OTHER
S:dcrane%omm.app
co F1
P 1,RSOryAL.DA Z'4
tr'►,sr hrt1N'I"bR'r'Yl�r A�E5t.7 E Rd 1Y E2E AIT,
NAME: Brian McLeran
MAILING ADDRESS: PO Box 2667,San Rafael CA 94912
E-mail addt•ess (optional): brianmcleran7@gmail.com
TELEPHONE;: Home:415-828-697IWor((: 415-456-7663 Fax No,415-456-1705
PROPERTY OWNERS ASSOC. (if epptiuble) None
TIBURON RESIDENT: (Years) No DATE SUBMITTED:
OR
0-11 331
, t
I have worked as a contractor for 45+years and have always looked for ways to make our
industry better. I was informed by Clay Salzman,the Tiburon Building Official,about the
open position.I also feel that I would be able to provide positive input to the appeals
board.
MET ;`#r -�. n- r[,
*#�� �� Y ,�I '1'LIE'A,�I,L'�`Q��Ll
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Rogfing gontrsiclor45+years-Volunteer firefighter in Kentfield 14 ars and in Larksl2ur
15 years-Attend the Code Advisory Committee meetings when ever I can-Charter
member at the Marin Builders Association,current board member-Working with MBA
on the Code Simplicity Committee-Expert witness and education consultant for the CSLB
or 35+years-Very active in supporting non-profits throughout Marin County- 25 year
mem er of Rotary Mub o erre Linda past District Governor trom 2007-2008.
----------------------------------------------7'oNvn Hall Use------------_------------------------------------
Date Application Received: lntet-view Date:
Appointed to: (Date)
Date Term Expires: length of Teem:
2
TOWN OF TIBURON
COMMISSION, BOARD & COMMITTEE
APPLICATION
The Town Council considers appointments to its various Town commissions,
boards and committee throughout the year due to term expirations and unforeseen
vacancies.In its effort to broaden participation by local residents in Tiburon's local
governmental process and activities, the.Council needs to know your interest in
serving the Town in some capacity.
Please indicate your.specific areas of interest and special skills or experience
which would be beneficial to the Town, by completing both sides of this form and
returning it to Town Hall. Copies will be forwarded to the Town Council and
informal applicant/Council interviews are scheduled periodically.during the year.
Your application will also remain on file at Town Hall for a period,of one (1)year:
Thank you for your willingness to serve the Tiburon community.
Lea Stefani
Town Clerk
AREAS OF INTEREST
Indicate Your Area(s)of Interest in Numerical Order
(#1 Being the Greatest interest)
PLANNING PARKS,OPEN SPACE & TRAILS
DESIGN REVIEW RECREATION
HERITAGE &ARTS DISASTER PREPAREDNESS
LIBRARY COMMISSION ON AGING
AFFORDABLE HOUSING OTHER
S.dcrane%omm,app
1
Y �
NAME: Jeff Slavitz.
MAILING ADDRESS: 45 Upper North Terrace
E-n.iail address(optional):.Jeffs1avitz@Gmail.com
TELEPHONE: Home: 415-310-2410 Work: Fax No.
PROPERTY OWNERS ASSOC. (If applicable)
TIBURON RESIDENT: (Years)30 DATE SUBMITTED:617/18
I have always enjoyed libraries and am a frequent user of our wonderful library. I am applying for the
Library Agency position being vacated by.Ric Postle. I.have been the.agency's treasurer,a non-voting
position:,since 2015 and have attended many board meetings. We are lucky to have an excellent board
and:.it.is currently facing some very important decisions: how can we raise enough money to build.the I .
expansion approved.seven years ago? If enough money isn't raised,is there an affordable plan B that
can be built? How do the library'finances and staff change with a larger library? I think my experience
working with the library and other boards would be useful on the agency as it faces these and other
challenges. I would be honored to be a member of the Belvedere-Tiburon Library Agency!
Belvedere-Tiburon L!brary Agency Treasurer,_April 2015-present
Belvedere-Tiburon Foundation,April.2017-February 2018
Richardson Bay Sanitary District, Nov 2015-present
Tiburon Peninsula Foundation,June 2013-present
Tiburon Town Council, Feb 2001-Nov 2011
---------------Town Hali Use---- ---------------
Date Application Received: Interview Date:
Appointed to: (Date)
Date Term Expires: Length of Term:
2
TOWN COUNCIL
SPECIAL & REGULAR MEETING
DRAFT MINUTES
SPECIAL MEETING—7:15 P.M.
,""On August 15, 2018, the Council held a special meeting as follows:
` `CALL T ORDER AND ROLL CALL
Councilmember Fredericks, Councilmember Thier, Councilmember Welner, Vice Mayor Kulik,
Mayor Fraser
INTERVIEWS FOR VACANCIES ON BOARDS & COMMISSIONS
(Heritage & Arts Commission- 2 vacancies)
• Jaleh Etemad
ADJOURNMENT—to regular meeting
REGULAR MEETING—7:30 P.M.
Mayor Fraser called the regular meeting of the Tiburon Town Council to order at 7:30 p.m.
on Wednesday, August 15, 2018, in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon,
California.
ROLL CALL
PRESENT: COUNCILMEMBERS: Fraser, Fredericks, Kulik, Thier
ABSENT: COUNCILMEMBERS: Welner
PRESENT: EX OFFICIO: Town Manager Chanis, Town Attorney Stock,
Director of Community Development Anderson,
Management Analyst Creekmore,Town Clerk Stefani
ORAL COMMUNICATIONS
None.
CONSENT CALENDAR
CC-1. Town Council Minutes-Adopt minutes of August 1,2018 special and regular meetings
(Town Clerk Stefani)
CC-2. Tiburon Police Officers Association - Approve Memorandum of Understanding and
authorize the Town Manager to execute the agreement(Department of Administrative
Services)
Town Council Minutes#18-2018 DRAFT August 15, 2018 Page 1
CC-3. Service Employees International Union - Approve Memorandum of Understanding
and authorize the Town Manager to execute the agreement (Department of
Administrative Services)
MOTION: To approve Consent Calendar Item Nos. 1-3, as written.
Moved: Fredericks, seconded by Kulik
VOTE: AYES: Fraser, Fredericks, Kulik, Thier
ABSENT: Welner
ACTION ITEMS
AI-1. Appointments to Town Boards & Commissions - Consider making appointment to
Heritage & Arts Commission (Town Clerk Stefani)
Town Clerk Stefani said there are currently two vacancies on the Heritage&Arts Commission: one
seat has been vacant since February, and another seat was vacated last month. She said the
application period for the more recent resignation is still open, and the Council will consider that
appointment at a later date.
She recommended the Council consider making an appointment to the seat on the Commission that
has been open since February. She said one application had been received by Jaleh Etemad,and the
Council had interviewed her tonight.
MOTION: To appoint Jaleh Etemad to the Heritage& Arts Commission.
Moved: Fredericks, seconded by Thier
VOTE: AYES: Fraser, Fredericks, Kulik, Thier
ABSENT: Welner
AI-2. Trestle Trail- Consider request to install donor plaques (Office of the Town Manager)
Town Manager Chanis said the Council had recently reviewed a request to install donor plaques at
the new picnic area of Trestle Trail,and they indicated they did not have enough information to make
a decision. He introduced David Holscher from the Tiburon Peninsula Foundation to make a
presentation on their proposal.
David Holscher showed the Council a series of graphic representations of the picnic area at the
beginning of Trestle Trail,and pointed out that the two donor plaques would be installed on boulders
in the picnic area.He explained that one donor plaque would be moved from the end of Trestle Trail,
and the applicants are also requesting on additional donor plaque at this location.
Mr. Holscher also noted that the two signs at the end of Trestle Trail would now both be historical
signs, which the applicants felt was much more appropriate and educational for that location.
Mayor Fraser opened the floor for public comment.
Town Council Minutes#18-2018 DRAFT August 15, 2018 Page 2
Joan Bergsund asked for clarification on the content of the plaques.
Steve Sears spoke in support of the proposal, and felt that recognition of the donors of this project
was a different situation than the scenario discouraged by the memorial naming plaques policy.
Paige Peterson spoke in support of the project and agreed that thanking the donors was important.
Becky Pringle said spoke in support of the proposal. She expressed concern that the picnic tables
were too close together, and wondered how the Town would pay for the picnic tables.
Richard Candell said he was a long-time resident of Tiburon, and did not believe the picnic tables
were a necessary expenditure. He suggested putting those funds toward landscaping instead.
Mary Foray wondered if the Lucati family would be recognized on the plaques considering their
contributions to the Town's railroad history.
Mayor Fraser closed the floor for public comment,and asked Mr.Holscher to reply to the comments.
Mr.Holscher passed around scale cutouts of the two plaques,and explained the donors that would be
named, including the Lucati family. He said there is enough distance between the picnic tables for
two groups, and added that the project is largely funded by the Tiburon Peninsula Foundation.
Councilmember Thier said the design was appropriate and was in favor of the proposal.She thanked
those that had worked on the project or donated toward it. She felt the project would be significant
for future generations and it was important to recognize the individuals and organizations that
contributed.
Councilmember Fredericks said she would support two historical signs at the end of Trestle Trail.Of
the request for two donor plaques near the picnic area,she expressed concern about the precedent an
approval would set for future requests for naming monuments on public property. She asked the
Council to consider a one-time exception based on the historical significance of the project and asked
the staff to review the existing policy to better clarify the rules and procedure for what is allowed,
and who is permitted to authorize a donor plaque.
Vice Mayor Kulik said there was a great deal of enthusiasm for this project,and felt that the debate
as to whether or not to allow the donor plaques had already been settled. He believed that
considering the existing policy was important, however, and wanted to establish a pattern of
consistent application of an updated policy in the future. He liked Fredericks' idea,and supported a
one-time approval of the donor plaques until a cohesive policy can be developed.
Mayor Fraser agreed with the rest of the Council. He said this project has been great for the
community and is a monument to Tiburon's history and culture.He agreed that a one-time exception
would be the right thing to do.
Town Council Minutes#18-2018 DRAFT August 15, 2018 Page 3
The Council discussed the need for a specific policy update,and said it would be appropriate to have
staff, the Council and the relevant boards or commissions review it as well.
MOTION: Approve a one-time exception to the Naming of Town Owned Parks,Lands, Streets
and Other facilities policy,including: 1)Replacement of`Trestle Trail Spike Society'
donor plaque with a second historic/interpretive sign at the terminus of Trestle Trail,
2) Relocation of `Trestle Trail Spike Society' donor plaque to be mounted on a
boulder and incorporated into the Trestle Trail picnic area, 3) Installation of a new
donor plaque, including the names of major donors and contractor donors, to be
mounted on a boulder adjacent to the`Trestle Trail Spike Society' donor plaque,and
4) Direct staff to return to the Council with a recommendation on updating the
Naming of Town Owned Parks, Lands, Streets and Other Facilities policy.
Moved: Fraser, seconded by Fredericks
VOTE: AYES: Fraser, Fredericks, Kulik, Thier
ABSENT: Welner
AI-3. Belvedere-Tiburon Library Expansion Project-Consider revisions to architectural plans,
conditions of approval and mitigation measures (Community Development Department)
Director of Community Development Anderson said the Belvedere-Tiburon Library is proposing to
scale back its current approval of a 16,000 square foot expansion by 6,000 square feet by eliminating
the second story. He said the Town approved the initial design application in 2012, and explained
that the design application before the Council tonight is for an amendment that was filed last month.
Director Anderson said the Council certified the Environmental Impact Report in 2011,and staff has
prepared an addendum to the report which concludes that the scaled-back project would not require
any additional mitigation measures.He said the addendum does identify one mitigation measure that
warrants revision relating to the required number of parking spaces required.
He said the entire second floor of the project will be removed and the scaled-back project is
architecturally harmonious with the existing building.
Jeff Foran, Belvedere Tiburon Library Agency Board of Trustees,said the Board has been working
to deal with rapidly escalating construction costs and began discussions to consider a scale-down of
the original concept.He said the agency considered lots of options and determined best solution is to
downsize and consider a smaller library,but one that still fit the library's need for additional space.
Jennifer Devlin explained the main principles the architecture firm had kept in mind when designing
the project: maintain character of the existing building, maintain view corridor to the open space,
eliminate the second floor to reduce volume and height, simplify the overall mass,and make minor
plan adjustments as necessary. She showed several comparative photos between the 2012 plan and
the reduced design, and said there was a significant reduction in the height and visual impact. She
said the first floor had a reduced footprint,but the primary purpose of the interior has not changed.
Town Council Minutes#18-2018 DRAFT August 15, 2018 Page 4
Mr. Foran added that this updated design conserves all the necessary ideas and needs for space. He
said if the Council approves the design, they hope to begin construction in the beginning of 2019.
Mr. Foran said the Belvedere Tiburon Library Foundation is currently fundraising.
Mayor Fraser opened the floor for public comment.
Diane Lynch, Solano Street, said the design was an improvement but expressed concerns about
funding the project, availability of parking, and asked if previous donation tiles in the children's
library would be kept on display.
Ann Alwyn, Belvedere-Tiburon Library Foundation, said the library is the community's most
valuable asset and it is too small. She said the library is counted on to supplement school programs,
and the school district voted in favor of the expansion. She spoke in support of the expansion and the
revised plans.
Dana Linker-Steele,Reed Union School District Board of Trustees,said the school district supported
the library expansion and said the library was a safe place for students in the community. She said
the existing library is too small and not designed to support the needs of 21St century learners.
Terry Schwakopf,Vista Del Mar,was in support of the library and spoke about how much the library
meant to her daughter. She wanted to make sure there would be enough space for teens and youth.
Connie Pierce, Cove Road, said she was not opposed to the expansion but expressed concerns that
the resulting project would block her view of the nearby open space and Old St. Hilary's.
Mayor Fraser closed the floor, and asked the library representatives to speak to any questions or
concerns.
Ms. Devlin clarified several specific design concerns, such as the location of an exterior door from
the children's library,street view impacts,and explained that the height would be reduced from what
was displayed in 2012 with story poles. She also added that the donor tiles and murals from the
existing children's library would be retained.
Vice Mayor Kulik asked if story poles had been put up for the 2012 proposal.Director Anderson said
story poles were present in 2012 for the larger design that was approved.He further clarified that the
project has only been scaled back,and there were no dimensions of the reduced proposal that would
be outside what the story poles showed in 2012.
Councilmember Fredericks was pleased with the proposal. She said the scaled back project neither
increases previously identified impacts nor creates new impacts. She spoke to the library's need for
new space, and said she will vote to approve the revised design.
Councilmember Thier said the library is very important for the community, and serves thousands
with their community programs. She said she would strongly support the revision and congratulated
Town Council Minutes #18-2018 DRAFT August 15, 2018 Page 5
the library on their hard work to scale back the project but maintain the vision and keep the design
elements everyone wanted, like the children's and teen libraries.
Kulik commented on the spectacular display of citizen involvement for this project,and spoke to his
family's fond memories of the library. He was in favor of the revised design.
Mayor Fraser thanked the community members that had worked on this project.He said families and
the school district are major parts of the community, and that he would support the proposal.
MOTION: Adopt the Resolution approving amendments to the Belvedere-Tiburon Library
Expansion project approvals.
Moved: Thier, seconded by Kulik
VOTE: AYES: Fraser, Fredericks, Kulik, Thier
ABSENT: Welner
TOWN COUNCIL REPORTS
None.
TOWN MANAGER REPORT
Town Manager Chanis reminded the Council of the upcoming special meeting scheduled for
Monday, August 20, 2018 at 8:00 A.M.
WEEKLY DIGESTS
Received.
ADJOURNMENT
There being no further business before the Town Council of the Town of Tiburon, Mayor Fraser
adjourned the meeting at 9:05 p.m.
JIM FRASER, MAYOR
ATTEST:
LEA STEFANI, TOWN CLERK
Town Council Minutes#18-2018 DRAFT August 15, 2018 Page 6
T
TOWN COUNCIL
SPECIAL & REGULAR MEETING
DRAFT MINUTES
SPECIAL MEETING — 8:00 A.M.
M ...
Mayor Frase'r'
-callled"ihe special meeting oNe Tiburon Town Council to order at 8:00 a.m.
Oil Mo�iday, August 20, 2018, in Town uncil Chambers, 1505 Tiburon Boulevard, Tiburon,
California:--_. _
ROLL CALL
PRESENT: COUNCILMEMBERS: Fraser, Fredericks, Kulik
ABSENT: COUNCILMEMBERS: Thier, Welner
PRESENT: EX OFFICIO: Town Manager Chants, Town Clerk Stefani
ORAL COMMUNICATIONS
None.
ACTION ITEMS
AI-I. November 6,2018 General Municipal Election -Consider adoption of resolution making
appointments in lieu of election,or direct staff to hold an election for the purpose of electing
three Town Councilmembers (Town Clerk Stefani)
Town Clerk Stefani said the Town Council nomination period ended on August 10, 2018,and there
were only three candidates for three open seats: incumbents Jim Fraser, Alice Fredericks and Jon
Welner. She said the Elections Code allows the legislative body to either- appoint the nominees to
office exactly as if elected or direct staff to hold the November election.
MOTION: To adopt the resolution appointing Jim Fraser, Alice Fredericks and Jon Wehner to
office and cancelling the November 6, 2018 General Municipal Election.
Moved: Fredericks, seconded by Kulik
VOTE: AYES:Fraser, Fredericks, Kulik
ABSENT: Thier, Welner
ADJOURNMENT
There being no further business before the Town Council of the Town of Tiburon, Mayor Fraser
adjourned the meeting at 8:05 a.m.
Town Council Minutes 919-2018 DRAFT August 20, 2018 Page I
JIM FRASER, MAYOR
AT`hEST:
LEA STEFANI, TOWN CLERK
Town Council Minutes #19-2018 DRAFT August 20, 2018 Page 2
, r
TOWN OF TIBURON Town Council Meeting
Se-)tember 5, 2018
C t F-: 1505 Tiburon Boulevard 1-
Tiburon, CA 94920
Aenda Item: CC
STA REPORT
To: Mayor and Members of the "Town Council
From: Administrative Services Department
Subject: Invest e^^nt Summary -July 2018
Reviewed By:
BACKGROUND
Pursuant to Government Code Section 53601, staff is required to provide the Town Council with
a report regarding the Town's investment activities for the period ended July 31, 2018.
ANALYSIS
July 2018
Agency Interest
Investment Amount Rate Maturity
Town of Tiburon Local Agency Investment 23,760,809.61 1.9443% Liquid
Fund (LAIF)
Money Market (Bank of S 100,000.00 0.15% Liquid
Marin)
Total $23,760,809.61
The total invested at the end of the prior month was $26,686,462.51. therefore; the Town's
investments decreased by $2,925,652.90 over June 2018. Contributing factors to the decrease in
the amount of funds invested are: the transfer of$1.32 Million to our OPEB and Pension Trusts,
$396,000 to CalPERS to pay the required FY 2018-19 unfunded liability payment, payment of
liability and workers' compensation insurance premiums, and JPA dues that are due the first
month of the new fiscal year. hn addition substantial payments were made to the contractors of
the McKegney Green and Storm Drain Improvement projects.
FINANCIAL IMPACT
No financial impact occurs by accepting this report. The Town continues to meet the priority
principles of investing-safety, liquidity and yield in this respective order.
RECOMMENDATION
Staff recommends that the Town Council:
Move to accept the hivestment Summary for July 2018
Prepared By: Heidi Bigall, Director of Administrative Services
' TOWN OF TIBURON Town Council Meeting
September 7, 2018
1505 Tiburon Boulevard A«enda Item:Tiburon, CA 94920
STAFF O .
To: Mayor and Members of the Town Council
From: Office of the Town Attorney
Office of the Town Clerk
Subject: Biennial Review of Town's Conflict of Interest Code
Reviewed By:
__�L
BACKGROUND & ANALYSIS
The Political Reform Act (the"Act")requires every public agency to adopt a conflict of interest
code, and review that code every two years to make sure that it remains current. The Town last
reviewed its code in 2016. The Fair Political Practices Commission ("FPPC") has notified the
Town that it is time to review and update, if necessary, the code again.
The FPPC has promulgated a model conflict of interest code, which the Town has historically
adopted by reference. The model code contains most of the provisions required by law.
However, by design, the model code does not specify the agency employees or commissioners
whose economic interests render them subject to the code's reporting requirements nor the extent
of those requirements for the designated employees. That task is left to individual public
agencies.
The Act itself mandates reporting requirements for certain positions. With respect to the Town,
those officials are the following: the members of the Town Council and Planning Commissions,
the Mayor_ the Town Manager, Town Attorney, Town Treasurer, and other Town officials who
manage Town investments, as well as any candidates for any of these offices at any election.
Under the Act. the Town's code must (i) indentify any other Town positions that involve making
(or participate in making) decisions that could foreseeably have a material financial effect on any
economic interest; (ii) for each designated position, specify the types of economic interests that
the person holding the position could materially affect; and (iii) require persons holding those
positions to disclose any of the specified types of economic interests for their positions.
The 'Down Attorney and Town Clerk have reviewed the Town's current Conflict of Interest Code
adopted in 2016 and determined that the Town should amend Appendix B, Section 2(D) to add
the position of IT Coordinator, at disclosure category 3. The IT Coordinator position has
historically been a part of the Town's Conflict of Interest Code, but was removed in the 2016
update because the Town was contracting IT services through Marin IT at that time. The Town
has since recreated and staffed this position, so it is now timely to add it back to the Code.
TOWN OF TIBURON PAGE 1 OF 2
The Town Manager will still have the ability to require any consultants to comply with the
Conflict of Interest Code under Section 6 of Appendix B.
RECOMMENDATION
Staff recommends that the Town Council:
Move to adopt the attached resolution updating its Conflict of Interest Code and direct Staff to
complete the 2018 Local Biennial Notice, as required by law.
Exhibits:
1. DRAFT Resolution Updating the Town's Conflict of Interest Code
2. FPPC -2018 Local Agency Biennial Notice
Prepared By: Benjamin L. Stock, Town Attorney
Lea Stefani, Town Clerk
__ _. _—.._.___.._ .__.__...._._.___._._.._ —..................._ ----- _ ...._ ..............__ _..__ _.. _..._ — ....__
DRAFT RESOLUTION NO. xx-2018
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TIBURON
REPEALING RESOLUTION NO. 25-2016 AND UPDATING THE TOWN'S
CONFLICT OF INTEREST CODE
WHEREAS, in 1980 the Town Council adopted Resolution No. 1094 which
incorporated by reference the Fair Political Practices Commission's (FPPC) model
Conflict of Interest Code (Title 2, Division 6, Section 18730 of the California Code of
Regulations), including appendices detailing which positions must file an annual
disclosure statement and what interests must be disclosed;
WHEREAS, since 1980, the Town Council has amended its Conflict of Interest
Code in 1991, 1997, 1998, 2002, 2004, 2006, 2008, 2010, 2012, 2014 and 2016;
WHEREAS, Section 87302 of the California Government Code requires the
Town to designate other positions within the Town that are required to file disclosure
statements: and
WIIEREAS, the Town Attorney and Town Clerk have reviewed the Town's code
and recommend amendments to reflect the following:
a) Add the new IT Coordinator position under General Management in Appendix
B, Section 2(D) whose reporting requirement will be Disclosure Category 3.
NOW, THEREFORE, the Town Council of the Town of Tiburon RESOLVES as
follows:
11) Resolution No. 25-2016 is hereby repealed and replaced by this resolution;
2) The FPPC's Model Conflict of Interest Code as set forth in Section 18730 shall
continue to be incorporated by reference as the Town's Conflict of hlterest Code,
to(3ether with the appendices attached hereto and incorporated herein by reference;
3) The Town Clerk continues to be designated as the filing officer for the Town.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town
of Tiburon on September 5, 2018, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
JIM FRASER, MAYOR
EXHIBIT NO.
Town Council Resolution No. XX-2018 DRAFT 09/05/2018
TOWN OF TIBURON
ATTEST:
LEA STEFANI. TOWN CLERK
2
Town Council Resolution No. XX-2018 DRAFT 09/05/2018
APPENDIX "A"
DESIGNATED POSITIONS DISCLOSURE CATEGORIES
(Unless otherwise specified, Government Code Section 87200 filers must review all
schedules on Form 700. See Appendix "C" for specific disclosure categories.)
Members of the following:
1. BOARDS & COMMISSIONS
A. Town Council Form 700
B. Planning Commission Form 700
2. GENERAL MANAGEMENT
A. Town Manager Form 700
B. Town Treasurer Form 700
3. TOWN ATTORNEY Form 700
3
Town Council Resolution No. XX-2018 DRAFT 09/05/2018
APPENDIX "B"
DESIGNATED POSITIONS DISCLOSURE CATEGORIES
(Unless otherwise specified, review all schedules on Form 700. See Appendix "C" for
specific disclosure categories.)
Members of the following:
1. BOARDS & COMMISSIONS
A. Design Review Board 2
B. Parks, Open Space & Trails 2
C. Heritage & Arts Commission 4
D. Building Code Appeals Board 2
2. GENERAL MANAGEMENT
A. Director of Administrative Services I
B. Town Clerk 3
C. Management Analyst 3
D. IT Coordinator 3
3. DEPT. OF COMMUNITY DEVELOPMENT
A. Director of Community Development 1
B. Planning Manager 1
C. Associate Planner 2
D. Assistant Planner 2
E. Contract Planner 2
F. Building Official 2
G. Building Inspector 2
4. PUBLIC WORKS DEPARTMENT
A. Dir. of Public Works/Town Engineer Form 700
B. Superintendent of Public Works 4
5. POLICE DEPARTMENT
A. Chief of Police 4
B. Police Captain 4
6. CONSULTANTS As deemed applicable by Town Manager
4
Town Council Resolution No. XX-2018 DRAFT 09/05/2018
APPENDIX "C"
DISCLOSURE CATEGORIES
A. APPROPRIATE FORM
All persons holding offices or positions specified in Government Code Section 87200
shall file FPPC Form 700 for purposes of complying with the financial disclosure
requirements of the Conflict of Interest Code. All other positions and offices designated
in Appendix "B" shall only file the appropriate schedules in Form 700 based on the
disclosure categories listed below.
B. DISCLOSURE CATEGORIES
Category 1: Interests in real property located within the jurisdiction or within two
miles of the boundaries of the jurisdiction or within two miles of any land owned or used
by the agency; and investments and business positions in business entities, and income,
including loans, gifs, and travel payments, from all sources.
Category 2: Interests in real property located within the,jurisdiction or within two
miles of the boundaries of the jurisdiction or within two miles of any land owned or used
by the agency with the exception of a home used exclusively as a personal residence.
Category 3: Investments and business positions in business entities, and income,
including loans, gifts, and travel payments, from sources that provide services, supplies,
materials, machinery, or equipment of the type utilized by the agency.
Category 4: Investments and business positions in business entities, and income,
including loans, gifts, and travel payments from sources that provide services, supplies,
materials, machinery, or equipment of the type utilized by the designated position's
division or department.
5
Town Council Resolution No. XX-2018 DRAFT 09/05/2018
2018 Local Agency Biennial Notice
Name of Agency:
Mailing Address:
Contact Person: Phone No.
Email: Alternate Email:
Accurate disclosure is essential to monitor whether officials have conflicts of interest and to
help ensure public trust in government. The biennial review examines current programs to
ensure that the agency's code includes disclosure by those agency officials who make or
participate in making governmental decisions.
This agency has reviewed its conflict of interest code and has determined that (check one BOX):
❑ An amendment is required. The following amendments are necessary:
(Check all that apply.)
O Include new positions
O Revise disclosure categories
O Revise the titles of existing positions
O Delete titles of positions that have been abolished and/or positions that no longer make or
participate in making governmental decisions
O Other (describe)
❑ The code is currently under review by the code reviewing body.
❑ No amendment is required. (if your code is over five years old, amendments may be
necessary.)
Verification (to be completed if no amendment is required)
This agency's code accurately designates all positions that make or participate in the making of governmental
decisions. The disclosure assigned to those positions accurately requires that all investments, business
positions, interests in real property, and sources of income that may foreseeably be affected materially by the
decisions made by those holding designated positions are reported. The code includes all other provisions
required by Government Code Section 87302.
Signature of Chief Executive Officer Date
All agencies must complete and return this notice regardless of how recently your code was approved or
amended. Please return this notice no later than October 1, 2018, or by the date specified by your agency, if
earlier, to:
(PLACE RETURN ADDRESS OF CODE REVIEWING BODY HERE) g� �+A�
EXHIBIT NO.
PLEASE DO NOT RETURN THIS FORM TO THE FPPC.
www.fppc.ca.gov
FPPC Advice: adviceQfppc.ca.gov(866.275.3772)
Page 1 of 1
TOWN OF TIBURON Town Council \Meeting
= Sc pternber 5, 2018
1505 Tiburon Bo
ulc��ard 1
, Tiburon, CA 94920 Agenda Iterhh: �
O.
To: Mayor and Members of the Town Council
From: Administrative Services Department
Subject: Rec9pimendation to Appoint Delegate and Alternate to PLAN JPA
Reviewed By:
BACKGROUND
Since 1986, the Town of Tiburon has participated in the Association of Bay Area Governments
Pooled Liability Assurance Network (ABAG PLAN) Corporation as a risk pooling agency under
the liability risk coverage agreement, to obtain coverage and risk management services related to
liability, property, automobile physical damage and other ancillary lines of coverage with ABAG
as a member agency Joint Powers Authority.
Last year, the ABAG's operations were merged with the Metropolitan Transportation
Commission (MTC). After a formal request for proposals and selection process, Bickmore
Associates was recommended to provide risk management and fiscal services at significantly
lower cost. On June 23, 2017, ABAG PLAN voted to execute a contract with Bickmore and
pursue and implement a transition to a new Joint Powers Authority with the identical purposes of
ABAG PLAN Corporation. Since the new Pooled Liability Assurance Network Joint Powers
Authority(PLAN JPA) replaced ABAG PLAN, all 28-member agencies had to execute the
agreement and adopt a resolution to join the PLAN JPA before June 30, 2018 in order for the
PLAN JPA to become frilly operational and perform all functions effective July 1, 2018.
On January 17, 2018, the Town Council adopted Resolution 2-2018 authorizing the Town
Manager to sign an agreement to participate in PLAN JPA. As of July 1, 2018, PLAN JPA has
been in effect as the Town's new rick management service provider.
ANALYSIS
Like the ABAG PLAN Corporation, the PLAN JPA is governed by a Board of Directors that
consists of one staff representative and one alternate from each of the 28-member local
government agencies. According to the PLAN JPA bylaws, members of the Board of Directors
are appointed by the legislative body from each of the member agencies and this representation
has to be established by a resolution of the Town Council.
The Town Manager and Director of Administrative Services were appointed primary and
alternative members for the ABAG PLAN Board of Directors, respectively. It is recommended
that Town Manager Greg Chanis be appointed primary member, and Administrative Analyst
Suzanne Creekmore be appointed alternate member to PLAN JPA.
I+INANCIAL IMPACT
There is no fiscal impact associated with the appointment of primary and alternate members to
PLAN JPA.
RECOMMENDATION
Staff recommends that the Town Council:
Move to adopt the exhibit Resolution appointing the primary and alternate members to
PLAN JPA
Prepared By: Heidi Biga1L Director of Administrative Services
Exhibit: Resolution appointing primary and alternate members to PLAN JPA
__ . _....... ......... ............_.................................... ..._. _ ....................-.........._ . .
RESOLUTION NO.
A RESOLUTION OF THE TOWN COUNCIL OF THF, TOWN OF TIBURON
APPOINTING DIRECTORS TO PLAN JPA ON BEHALF OF THE
"DOWN OF TIBURON
Whereas, the Town of Tiburon has been a member of the Association of Bay Area
Governments Pooled Liability Assurance Network (ABAG PLAN) since 1986; and
WHEREAS, the Association of Bay Area Governments Pooled Liability Assurance
Network (ABAG PLAN) Corporation has been replaced by the Pooled Liability Assurance
Network Joint Powers Authority (PLAN JPA), effective July 1, 2018; and
WHEREAS, PLAN JPA is a self-funded insurance pool servicing public agencies; and
WHEREAS the operations of these programs are governed by a Board of Directors,
consisting of one staff representative from each member agency; and
WHEREAS, participation of the Board of Directors is carried out by Town Staff as part
of its regular duties and does not result in any remuneration to the employee.
NOW, THEREFORE, BE IT RESOLVED that the Town Manager, Greg Chams, be
appointed Director and Suzanne Creekmore be appointed Voting Alternate Director.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of
Tiburon on , 2018, by the following vote:
AYES: Councilmember:
NOES: Councilmember:
ABSENT: Councilmember:
JIM FRASER, MAYOR
ATTEST:
LEA STEFANI, TOWN CLERK
EXHIBIT NO.,
'f TOWN OF TIBURON Town Council Meeting
September 5, 2018
1505 Tiburon Boulevard p
` Tiburon,CA 94920 Agenda Item:Al -
STAFF REPORT
To: Mayor and Members of the Town Council
From: Office of the Town Clerk
Subject: Appointments to Fill Vacancies on Town Boards, Commissions and
Committees: Belvedere-Tiburon Library Agency Board of Trustees
and Uyilding Code Appeals Board
Reviewed By: rr It
BACKGROUND
Belvedere-Tiburon Library gency Board of Trustees
The Belvedere-Tiburon Library Agency Board of Trustees has had one vacancy since June 30,
2018, when Fredric Postle's second term expired. According to the board's bylaws, board
members are limited to serving two terms. The person appointed this seat will also be limited to
two 4-year terms of office.
This vacancy was first advertised in December/January as part of the annual appointments
process, and again in June. Staff accepted applications for this position until July 1, 2018, and the
Council has interviewed all three applicants: Emily Chiswick-Patterson, Karen Gullett, and Jeff
Slavitz. It is recommended that the Council consider making one appointment to a four-year term
on the Belvedere-Tiburon Library Agency Board of Trustees, beginning 7/1/18 - 6/30/22.
Building Code Appeals Board
The Building Code Appeals Board currently has two vacancies. Mr. Dave Kallmeyer resigned in
2015, and Mr. Jerry Thompson resigned in early 2018. Both vacancies have been advertised as
part of the annual appointments process and in TibTalk. Both seats have been open since the
seated member resigned from the board.
One application for the Building Code Appeals Board has been received from Brian McLeran,
and the Council interviewed Mr. McLeran tonight. It is recommended that the Council consider
making an appointment to a five-year term on the Building Code Appeals Board, beginning
3/1/2018 - 2/28/2023.
RECOMMENDATION
Staff recommends that the Town Council:
Town Council Meeting
September 5,2018
1. Consider making appointments to the Library Agency Board of Trustees and Building
Code Appeals Board; and/or
2. Continue the item(s) and direct staff to continue to accept applications for one or both
vacancies and schedule interviews for the vacancies at an upcoming Council meeting.
Exhibits:
1) Belvedere-Tiburon Library Agency Applications:
a. Application from Emily Chiswick-Patterson
b. Application from Karen Gullett
c. Application from Jeff Slavitz
2) Building Code Appeals Board Application from Brian McLeran
Prepared By: Lea Stefani,Town Clerk
—._.._
TO«'N OF TIl3l fRON Page 2 0l 2
TOWN OF TIBURON
COMMISSION, BOARD & COMMITTEE
APPLICATION
The Town Council considers appointments to its various Town commissions,
boards and committee throughout the year due to term expirations and unforeseen
vacancies. In its effort to broaden participation by local residents in Tiburon's local
governmental process and activities, the Council needs to know your interest in
serving the Town in some capacity.
Please indicate your specific areas of interest and special skills or experience
which would be beneficial to the Town, by completing both sides of this form and
returning it to Town Hall. Copies will be forwarded to the Town Council and
informal applicant/Council interviews are scheduled periodically during the year.
Your application will also remain on file at Town Fall for a period of one (1)year.
Thank you for your willingness to serve the Tiburon community.
Lea Stefani
Town Clerk
AREAS OF INTEREST
Indicate Your Area(s)of interest in Numerical Order
(#i Being the Greatest Interest)
PLANNING 2 PARKS, OPEN SPACE & TRAILS
DESIGN REVIEW 3 RECREATION
HERITAGE & ARTS DISASTER PREPAREDNESS
LIBRARY COMMISSION ON AGING
AFFORDABLE HOUSING OTHER
S;dcrane%omm.app
EXHIBIT NO. �a)
E GhisWlc -`P ,,,-
PERSONAL:DATA
(PLEASE PRINT OR TYPE;—A RESUME MAYBE ATTACHED AS WELL)
NAME: Emily Chiswick-Patterson
MAILING ADDRESS: 322 Karen Way, Tiburon, CA 94920
E-mail address (optional): chiswick.patterson@gmail.com
TELEPHONE: Home: 609-937-3656 Work: 415-655-4920 Fax No.
PROPERTY OWNERS ASSOC. (If applicable)
TIBURON RESIDENT: (Years)1 DATE SUBMITTED:6/21/18
REA50NS FOR SELECTING.
YOUR AREAS.OF INTEREST
The reason my husband and I decided to move our family to Tiburon, from San Francisco, was to be part of a
town and community. We wanted to know our neighbors, and have our children grow up engaging with the
community around them. As a child, the public library was a place of magic: learning, excitement, and
access to the world far beyond my rural small town. I believe libraries offer tremendous value, and
getting our library cards in Tiburon was one of the first things we did to"settle in." Recreation and parks
are other arenas I believe to be backbones of communities. We all are well served with access to open
space and areas to play, in both structured and unstructured ways.
APPLICABLE OUALIFICATIOIVS
AND EXPERIEN..CE
Please see attached resume. I do not have experience serving in local government, but would bring
experience in management consulting and in the education sector, as well as in the nonprofit sector more
broadly. I saw notice of some vacancies in The Tiburon Talk Newsletter, and decided to apply. I am a
diligent and committed worker, and would very much welcome the opportunity to serve my town.
----------------------------------------------Town Hall Use------ ------------------------------------------
Date Application Received: Interview Date:
Appointed to: (Date)
Date Term Expires: Length of Term:
2
Emily R. Chiswick-Patterson
322 Karen Way • Tiburon, CA 94920 - (609)937-3656 - chiswick.patterson@gmail.com
EDUCATION
2005-2006 University of Oxford: Oxford,England
Master of Studies in Modern History;master's thesis with distinction
2001-2005 Princeton University:Princeton,NJ
A.B.cum laude;Religion of America Prize for outstanding work in the field;National Merit Scholar;GPA: 3.7/4.0
EXPERIENCE
2013-present Isaacson,Miller,Managing Associate: San Francisco,CA
Associate,2013-2015;promoted to Senior Associate,2015-2017;promoted to Managing Associate in 2017
Serve as project manager and client contact for executive searches with mission-driven organizations in higher
education and the nonprofit sector.,developing networking strategies,conducting candidate identification research,
and recruiting and screening candidates
■ Completed more than 50 executive searches,including leading projects and managing teams,working with 8 of
the firm's partners,and receiving top ratings on all client satisfaction surveys
■ Cultivate repeat business and new client leads,participating in pitch meetings and developing proposals
■ Write detailed and compelling position profiles to capture and detail leadership challenges for positions,based on
research and extensive interviewing,serving as key marketing and candidate assessment documents
■Develop candidate pools with outreach and screening,and interview senior executive candidates to assess their
capacity to effect change in organization
■ Present potential candidates to search committees in both oral and written formats,summarizing candidate
interviews and inserting judgment and guidance as appropriate
■ Serve on internal search committees for hires and train and mentor new associates and administrators
2009-2012 Education Pioneers,Manager,Strategy and Performance:Oakland,CA
Analyst,2009-2010;promoted to Manager,Strategy and Performance December 2010
Support internal operations,performance management,and strategy for a human capital organization focused on
urban K-12 education
■ Worked on a 2 person strategic planning team,charting a 3-year path for organizational prioritization and growth.
Conducted research,analysis;worked with external consultants;managed part-time staff
■ Created budgets for internal management and external fundraising purposes;designed tools to assist budget
managers,and contribute to storytelling and framing for fundraising
■ Created and implemented an organization-wide performance management system,working across teams and
departments to help use data to drive behavior and decision making
■ Analyzed data for internal performance and reporting to senior leadership,and for reporting to funders
■Participated in the inaugural cohort of Education Pioneers Analyst Fellowship,which included professional
development workshops,networking opportunities,and community service projects
■ Assisted in writing and finalization of a Broad Foundation Education Reform Toolkit paper,"Expanding
Advanced Placement(AP)Access,"seeking to improve college readiness
2007-2009 The Bridgespan Group,Associate Consultant:Boston,MA
At a 501(c)(3)affiliated with Bain&Company,conducted quantitative and qualitative analysis to advise senior
managers of nonprofit organizations on strategic and organizational issues
■Researched and helped design a guide for managing organizations through an economic downturn
■For a Fortune 50 client's$100 million charitable women's business education initiative,created systems to
measure"impact return on investment"and developing country capacity to support women entrepreneurs
■ For a$20 million educational leadership convening organization,built a custom pro forma financial model,
finding substantial unaccounted-for funds to cover a budget shortfall
■For an education and social services organization,investigated city-wide demographic data and national
benchmarks and created an implementation plan for a 3-year,multi-element strategy
2006-2007 CityBridge Foundation,Research Analyst:Washington,D.C.
Evaluated and researched early childhood education issues and policies,and helped shape the foundation's
educational strategy and operations as a Princeton Project 55 Fellow
■Provided intensive research support to the Edgewood Elementary School founding curriculum design process by
developing standards,adapting and formulating curricula,and conducting research with field experts and early
childhood education providers
■Led website creation project,managing foundation contributors and the technology team,and developing content
TOWN OF TIBURON
COMMISSION, BOARD & COMMITTEE
APPLICATION
The Town Council considers appointments to its various Town commissions,
boards and committee throughout the year due to term expirations and unforeseen
vacancies.In its effort to broaden participation by local residents in Tiburon's local
governmental process and activities, the Council needs to know your interest in
serving the Town in some capacity.
Please indicate your specific areas of interest and special skills or experience
which would be beneficial to the Town, by completing both sides of this form and
returning it to Town Hall. Copies will be forwarded to the Town Council and
informal applicant/Council interviews are scheduled periodically during the year.
Your application will also remain on file at Town Hall for a period of one (1)year.
Thank you for your willingness to serve the Tiburon community.
Lea Stefani
Town Clerk
AREAS OF INTEREST
Indicate Your Area(s)of Interest in Numerical Order
(#I Being the Greatest Interest)
PLANNING PARKS, OPEN SPACE & TRAILS
DESIGN REVIEW RECREATION
HERITAGE & ARTS DISASTER PREPAREDNESS
I LIBRARY COMMISSION ON AGING
AFFORDABLE HOUSING OTHER
S:dcrane%omm.app
EXHIBIT NO.'-�-�'�
K.furl
PERSONALDATA
(PLEASE PRINT OR TYPE-A klt MI .'MAYBE ATTACHED AS WELL)
NAME: arm
MAILING ADDRESS: Ac:a e i G Df d
E-mail address (optional):
TELEPHONE: Home: 7V S30S3" Work: 0)13).iS�9 Fax No.
PROPERTY OWNERS ASSOC. (If applicable)
TIBURON RESIDENT: (Years) DATE SUBMITTED:
RE A ,S.FOR SELECTING
SQN
YOUR AREAS OF INTEREST
T_n t ertRt &rA 4y a2$a etic e_ o,4�G"1 1: i-e)
bs i s Jf- 9, L ;✓ter°, c ar
APFLICABLE.QUALIFICATIONS
AND EXPERIENCE
"n COMMLk.n.,Ih�&'
h ay'l C9_0 Cid t, d'O 1 e_�'
6 LO—AWC j2f&t-2[f rtiiag�n��,9�r� Vl(.�0 b'aj-)'e,-r �----------------------------------------------Town Hall Use-------------------------------------------------
Date Application Received: Interview Date:
Appointed to: (Date)
Date Term Expires: Length of Term:
2
June 27, 2018
Lea Stefan i
Town Clerk
Tiburon Town Hall, 1505 Tiburon Boulevard
Tiburon, CA 94920
Subject: Belvedere Tiburon Library Agency Vacancy
Thank you for coordinating this search to fill the open position in the Belvedere
Tiburon Library Agency. 1 am enthusiastic about putting myself forward as a
candidate for your consideration. I believe my unique combination of executive
experience in the service and creative industries as well as my solid belief in the
library's role in our community make me an ideal candidate for this position.
Since my youngest days, I have loved books and the library has always been an
essential lifeline. I see the library's role as a public resource devoted to enriching the
community's vibrancy and connections especially through literature, news media,
music and movies. For the past 3 years, I have volunteered weekly at Corner Books,
which has engaged me more actively with our local community and motivated me to
get more involved in its efforts to meet today's challenges successfully.
I can offer the Agency a solid set of professional skills developed through my 40
years of experience working in the customer service, operations, marketing and
strategy realms. I have learned that change although inevitable is never easy and that
it requires planning, communication and constant refinement to meet your goals.
Leadership is 10% vision and 90% implementation so it is important that an initiative
be fully considered in terms of its impact on staff, facilities and other operations
before decisions are made. As a leader, I work constantly to ensure we approach
problems holistically and that my team has what they need to succeed long-term.
I have lived in Tiburon for over 20 years with the library playing an important role in
the life stages my family has experienced during that time. Whether it has been
enjoying Story Hour, attending a class, art exhibit or lecture in the Founder's Room,
taking part in One Book Marin celebrations or now volunteering at Corner Books (let
alone the hundreds of books, CDs and DVDs I have checked out), it has enriched my
life and fueled my continued curiosity in this great world of ours.
This position provides an opportunity to do my part to be sure that others can
awaken their own passions by ensuring the library remains a community asset that
Page 2
meets the needs of a diverse and changing population. I could make a real difference
on behalf of the town by exercising my strong and proven skill set to serve an
authentic and long-standing personal passion.
I am confident I can meet the obligations of this service in addition to my
professional commitments. I travel rarely and am able to set my own schedule in
most circumstances. My husband and I are empty nesters so my family
responsibilities are minimal. I am a person who takes my responsibilities seriously
and does my best to exceed others' expectations.
Thanks so very much for your consideration. I look forward to meeting with the
review committee and answering any questions.
Best regards, W ILO,6k
Karen Gullett
4 Acacia Drive
Tiburon
415. 789.5308.
karennelsong@gmail.com
Karen Nelson Gullett
4 Acacia Drive, Tiburon 415. 789.5308
Proven ability to create and implement solutions to address business opportunities. Possesses solid history
of leading cross-functional teams, identifying creative approaches to address complex issues, exceeding
goals, and building solid relationships. Within a fast-paced, dynamic environment, able to make things
happen through a combination of analysis, communication skills, relationship building and judgment.
Understands the critical steps necessary to assess readiness, advance cross-functional project plans and
lead change within a matrixed organization.
EXPERIENCE
1999 to Present VISA Foster City, CA
Vice President Head of Global Licensing October 2009 to Present
Lead global client licensing function for Visa Inc to uphold integrity of stakeholder participation in network.
Head strategy effort to ensure practices are globally aligned while remaining relevant for local market
needs. Manage 30 person team in 4 locations responsible for administering processes and maintaining
over 500,000 client records.
Vice President Visa Europe Liaison Office October 2007 to October 2009
Leads efforts to build successful relationship with Visa Europe. Focus on facilitating successful business
interactions and relationships within context of contractual requirements with special focus on brand,
marketing and graphic design issues.
Senior Vice President Global Brand June 2004 to October 2007
Lead for global Visa brand management and strategy including architecture, naming, standards, training,
and evangelism. Led global development efforts of 2005 brand refresh effort including evolution of design
and brand standards; met all implementation goals within budget and schedule. Managed team of 15.
Vice President Brand Strategy and Research May 2002 to May 2004
In charge of Visa global brand strategy function with responsibility for aligning brand priorities with business
objectives, deepening customer insights, and driving marketing innovation. Managed Global Brand
Management Council composed of senior marketing executives in each of Visa's six regions to guide and
approve strategic brand priorities. Lead successful effort to upgrade global brand tracking tool. Established
business case for International Traveler marketing program. Managed engaged, productive team of 12.
Vice President Brand Identity, 1999 to 2002
Led efforts to manage and enhance Visa brand standards evolving role to be key contributor to brand
positioning, architecture and borderless segment marketing efforts. Repositioned brand group from
"compliance" overseers to consultative, strategic partner with product and strategy groups. Elevated
International Marketing Committee function from best practice sharing to being critical working group on
key global initiatives. Managed engaged and productive team of 10.
1997 to 1999 LANDOR ASSOCIATES San Francisco, CA
Senior Branding Consultant—Corporate Identity
Strategic executive for world's preeminent branding and design consultancy.Won new business,led project
discovery phases, proposed and received agreement to brand and nomenclature strategies, developed
communication platforms for creative development and analyzed research and market data.
Clients included Visa International, Bank of America, Kaiser Permanente, Times Mirror, Barclays Global
Investors and other high profile corporations in service, financial and retail industries.
1992 to 1996 TEMERLIN McCLAIN; BJK&E Dallas, TX
Management Supervisor, Management Group, 1992 to 1996
Led$150 million JCPenney account, Agency's highest billing and most profitable business. Responsibilities
included creative, media and direct marketing efforts for image, sale, private brand, preferred customer,
Catalog and Hispanic initiatives. Reported to Executive Director of Client Services. Managed team of 15.
1988 to 1992 WORLD VISION, USA Holland, MI
Marketing Consultant
Developed initiatives for national volunteer mobilization program, including creation of grant program.
Contributor to "Helping You is Helping Me"thought leadership book on benefits of volunteer activity.
Worked proactively across World Vision organization and volunteer network to initiate new programs and
establish team mentality across geographically dispersed and cross-functional stakeholders.
1985 to 1988 LEO BURNETT Chicago, IL
Account Executive, 1986 to 1988
Responsible for McDonald's national"kids"and"tween"marketing program, behind a$100MM budget. Led
multi-disciplinary team to create brand synergy between advertising, promotion and local store efforts.
Account Executive, 1985 to 1986
Directed Keebler cookie account advertising and marketing program. Developed new product marketing
plan, including naming, advertising and promotions, capitalizing on Keebler brand equity.
1983 to 1985 NEEDHAM HARPER WORLDWIDE Chicago, IL
Account Executive
Developed marketplace strategy to increase Kingsford Charcoal's competitiveness in an environment newly
dominated by price brands. Developed positioning platform for new Food Division brand.
1977 to 1983 PROCTER&GAMBLE Cincinnati, OH
Brand Manager, New Brand Development, 1980 to 1983
Established P&G's Tea Leadership Strategy, including major acquisition effort. Developed marketing plans
including comprehensive positioning platform, and test market plan. Led advertising development effort.
Assistant Brand Manager, 1978 to 1980
Developed national expansion plan for a decaffeinated coffee brand, while managing test markets.
Coordinated product planning for Division including strategic gap analysis of beverage opportunities.
Brand Assistant, 1977 to 1978
Managed promotion program, packaging, and total budget for Folgers Coffee during its national expansion.
Accomplished Sale Training with key account responsibility.
EXAMPLES OF VOLUNTEER AND OTHER EXPERIENCE
Volunteer Weekly at Corner Books, Belvedere Tiburon Library Foundation's Book Store, 2015 to Present.
Marin County Poll Worker, 2016 Presidential Election.
Executive Sponsor of Visa Women's Network, 2015 to Present. Oversee planning, budget, leadership
appointments and ongoing activities of Employee Resource Group focused on providing enrichment
opportunities for its stakeholders.
Recipient of Department of Defense Patriot Award in April 2016 for support of military staff in work place.
Marketing Science Institute Trustee, 2002 to 2012. MSI, as a not-for-profit institute, supports and
disseminates studies by academic scholars, advancing the theory and practice of marketing. Sat on
Executive Committee responsible for agreeing to annual priorities, budget and staff decisions.
President of League of Women Voters, Holland, MI, 1990 — 1992. Led non-partisan political organization
to encourage informed and active participation in government.
Board Member, Women in Transition, Holland, MI, 1988-1991. Governance and program oversight of
organization dedicated to strengthening West Michigan families by ending domestic and sexual violence.
President of Delta Gamma House Corporation, Miami of Ohio, 1982— 1984. Led management committee
responsible for sorority chapter housing and maintainence.
University of Kentucky, 1972—1976, Summa Cum Laude Graduate with Bachelor of Arts degree
TOWN OF TIBURON
COMMISSION, BOARD & COMMITTEE
APPLICATION
The Town Council considers appointments to its various Town commissions,
boards and committee throughout the year due to term expirations and unforeseen
vacancies.In its effort to broaden participation by local residents in Tiburon's local
governmental process and activities, the Council needs to know your interest in
serving the Town in some capacity.
Please indicate your specific areas of interest and special skills or experience
which would be beneficial to the Town, by completing both sides of this form and
returning it to Town Hall. Copies will be forwarded to the Town Council and
informal applicant/Council interviews are scheduled periodically during the year.
Your application will also remain on file at Town Hall for a period,of one (1)year.
Thank you for your willingness to serve the Tiburon community.
Lea Stefani
Town Clerk
AREAS OFINTEREST
Indicate Your Area(s):of Interest in Numerical Order
(#I Being the Greatest Interest)
PLANNING PARKS,OPEN SPACE & TRAILS
DESIGN REVIEW RECREATION
HERITAGE &ARTS DISASTER PREPAREDNESS
LIBRARY COMMISSION ON AGING
AFFORDABLE HOUSING OTHER
S:dcrane%omm.app
1
EXHIBIT NO.
J. Sla►vifE
yI: MWONN
NAME: Jeff Slavitz.
MAILING ADDRESS: 45 Upper North Terrace
E-mail address(optional): JeffSIavitz@GmaII.com
TELEPHONE: Home: 415-310-2410 Work: Fax No.
PROPERTY OWNERS ASSOC. (if applicable)
TIBURON RESIDENT: (Years)30 DATE SUBMITTED:6/7/18
I have always enjoyed libraries and am a frequent user of our wonderful library. I am applying for the
Library Agency position being vacated by Ric Postle. I.have been the agency's treasurer,a non-voting
position;since 2015 and.have attended many board meetings. We are lucky to have an excellent board
and it is currently facing some very important decisions: how can we raise enough money to build the f
expansion approved seven years ago? If enough money isn't raised, is there an affordable plan B that
can be built? How do the library finances and staff change with a larger library? I think my experience
working with the library and other boards would be useful on the agency as it faces these and other
challenges. I would be honored to be a member of the Belvedere-Tiburon Library Agency!
Belvedere-Tiburon Library Agency Treasurer,April 2015-present
Belvedere-Tiburon Foundation,April 2017-February 2018
Richardson Bay Sanitary District, Nov 2015-present
Tiburon Peninsula Foundation,June 2013-present
Tiburon-Town Council, Feb 2001-Nov 2011
----------------------------------------------Town Hall Use-------------------------------------------------
Date Application Received: Interview Date:
Appointed to: (Date)
Date Terra Expires: Length of Term:
2
TOWN OF TIBURON
COMMISSION, BOARD & COMMITTEE
APPLICATION
The Town Council considers appointments to its various Town commissions,
boards and committee throughout the year due to term expirations and unforeseen
vacancies. In its effort to broaden participation by local residents in Tiburon's local
governmental process and activities, the Council needs to know your interest in
serving the Town in some capacity.
Please indicate your specific areas of interest and special skills or experience
which would be beneficial to the Town, by completing both sides of this form and
returning it to Town Hall. Copies will be forwarded to the Town Council and
informal applicant/Council interviews are scheduled periodically during the year.
Your application will also remain on file at Town Hall for a period of one (1) year.
Thank you for your willingness to serve the Tiburon community.
Lea Stefani
Town Clerk
41 N ye s� k k rx
j AREAS OF INTEREST
Indicate Your Area(s)of Interest in Numerical Order
(41 tieing the Greatest Interest)
PLANNING PARKS, OPEN SPACE & TRAILS
DESIGN REVIEW RECREATION
HERITAGE & ARTS DISASTER PREPAREDNESS
LIBRARY COMMISSION ON AGING
AFFORDABLE HOUSING — -- OTHER We US cDCO
�
\ d c
S:dcrane/comm.app � i t�t��.J ck
EXHIBIT NO. C
PERSQjY11 L;UA TA
(PLEASE,ASe PRINT t7R'PY1�1;w T2E.SUR9E Iv1.AY T31 Al"T`�CI C A$w-'1,1.)
NAME: Brian McLeran
MAILING ADDRESS: PO Box 2667,San Rafael CA 94912
Email address (optional): brianmcleran7@ mg ail.com
TELEPHONE: Home:415-828-6971Work: 415-456-7663 Fax No,415-456-1705
PROPERTY OWNERS ASSOC. (if applicable) None
TIBURON RESIDENT: (Years) No DATE SUBMITTED:
( Yfi 777+� a
7-7
RFA�S'QNS FOR SEL EC
Y(?tIR AREAS UI IlV7E ES7" µ
I have worked as a contractor for 45+years and have always looked for ways to make our
industry better. I was informed by Clay Salzman,the Tiburon Building Official,about the
open position.I also feel that I would be able to provide positive input to the appeals
oar .
r
AI PLICABLE QUALIFICA2"I(7N5 �
AND EXPERIENM
Roofing o c r 5 years -Volunteer fire i er in K fit 14 years,and in Larksl2gr
15 years-Attend the Code Advisory Committee meetings when ever I can-Charter
member at the Marin Builders Association,current board member-Working with MBA
on the Code Simplicity Committee-Expert witness and education consultant for the CSLB
or 35+years-Very active in supporting non-profits throughout Marin County- 25 year
member ot R -of Terra Linda past istrict Governor from 2007-TOUT-
-----------------------------------------------Yovs,n
-----------------------------------------------'Torr,n Hall Use ------------------------------------------------
Date Application Received: lntemiew Date:
Appointed to: _. __...._.._ __(Date)
Pate Term Expires: length of Terni:
2
:. TOWN OF TIBURON Town Council Nlceting
1505 Tiburon Boulevard September 5, 2018
+r Tiburon, CA 94920 Agenda ltem: Al —
STAFF PO.
To: Mayor and Members of the Town Council
From: Office of the Town Clerk
Subject: Ad c Subcommittee: Naming of Town Owned Parks, Lands, Streets and
Ot r Facilities
Reviewed By:
BACKGROUND
Members of the Town Council are appointed to serve on various ad hoc subcommittees, formed
for a limited duration in time, to study specific issues or projects in Town.
At their August 15, 2018 meeting, the Town Council expressed interest in forming an ad hoc
subcommittee to study a comprehensive update to the Town's Naming of Town Owned Parks,
Lands, Streets and Other Facilities policy. The Council directed staff to return with a
recommendation on how to best proceed.
Staff now recommends the Council create an ad hoc subcommittee called Naming of Town
Owned Parks, Lands, Streets and Other Facilities Policy Update Ad-Hoc Sub Committee to study
this issue and begin the update.
RECOMMENDATION
It is _recommended that the Town Council create an ad hoc subcommittee entitled Naming of
Town Owned Parks, Lands, Streets and Other Facilities Policy Update Ad-Hoc Sub-Committee.
and appoint two Councilmembers to the ad hoc subcommittee.
Prepared by: Lea Stefani, Town Clerk
TIBURON TOWN COUNCIL
COMMITTEE APPOINTMENTS
2018
I. STATE & REGIONAL AGENCIES
I. ASSOCIATION OF BAY AREA GOVERNMENTS
(General Assembly meets in April and October)
Jim Fraser, Delegate
Jon Weiner, Alternate
2. COMMUNITY DEVELOPMENT BLOCK GRANT
PRIORITY-SETTING COMMITTEE (CDBG)
(Meets twice a year in Marin City and at Civic Center)
Holli Thier, Delegate
Jim Fraser, Alternate
3. HOMELESS POLICY STEERING COMMITTEE (HPSC)
(Under auspices of County Dept. of Health Human Services)
[vacant], Town representative
4. LEAGUE OF CALIFORNIA CITIES
(Meets quarterly and at the Annual Conference in September; other events as published)
Alice Fredericks
• Voting Delegate for Town of Tiburon
• North Bay Division Executive Committee
• Transportation, Communication& Public Works State Policy Committee -
(Appointment by League President)
Holli Thier, Alternate
5. MARIN CLEAN ENERGY BOARD OF DIRECTORS
(Meets I" Thursday from 7-9 p.rn. at I McGinnis Parkway, .San Rafael)
Jon Welner, Delegate
David Kulik, Alternate
6. MARIN CLIMATE AND ENERGY PARTNERSHIP (ICLEI)
Local Governments for Sustainability (Meets I" Thursday, San Rafael City Hall)
Kyra O'Malley, Staff Liaison & voting board member
7. MARIN EMERGENCY RADIO AUTHORITY BOARD OF DIRECTORS
(Meetings scheduled as needed)
Police Chief Michael Cronin, Delegate
Retired Capt. David Hutton, volunteer Delegate
Holli Thier, Alternate
8. MARIN TELECOMMUNICATIONS AGENCY BOARD OF DIRECTORS
(Meets 2"`r Wednesday from 7-9 p.nz., San Rafael City Hall)
David Kulik, Delegate
Holli Thier, Alternate
Adoptc>d on February 7, 2018; updated March 21 Town Council Committee Appointments List
Page I of 4
9. RICHARDSON BAY REGIONAL AGENCY BOARD OF DIRECTORS
(Meets monthly on 2nd Wednesday at 6:00 p.m. -Sausalito City Hall)
Jim Fraser, Delegate
David Kulik, Alternate
10. "TRANSPORTATION AUTHORITY OF MARIN
BOARD OF COMMISSIONERS
(Meets monthly on 41h Thursday at 7:30 p.rn. -Board of Supervisors Chambers, Civic Center)
[Boardmembers serve for 4-year terms, beginning May 1, 2008]
Alice Fredericks, Boardmember [current term = May 1, 2016-2020]
Jim Fraser, Alternate
• Fredericks serves on the TAM Finance & Policy Committee, the TAM
Sales Tax Reauthorization Ad Hoc Steering Committee, and the Human
Resources Ad Hoc Committee
• Fredericks is MCCMC liaison to TAM and reports monthly at MCCMC
11. TRANSPORTATION AUTHORITY OF MARTN
(Safe Routes to School ad hoc subcommittee)
Jim Fraser—Town Appointee (since January 2014)
Il. LOCAL AGENCIES/COMMITTEES
1. BELVEDERE-TIBURON JOINT DISASTER ADVISORY COUNCIL
(Meets bi-monthly on 2"`r Tuesday from 4:00-5:30 p.in. in the Town Council Chambers)
Jim Fraser, Town Council Representative
2. BELVEDERE-TIBURON JOINT RECREATION COMMITTEE (The Ranch)
(Meets bi-monthly on 3"1 Monday in the Town Hall Community Room)
Jim Fraser, Town Council Voting Member (a/o June 2012)— annual appointment
3. TIBURON PENINSULA TRAFFIC RELIEF JOINT POWERS AGENCY
(formed 3/16/16)
JPA members include Town of Tiburon, City of Belvedere, RUSDI
Holli Thier—Primary Director
Jim Fraser—Primary Director
III. TOWN AD HOC COMMITTEES - (in alphabetical order)
(Meetings scheduled as needed)
1 AFFORDABLE HOUSING
i. Jim Fraser
ii. Alice Fredericks
2 2018-2019 BUDGET
i. David Kulik
ii. Jim Fraser
3 DOWNTOWN REVITALIZATION
i. Jim Fraser
Adopted on February 7, 2018; updated March 21 Town Council Committee Appointments List
Page 2 of 4
ii. Holli Their
4 LEGISLATIVE ACTION (current Mayor/ MCCMC Legislative Committee appointee)
i. Jim Fraser
ii. Alice Fredericks
5 LITIGATION
i. Alice Fredericks
ii. Jim Fraser
6 MARTHA PROPERTY APPLICATIONS
i. Alice Fredericks
ii. Jim Fraser
7 MCKEGNEY GREEN RENOVATION
i. Jim Fraser
ii. David Kulik
8 PATHS & OPEN SPACE ACCESS
i. Holli Thier
ii. Alice Fredericks
9 TOWN MANAGER PERFORMANCE EVALUATION
i. Jim Fraser
ii. Alice Fredericks
10 2017-2018 SHARED SERVICES COMMITTEE
i. Jim Fraser
ii. Holli Thier
11 USE OF TECHNOLOGY
i. Jon Welner
ii. Holli Thier
12 UTILITY UNDERGROUNDING ASSESSMENT DISTRICT POLICY
i. Alice Fredericks
ii. David Kulik
V. MCCMC APPOINTMENTS
• Nominated by MCCMC and appointed by Board of Supervisors
Golden Gate Bridge, Highway & Transportation District Board of Directors
(Meets 2"r& 4"'Fridays at10 a.in., GGBHTD offrces)
Alice Fredericks [current term = 1/18 — 1/20]
Fredericks GGBHTD Committee Appointments: Building and Operating
Committee; Finance Committee (Vice Chair); Strategic Financial Planning
Committee; OPEB Committee (Vice Chair); Transportation Committee; Labor
Relations Advisory Committee (Chair)
Adopted on February 7, 2018; updated March 21 Town Council Committee Appointments List
Page 3 of 4
Fredericks is also District representative to and President of the
GGB/Amalgamated Transit Union Pension Board of Trustees
• Toivn Appointn7ents to MCCMC Coni nittees
1. Legislative Committee [a Standing Committee per MCCMC Bylaws]
(Meets4th"Monday at 8:00 a.in., San Rafael City Hall)
Alice Fredericks (also serves as Chair)
No alternate
2. JPA Oversight Ad Hoc Committee
(Meetings scheduled as needed)
Jim Fraser, delegate
No alternate
3. Sea Level Rise—Ad Hoc Committee (August 19, 2015)
(Meetings scheduled as needed)
Alice Fredericks, delegate
[Committee has been subsumed by Bay WAVE group']
4. Pension and OPEB Reform Committee
Holli Thier, Delegate
David Kulik, Delegate
Jim Fraser, Alternate
5. Disaster Preparedness Committee
Jim Fraser, Delegate
Holli Thier, Alternate
6. Marin County Bay Waterfront Adaptations Vulnerability Evaluation
*(Bay WAVE) Policy Group
Alice Fredericks' appointment affirmed by Town Council on April 20, 2016
VI. TOWN APPOINTMENTS IN OTHER AREAS OF INTEREST
MarinMap Steering Committee
(Meetings scheduled as needed)
Pat Barnes
Marin County Hazardous & Solid Waste JPA
(Meets quarterly)
Greg Chanis
Adopted on February 7, 2018; updated March 21 Town Council Committee Appointments List
Page 4 of'4
y y
�f
-TOWN OF TIBURON
Town Council\Nlcctincy
1505 Tiburon Boulevard Septejnbcr 5, 2018
Tiburon, CA 94920 Agenda Item:
STAFVREPORT
To: Mayor and Members of the Town Council
From: Administrative Services Department
Subject: Consider adoption of revised Investment Policy and delineation of Town
Treasurerties
Reviewed By:
BACKGROUND
The Town's current investment policy was last revised in 2008 (Exhibit 1). The purpose of the
investment policy is to establish investment scope, objectives, delegation of authority. standards
of prudence, internal controls, eligible investments and transactions, diversification
requirements, risk tolerance, safekeeping and custodial procedures for the investment of Town
funds.
h12017, the Town contracted with Sperry Capital to act as the Town's Financial Advisor in a
number of areas. One of the first task orders issued to Sperry Capital was to conduct a thorough
review of the Town's Investment Policy, and to make recommendations on possible revisions.
ANALYSIS
Sperry Capital provided a revised draft Investment Policy to Town Staff. and then met with Staff
and the Town's Finance Committee to review the draft revised policy. After reviewing the draft
Policy and suggesting several minor edits, the Finance Committee recommended the revised
policy be agendized for approval by the full Council. A `redline' version of the proposed revised
policy is attached as Exhibit 2. with a `clean' version attached as Exhibit 3.
The majority of proposed changes to the current policy are designed to bring the policy in line
with the Town's current structure (e.g. removal of any reference to a Redevelopment Agency)
and to ensure the policy is consistent with current State law. However, there are several notable
changes Council should be aware of including:
• In Section II (Objectives). the proposed Policy includes the addition of`Diversification'
as a 4"' objective when considering investing funds.
• In Section VI (Investment Guidelines), the proposed Policy includes language allowing
investment in Joint Powers Authority Investment Pools organized pursuant to California
__ _ ____ ...—_._.. _._. __ _.__.__.......�.._. � ___ _.�. __ _..._ .._ . __.
Government Code Section 6509.7. This change would allow the Town to invest in
CalTrust, a Joint Powers Authority investment pool that provides five investment options
based on an agency's investment horizon.
• Addition of a new section (Section V) related to Ethics and Conflicts of-Interest.
FINANCIAL IMPACT
There is no direct financial impact from adopting the revised Investment Policy.
RECOMMENDATION
Staff recommends that the Town Council:
Move to adopt the attached Resolution (Exhibit 4) adopting the Town's Investment
Policy for Fiscal Year 2018-19
Exhibits:
1. Current Investment Policy
2. Revised Investment Policy(Redline)
3. Revised Investment Policy(Clean)
4. DRAFT Resolution Adopting Investment Policy for FY 2018-19
Prepared By: Heidi Qigall,Director of Administrative Services
....................... _ __.... ..._.._. ......_............ . . ........ ___�.._................. .... _ _.. _ __.....
Town of Tiburon, Investment Policy Statement
1. PURPOSE acquirin=. scllin!� tinct managing l-own funds, a trustee
shall act with care_ skill- prudence and diligence under the
'I'll is Policy sets forth the investment IuidChiles for the Prudent circumstances then prcvailin,_�. that a prudent person
management of' all stu-plus fundS of the Town of T ibtnron- acting in a like capacil and familiarity with those matters
Tiburon Redevelopment Agency and Tiburon Public Facilities would use in the conduct of funds of a like character and
Financing Authority. It is the goal of'this Policy to establish with like aims to safeguard the Principal and to maintain
investment objectives in accordance with the provisions of the the liyuidit\ needs of the T own (Government Code
State of California Government Code Sections 53600 et seq.; Section 53600.3)
and investment policy guidelines to ensure that hinds under its
Purview are prudently invested to preserve capital, provide The Prudent Investor Standard shall be applied in
necessary liquidity and to achieve a rate of return consistent an overall portfolio. Investment officers acting
with the Town's needs and objectives. Investments may be in accordance with written procedures and the Investment
made as authorized by this Investment Policy and subsequent Policy and exercising clue diligence shall be relieved of
revisions. This Statement of Investment Policy shall be personal responsibility for a particular security's credit
reviewed annually by the Tiburon Town Council. The Town risk or market price changes, provided deviations from
is therefore afforded a broad range of investment opportunities expectations are reported in a timely fashion and
if the investment is deemed prudent and is allowable under appropriate action is taken to control developments.
current legislation of the State of California.
IV. DELEGATION OF AUTHORITY
1l- OBJECTIVES
Authority- to mann)c the Town's investment pro-ram is
The Town's cash management system is designed to derived hom approval of foNwn Council. Managetment
accurately monitor and forecast revenues and expenditures, responsibility for the i own's cash manaoement systems
thus enabling the Town to invest these stn-plus funds to [lie and investments are dcle,,�aied to the Town Manaaer and
fullest extent possible. SurPlus funds shall be invested in Director of Administrative Services. No person may
accordance with sound treasury management principles, State engage in an investment transaction except as provided
of' California Government Code Sections 53600 et. seq, and under the terms of this Investment Policy Statement and
this Policy. procedures csmMi.shed by [lie Town Council.
When investing, reinvesting, acquiring, selling and managing V. INVESTh9ENT GUIDELINES
Town funds. objectives for selecting investments, in priority
of'order,are Investments arc to be made in high quality securities or
instruments as permitted by the Government Code and
1. Sale_ty_ The primary objective shall be to safeguard subject to the Limitations of this Investment Policy.
the principal of the funds. The Town shall invest only in those
investments considered safe. Investment in instruments and A. Higible securities for investment shall include
',.with institutions permitted under Section 5. Investment the following:
Guidelines, are deemed to constitute safe investments within I. U.S I icastn\ Securities. United States Treasury
the meanin,,�of-this Policy. notes. bonds strips bills or certificates of indebtedness,
or obliLmions for which the full faith and credit of the
�. I._qu-iditL The secondary objective shall be to meet U.S. (),overnment are pled�ed for the timely payment of
the liquidit;- needs of* the Town. It is important that the principle incl interest.
Portfolio contain investments that provide flexibility and may ?. [etlu_llAc-nc-jc_ _and U.S. Government
easily be sold with minimal risk of loss of principal or interest. S ollsoied_I ntel I)rise�,, Obli(_)ations. participations, or
other instruments of or is�,ucd by a federal agency or
3. Yie_,ld. The third objective shall be to achieve ❑ icderal ��ovcrnmrnt sponsored enterprise. This includes,
reasonable rate of return on the portfolio. The investment and is not resu icted to. obb.,ations of the: Federal Home
portfolio shall be designed to attain safety and liquidity of Loan Bank (1=111.13). federal Home Loan Mortgage
principal first, and thereafter attain a market rate of return that Corporation (FI ILMC). Federal National Mortgage
is consistent with portfolio design and Policy principle. Association (FNMA), Federal Farm Credit Bank (FFCB),
Government National Mon,, aoe Association (GNMA),
III. PRUDENCE Small Business Adnttistration (SBA), Export-Import
Bank of the United State and the U.S. Department of,
Town Council Members, The Town Manager, Director of' I lousing and Urban Development,
Administrative Services and Town Treasurer, and any persons 3. State _of_( alitof nia and Local Agency
authorized to make investment decisions on behalf of the Obli ,ations. Re,_)istered Stole warrants Treasury notes, or
Town, are trustees and therefore fiduciaries subject to the bonds of the State of California, and bonds, notes.
Prudent IMCM01- Standard. When investing; reinvesting; warrants or other evidence o1- indebtedness of any local
I EXH.ruff X10.,, „ ..-�-
Town of Tiburon, Investment Policy Statement
agency of the State (ioclucling honds payable solely out o! the followin,) in(orniation
revenues from a revenue producingproperty or asset omiud.
controlled, or operated by the State or local agency, or by a I. A portl2alio appraisal that includes the type of
department, board, agency or authority of the State or local investment. issuer. date 01' maturity, par and dollar
agency.) Such obligations must be rated AI. SP-I- its amount invested 1,)I- all securities and investments of the
equivalent or higher short term. or AA- or higher long, term, TOW11, and shall additionally include a description of any
by a nationally recognized rating agency. 'Down monies that "Ire under the masagemcnt of' any
outside parties.
4. Commercial Paper. Commercial paper of Aprime-
quality rated A]/PI or higher by Moody=s Investor Services. 2. The cullent market value, as of the report date,
Inc. Or Standard & Poors Corporation. Eligible paper is of all investments. as well as the source oi' this same
further limited to issuing corporations that: (a) are organized valuation.
within the United States, (b) have total assets in excess of five
hundred million dollars ($500,000,000), and have a lone term 3. A statement of'the status of the compliance (or
debt rating of AA-or higher. non-compliance) of the portfolio to this Investment Policy
Statement.
5. Negotiable Certificates of De} osit. Ne,otiablc
certificates of deposit issued by a nationally or state-chartered 4. A statement denoting the ability (or inability)of
bank or savings association, or federal association, or a state the Town to meet its expenditure requirements for the
or federal credit union, or by a state-licensed branch of a next six (6) months,
foreign bank carrying an individual raring of at least B/C by
the "Thompson Bank Watch or IBCA rating services, a short For investments placed in LAIF, a bank, or savings and
term debt rating of AI/PI or higher, and a lone term debt loan association, the most recent statements received by
rating of AA=or higher. the 'I own from the institution may suffice in lieu 01'the
rcquircmcnts listed above.
6 Money Market Funds. Shares of beneficial interest
issued by diversified management companies as authorized by Vii. SAEI:I<E I I'iNG AND DELIVERY OI'
California Government Code Section 53635(j). SE:CURITIF,S
B. State Local Agency Investment Fund (LAIF). The All transactions shall be executed on a Deliver versus
Town may invest all or a portion of its investments_ up to the Payment (DVP) basis. To protect against potential fraud
State-mandated maximum, in LAIF pursuant to California or embe/Acmcm, the assets of'the Town shall be held in
Government Section 16429.1. wfckeepin-, hV the Town's safe keeping agent, or secured
through third-party custody and safekeeping procedures
C. Diversity and Maturity Guidelines: pursuant to the limitations set Forth in Government Code
Section 53605. I'hese procedures will be reviewed
annually h\1 an internal auditor. All investments are to be
Maximum Mazimuua 'Maximum held in the name ofthe Town ofTiburon.
"Type of Investment /0 of of,onc
Manu uv
Purtlblio issuer
U.S. Treasury 100 100 5 years
Securities
Federal Agencies and 65 20 5 years
U.S. GSI=,s
Coil aaiicrcial Paper 15 5 270 days
Negotiable Certificates 25 5 3 years
of Deposit
Monev Market Funds 15 1 5 N/A
State LAIF 100 100 N/A
V1, REPORTING
Within thirty (30) days following the end of each quarter Staff
shall render a report to the Town Cotmcil, Which shall include
131-1. PURPOSE Town to .ve&t-h se surplus funds+^the fullest
=matted:Number of columns 2
extent Passible. S -- —
This Annual Investment Policy "Policy�j sets
forth the investment guidelines for the prudent principles, State of California Government C
management of all surplus funds of the Town of Sections 53600 et se and this Policy.
Tiburon,—Ti c4err-f�edeve4ep+rwTA—Agency and
Tiburon Public Facilities Financing Authority she ;vest+Rg, reinvesting, acquiring, g
(together"Tiburon"). It is the goal of this Policy and Managing TOWR funds, ebjectives f9
to establish investment objectives in selecti-g investments, in order of priority--ef
accordance with the provisions of the State of order,:are
California Government Code "Code" Sections
53600 et seq., and investment policy guidelines 1. SafetyPreservation of Capital ---_The
to ensure that funds under its purview are primary objective shall be to safeguard the
prudently invested to preserve capital, provide principal of the funds. The Town shall-44vest
necessary liquidity and to achieve a rate of ealp in these investments ^ nsidered safe
-
return consistent with the--Towe,=sTiburon's IRV i#rs
needs and objectives. Investments may only be permitted under SeCt 0R S investment
made as authorized by this Annual Investment 6uidleli^^s,,-p(4e^m^a�to ce^ ^^st+ e s fe
Policy and subsequent revisions. Irrespective of investments Agithirl th.,FnPR iRE of this o„r,-.,
these Policy provisions,should the provisions of
the Code be or become more restrictive than 2. Maintenance of sufficient
those contained herein, such provisions will be l_+quicl yliguidity—The secondary objective shall
considered immediately incorporated into this be to meet the liquidity and operating_Rpods
Policy Th k Statement of Inye4MI^r,+ Policy shall requirements of thzW^ ^.Tiburon.
y reviewed ,w ,11„ by the T'h r^r, T-E)Wit is irnpgOaRt that the pGrtfoliG ceritainFormatted:Left
„
Council. The Town is +h„r`fure--affe+�tied—a investments d-+gray
broad range of investment eppe rt .,'t+e-s ., easily be seld with minimal risk of lossaf
under eurrent legislation of thp St�#p 6)
Cal+ferala 3. A market-average rate of return
through economic cycles consistent with the
SII. OBJECTIVES objectives 1 and 2. Yield.The third-o^hje-c-4ve
Shall hR tO -3CWPVP R rPAqARRble rate of return
Surplus funds Including available reserve funds en the peFtfel+e:
riot required for expenditures within the next The +westrneRt portfolio shall be designed te
six months, shall be invested to the fullest attain safety and liquidity of principal firs* and
extent possible in accordance with sound thereafter attain market rate of return th,+ 'r
treasury management principles, State of consistent with er+felie .design and Peliey
California Government Code Sections 53600 et. principles.
seq.and this Policy.
4. Diversification.Tiburon shall diversify its
portfolio to avoid incurring unreasonable
The objective of this Policy is to ensure that market risks and remain consistent with
Tiburon's funds not required for the immediate Objectives 1-3.
needs of Tiburon are prudently invested to
ensure The ToyJnr-4 cash rte'='
des+gaed to aerramoniter and forecast 8-III. PRUDENCE
EXHIBIT NO. �-
Tiburon Town Council Members, The--the Town The Town Council is responsible for establishing
Manager, Director of Administrative Services this Policy and the Auther-iTy—authority to
and the Town Treasurer, and any persons manage the Tower Tiburon's investment
authorized to make investment decisions on program.This Policy shall be reviewed annually
behalf of th�nTiburon, are trustees and and approve any changes to the Policy at a
therefore fiduciaries subject to the Prudent public meeting. The program— is derived from
Investor Standard. "When investing, appreva—e# TOWR Ceunsil. day-to-day
reinvesting, acquiring, selling and managing Ma„agement managing, reporting and
Town Tiburon funds, a trustee shall act with oversight of the Tiburon's investment program
care, skill, prudence and diligence under the
circumstances then prevailing, that a prudent systems and investments—we-is delegated to the
person acting in a like capacity and familiarity Town Manager and Director of Administrative
with those matters would use in the conduct of Services. No person may engage in an
funds of a like character and with like aims to investment transaction except as provided
safeguard the principal and to maintain the under the terms of this Investment Policy
liquidity needs of the JTownl (Government Staten4em and procedures established by the
Code Section 53600.3) Town Council. The Finance Committee of the
Town Council will be responsible for reviewing
The Prudent Investor Standard shall be applied and monitoring Tiburon's investment activities
in managing an overall portfolio. Persons and report to the full Council on a quarterly
authorized to make investments for Tiburon basis.
and investment officers acting in accordance � (Formatted:Font Bold
-----------------
with written procedures and the this V. ETHICS AND CONFLICTS OF INTEREST
Investment Policy and exercising due diligence
shall be relieved of personal responsibility for a The Town's Council and those authorized to act
particular securityPTs credit risk or market price on Tiburon's behalf for the investment of
changes, provided deviations from expectations Tiburon's surplus funds shall refrain from
are reported in a timely fashion and appropriate personal and professional_ business activities
action is taken to control developments. that could conflict with the proper execution of
the investment program, or which could impair
It is the intention of Tiburon's investment their ability to make impartial investment
strategy to buy and hold investments to decisions. Those authorized to act on Tiburon's
maturity. However, there may be exceptions behalf are not permitted to have any material
which may dictate exchanging one security for financial interests in financial institutions,
another or selling a security before maturity. including state or federal credit unions, that
This fine tuning of the investment portfolio is conduct business with Tiburon,and they are not
considered part of prudent investment permitted to have any personal financial or
management. investment holdings that could be materially
related to the performance of Tiburon's
Investment in securities other than those investments.
permitted by this Policy, but permitted under
Section 53601, shall first be considered and Council members and authorized staff shall not
authorized by the_Council prior to inv_estm_entaccept honoraria,gifts, and/or gratuities, which
The Policy_will be amended to reflect this are in violation of state law, from advisory
authorization upon approval. brokers,dealers,bankers,or other persons with
whom Tiburon conducts business.
B IV. DELEGATION OF AUTHORITY
9-Vl. INVESTMENT GUIDELINES
from a revenue producing property or asset
Investments are to be made in high quality owned, controlled, or operated by the State or
securities or instruments as permitted by the local agency,or by a department,board,agency
Government Code Section 53630 and subject to or authority of the State or local agency.) Such
the Lia�+ta#+e+ limitations of this Investment obligations must be rated Al, SP-1, its
Policy. Purchasing certain allowable securities equivalent or higher short term, or RAV AA or
with a maturity of greater than five years higher long term, by a nationally recognized
requires the approval of the Town Council rating agency:
which shall have been apprised of the risk and
possible volatility associated with longer-term
investments. 4. Commercial Pape
Commercial paper of A"primePT-_quality rated
—A. Eligible securities for investment shall A1/P1 or higher by MoodyG's Investor Services, Formatted:Left
include the following: Inc. 8i�—or Standard & PoorlVs Corporation. -
Eligible paper is further limited to issuing
1. U.S.Treasury Securities.- corporations that: (a) are organized within the
United States Treasury notes,bonds,strips,bills United States, (b) have total assets in excess of
or certificates of indebtedness, or obligations five hundred million dollars($500,000,000),and
for which the full faith and credit of the U.S. have a IeFrg longterm debt rating of PAP�-AA or
Government are pledged for the timely higher. Purchases of eligible cornmercial paper
payment of principle and interest. may not exceed 270 days in maturity, may not
2. Federal Agencies and U.S. Government exceed 15% of the Town's eligible investment
Sponsored Enterprises.- funds and no more that 5%invested in anyone
Obligations,participations,or other instruments issuer.
of or issued by a federal agency or federal
government sponsored enterprise. This 5. Negotiable Certificates of Deposit:
includes, and is not restricted to, obligations of Negotiable certificates of deposit issued by a
the: Federal Home Loan Bank (FHLB), Federal nationally or state-chartered bank or savings
Home Loan Mortgage Corporation (FHLMC), association, or federal association, or a state or
Federal National Mortgage Association (FNMA), federal credit union, or by a state-licensed
Federal Farm Credit Bank (FFCB), Government branch of a foreign bank carrying an individual
National Mortgage Association (GNMA), Small rating of at least B/C by the Thompson Bank
Business Administration (SBA), Export-Import Watch or IBCA rating services, a short- term
Bank of the United States, and the U.S. debt rating of A1/P1 or higher,and a long-term
Department of Housing and Urban debt rating of SAA or higher.
Development.
6. Money Market Funds.-
Stat„ and the U.S. Department of Hensing Shares of beneficial interest issued by
and Urban Development. diversified management companies as
authorized by California Government Code
Section 53635(j).
3. State of California and Local Agency
Obligations: —B7. California State Local Agency (Formatted:Underline
--
Registered State warrants, Treasury notes, or Investment Fund (LAIF) operated by the Office
bonds of the State of California, and bonds, of the State Treasurer. Thp TnnTiburon may
notes, warrants or other evidence of invest all or a portion of its investments, up to
indebtedness of any local agency of the State the State-mandated maximum,in LAIF pursuant
(including bonds payable solely out of revenues to California Government Section 16429.1.
type of investment,issuer,date of maturity,par
8. , Shares of beneficial interest in a Joint and dollar amount invested for all securities and Formatted:Underline
powers authority pool organized pursuant to investments of the Town, and shall additionally Comment[MV1]:This section sneededfor
Section 6509.7 that invests in the securities and include a description of any Town monies that investing n,CAMP orCaITRUST.
obligations authorized in Section 53601 are under the management of any outside --
Formatted:Underline
subdivisions (a) to (o) inclusive and meets the parties.
following criteria: 1) the adviser is registered Formatted:Underline
with the Securities and Exchange Commission; 2. The current market value, as of the
2) the adviser has not less than five years of report date, of all investments, as well as the
experience investing in the securities and source of this same valuation.
obligations authorized in said subdivisions; and
(3)the adviser has assets under management in 3. A statement of the status of the
excess of$500 million. compliance(or non-compliance)of the portfolio
to this Investment Policy Statement.
—Q. Diversity and Maturity Guidelines:
4. A statement denoting the ability (ot
inability)of— the -ownTiburon to meet its:
Maximum Maximum — Formatted:Centered
o
Maximum ex enditure re uirements for the next six 6 — —
Type of Investment %of /of one p q ( ) `
Maturity l Fd:Centered
Portfolio issuer months. ormatte ---
rs
Formatted:Font 10 pt,Bold
U.S.Treasury 100 100 5 yea - er
Securities For investments placed in LAIF, a bank, or Formatted:Centered
savings and loan association, the most recent - --
Federal Agencies 65 20 5 years statements received by the Town from the [Formatted Table
---
and U.S.GSEs institution may suffice in lieu of the Formatted:Font:10 pt
Commercial Paper 15 5 270 days requirements listed above. Formatted:Font 10 pt
Negotiable 25 5 3 years Formatted:Font 10 pt
fr}VI11. SAFEKEEPING AND DELIVERY OF -------- --
Certificates of Fmoratted:Font:10 pt
Deposit SECURITIES _.____.__.._.
Money Market 15 15 N/A All transactions shall be executed on a Deliver Formatted:Font:10 pt
Funds versus Payment(DVP) basis. To protect against
State LAIF 100 N/A potential fraud or embezzlement, the assets of Formatted:Font:10 pt
the TewR Tiburon shall be held in safekeeping- (Formatted:Font:10 pt
Joint Powers --- by-t4e TewrnTiburonWs safe keeping agent, or. r -
Authority Pool 100 secured through third-party custody and Formatted:Border:Bottom (Single soli
N A100 NIA safekeeping procedures pursuant to the line Auto, 0.5 pt Line width)
- -
limitations set forth in Government Code Formatted:Font:10 pt
Section 53608. No security_shall be held__in Formatted:Font:10 pt,Font color:Red
-_---— - _ ---
safekeeping by the broker dealer from whom it Formatted:Border:Top:(Single solid line,
----------------------
was purchased. Settlement paVment in a Auto, 0.5 is Line width)
I11-VII. REPORTING securities transaction will be against delivery _-_ __ — -- --- --
only, and a Due Bill or other substitution will Formatted:Font color:Auto
Within thirty (30) days following the end of not be acceptable. - These procedures will be Formatted:Font 10 pt,Font color:Red
each quarter, Staff shall render a report to the reviewed annually by an external auditor. All _.
Town Council, which shall include the following investments are to be held in the name of the Formatted:Font:Bold
information_ Town of Tiburon. Formatted:Font:(Default)+Body(Calibri),
Bold
1. A portfolio appraisal that includes the IX. BOND PROCEEDS Formatted.-Font.Bold_—�
jormatted:Font.(Default)+Body(Calibri)
Bond proceeds resulting from the Town's
capital project debt financing Formatted:Font:(Default)+Body(Calibri),programs will be 11 pt J
invested in accordance with the provisions of -
their specific trust indenture. Debt service [Formatted:Font:(Default)+Body(Calibri),
-
reserve funds of bond issues will be invested in �11 pt
accordance with the maturity provision and j Formatted:Font:(Default)+Body(Calibri),
eligible investments definition of the specific 11 pt
trust indenture. Formatted:Font:(Default)+Body(Calibri),
l 11 pt
X. PENSION FUNDS Formatted:Font:(Default)+Body(Calibri),1
11 pt _J
This Policy does not apply to the investment of Formatted:Font:(Default)+Body(Calibri),
the Town's pension funds. 11 pt
Formatted:Font:(Default)+Body(Calibri),
11 pt
Formatted:Font:(Default)+Body(Calibri),
11 pt
Formatted:Font:(Default)+Body(Calibri),
11 pt
Formatted:Font:(Default)+Body(Calibri),
11 pt
! Formatted:Font:Bold
Comment[MV2]: we can include or not
include
DRAFT REVISED INVESTMENT POLICY - September 5, 2018
I. PURPOSE objectives 1 and 2.
4. Diversification. Tiburon shall diversify
This Annual Investment Policy ("Policy") sets its portfolio to avoid incurring unreasonable
forth the investment guidelines for the prudent market risks and remain consistent with
management of all surplus funds of the Town of Objectives 1 -3.
Tiburon and the Tiburon Public Facilities
Financing Authority (together "Tiburon"). It is III. PRUDENCE
the goal of this Policy to establish investment
objectives in accordance with the provisions of Tiburon Town Council Members, the Town
the State of California Government Code Manager, Director of Administrative Services
("Code") Sections 53600 et seq., and and the Town Treasurer, and any persons
investment policy guidelines to ensure that authorized to make investment decisions on
funds under its purview are prudently invested behalf of Tiburon, are trustees and fiduciaries
to preserve capital, provide necessary liquidity subject to the Prudent Investor Standard.
and to achieve a rate of return consistent with "When investing, reinvesting, acquiring, selling
Tiburon's needs and objectives. Investments and managing Tiburon funds, a trustee shall act
may only be made as authorized by this Annual with care, skill, prudence and diligence under
Investment Policy and subsequent revisions. the circumstances then prevailing, that a
Irrespective of these Policy provisions, should prudent person acting in a like capacity and
the provisions of the Code be or become more familiarity with those matters would use in the
restrictive than those contained herein, such conduct of funds of a like character and with
provisions will be considered immediately like aims to safeguard the principal and to
incorporated into this Policy. maintain the liquidity needs of the [Town]
(Government Code Section 53600.3)
II. OBJECTIVES
The Prudent Investor Standard shall be applied
Surplus funds, including available reserve funds in managing an overall portfolio. Persons
not required for expenditures within the next authorized to make investments for Tiburon
six months, shall 'be invested to the fullest and acting in accordance with written
extent possible in accordance with sound procedures and this Investment Policy and
treasury management principles, State of exercising due diligence shall be relieved of
California Government Code Sections 53600 et. personal responsibility for a particular security's
seq. and this Policy. credit risk or market price changes, provided
deviations from expectations are reported in a
The objective of this Policy is to ensure that timely fashion and appropriate action is taken
Tiburon's funds not required for the immediate to control developments.
needs of Tiburon are prudently invested to
ensure in order of priority: It is the intention of Tiburon's investment
strategy to buy and hold investments to
1. Preservation of Capital. The primary maturity. However, there may be exceptions
objective shall be to safeguard the principal of which may dictate exchanging one security for
the funds. another or selling a security before maturity.
2. Maintenance of sufficient liquidity. The This fine tuning of the investment portfolio is
secondary objective shall be to meet the considered part of prudent investment
liquidity and operating requirements of management.
Tiburon.
3. A market-average rate of return Investment in securities other than those
through economic cycles consistent with the permitted by this Policy, but permitted under
EXHIBIT NO.
DRAFT REVISED INVESTMENT POLICY - September 5, 2018
Section 53601, shall first be considered and
authorized by the Council prior to investment. VI. INVESTMENT GUIDELINES
The Policy will be amended to reflect this
authorization upon approval. Investments are to be made in high quality
securities or instruments as permitted by the
IV. DELEGATION OF AUTHORITY Government Code Section 53630 and subject to
the limitations of this Investment Policy.
The Town Council is responsible for establishing Purchasing certain allowable securities with a
this Policy and the authority to manage maturity of greater than five years requires the
Tiburon's investment program. This Policy shall approval of the Town Council which shall have
be reviewed annually and approve any changes been apprised of the risk and possible volatility
to the Policy at a public meeting. The day-to- associated with longer-term investments.
day managing, reporting and oversight of the
Tiburon's investment program is delegated to A. Eligible securities for investment shall
the Town Manager and Director of include the following:
Administrative Services. No person may engage
in an investment transaction except as provided 1. U.S.Treasury Securities
under the terms of this Investment Policy and United States Treasury notes, bonds, strips, bills
procedures established by the Town Council. or certificates of indebtedness, or obligations
The Finance Committee of the Town Council will for which the full faith and credit of the U.S.
be responsible for reviewing and monitoring Government are pledged for the timely
Tiburon's investment activities and report to payment of principle and interest.
the full Council on a quarterly basis.
2. Federal Agencies and U.S. Government
V. ETHICS AND CONFLICTS OF INTEREST Sponsored Enterprises
Obligations, participations, or other instruments
The Town's Council, and those authorized to act of or issued by a federal agency or federal
on Tiburon's behalf for the investment of government sponsored enterprise. This
Tiburon's surplus funds shall refrain from includes, and is not restricted to, obligations of
personal and professional business activities the: Federal Home Loan Bank (FHLB), Federal
that could conflict with the proper execution of Home Loan Mortgage Corporation (FHLMC),
the investment program, or which could impair Federal National Mortgage Association (FNMA),
their ability to make impartial investment Federal Farm Credit Bank (FFCB), Government
decisions. Those authorized to act on Tiburon's National Mortgage Association (GNMA), Small
behalf are not permitted to have any material Business Administration (SBA), Export-Import
financial interests in financial institutions, Bank of the United States, and the U.S.
including state or federal credit unions, that Department of Housing and Urban
conduct business with Tiburon, and they are not Development.
permitted to have any personal financial or
investment holdings that could be materially 3. State of California and Local Agency
related to the performance of Tiburon's Obligations
investments. Registered State warrants, Treasury notes, or
bonds of the State of California, and bonds,
Council members and authorized staff shall not notes, warrants or other evidence of
accept honoraria, gifts, and/or gratuities, which indebtedness of any local agency of the State
are in violation of state law, from advisors, (including bonds payable solely out of revenues
brokers, dealers, bankers, or other persons with from a revenue producing property or asset
whom Tiburon conducts business. owned, controlled, or operated by the State or
DRAFT REVISED INVESTMENT POLICY - September 5, 2018
local agency, or by a department, board, agency obligations authorized in Section 53601
or authority of the State or local agency.) Such subdivisions (a) to (o) inclusive, and meets the
obligations must be rated Al, SP-1, its following criteria: 1) the adviser is registered
equivalent or higher short term, or AA or higher with the Securities and Exchange Commission;
long term, by a nationally recognized rating 2) the adviser has not less than five years of
agency. experience investing in the securities and
obligations authorized in said subdivisions; and
4. Commercial Paper (3) the adviser has assets under management in
Commercial paper of "prime" quality rated excess of$500 million.
A1/P1 or higher by Moody's Investor Services,
Inc. or Standard & Poor's Corporation. Eligible B. Diversity and Maturity Guidelines:
paper is further limited to issuing corporations
that: (a) are organized within the United States, Maximum Maximum
(b) have total assets in excess of five hundred Type of Investment %of %of one Maximum
Maturity
million dollars ($500,000,000), and have a long- Portfolio issuer
term debt rating of AA or higher. Purchases of
eligible commercial paper may not exceed 270 U.S.Treasury 100 100 5 years
Securities
days in maturity, may not exceed 15% of the
Town's eligible investment funds and no more Federal Agencies 65 20 5 years
that 5% invested in any one issuer. and U.S. GSEs
Commercial Paper 15 5 270 days
5. Negotiable Certificates of Deposit
Negotiable 25 5 3 years
Negotiable certificates of deposit issued by a Certificates of
nationally or state-chartered bank or savings Deposit
association, or federal association, or a state or
federal credit union, or by a state-licensed Money Market 15 15 N/A
branch of a foreign bank carrying an individual Funds
rating of at least B/C by the Thompson Bank State LAIF 100 N/A
Watch or IBCA rating services, a short- term
debt rating of A1/P1 or higher, and a long-term Joint Powers
debt rating of AA or higher. Authority Pool 100 N/A N/A
6. Money Market Funds VII. REPORTING
Shares of beneficial interest issued by
diversified management companies as Within thirty (30) days following the end of
authorized by California Government Code each quarter, Staff shall render a report to the
Section 53635(j). Town Council, which shall include the following
information:
7. California Local Agency Investment
Fund (LAIF) operated by the Office of the State 1 A portfolio appraisal that includes the
Treasurer. Tiburon may invest all or a portion type of investment, issuer, date of maturity, par
of its investments, up to the State-mandated and dollar amount invested for all securities and
maximum, in LAIF pursuant to California investments of the Town, and shall additionally
Government Section 16429.1. include a description of any Town monies that
are under the management of any outside
8. Shares of beneficial interest in a joint parties.
powers authority pool organized pursuant to
Section 6509.7 that invests in the securities and
DRAFT REVISED INVESTMENT POLICY - September 5, 2018
2. The current market value, as of the
report date, of all investments, as well as the X. PENSION FUNDS
source of this same valuation.
This Policy does not apply to the investment of
3. A statement of the status of the the Town's pension funds.
compliance (or non-compliance) of the portfolio
to this Investment Policy Statement.
4. A statement denoting the ability of
Tiburon to meet its expenditure requirements
for the next six (6) months.
For investments placed in LAIF, a bank, or
savings and loan association, the most recent
statements received by the Town from the
institution may suffice in lieu of the
requirements listed above.
VIII. SAFEKEEPING AND DELIVERY OF
SECURITIES
All transactions shall be executed on a Deliver
versus Payment (DVP) basis. To protect against
potential fraud or embezzlement, the assets of
the Tiburon shall be held in safekeeping by
Tiburon's safe keeping agent, or secured
through third-party custody and safekeeping
procedures pursuant to the limitations set forth
in Government Code Section 53608. No security
shall be held in safekeeping by the
broker/dealer from whom it was purchased.
Settlement payment in a securities transaction
will be against delivery only, and a Due Bill or
other substitution will not be acceptable.
These procedures will be reviewed annually by
an external auditor. All investments are to be
held in the name of the Town of Tiburon.
IX. BOND PROCEEDS
Bond proceeds resulting from the Town's
capital project debt financing programs will be
invested in accordance with the provisions of
their specific trust indenture. Debt service
reserve funds of bond issues will be invested in
accordance with the maturity provision and
eligible investments definition of the specific
trust indenture.
DRAFT RESOLUfION NO. XX-2018
A RESOLUTION OF THE TOWN COUNCIL OF THE
TOWN OF TIBURON APPROVING THE INVESTMENT POLICY
FOR FISCAL YEAR 2018-19
WHEREAS, the Town's Investment Policy sets forth investment guidelines for the
prudent management of all surplus fiends of the Town and was last revised in 2008, and
WHEREAS, the Policy delegates authority for investing the Town's funds to the Town
Manager and Director of Administrative Services; and
WHEREAS; the Town Manager, Director of Administrative Services and Town Council
Budget Committee has reviewed the policy and recommends the Town Council approve the
attached policy for FY 2018-19.
NOW, THEREFORE, BE IT RESOLVED that the "Town Council of the Town of
Tiburon hereby approves the Investment Policy for FY 2018-19 attached hereto as Exhibit A.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of
Tiburon on 2018 by the following vote:
AYES:
NOES:
ABSENT:
JIM FRASER, MAYOR
ATTEST;
LEA STL,FANI, TOWN CLERK
EXHIBIT NO.
Page 1 of 1
Town Council Resolution No.XX-2018 DRAFT 09/0.5/2018
�:. TOWN OF TIBURON Town Council Meeting
1505 Tiburon Boulevard September 5, 2018
�< <
Tiburon, CA 94920 Agenda Item:Al
STAFF REPORT
To: Mayor and Members of the Town Council
From: Office of the Town Clerk
Tiburon Commissioner on Aging Kwentus
Subject: Age-Friendly Designation
Reviewed By: d
BACKGROUND
On April 4, 2018, the Council heard the annual report from Sue Kwentus, Tiburon's local
appointment to the Marin Commission on Aging. Commissioner Kwentus presented on the
AARP and World Health Organization (WHO) "Age-Friendly" designation for cities worldwide,
and indicated several Marin County cities have successfully been designated as age-friendly, or
are in the process of pursuing the designation.
According to AARP, designation as an age-friendly city signifies "the community's elected
leadership has made the commitment to actively work toward marking their city, town or county
a great place for all ages."
Commissioner Kwentus has returned to the Council tonight to make a presentation on how the
Town of Tiburon could seek this designation for the community, and to seek Council
authorization to submit the age-friendly application.
Submittal of the application requires a thoughtful consideration of already existing age-friendly
goals and programs in Tiburon. Commissioner Kwentus has been in contact with several agencies
in Tiburon frequented by seniors, including The Ranch and the Belvedere/Tiburon Library, and
they have expressed support for being a part of "Age Friendly Tiburon". The participants from
relevant agencies, along with other community members, will all contribute to the initial
assessment and develop a Community Action Plan based on eight domains of age-friendliness.
The assessment and implementation of the Community Action Plan will likely be very citizen-
driven, but at times will require input from staff and the Council, and will require one elected
official to sign a letter of commitment to the initiative. Many age-friendly committees have local
Council representation, and any member of the Town Council is invited to be a part of this
initiative.
i7AA I] lCHIM it ldo,C ml l
FINANCIAL IMPACT
The cost of submitting the application and conducting the initial analysis will be minimal.
Commissioner Kwentus has recommended part of the initial analysis could be an online survey to
assess seniors' opinions on the various age-friendly domains and available programs. The cost of
the survey will be less than $100, and can be advertised inexpensively.
RECOMMENDATION
Staff recommends that the Town Council:
1. Receive staff report and presentation from Marin Commissioner on Aging Sue Kwentus,
and
2. Consider authorizing Commissioner Kwentus to work with community members and
agencies to conduct age-friendly analysis and submit the application for Age Friendly
Tiburon.
Exhibits:
1. Age Friendly Fact Sheets
2. Letters of Support from Community
Prepared By: Lea Stefani,Town Clerk
1-O\V\0V T11,[ i N P:i,c,'of
8/31/2018 An Introduction to the AARP Network of Age-Friendly Communities
AARP LIVABLE COMMUNITIES (/LIVABLE-COMMUNITIES/)
AARP Network of Age-Friendly States and
Communities
f 0 in is
The AARP Network of Age-Friendly Communities: An
Introduction
AARP Livable communities(/livable-communities/) Comments:0
As the U.S. population ages and people stay healthy and active longer, communities must adapt.
Well-designed, livable communities promote health and sustain economic growth, and they make for
happier, healthier residents — of all ages.
What Membership Is and Isn't
Communities in the AARP age-friendly network are not retirement villages, gated developments, nursing
homes or assisted living facilities.
Membership in the network does not mean that the community is, currently, "age-friendly" or a great place
to retire.
Membership in the network is not an endorsement by AARP.
What membership does mean is that a community's elected leadership has made the commitment to
actively work toward making their town, city or county a great place for people of all ages.
Background
The AARP Network of Age-Friendly Communities (/livable-communities/network-age-friendly_
communities/).is an affiliate of the World Health Organization's Age-Friendly Cities and Communities
Program (http://www.who.int/ageing/age friendly cities network/en/), an international effort launched in
2006 to help cities prepare for rapid population aging and the parallel trend of urbanization. The program
has participating communities in more than 20 nations, as well as 10 affiliates representing more than 1,000
communities.
Check out the U.S.The Member List(/livable-communities/network-age-friendly-communities/info-
2014/member-list.html).
AARP's Role
AARP's participation in the program advances efforts to help people live easily and comfortably in their
homes and communities as they age. AARP's presence encourages older adults to take a more active role in
their communities and have their voices heard. Initiatives focus on areas such as housing, caregiving,
community engagement, volunteering, social inclusion and combating isolation among older citizens.
AARP works with local officials and partner organizations around the country to identify communities for
membership in the Age-Friendly Network. (See the article AARP Age-Friendly Communities Selection
Criteria (/livable-communities/network-age-friendly-communities/info-2014/selection-criteria.html).for
details.)AARP then facilitates the community's enrollment and guides its representatives through the
network's implementation and assessment process.
Combined with the resources provided by AARP — either through AARP.org/Livable
.(https://www.aarp.org/livable)or the AARP Public Policy Institute (/research/ppi/),— the AARP Network of
Age-Friendly Communities program supports AARP's goal of being recognized by elected officials and
others as a leading resource for how to improve the livability of communities for people age 50+ and their
families.
The program emphasizes both the built and the social environment, and helps refine what it means for
AARP to have a community presence.The AARP Network of Age-Friendly Communities program is a tool
that can be used by AARP staff and others to help local leaders prepare and ultimately change their
communities to become great places for everyone to live.
The Benefits of Membership
Members of the AARP Network of Age-Friendly Communities become part of a global network of
communities that are committed to giving their older residents the opportunity to live rewarding, productive
and safe lives.
The benefits of membership include:
• Access to a global network of participating communities, as well as aging and civil society experts
• Access to key information about the program, such as the latest news and information about best
practices, events, results, challenges and new initiatives
• Opportunities for partnerships with other cities, both domestic and international
• Mentoring and peer-review evaluation by member cities
• Public recognition of the community's commitment to become more age-friendly
• Speaking engagements at conferences and events hosted by AARP and promotion through AARP's
media channels
There is no fee to join the AARP Network of Age-Friendly Communities.
AARP Network of Age-Friendly Communities
Program Cycle
STEP : ENTERING THE NETWORK AARP's Value Added
STEP : CONTINUOUS IMPROVEMENTS
The purpose of the AARP Age Friendly Communities 0 Decision making and organizational guidance (Year 5+
is to serve as a catalyst to educate,encourage, ■ Access to network of communities/Best
promote, and recognize improvements that make Practices Upon completion of phase 3,cities will be able to
cities,towns, and counties more supportive not only ■ Assessment and survey Tools, identification continue their membership to the Network by
of their older residents but for residents of all of key community indicators entering into further implementation cycles.
ages. Our intent is to provide American cities,towns, 0 Volunteer network to support/organize
counties with the resources they need to become aspects of effort AARP's Value Added
more age-friendly,tapping into national and global
research, models,and best practices. STEP 3: I PL, NTATION VALUATION - Access to network of communities/Best
(Year 3®5) Practices
AARP's Value Added ■ Volunteer network to support/organize
On completion of the planning phase,and no later aspects of effort
■ Providing an understanding or definition of than two years after joining the Network,cities will ■ Resources on AARP.org/livable
the issue/need for change(framing the submit their action plan to WHO for review and
issue); endorsement. Upon endorsement by WHO,cities will
■ Providing an understanding of economic and then have a three-year period of implementation.
social benefit of a more livable community;
■ Resources on AARP.org/livable—Future At the end of the period of implementation,cities
Livability index(all phases) will be required to submit a progress report to WHO
■ Success Criteria outlining progress against indicators developed in
■ Streamlined admission into Network Phase 1.
STEP 2: PLANNING PHASE ( `ear 1-2) AARP's Value Added
This step has four elements:
■ Evaluation tools
■ Establishment of mechanisms to involve • Organized training and networking events
older people throughout the Age-Friendly 0 Resources on AARP.org/livable
city cycle ■ Access to network of communities/Best
■ A baseline assessment of the age- Practices
friendliness of the city. ■ Volunteer network to support/organize A continuous cycle of improvement
■ Development of a 3-year city wide plan of aspects of effort
action based on assessment findings
■ Identification of indicators to monitor
progress
Lea Stefani
From: Lea Stefani
Sent: Friday, August 31, 2018 11:10 AM
To: Lea Stefani
Subject: FW: Aging in Marin: It's a Whole New Scene
In case you are not in Kate's district but want to read her update!
From: "Supervisor Kate Sears" < cainarin@public.govdelivery.com>
Date: August 20, 2018 at 2:10:36 PM PDT
To: slboutilier��global.net
Subject: Update from Kate - Aging in Marin: It's a Whole New Scene
Reply-To: camarin(cypubfic.govdelivery.com
Update from Kate - Aging in Marin: It's a Whole New Scene
M A i._a N
t �
K: . SUPERVIouR
s
Update from Kate
Aging in Marin: It's a Whole New Scene
On August 7, the Board of Supervisors voted to approve the submission of the County of Marin's
application to join the World Health Organization (WHO) Global Network of Age-Friendly Cities and
Communities, and also to join the AARP Network of Age-Friendly Communities. We are delighted to be
launching this Age-Friendly County of Marin Initiative.
Currently, 27 percent of Marin County's population is 60 and older, with one in three Marin residents
are projected to be in that age group by 2030. These demographics underline the importance of making
our communities livable for residents of every age and ability by focusing on adequate housing,
transportation, safe buildings and outdoor spaces, access to health care and social services, good
communication, and opportunities for civic engagement and participation, with inclusion and respect for
all.
The Board of Supervisors is committed to advancing the age-friendly movement in Marin County and I hope
you will join with us, learn more, be engaged and support the various activities, events, services and
programs available through our Age-Friendly programs.
County departments are already implementing age-friendly services and programs. For example, the Parks
Department offers regular "Senior Strolls." The Marin County Free Library brings books to people
throughout the county via its mobile library, benefiting those who may be homebound, of advanced age,
frail and/or who live in rural and unincorporated areas. Cultural Services, which brings arts and
entertainment through offerings at the Marin Center and County Fair, recently curated the "80 Over 80"
exhibit of 80 works of art by artists 80 years of age or older. This exhibit, professionally juried, showcased
the extraordinary talent of local artists, most of whom were present for lively conversation and
appreciation at an opening night reception. The annual County Fair, with the inclusive theme this year "All
for One and Fun for All", offers music, art and activities for all ages.
Celebrating the contributions of older adults, while recognizing that more needs to be done, the Board of
Supervisors proclaimed 2018 as the Year of the Older Adult. This proclamation represents the culmination
of several initiatives, organizations, community policies, programs and services, described further below,
that together form a strong foundation on which to build the Age-Friendly County of Marin Initiative.
The Aging Action Initiative (AAI) — A collective impact endeavor formed to promote an age-friendly
environment through education, policy advocacy and service coordination. Representatives from more
than 100 local nonprofit, public and private sector organizations participate in the AAI.
The Marin Commission on Aginq—A highly engaged 23-member advisory council to the Marin County
Board of Supervisors. Its mission is to promote the dignity, independence and quality of life of older adults
through advocacy, information, programs and services. Commission members, appointed by each of
Marin's incorporated cities and towns as well as the County, are using their skills and talents to reshape our
notions of aging and living long and well. The Commission's leadership has helped Marin County earn a
well-deserved reputation as a national forerunner in the age-friendly movement.
Age-Friendly Cities —Six of Marin's 11 incorporated cities and towns -- Corte Madera, Fairfax, Mill
Valley, Novato, San Rafael and Sausalito -- are members of the WHO and/or AARP age-friendly networks
with Sausalito being the first age-friendly city in Marin and one of the first in California. The other five
incorporated cities and towns are exploring or preparing to request membership in the networks. Local
age-friendly city leaders have formed the Marin Age-Friendly Network to share ideas, opportunities and
best practices, discuss challenges and otherwise support each others efforts.
Marin Villages and Sausalito Village —Marin Villages is an alliance of local villages with one central
office that focuses on administration, funding and program development, assisting members from around
the county. Sausalito Village offers supportive services and volunteer opportunities, as well as educational,
cultural, fitness and social activities to help members live independently and actively in the community.
Anticipating the need for mobility, Sausalito Village initiated the Call A Ride for Sausalito Seniors (CARSS)
program, giving older adults in the community a network of volunteer drivers to help get them where they
need to go.
The Marin County Area Agency on Aging — Planner, funder and advocate for older adults in Marin.
More than 20 programs are provided directly or through community-based organizations, including
assisted transportation, case management, congregate and home-delivered meals, family caregiver
support, and senior center activities.
Community-Based Organizations — Dozens of community-based organizations provide services to
older adults, their families and caregivers in Marin, including 15 organizations contracted by the Area
Agency on Aging. Together, they form a strong service network for Marin residents.
Join Us! If you find yourself with a little extra time and are interested in learning more about any of these
organizations, please call my office at (415)473-7331 and let us help you invest yourself in making Marin an
even better place for all ages. These are exciting times for older adults here in Marin and I hope you will
join with us.
Not all events are sponsored by the County of Marin.
County of Marin sponsored events are required to be
accessible. If you are an individual with a disability
and require an accommodation to participate in a
County sponsored event, please call (415) 473-4381
(voice), (415) 473-3232 (TTY), or dial 711 for CRS
OON'TYCiFMARIINor email Disability Access at least five work days in
advance. Documents in alternative formats are
available upon request.
Y� SUBSCRIBER SERVICES:
Manage Preferences I Unsubscribe I Help
This email was som to slboutilierC@sbcglobal.net using GovDehvery Communications Cloud on behalf of Cour v c iiann g®V®ELI VERY�
Lea Stefani
From: P J Perring <pjper@comcast.net>
Sent: Sunday, August 26, 2018 11:45 AM
To: ksuekwentus@gmail.com
Cc: Greg Chanis; Lea Stefani
Subject: Tiburon - Age Friendly
This letter is written to support a request for Tiburon to go forward in the certification process and become a member of
Age Friendly, a WHO and AARP supported practice. Other cities in Marin are taking part in this movement to help
seniors.
P.J. Perring
398 Hilary Drive
Tiburon, Ca.94920
Sent from my Phone
Lea Stefani
From: Jo Burnett <joburnett.mail@gmail.com>
Sent: Tuesday, August 28, 2018 12:15 PM
To: Greg Chanis; Lea Stefani; Kathleen Kwentus
Subject: Age friendly Tiburon
I am writing in support of Sue Kwentus's efforts on behalf of the age friendly certification process for
Tiburon. I was a founding member of Marin Villages and served as that organization's first ED and I am highly
aware of the need for senior services in all of Marin County. I've known Sue Kwentus for 15 years and have
great respect for her abilities to advocate for seniors. Please listen to what she has to say.
Jo Burnett, 12 Neds Way, Tiburon.
Lea Stefani
From: molly arthur <molly6@pacbell.net>
Sent: Wednesday, August 29, 2018 2:55 PM
To: Greg Chanis; Lea Stefani
Cc: 'Sue Kwentus'
Subject: Support Age friendly certification process for Tiburon
Dear Mr Chanis and Ms Stefani,
I would like to express support for Tiburon entering into the Age Friendly certification process. I am 69 years old and
have lived in Tiburon for the past 30 years, I am a native of San Francisco- I remember the real Blackie from my
childhood!
Now that I am a Elder, I appreciate the journey and experience of aging and fully advocate for policies that are for the
good of our elders. I support our Aging Commission and our local delegate,Sue Kwentus.
With admiration for your good work for the common good of all!
Molly McGettigan Arthur
Molly McGetfigcin Arthur,AXI,IN.HC
rr o&6(achell®net
49.5-435-8031
CeII415W699-8031
FCOW(ArC.11l -C0c)Chl'17S77 017IC17
Living on the original inhabitants Huimen (Coast Miwok) land
If a nightingale sings with her breast against a thorn,why not we?
Susan Gilbert Dickinson
Lea Stefani
From: Martha Cardon Irmer <mcirmer@aol.com>
Sent: Thursday,August 30, 2018 2:38 PM
To: ksuekwentus@gmail.com
Cc: Greg Chanis; Lea Stefani
Subject: Aging in Marin
Hi Sue,
David and I congratulate you on your work on Aging in Marin and on your efforts to certify our
wonderful town for as an Age Friendly location. We support your efforts wholeheartedly and look
forward to seeing this project proceed.
With our best wishes,
Martha and David Irmer
209 Paradise Drive
Tiburon, CA 94920
Martha G'ardon Irtner
Mobile: 415-279-7342
mcirmer@aol.com
TOWN OF TIBURON Town Council Meeting
f 1505 Tiburon Boulevard September S, 2018
` Tiburon, CA 94920 Agenda Item: -1
Y
STAFF
PO .
To: Mayor and Members of the Town Council
From: Michael J Cronin, Chief of Police
Subject: Consider Ordinance Amending Municipal Code Title I, Chapter 3
Personnel") Granting Authority to Designate Level 1Reserve Police
Officers
Reviewed By:
BACKGROUND
California law authorizes police chiefs to appoint police reserve officers as Level 1, 2 or 3.
Officers appointed as Level 1 Reserve Officers exercise full peace officer powers, wear the same
clothing and equipment, operate police vehicles, and carry out all the duties of full time, paid
police officers while on duty under authority granted by California Penal Code section
830.6(a)(1) of the California Penal Code. They are subject to the same standards of training
required for full time officers and undergo the same background process prior to appointment.
Presently the Tiburon Police Department has seven Level 1 police reserve officers. Three are
former full time officers and four of the seven live in Tiburon. They represent a valuable public
safety resource.
The principal distinction between Level 1 Reserve Officers and full-time, paid police officers is
that full-time officers may exercise peace officer powers whether on duty or off subject to
limitations imposed by their employing agency in their rules and regulations. Level 1 Reserve
Officers exercise peace officer powers only when on duty and may not exercise peace officer
powers when off duty; they are no different than private citizens when off duty.
That distinction may be eliminated, and the authority for a Level 1 Reserve Officer to exercise
peace officer- powers off-duty granted, if the police chief "designates" the reserve officer.
California law authorizes police chiefs to "designate" Level 1 Reserve Officers under authority of
California Penal Code Section 830.6(a)(2) provided the local governing body, the Town Council,
pass an ordinance granting the police chief authority to do so. "Designating" a police reserve
officer authorizes them, subject to department policy, to exercise peace officer powers on and off
duty just as a paid, full-time officer.
ANALYSIS
There are four Level 1 police officers serving the Town who are also residents of Tiburon. In the
event they witness a crime while off duty, or become a victim of one, the best course of action for
them is to retreat to a safe place and call the police. However, if they are "designated" Level 1
Police Reserve Officers, they have authority to act to prevent the crime and protect themselves or
others. That authority is limited by Tiburon Police Department policy which permits exercise of
authority while off duty by any Tiburon officer, only in those situations where imminent danger
of injury exists.
The benefit to the Town is that these officers are in the community on a daily basis. Having
authority to act as a peace officer and intervene to prevent or abate a violent crime is a valuable
resource. Additionally, I feel somewhat compelled to afford those officers who live in Tiburon
greater authority simply because there is a greater likelihood of confrontation with someone the
officer may have arrested or cited. In such cases, the "undesignated" Level 1 Reserve Police
Officer has none of the protections, immunities or authority of a police officer and no ability to
act as anything other than a private citizen.
If granted such authority, I propose only to "designate" those Level 1 Police Reserve Officers
who reside in Tiburon or the contiguous unincorporated area, subject to the prior approval of the
Town Manager as the Town's "appointing authority". At present, that would be four people. One
is a Tiburon retiree, another served as a full-time officer for two years in Tiburon, a third is also a
current employee of another Town department and the fourth is a lifelong Tiburon resident. All
four are properly trained, mature, experienced individuals whose judgement and ability has been
tested many times and in whom I have confidence. They have served the community faithfully
and well and this is an opportunity to recognize that and further enhance public safety at the same
time.
RECOMMENDATION
Staff recornmends that the Town Council:
I. Conducts a public hearing and considers the proposed ordinance.
2. Initiate a motion to read the ordinance by title only. If the motion is seconded and
passed, the Mayor will read aloud the full title of the proposed ordinance.
3. Initiate a motion to approve by a roll call vote the first reading of the ordinance
and to waive all future readings of the ordinance. If the motion is seconded and
passed, the proposed ordinance would return for adoption at the next regular
meeting of the Town Council.
EXHIBIT:
1. DRAFT Ordinance
Prepared By: Michael J. Cronin, Chief of Police
Tt7v��ill [ ii R(1S F'al-c 1,01
DRAFT ORDINANCE NO.
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TIBURON
AMENDING MUNICIPAL CODE TITLE I, CHAPTER 3 ("PERSONNEL"),
REGARDING COMPLIANCE WITH STATE LAW AND RECRUITMENT AND
TRAINING OF PEACE OFFICERS
WHEREAS, the Town's Level 1 Reserve Police Officers are considered "non-
designated" and, as a result, they may only carry out peace officer powers during their
designated working hours. Unless this Ordinance is enacted, Level 1 "non-designated" Reserve
Police Officers will be unable to respond to crimes in progress without incurring personal
liability and vicarious liability for the Town;
WHEREAS, by granting the Chief of Police the authority to appoint "designated" Level
1 Reserve Police Officers and effectuate their ability to fully carry out all peace officer powers
twenty-four(24) hours a day, the Town Council will thereby increase police presence within the
Town at no additional cost to the Town;
WHEREAS, the Town Council held a duly noticed public hearing on September 5, 2018,
and has heard and considered all public testimony on the proposed Ordinance;
WHEREAS, the Town Council finds that all notices and procedures required by law
attendant to the adoption of this Ordinance have been followed; and
WHEREAS, the Town Council finds that the amendment action made by this Ordinance
is necessary for the protection of the public health, safety, and welfare.
NOW, THEREFORE, the Town Council of the Town of Tiburon does hereby ordain as
follows:
Section 1. Recitals and Evidence. The above recitations are true and correct. In
making the findings, the Town Council relied upon and hereby incorporates by reference all staff
reports, presentations, and other documentation presented to the Council in the meeting.
Section 2. Enactment. Title I, Chapter 3, Section 3-6 of the Tiburon Municipal
Code is added to read as follows:
3-6 Reserve Police Officer—Designated and Non-Designated.
(a) Subject to the approval of the Town Manager, the Chief of Police has the
authority to select and appoint any reserve police officer within the Reserve Police
Officer 1 job classification as a "designated" reserve police officer as provided by
California Penal Code Section 830.6(a)(2). The authority of the reserve police officer so
designated includes the full powers and duties of a police officer as provided by Penal
Code Section 830.1.
IIT NO
Page 1 of 2
(b) Any reserve police officer within the Reserve Police Officer 1 job
classification not appointed as a "designated"reserve police officer as provided in
subsection (a) of this section is a"non-designated" reserve police officer as provided in
Penal Code Section 830.6(a)(1). The authority of a non-designated reserve police officer
shall extend only for the duration of the reserve officer's specific assignment.
Section 3. Severability. If any section, subsection, clause, sentence, or phrase of this
Ordinance is for any reason held to be invalid or unconstitutional by a decision of a Court of
competent jurisdiction, such decision shall not affect the validity of the remaining portions of the
Ordinance. The Town Council of the Town of Tiburon hereby declares that it would have
passed this Ordinance, any section, subsection, sentence, clause or phrase thereof, irrespective of
the fact that anyone or more sections, subsections, sentences, clauses, or phrases may be declared
invalid or unconstitutional.
Section 4. Effective Date. This Ordinance shall take effect and be in force thirty
(3 0) days after the date of passage, and before the expiration of fifteen (15) days after passage by
the Town Council, a copy of the Ordinance shall be published with the names of the members
voting for and against it at least once in a newspaper of general circulation published in the
Town of Tiburon.
This Ordinance was introduced at a regular meeting of the Town Council of the Town of
Tiburon on , 2018, and was adopted at a regular meeting of the Town Council of
the Town of Tiburon on , 2018, by the following vote:
AYES: COUNCILMEMBERS:
NAYS: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
JIM FRASER, MAYOR
Town of Tiburon
ATTEST:
LEA STEFANI, TOWN CLERK
Town of Tiburon
Page 2 of 2
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