HomeMy WebLinkAboutTC Res 2019-07-17 (2) RESOLUTION NO. 30-2019
A RESOLUTION OF TllE- TOWN COUNCIL
OF TIJE TOWN OF TIBURON RESCIND RESOLUTION NO. 29-2018
AND ADOPTING AN AMENDED 1VIANAGEi\'IENT RECOGNITION
AND INCENTIVE COMPENSATION PROGRANI FOR FY 2019-20
WHEREAS; in January 1979. the Town Council established and adopted a Management
Recognition and Incentive Compensation Program, in order to promote the development of a
strong, more effective management team and a means of recognizing outstanding management
performance in all public service areas; and
WHEREAS, the Management Reco-nition and Incenti\-e Compensation program
enhances the professional growth. motivation. and loyaltyof management employees and
promotes a consistently higher level of service to the public; and
WHEREAS, the Town Council has updated and amended the Management Recognition
and Incentive Compensation Progrmn on several occasions. most recently in Jule 2018 by the
adoption of Resolution No. 29-2018_ and
WHERAS, the Town of"I"iburon management employees are defined to mean the
following positions:
Town Manager
Town Attorney
Chief of Police
Director of Administrative Services
Director of Community Development
Director of Public Works/Town Engineer
NOW. THLRFI ORE. BF IT RESOLVED that the Tome Council of the Town of
I-iburon does hereby repeal Resolution No. 29-2018 and all predecessor version, of the
,Management Recognition and Inccnme Compensation P1(�L)rim and adopts the iollowinO
amended Management Recognition and lncentiv c Compcn�atiml Pro�Lram:
SECTION 1 . SALARIES
Effective .1116 L 2019 salary ranw)es tur nMna,ClMm ,1t pw)itlolls shall be:
Chief oi'Police S 1 3.038 - `616.298
Director of Administrative Sen ices S 10.128 - b 12.660
Director of Community Deve1opmentlO.260 - 512.825
Director of Public Works/Iomi EnLincer `112.6-13 - $15.803
Mown Attorney Based on Contract
Toivrn Manan_>er Based on Contract
Po""c I of 8
I mi n Corm( it Rcsolulioii No. 30-2011) 07/1- _101Y
SEC ]ON 2. SALARY ADJUS"fMI_'NTS
Movement throuoh the salary ran,7es will be based upon merit following a comprehensive
written performance evaluation by the 'how n Manager.
SEC"TION 3. BENEFITS AND INSURANCE
The Town shall contribute a dollar amount equal to the combined total of the CalPERS
Kaiser two-party premium and Delta Dental lMiuk premium towards a Management
employee's cafeteria plan to purchase medical_ dental. life and disability insurance. This
dollar amount will float with the increase or decrease in the cost of the CaIPERS Kaiser
two-party and Delta Dental family rate. If the full sum specified is exceeded for group
insurances of a given employee, then that employee shall pay the balance of the monthly
cost via a payroll deduction from the first two payrolls of the month. If the full sum
specified is not used for the group insurances cost of a given employee, then that amount,
not to exceed $400 per month, shall deposited into one of the Town's Deferred
Compensation Plans in the employee's name. Any employee who on December 31, 2008
receives more than $400 per month accruing 1i-in,_�c shall be capped at the higher amount.
Should, at any time., such employee's accruing fringe fa11 below thegrandfathered cap,
but more than $400 per month, the lower amount becomes that employee's new cap.
Retirement —The Town contracts with CalPERS for the provision of a retirement
program for its miscellaneous and public safety employees. The Town does not
administer-the retirement program and makes no representation of the specific parameters
of the program beyond what is provided in the Tow,n_s contract with CaIPERS.
Employees may obtain a copy of the Ca1P1`16 contract to review all elements of the
current program.
Effective July I, 2015, all employees considered `classic" under CalPERS shall "pick
up" I% of the CalPERS Employers ratc. This additional I% is above the Employee's
normal rate of 7% for Miscellaneous and 9`%b for Safety. Employees considered "new"
under PEPRA shall continue to pays 50°/O of the normal cost. The employee retirement
contribution shall be made on a pic-tax basis as allowed under Internal Revenue Code
414(h)(2).
For Miscellaneous Members of the Public hilplov ce's retirement System hired prior to
January 1; 2013. the Town of"1 iburon shall prov ide the CaIPERS ?% , � 55 retirement
formula.. with the highest sinwflc N car calculation. Public Salet� members hired prior to
January 1. 2013 shall receive the 3"10 '(i 55 retirement formula with the highest 36 months
calculation.
Miscellaneous members hired alter July 1. 201 3_ w ho arc --nesv members" of the
retirement system as defined by CA Govcrnnlcnt Codc Section 7�22.04(1) shall be
provided the 2% at 62 benefit formula \.v ith the highest 36 months calculation. Public
Safety eplo}ces hired oor aer ho January 1 . 20l 3. �� u
mn lt
-e --new members_. of the
retirement system as defined by CA GoN crnment Code Section 7; 2.04(1). shall receive
the 2.7% (ct) 57 retirement formula with the highest 36 months CACUlation
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Torn C'otmc`il RCs01711ion NO. 30-2019
Medical Insurance - The Town ofI iburon offers management employees and their
dependents medical/hospital insurance cov er�i�_,e. A qualified employee may choose from
the plans offered through the Public 1_:mployecs Retirement System Health Benefits
Division for medical/hospital insurance CO\ Such insurance is mandatory for
covered employees unless they can demonstrate compliance with other coverage.
Dental Insurance - The Town of Tiburon oilers management employees and their
dependents a dental plan. Such insurance is mandatory for all qualified employees unless
they can demonstrate compliance with other coverage.
Life Insurance - The Town of Tiburon otters management employees a life insurance
policy equal to one year's salary. not to exceed $95.000. Such insurance is mandatory for
all full-time employees. If the mandatory amount is not exceeded, the Town of Tiburon
offers management employees additional lite insurance up to a combined total of no more
than $95,000. Participation is optional.
Disability Insurance - The Town of Tibuu-on offers management employees long term
disability insurance. Such insurance is mancintorv.
Long Term Care - The Town of Tiburon oilers management employees a long-term care
policy. Participation is optional.
Deferred Compensation Plan - The Tovs n of T i buron otters a deferred compensation plan
to management employees. Such monies deposited would become tax-deferred and
would be subject to income taxation in the vcar they are withdrawn from the deferred
compensation plan. Participation is optional.
IRS Section 125 Plan - "The Town of Tiburon oilers management employees the ability to
participate in its IRS Section 125 Plan. Participation is optional.
SECTION 4. VACATION LEAVL::
hn recognition of the fact that imine top nrinagc°ment personiicl are recruited fi-om outside
the Toy-vn. that the average tenure liar those rri,uu<<,cmcnt personncl is substantially more
than that of non-management personnc L and that ;It (cast three years prior experience is
required. the following vacation Iea\e polies I'ur maMr,_)emCrn personnel shall be
implemented:
Management employees shall accuruul�rtC s ,�c�rti��n lcm� 2 M �ICCOrclance with the
followin'((2 vacation time entitlement:
Service tV�orl: U, ss
0-5 Years l Dai s
6-15 Years 20 Dtrss
16+ Years 25 Dais
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Town C'orrncil Re.solziiiMi No. 30-2019 U- V- '019
Upon termination of"i management employee's service with the Town, such employee
shall be paid a lump sum equivalent to his/her accrued vacation leave. Maximum
accumulation of vacation leave is 40 vworkdays.
SECTION 6. SICK LEAVE
Management employees shall be entitled to accrue one working day of sick leave with
pay for each month or major fraction thereof Sick Dave may be accrued by management
employees without a maximum limitation.
SECTION T SICK LEAVE PAY OFF
Management employees hired prior to Jule 1. 2001 may receive cash equivalent
compensation of 50% of their accrued sicl: leave. up to a total of 60 days_ if the following
conditions are met:
a. The employee files for a service retirement from the "town, or
b. The employee voluntarily separates from the Town and has at least 15 years of
service with the Town.
Effective July 1, 2011. the cash value of this benefit will be determined based on each
employee's hourly rate and number of eligible hours for cash-out purposes (50% of
sick leave balance, up to 60 days). This value will be documented and the value
capped. This value cannot L?row throuLh additional accrued sick leave or though
increases in pay. Employees with 15 years or more service with the "Down may
request a cash-out of 60% of the eligible hours (early cash-out option). Should an
employee request the early cash-out of 60% of-tic eligible sick leave hours, they will
not be entitled to any further sick Ieavc cash-out upon retirement or separation of
employment with the Town. Those hours cashed out will be deducted from the
employees sick leave balance. if an employee is not eligible for, or elects not to take,
the early cash-out option. they shall be paid the frozen dollar value upon separation of
employment with the Town. The only way the Frozen dollar amount can be lowered
is if an employee has less accrued sicl: leave 110111-s upon separation of employment
than they do on July 1 . 201 1 . For tai planning purposes. should an employee desire
to take the early cash out option. they \v ill be all,,wed to take this payment in either
201 1 or in .1anLia ry 2012.
For management employ ees hired after.lulu 1 - ZOOI . the�� may accrue tuilimited sicl:
leave with no option for "cashback" benefits.
SECTION 8. HOLIDAYS
The Town aorees to provide manaL'cmcnt cmplov ccthe following holidays:
New Year's Dav Januar 1
Martin Luther Kine Dav Third \%londri\ in Janu.u-\
President's Dav 1 hird y1onda\ in I ehr,ian
Memorial Dav Last Monday in \1a\
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70ii-« Council Re.colulion iA%o. 30-2019 0- 1- _M()
Independence Day July 4
Labor Day First Monday in September
Veterans Day Observed during Holiday Furlough
Thanksoiving Day Fourth Thursday in November
Friday after Thanks�ivino
Christmas Eve December 24
Christmas Day December 25
New Year's Eve December 31
When a holiday falls on a Saturday. the preceding Friday shall be observed. However, if a
holiday falls on a Saturday, and the preceding 1=ridgy is also a holiday.. the Town Manager
may designate the preceding Thursday or Monday to observe the holiday.
When a holiday falls on Sunday. the following Monday shall be observed. However;
when a holiday falls on a Sunday and the following Monday is also a holiday, the Town
Manager may designate the preceding Friday or following Tuesday to observe the
holiday.
SECTION 9. HOLIDAY CLOSURE
All represented and non-represented employees will be required to take l day vacation or
administrative leave as part of the holiday closure pRyn m. The Town will also
contribute one day off as part of the program. Tiburon "Town Hall will be closed from
December 23, 2019 through January 1. 2020.
Proposed Schedule:
Monday. December 23, 2019 Town Contributes 1 Day
Tuesday, December 24.. 2019 Christmas Eve Holiday Observed
Wednesday- December 25. 2019 Christmas Day
Thursday, December 26. 2019 Veterans Day Observed
Friday, December 27. 2019 I-ov,N n 1-loll Closed
Monday_ December 30. 2019 Fmploy cc Contributes l Day
Tuesday- December 31 . 2019 tievv War's Fvc holiday Observed
Wednesday. January 1. 2020 Neiv Year-s Day
SECTION 10. ADMI.NIS'lRATI V1-: 1.1=i1VI
In recognition of the lone holurs required to pc dorm at the management level. includ0go
attendance at numerous meetings outside normal workin,) hours. the lollowino
Administrative Leave police shall be implem,'ntcd:
Management employce inq receive up to ten dais administrative leave annually.. to be
awaMcd at the discretion of the 7 o"n Mannycr.
SEM ION 11 . DINNER ALLO\V INCE,
All management employees who live more tLin 10 miles from Torn algid \vho are
required to attend night meetings or \\ork AW office Wins hcmid 7:11 P.M. may be
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lours Cnrmcil Re.soluiion ,Vo. 30-20/9 0- 1- 2019
reimbursed in an amount not to exceed $25.00 for the purchase of dinner for that night.
"This allowance applies to management employees who reside outside a ten-mile radius of
the Town. Employee reimbursement is subject to the approval of the Town Manager and
must be accompanied by a restaurant receipt, which shall include the amount, date,
meeting or purpose, and the employee's name.
SECTION 12. TERMINATION ALLOWANCE
In order to foster job security within a professional climate. management employees will
be entitled to severance pay when they are terminated from Town service. However,
such employee must be in the employ of the Town for at least three (3) years, and such
termination is not for cause or for reasons listed in Government Code Section 19571 the
Town's personnel Rules & Regulations, Section 6, or any employee who voluntarily
resigns from Town Service for personal reasons.
Unless otherwise noted in an Employment Agreement. Management employees shall be
covered by the following termination allowance schedule:
Service Work Weeks
After:
3 years 1 month
7 years 2 months
10 years 3 months
This severance pay is in addition to any accrued vacation leave, unused at the time of
termination.
SECTION 13. VEHICLE USAGE/ALLOWANCE
Management employees, to a far greater extent than other Town employees, are required
to travel throughout the Town, County, and Bay Area to fulfill their job requirements.
This travel is frequently required outside of normal working hours. hr recognition of this
employment requirement, the Town shall provide either the use of a Town vehicle or an
automobile allowance, as provided in the Town budget. Case of a Town vehicle shall be
in accordance with the Town's Administrative Policics and Procedures and is not
intcrnded for private use.
SECTION 14. TUITION REIMBURSEMENT
In order to promote continued development of shills. knowledge. and abilities among
m�inagement employees, the Town of Tiburon shall reimbursement the costs of tuition.
books and fees at the rate of the California State Universitysystem. Employees must
receive prior approval of the Town Manager and submit certified transcripts «171th the
evidence of a grade of"C" or better from an accredited college or university and submit
bona fide receipts to qualify for tuition reimbursement. This provision has been
su,pended since FY 2011-12,
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Town Council Resolzilion No. 30-2019 07/17/2019
SECTION 15. PROFESSIONAL MEMBERSI-III' FEES
Most management personnel are expected to maintain membership in appropriate
professional organizations. These memberships serve to acquaint the Town with current
programs and procedures in these professional areas by means of publications and
specific activities. The Town will include the cost of these membership fees in the
respective departmental budgets.
SECTION 16. RETIRED EMPLOYEE'S MEDICAL ALLOWANCE
For any Management employee hired prior to July 1. 2009, the Town of Tiburon will
make contributions toward a retired employee's medical insurance plan based upon the
following conditions:
a. Employee must retire directly from employment with the "Town of Tiburon and
apply to PERS for retirement benefits.
b. The retiree's medical insurance allowance is fixed and capped at the Kaiser single
rate that is in effect at the time of the employee's retirement.
C. The Town's contributions rate is based on the following formula:
Percent of Kaiser Years of Consecutive
Single Rate Service to Town
50% 15 Years
75% 20 Years
100% 25 Years
Such coverage is not extended to employee's spouse or other dependents.
NOW. THEREFORE, BE IT FURTHER RESOLVED that the provisions ofihis
resolution shall supersede any other previous rules and resolutions ofthe Town ol"Tiburon v011cll
may be in conflict herewith.
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Torn Comicil Resohition Vo. 30-2019 07!1?/2019
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of
Tiburon 011 ,411y 17. 2019., by the following vote:
AYES: COUNCILMEMBERS: Fredericks. Kulik. Wehner
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Fraser. Thier
DAVID KULIK, MAYOR
TOWN OFT IBURON
ATTEST:
LEA STEFANI. TOWN CLERK
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Town Council Resolulion No. 30-2019 0711712019