HomeMy WebLinkAboutTC Min 2018-09-05 TOWN COUNCIL
SPECIAL & REGULAR MEETING
MINUTES
SPECIAL MEETING — 7:00 P.M.
On September 5, 2018_ the Council held a special meeting as follows:
CALL TO ORDER AND ROLL CALL
Councilmember Fredericks, Councilmember Thier, Councilmember Welner, Vice Mayor Kulik,
Mayor Fraser
INTERVIEWS FOR VACANCIES ON BOARDS & COMMISSIONS
(Building Code Appeals Board - 2 vacancies)
• Brian McLeran
INTERVIEWS FOR VACANCIES ON BOARDS & COMMISSIONS
(Belvedere-Tiburon Library Agency Board of"Trustees— 1 vacancy)
• Jeff Slavitz
ADJOURNMENT—to reg-uh-ir meeting
REGULAR MEETING—7:30 P.M.
Mayor Fraser called the regular meeting of the Tiburon Town Council to order at 7:30 p.m.
on Wednesday,September 5,2018, in Town Council Chambers, 1505 Tiburon Boulevard,Tiburon,
California.
ROLL CALL
PRESENT: COUNCILMEMBERS: Fraser, Fredericks, Kulik, Their, Welner
ABSENT: COUNCILMEMBERS: None
PRESENT: EX OFFICIO: Town Manager Chanis, Town Attorney Stock, Chief
of Police Cronin,Director of Administrative Services
Bigall, Building Official Salzman, Management
Analyst Creekmore, Town Clerk Stefani
ORAL COMMUNICATIONS
None.
INTRODUCTION OF NEW TOWN STAFF
Town Council Minutes 420-2018 Sepienber S, 2018 Page I
• Thomas Sabido, Police Officer
Chief of Police Cronin introduced new police officer Thomas Sabido,and administered the Oath of
Office. The Council welcomed him.
PRESENTATION
• Marin Municipal Water District
Michael Ban,Marin Municipal Water District,presented briefly on recent happenings at MMWD,as
it affects Tiburon. He said they have invested funds in seismic upgrades to two water treatment
plants, replaced over 70 miles of aging pipeline, and made upgrades to the local water system,
including a storage tank and pump system.
CONSENT CALENDAR
CC-1. Town Council Minutes — Adopt minutes of August 15, 2018 special and regular
meetings (Town Clerk Stefani)
CC-2. Town Council Minutes — Adopt minutes of August 20, 2018 special meeting (Town
Clerk Stefani)
CC-3. Investment Summary — Adopt investment summary for month ending July 31, 2018
(Director of Administrative Services Bigall)
CC-4. Conflict of Interest Code Update—Adopt resolution accepting the biennial review and
update of the Town's Conflict of hlterest Code (Town Clerk/Town Attorney)
CC-5. PLAN JPA—Adopt resolution appointing delegate and alternate to PLAN JPA(Director
of Administrative Services Bigall)
MOTION: To approve Consent Calendar Item Nos. 1-5, as written.
Moved: Fredericks, seconded by Thier
VOTE: AYES: Unanimous
ACTION ITEMS
AI-1. Appointments to Town Boards & Commissions — Consider making appointments to
Building Code Appeals Board and Library Agency Board of Trustees(Town Clerk Stefani)
Town Clerk Stefani said the Council is considering one appointment to the Building Code Appeals
Board and one appointment to the Belvedere-Tiburon Library Agency Board of Trustees. She
explained one applicant had applied for and been interviewed by the Town Council for one of two
open seats on the Building Code Appeals Board: Brian McLeran. She further explained three
Tot-nn Council Allinutes 920-2018 September 5, 2018 Page 2
applicants had applied for and been interviewed by the Town Council for one open seat on the
Library Agency Board of Trustees: Emily Chiswick-Patterson, Karen Gullett, and Jeff Slavitz.
Councilmember Fredericks said this was an important time for the library,and it would be important
to appoint someone to the board that has experience with the library and its finances. She encouraged
the applicants not chosen to continue looking for ways to engage with the library,perhaps through
the Belvedere-Tiburon Library Foundation.
Councilmembers Welner and Thier agreed,and said the community is lucky to have enthusiastic and
well-qualified volunteers that are willing to dedicate time, and encouraged them to stay involved.
MOTION: To appoint Jeff Slavitz to the Belvedere-Tiburon Library Agency Board of Trustees.
Moved: Fredericks, seconded by Thier
VOTE: AYES:Unanimous
Councilmember Thier nominated Brian McLeran to the Building Code Appeals Board.Mayor Fraser
supported the nomination,and the Council expressed gratitude to have someone so well-qualified on
the Building Code Appeals Board.
MOTION: To appoint Brian McLeran to the Building Code Appeals Board.
Moved: Thier, seconded by Fraser
VOTE: AYES:Unanimous
AI-2. Ad Hoc Subcommittee—Create ad hoc subcommittee to review Naming of Town Owned
Parks, Lands, Streets and Other Facilities policy
Town Manager Chanis said the Council had recently heard an item related to the Trestle Trail
project, and as a result of the discussions, had expressed the desire to form an ad hoc subcommittee
to review and make an update to the Town's Naming of Town Owned Parks, Lands, Streets and
Other Facilities Policy.
Councilmembers Fredericks and Thier volunteered to serve on the ad hoc subcommittee.
MOTION: To create an ad hoc subcommittee to review the Naming of Town Owned Parks,
Lands, Streets and Other Facilities policy and to appoint Councilmembers Fredericks
and Thier to the ad hoc subcommittee.
Moved: Welner, seconded by Kulik
VOTE: AYES:Unanimous
AI-3. Town Investment Policy — Consider adoption of revised Investment Policy (Director of
Administrative Services Bigall)
Director of Administrative Services Bigall said the purpose of the Town's investment policy was to
provide strict guidelines in which idle funds of the Town may be invested, and was last updated in
Town Council Minutes 920-2018 September-5, 2018 Page 3
2008. She said Spent' Capital was hired to act as financial advisor to the Town and the firm has
conducted a thorough analysis of the Town's investment policy and made recommendations for
revisions. Bigall said the majority of the changes are designed to bring the policy in line with the
Town's current structure, and ensure the policy is consistent with state law. She summarized various
other changes to the policy,including an objective regarding the diversification of investments and a
new section relating to ethics and conflicts of interest.
She said staff and the finance committee have reviewed the revised policy,and recommend approval
to the Town Council. Bigall also introduced the representative from Spent'Capital present tonight,
who answered several questions from the Council, including a clarification about the joint powers
investment pool and the double-A investment rating.
Councilmember Thier recommended the policy further clarify staff will make monthly reports of
investment activity to the entire Council, as they do currently. in addition to the quarterly reviews
that will be conducted by the finance committee.
Mayor Fraser opened the floor for public comment.
Alan Bortel,Ned's Way,commented asked about fiend reserves. Director Bigall and Town Manager
Chanis explained that a detailed analysis of fund reserves would be presented in the coming months,
and Bigall added that the Town is currently experiencing the annual `dry period' in which lots of
payments are due, and the Town is paying for several capital improvement projects. She said the
reserves will begin to replenish after the annual dry period ends.
Mayor Fraser closed the floor.
Councilmember Fredericks expressed satisfaction with the policy.
MOTION: To adopt the revised Investment Policy,with an amendment to Section 4,Delegation
of Authority, to read as"...Town Manager and Director of Administrative Services,
who shall report to the Town Council on a monthly basis."
Moved: Thier, seconded by Fredericks
VOTE:AYES:Unanimous
AI-4. Age Friendly Tiburon—Receive presentation by Commissioner on Aging Sue Kwentus and
consider authorizing submittal of Age Friendly Tiburon Application
Town Clerk Stefam reminded the Council of a presentation earlier in the year from the Town's
appointment to the Commission on Aging, Sue Kwentus,in which she presented on the age-friendly
designation for cities worldwide. She said Commissioner Kwentus has returned to the Council to
make a presentation on how the Tiburon could seek this designation for the community, and request
authorization to conduct an analysis of various age-friendly domains in Tiburon and submit the
application.
Town Council Minutes 420-2018 September-5, 2018 Page 4
Commissioner Kwentus reviewed the 8 domains of ale-friendliness a committee of knowledgeable
parties would be required to analyze, and recommended utilizing a survev tool to assess seniors'
opinions of these domains as part of the initial analysis. Kwentus said she could form a committee
with representatives from relevant agencies to conduct an analysis and develop a plan to further
improve age-friendliness. She added the County of Marin had received their designation today.
Councilmember Fredericks asked about the resources she will need to conduct the survey.Kwentus
said the survey can be advertised inexpensively and on the Town's website or newsletter, and other
volunteers have offered to assist. Town Manager Chanis said Town staff can advertise the survey.
Mayor Fraser opened the floor for public comment.
Jodie Tims, Commissioner on Aging from Fairfax, spoke in support of the proposal, and said
Commissioner Kwentus will have lots of support from the surrounding cities that have also pursued
the designation.
Ellie Block thanked the Council for already existing recreation programs that are excellent for local
seniors.
Sydne Bortel, Ned's Way, said she has long-hoped that Tiburon would pursue the age-friendly
designation, and commented that aging is a problem in Tiburon. She said an initiative like this can
really add to seniors' feelings of belonging in Town.
Patti Stoliar said Age Friendly Corte Madera has transformed the sense of neighborliness and respect
for seniors in Corte Madera. She said their group had also conducted a survey as part of their
analysis, which could also be used by Tiburon.
Mayor Fraser closed the floor for public comment.
Councilmember Thier thanked Commissioner Kwentus for the work she is doing on this initiative,
and felt it was important to create a community where people of all ages can feel like a part of the
community. She supported the proposal and volunteered to help the committee.
MOTION:
Moved: Fredericks, seconded by Thier
VOTE: AYES:Unanimous
PUBLIC HEARINGS
PH-1. Level I Reserve Ordinance— Consider ordinance granting authority of designate Level 1
Reserve Police Officers—Introduction and first reading of ordinance (Police Department)
Chief of Police Cronin said the Police Department was seeking the authorization to amend the
Tiburon Municipal Code to grant the authority to designate Level 1 Reserve Police Officers, and
Town Council Minutes #20-2018 September 5, 2018 Page 5
explained the distinction between a Level I Reserve and Full-Time Police Officer.
He said the department has never felt compelled to seek this authority before because many reserve
officers have not lived within the community, but now the department has four reserve officers that
do. He said these reserve officers represent a valuable public safety asset if they are able to exercise
their public safety authority while off-duty.
Mayor Fraser opened the floor for public comment There was none.
MOTION: To introduce the ordinance and read by title only.
Moved: Fredericks, seconded by Thier
VOTE: AYES:Unanimous
Mayor Fraser read "An Ordinance of the Town Council of the Town of Tiburon Amending
Municipal Code Title 1, Chapter 3 (`Personnel'), Regarding Compliance with State Law and
Recruitment and Training of Peace Officers".
MOTION: To pass first reading of the ordinance,waive further reading,and schedule the
ordinance for adoption at the next regular meeting.
Moved: Fredericks, seconded by "Thier
ROLL CALL VOTE: AYES:Fraser, Fredericks, Kulik, Thier, Wehner
TOWN COUNCIL REPORTS
The Council and the Town Manager-discussed the cancellation of the September 19 regular meeting,
and the Town Manager said the next regular meeting would be Wednesday, October 3.
TOWN MANAGER REPORT
None.
WEEKLY DIGESTS
Received.
ADJOURNMENT
There being no further business before the Town Council of the T l own of Tiburon, Mayor Fraser
adjourned the meeting at 8:30 p.m.
1 f
it
JIM FRA- I�, MAYO
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ATTEST: '
LEA STEFA I,4 OWN CLERK
Toivn Council Minutes 420-2018 September 5, 2018 Page 6