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HomeMy WebLinkAboutTC Min 2018-08-15 TOWN COUNCIL SPECIAL & REGULAR MEETING MINUTES SPECIAL MEETING —7:15 P.M. On August 15, 2018, the Council held a special meeting as follows: CALL TO ORDER AND ROLL CALL Councihnember Fredericks, Councilmember ,Thier, COUnClhnember Welner, Vice Mayor Kulik, Mayor Fraser INTERVIEWS FOR VACANCIES ON BOARDS & COMMISSIONS (Heritage & Arts Commission - 2 vacancies) • Jaleh Etemad ADJOURNMENT—to regular meeting REGULAR MEETING —7:30 P.M. Mayor Fraser called the regular meeting of the Tiburon Town Council to order at 7:30 p.m. on Wednesday, August 15, 2018, in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California. ROLL CALL PRESENT: COUNCILMEMBERS: Fraser, Fredericks, Kulik, Thier ABSENT: COUNCILMEMBERS: Welner PRESENT: EX OFFICIO: "Down Manager Chanis. Town Attorney Stock, Director of Community Development Anderson, Management Analyst Creekmore,Town Clerk Stefani ORAL COMMUNICATIONS None. CONSENT CALENDAR CC-1. Town Council Minutes-Adopt minutes of August 1,2018 special and regular meetings (Town Clerk Stefani) CC-2. Tiburon Police Officers Association - Approve Memorandum of Understanding and authorize the Town Manager to execute the agreement (Department of Administrative Services) Town Council Alli nNes##18-2018 Angus! 15. 2018 Page I CC-3. Service Employees International Union - Approve Memorandum of Understanding and authorize the Town Manager to execute the agreement (Department of Administrative Services) MOTION: To approve Consent Calendar Item Nos. 1-3, as written. Moved: Fredericks, seconded by Kulik VOTE: AYES: Fraser, Fredericks, Kulik, Thier ABSENT: Wehner ACTION ITEMS AI-1. Appointments to Town Boards & Commissions - Consider making appointment to Heritage & Arts Commission (Town Clerk Stefani) Town Cleric Stefani said there are Currently two vacancies on the Heritage&Arts Commission: one seat has been vacant since February, and another seat was vacated last month. She said the application period for the more recent resignation is still open, and the Council will consider that appointment at a later date. She recommended the Council consider making an appointment to the seat on the Commission that has been open since February. She said one application had been received by Jaleh Etemad, and the Council had interviewed her tonight. MOTION: To appoint Jaleh Etemad to the Heritage & Arts Commission. Moved: Fredericks, seconded by Thier VOTE: AYES: Fraser, Fredericks, Kulik, Thier ABSENT: Welner AI-2. Trestle Trail - Consider request to install donor plaques (Office of the Town Manager) Town Manager Chanis said the Council had recently reviewed a request to install donor plaques at the new picnic area of Trestle Trail,and they indicated they did not have enough information to make a decision. He introduced David Holscher from the Tiburon Peninsula Foundation to make a presentation on their proposal. David Holscher showed the Council a series of graphic representations of the picnic area at the beginning of Trestle Trail,and pointed out that the two donor plaques would be installed on boulders in the picnic area.He explained that one donor plaque would be moved from the end ofTrestle Trail, and the applicants are also requesting on additional donor plaque at this location. Mr. Holscher also noted that the two signs at the end of Trestle Trail would now both be historical signs, which the applicants felt was much more appropriate and educational for that location. Mayor Fraser opened the floor for public comment. Town Council A4inules#18-2018 August 15, 2018 Page 2 Joan Berglund asked for clarification on the content of the plaques. Steve Sears spoke in support of the proposal, and felt that recognition of the donors of this project was a different situation than the scenario discouraged by the memorial naming plaques policy. Paige Peterson spoke in support of the project and agreed that thanking the donors was important. Becky Pringle said spoke in support of the proposal. She expressed concern that the picnic tables were too close together, and wondered how the Town would pay for the picnic tables. Richard Caudell said he was a long-time resident of Tiburon, and did not believe the picnic tables were a necessary expenditure. He suggested putting those funds toward landscaping instead. Mary Foray wondered if the Lucati family would be recognized on the plaques considering their contributions to the Town's railroad history. Mayor Fraser closed the floor for public comment. and asked Mr. Holscher to reply to the comments. Mr. Holscher passed around scale cutouts of the two plaques,and explained the donors that would be named, including the Lucati family. He said there is enough distance between the picnic tables for two groups, and added that the project is largely funded by the Tiburon Peninsula Foundation. Councilmember Thier said the design was appropriate and was in favor of the proposal.She thanked those that had worked on the project or donated toward it. She felt the project would be significant for future generations and it was important to recognize the individuals and organizations that contributed. Councilmember Fredericks said she would support two historical signs at the end of Trestle Trail.Of the request for two donor plaques near the picnic area, she expressed concern about the precedent an approval would set for future requests for naming monuments on public property. She asked the Council to consider a one-time exception based on the historical significance of the project and asked the staff to review the existing policy to better clarify the rules and procedure for what is allowed, and who is permitted to authorize a donor plaque. Vice Mayor Kulik said there was a great deal of enthusiasm for this project, and felt that the debate as to whether or not to allow the donor plaques had already been settled. He believed that considering the existing policy was important, however, and wanted to establish a pattern of consistent application of an updated policy in the future. He liked Fredericks' idea. and supported a one-time approval of the donor plaques until a cohesive policy can be developed. Mayor Fraser agreed with the rest of the Council. He said this project has been great for the community and is a monument to Tiburon's history and culture. He agreed that a one-time exception would be the right thing to do. Town Coinncil,14inutes 818-2018 Aaigust 15. 2018 Page 3 The COMIC II discussed the need for a specific policy update. and said it would be appropriate to have staff, the Council and the relevant boards or commissions review it as well. MOTION: Approve a one-time exception to the Naming of Town Owned Parks, Lands, Streets and Other facilities policy, including: 1)Replacement of'Trestle Trail Spike Society' donor plaque with a second historic/interpretive sign at the terminus of Trestle Trail, 2) Relocation of `Trestle Trail Spike Society' donor plaque to be mounted on a boulder and incorporated into the Trestle Trail picnic area, 3) Installation of a new donor plaque, including the names of major donors and contractor donors, to be mounted on a boulder adjacent to the 'Trestle Trail Spike Societe- donor plaque,and 4) Direct staff to return to the Council with a recommendation on updating the Naming of Town Owned Parks, Lands, Streets and Other Facilities policy. Moved: Fraser, seconded by Fredericks VOTE: AYES: Fraser, Fredericks, Ku1ik. Thier ABSENT: Wehner AI-3. Belvedere-Tiburon Library Expansion Project-Consider revisions to architectural plans, conditions of approval and mitigation measures (Coln III Lill ity Development Department) Director of Community Development Anderson said the Belvedere-Tiburon Library is proposing to scale back its current approval of a 16,000 square foot expansion by 6,000 square feet by eliminating the second story. He said the Town approved the initial design application in 2012, and explained that the design application before the Council tonight is for an amendment that v as filed last month. Director Anderson said the Council certified the Environmental Impact Report in 2011,and staff has prepared an addendum to the report which concludes that the scaled-back project would not require any additional mitigation measures. He said the addendum does identify one mitigation measure that warrants revision relating to the required number of parking spaces required. He said the entire second floor of the project will be removed and the scaled-back project is architecturally harmonious with the existing building. Jeff Foran, Belvedere Tiburon Library Agency Board ofTrustees, said the Board has been working to deal with rapidly escalating construction costs and began discussions to consider a scale-down of the original concept.He said the agency considered lots of options and determined best solution is to downsize and consider a smaller library, but one that still tit the library`s need for additional space. Jennifer Devlin explained the main principles the architecture firm had kept in mind when designing the project: maintain character of the existing building, maintain view corridor to the open space, eliminate the second floor to reduce volume and height, simplify the overall mass,and make minor plan adjustments as necessary. She showed several comparative photos between the 2012 plan and the reduced design, and said there was a significant reduction in the height and visual impact. She said the first floor had a reduced footprint, but the primary purpose of the interior has not changed. Town Council Minutes#]8-2018 August 15, 2018 Page 4 Mr. Foran added that this updated design conserves all the necessary ideas and needs for space. He said if the Council approves the design, they hope to begin construction in the beginning of 2019. Mr. Foran said the Belvedere Tiburon Library Foundation is currently fundraising. Mayor Fraser opened the floor for public comment. Diane Lynch, Solano Street, said the design was an improvement but expressed concerns about funding the project, availability of parking, and asked if previous donation tiles in the children's library would be kept on display. Ann Alwyn, Belvedere-Tiburon Library Foundation, said the library is the community's most valuable asset and it is too small. She said the library is counted on to supplement school programs, and the school district voted in favor of the expansion. She spoke in support ofthe expansion and the revised plans. Dana Linker-Steele,Reed Union School District Board of Trustees,said the school district supported the library expansion and said the library was a safe place for students in the community. She said the existing library is too small and not designed to support the needs of 21"Century learners. Tent'Schwakopf,Vista Del Mar,was in support of the library and spoke about how much the library meant to her daughter. She wanted to make sure there would be enough space for teens and youth. Connie Pierce, Cove Road, said she was not opposed to the expansion but expressed concerns that the resulting project would block her view of the nearby open space and Old St. Hilary's. Mayor Fraser closed the floor, and asked the library representatives to speak to any questions or concerns. Ms. Devlin clarified several specific design concerns, such as the location of an exterior door from the children's library,street view impacts,and explained that the height would be reduced from what was displayed in 2012 with story poles. She also added that the donor tiles and murals from the existing children's library would be retained. Vice Mayor Kulik asked if story poles had been put up for the 2012 proposal. Director Anderson said story poles were present in 2012 for the larger-design that was approved.He further clarified that the project has only been scaled back, and there were no dimensions of the reduced proposal that would be outside what the story poles showed in 2012. Councihnember Fredericks was pleased with the proposal. She said the scaled back project neither increases previously identified impacts nor creates new impacts. She spoke to the library's need for new space, and said she will vote to approve the revised design. Councilmember Thier said the library is very important for the community, and serves thousands with their community programs. She said she would strongly support the revision and congratulated Town Council Minitles'#18-2018 August 15, 2018 Page 5 the library on their hard work to scale back the project but maintain the vision and keep the design elements everyone wanted, like the children's and teen libraries. Kulik commented on the spectacular display of citizen involvement for this project.and spoke to his family's fond memories of the library. He was in favor of the revised design. Mayor Fraser thanked the community members that had worked on this project. He said families and the school district are major parts of the community, and that he WOUld support the proposal. MOTION: Adopt the Resolution approving amendments to the Belvedere-Tiburon Library Expansion project approvals. Moved: Thier, seconded by Kulik VOTE: AYES: Fraser, Fredericks, Kulik, Thier ABSENT: Weiner- TOWN COUNCIL REPORTS None. TOWN MANAGER REPORT Town Manager Chanis reminded the Council of the upcoming special meeting scheduled for Monday, August 20, 2018 at 8:00 A.M. WEEKLY DIGESTS Received. ADJOURNMENT There being no further business before the Town Council of the Town of Tiburon, Mayor Fraser adjourned the meeting at 9:05 p.m. 7 JIM FtRA' t 'YR ATTEST: I :AU' LEA STEFANI, TOWN CLERK Town Council tl4inutes 418-2018 Augusl 15, 2018 Page 0