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Home My WebLink AboutTC Min 2019-06-19 TOWN COUNCIL SPECIAL AND REGULAR MEETINGS MINUTES SPECIAL MEETING —6:30 P.M. On June 19. 2019. the Council held a special meeting joint sleeting with the Heritag)e & Arts Commission as follows: CALL To ORDER AND ROLL CALL Town COrlilcll: Councilmember Fraser, Councilmember Thier (absent), Councilmember Welner, Vice Mayor Fredericks, Mayor Kulik I lentage & Arts Commission: Commissioner Etemad, Commissioner Hall (absent). Commissioner Mujica-Beavers (absent), Commissioner Noguez, Vice Chair Norris. Chair Fong ORAL COMMUNICATIONS There were none. ACTION ITEMS AI-1. Heritage & Arts Annual Report—Receive 2018-19 annual report by Heritage & Arts Commission (Heritage & Arts Commission) The Council accepted the annual report. AI-2. Public Art Policy— Review and discuss draft Public Art Policy (Heritage & Arts Commission) Chair Fong-, said the Commission is seeking guidance fi-om the Council on the draft public art policy the Comjml,sion has prepared. Chair Fong and Artist Laureate Richard Rozen introduced the policy they said is meant to serve as a roadmap for future public art decisions. Councilmember Fraser recommended the H&A conduct a robust public process on the policy and recommended the approval process language be updated to more clearly explain the H&A or staff will be slaking recommendations to the Town Council. which will have the final approval of projects. 11e alSO su(,gested the H&A involve a representative from the local school district. Vice Mayor Fredericks also cautioned against the recommendation to build art into private capital projects due to proposed legislation about the reduction of extra fees to enable housing production. Mayor KI-111k recommended the Commission consider"batching the public art applications and the COuncll could review the entire inventory for the coming year. Puge 1 o1 7 7-Own Council alimi.cs 41]-M19 .h117c 19, 2019 The IHroup also discussed including the Parks, Open Space and Trails Commission as part of the review process as many pieces of public art are displayed in public parks. The Mayor recommended the Commission update the approval process language to be more delineated and clear. and sug(,ested that Parks, Open Space and Trails Commission review be a required step only if necessary. ADJOURNMENT—to regular meetiu�> REGULAR MEETING —7:30 P.M. Mayor Kllllk called the regular meeting of the Tiburon Town Council to order at 7:30 p.m. on Wednesday. Rine 19. 2019. in Town Council Chambers, 1505 Tiburon Boulevard. Tiburon. California. ROLL CALL PRESENT: COUNCILMEMBERS: Fraser, Fredericks, Kulik. "Thier (by teleconference), Weiner ABSENT: COUNCILMEMBERS: None PRESENT: EX OFFICIO: Town Manager Chanis, Town Attorney Stock. Director of Community Development Kwon, Chief of Police Cronin, Director of Administrative Services Sweitzer, Director of Public Works/Town Engineer Barnes, Town Clerk Stefam ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION IF ANY ORAL COMMUNICATIONS There were none. CONSENT CALENDAR CC-1. Tov,n Council Minutes—Adopt minutes of May 1. 2019 special and regular meetings (Department of Administrative Services) CC-2. Town Council Minutes—Adopt minutes of May 15. 2019 special and regular meetin(-)s (Department of Administrative Services) CC-3. Local Emergency —Adopt Resolution continuing the declaration of a local emergency related to damage caused by February 2019 storms (Office of the 'l-own Mana(-,cr) CC-4. Town Budget and Gann Limit Resolution — Adopt Resolution approving Fiscal Year 2019-20 Tiburon Municipal Budget and Capital Improvement Program and Gann limit Page 2 of 7 Town Cormcil Alimlles 1#11-2019 .lane 19. 2019 appropriations limit for Fiscal Year 2019-20 (Office ofthe Town Manager/Department of Administrative Services) CC-5. California Department of Emergency Services Signature Authority -Adopt Resolution authorizing the Town Manager to act as a signing agent for required forms for state and federal reimbursement related to local storm emergency (Department of Public Works) CC-6. Signature and Safe Deposit Box Authority-Adopt Resolution updating references to Town signature authority to reflect changes in staff composition and location and authority to access town safe deposit boxes (Department of Administrative Services) CC-7. SB 2 Grant Funding (Planning Funds)-Authorization to apply for SB 2 Grant Funding rclated to future planning activities MOTION: To adopt Consent Calendar Items 1-7, as written. Moved: Fraser. seconded by Fredericks VOTE: AYES: Fraser, Fredericks, Kulik, Thier, Weiner ACTION ITEMS AI-1. Belvedere-Tiburon library Expansion Project-Discuss a financial contribution toward the expansion project and the shared public space between Town Hall and the Library (Community Development Department) Town Manager Chanis said the Town Council had previously asked for a staff analysis on the impact of funding the library agency's full request. He said any contribution from the Town would come from the Towers unallocated general fund reserves, which are used to fund capital projects that do not otherwise have a source of funding. Chanis presented a basic forecast of upcoming capital improvement projects that might other\a isc be delayed by usinQ1 the funds for another purpose, but noted that the Council ultimateIN determines priority. so staff is unable to present definitively the projects that will be delayed. I le reviewed the unallocated 1_,eneral fund reserve balances over the last several years. and said there have been several large cxpenditu-es. He explained that even without a contribution toward the library. the Council may be facing additional budget pressure and difficult decisions ahead for allocating—, these funds p�irticularly for repairs to the Town's storm drains. Corporation Yard renovations and unfunded liabilities. Mayor KUllk invited represewatives from the library to make a presentation. Tom Cromwell. Belvedere-Tiburon Library Agency Board of Trustees. emphasized the important service provided b\ the library. He said the facility is well-used. free. and is transitioning from a boot: depository to becoming a learning center. I le said the library Paque 3 of 7 I'M n Cozmcil-1himles '11-2011/ .hme 19, 2019 expansion was a ��611 that was already 80% funded by donors. He believed that if the ToNvn ComIcil made a financial contribution. the rest of the community would follow suit. Jeff Foran. Library Agency Board. said the library touches more people in the community than almost any capital project. and the convenience of the park and shared space between the library and Town Hall would be a direct benefit to many people. Jeff Slavitz said the library is well utilized. but more space is needed. Ile acknowledged the tight budget. but said large contributions have been made toward other projects in town. He emphasized the great community asset of the library that creates unique value for the communitw. COuncilmember Weiner asked the library representatives if there were any additional obstacles preventing the agency from getting their building permit, and said he understood the agency had access to loan funds that would allow them to start construction. Mr. Gram said a line of credit has been arranged, but the agency hopes that it does not need to be Utilized. He said the library hopes the community will be able to fundraise the remaining $4 million. Glen Isaacson. project manager, said the permits are approximately 90% completed and once issued, the project will be put out to bid. Mayor Klllik opened the floor for public comment. Susan Wolfe spoke in support 01-the project and hoped the Council would make a contribution. Ken Weil spoke in support of the project and said a project already 80% funded was remarkable. He hoped the Council would make a contribution. .lim Wood spoke to the essential role ofthe library in the community and believed the requested contribution would be the "frown's fair share to the shared space. Ann A1x-vyn said the original study concluded an even bigger library would be necessary to reach the library's needs. and said the current proposal is a fiscally responsible and appropriate solution. Mayor Kulik closed the floor. Vice Mayor Fredericks supported the To\,n making a contribution toward the project. but said it would be difficult linding, a liscally responsible way to do so. She liked the idea ofcontributi110 an amount certain over a several-year time period, and thought the amount could be increased in several \,ears if it was deemed fiscally responsible at that time. She said she would like to see the Town make the full contribution over several years. Councilmember Thicr also supported making the full contribution over a period of several years. if it could be done in a fiscally prudent way. Pugc 4 of 7 1.011,17 Council.11imiles -:11-2019 J1117c 19, 2019 COU1161member Wehner agreed that the library was a great asset, but questioned ifthe project really needed this contribution fl-om the Town. He said the Town did need these funds for several important projects. and not makin- the contribution would not hold up construction. He did not feel comfortable making such a large financial contribution toward a project unless it was critically needed. He added that the Toy,n could still contribute in the next several years. if the funds were still needed. Councilmember Fraser said he was in favor of malting a contribUtion to the project.. but the Council needed to review the Town's assets to determine the best balance between fundin<ul the Town's critical projects. and making a fiscally responsible contribution. He liked the Mayor's Previous su(Ygestion of contributing a portion of the amuual surplus over a period of several years. Mayor KUI1k said the Council seemed to express enthusiasm about the library expansion project.. but tonight's question was more about vv hat, if any, the Town could afford to make a contribution. He spoke of the Town's other critical projects and unfunded liabilities, and noted that the Council is proud to represent a fiscally responsible town with no debt. He wanted to support the library substantially, but within reason of what the Town is able to do. He recommended committing $150.000 annually, representative of the Town's annual surplus, over a period of four years, and ask the agency representatives to request a matched contribution from the City of Belvedere. Fraser said the Council could also express a willingness to revisit the issue in several years, and the Council could consider makin<- another contribution at that time. Fredericks liked this idea. Wehner agreed that the Mayor's suggestion was a modest and measured approach and he could support it. The Council discussed the review period. and agreed that the first contribution would be made soon, and the matter would be reviewed a�(yain at the beginning of the budgeting process in 2022. MOTION: To contribute $150.000 annually to the Belvedere-Tiburon Library Agency starting at the nearest date possible. and continuing for the next 4 years. to revisit the issue at the start of the budgeting process in 2022, and that the Agency will ask: for a dollar-for-dollar contribution match from the City of-Belvedere. Moved: Fredericks. seconded by Fraser VOTE: AYES: Fraser. Fredericks. Knllk, Thier, Weiner The Mayor called for a recess at 8:55 p.m.. and the Council resumed at 9:00 p.m. PUBLIC HEARINGS PH-1. Unmanned Aerial System ("UAS") Regulations-Consider municipal code amendments that would rel-)ulatc takeofflanding and operation of UAS (commonly known as drones) near public schools, public special events and emergency operations um-whiction and f-.5l rea61711 o/ordinance Page S of 7 Town Council rlfinules -11-2019 June 19, 2019 Town Clerk Stefani said the Council had previously directed staffto prepare an ordinance regulating UAS.. or drones. in Tiburon. She said the proposed of-dinance regulates drone operation on the grounds of public schools, with the intent to capture images of public school <(Irounds. and near emergency operations. She said the Council could consider expanded regulations, but passage of the first reading of the proposed ordinance tonight would ensure it would be effective before the new school year begins. She also recommended the COUncll consider amending the ordinance to revise any references to 500 feet to read as 400 feet. to enscu-e consistency throughout the entire ordinance. Colmcllmembel- Fraser recommended consulting with commercial industry professionals before considering expanded regulations. Mayor Kulik opened the floor for public comment. Dr. Nancy Lynch, Reed Union School District. asked the Council to consider an amendment to the ordinance that would prohibit all drone flight above schools, rather than only up to 400 feet. Town Attorney Stock explained the ordinance is written in this way because the Federal Aviation Administration ah-eady prohibits drone flight in the airspace 400 or more feet above ground. MOTION: To read by title only.. as amended. Moved: Welner. seconded by Fraser VOTE: AYES:Fraser. Fredericks, Kulik, Thier. Weiner MOTION: To pass first reading, of the ordinance as amended by i-oll call vote and schedule second reading, and adoption at the July 17, 2019 Town Council meeting. Moved: Welner_ seconded by Fredericks VOTE: AYES:Fraser. Fredericks, Kulik, Thier. Welner PH-2. Tiburon Tourism Business Improvement District ("TTBID")—Conduct public hearin<- to: a. Consider any protests to continue TTBID assessments as set forth in Resolution No. 17-2019 b. Consider adoption of Resolution to continue TTBID as set forth in Resolution No. 17-2019 Town Manager Chanis said the Town formed the Tiburon Tourism Business Improvement District in 2007 and is required to hold an annual public hearing on the proposed assessments for the following year. The To\yn Manao ci-said no protests a0ainst the assessments had been received. and noted the two lodging establishments in Town have been very supportive of the TTBID program and are represented on the Advisory Board. Mayor Ku11k opened the floor for public comment. There was none. Puge 6 ql 7 I oun Coimc°rl A�inu�e.r �11-2019 .hone 19, 2019 MOTION: To adopt the Resolution to Levy and Collect Assessments. Moved: Fredericks.. seconded by Welner VOTE: AYES: Fraser. Fredericks. Kulik, Thier, Welner TOWN COUNCIL REPORTS None. TOWN MANAGER REPORT None. WEEKLY DIGESTS Received. ADJOURNMENT There being no further business before the Town COuncll of the Town of Tibin'on, Mayor Kulik adjourned the meeting at 9:20 p.m. DAVID KULIK, MAYOR ATTEST: LEA STEF NI. TOWN CLERK Page 7 of 7 7,611,11 C'ozrncil,11imiles =.11-2019 Jane 19. 1019