HomeMy WebLinkAboutAgr 2019-04-18 (Marin Operational Area) MEMORANDUM OF UNDERSTANDING
MARIN OPERATIONAL AREA
THIS AGREEMENT, made and entered into this 18th day of April, 2019, by and between the COUNTY
OF MARIN, a Political Subdivision of the State of California, acting by and through its Board of Supervisors,
hereinafter referred to as "County" and the City of Tiburon, a municipal corporation of the State of California,
hereinafter referred to as "City."
WITNESSETH:
WHEREAS, County has adopted the Standardized Emergency Management System pursuant to the
provisions of Division 2, Title 19 of the California Government Code; and
WHEREAS, County has presently existing a well-established Emergency Operations Plan, and a
presently existing, well-established Emergency Organization functioning under the County Director of Emergency
Services pursuant to Section 2.99 of the Marin County Code; and
WHEREAS, it would be naturally advantageous to the parties hereto to have the County Emergency
Services Office perform certain functions for the said City;
NOW, THEREFORE, in consideration of the covenants and agreements herein contained, it is mutually
agreed, in accordance with the terms and provisions of the California Emergency Services Act (Title 2, Division 1,
Chapter 7 of the Government Code), as follows:
I. LIAISON
County agrees to appoint a person, at staff level, as a liaison person to City, and City agrees to appoint a
primary point of contact person to County. The employee(s)who is (are) assigned to act as liaison to the
City shall not be an employee of the City. The personnel management of such employee is the
responsibility of the County.
The County Liaison will provide the following services at no charge during the performance period of this
Agreement:
• Invitation to attend EOC staff development • Copies of emergency plans (e.g., EOP, Local
classes (space permitting) Hazard Mitigation Plan)
• Invitation to attend customized or hosted training • Copies of emergency plan annexes (e.g.,
sessions (space permitting) Recovery. Tsunami)
• Training notifications from Cal OES • Hazard awareness emails (e.g., Red Flag, Storm
• Grant administration (e.g., UASI, SHSGP) warning)
• Notification of additional grant opportunities • Operational Area conference call coordination
• Invitation to attend exercises (as appropriate) • Threat-specific task forces (e.g., drought, Ross
• Sample best practices (e.g., templates, lessons Valley Flood Notification group)
learned, etc.) • Coordinate quarterly emergency manager
• Preparedness website and resources meetings
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II. SERVICES
County shall cause the County Emergency Services Manager, and other County Officers and employees
subject to his direction and control, to perform, during the term of this Agreement the following functions
for said City:
Service Description
• MOU development, approval and maintenance
• Annual billing
• Radio Amateur Civil Emergency Services (RACES) coordination and
A. Administration technical support (e.g. radio maintenance, connectors, etc.)
• OA Satellite telephone network maintenance (e.g. roster updates, OA talk
groups, coordinate firmware updates)
• Miscellaneous administrative support
WebEOC
• Access to Marin County Sheriff's (MCSO) WebEOC web-based emergency
management system providing a combination of situational
awareness/common operating picture and resource order&tracking at the
city/town level
• Management, maintenance, and upgrades to the system
• Vendor management
• WebEOC user training (minimum quarterly offerings)
• Board building and process flow configuration by WebEOC Administrator
B. Communications
(40 hours per year maximum)
&Warning "AlertMarin" Mass Notification System
• Maintenance of Mass Notification System (MNS)
• Maintenance of pre-designated call-out areas (e.g., structure protection
zones)
• Sourcing and geo-coding 911 data
• Vendor management
• 24/7 Duty-officer, or designee, activations
• Technical support (e.g., group development and list maintenance)
• Agency training as needed
• Public awareness campaigns
• 2-4 Public presentations to local leaders & committees
• Partner in the development of training or exercises
• Work with local jurisdiction to guide emergency plan & annex updates. Also
C. Consulting templates and customization
• EOC design recommendations to maintain consistency in design and
functionality across OA facilities
• Outline impact of new/revised Federal, State or County disaster- related
legislation to local jurisdiction
• Coordinate DSW registration between locals and State
D. Disaster Service • Maintain County wide DSW database from registration data provided by
Worker locals
Registration • Provide updates on changes to state workers compensation regulations as
they pertain to DSW registration
The OES Liaison will also be responsible for coordinating quarterly meetings for the Tiburon Emergency
Management Group/Disaster Council as part of their consulting services, The OES Liaison will work with the City
emergency manager to establish the time, place and agenda of these meetings but will not be responsible for
facilitating or producing specific deliverables at the quarterly meetings.
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III. INDEMNIFICATION
A. The City agrees to defend, indemnify, hold harmless and release the COUNTY, its Board of
Supervisors, and the officers, agents, and employees of the COUNTY, from and against any and
all actions, claims, damages, disabilities, or expenses that may be asserted by any person or
entity including the City, arising out of or in connection with the activities of the City, its Council,
the officers, agents, and employees of the City pursuant to this Agreement whether or not there
is concurrent negligence on the part of the COUNTY but excluding liability due to the sole active
negligence or sole willful misconduct of the COUNTY. This indemnification obligation is not
limited in any way by any limitation on the amount or type of damages or compensation payable
to or for the City or its agents under workers' compensation acts, disability benefits acts, or other
employee benefit acts.
B. The COUNTY agrees to defend, indemnify, hold harmless, and release the City, its Council, and
the officers, agents, and employees of the City, from and against any and all actions, claims,
damages, disabilities, or expenses that may be asserted by any person or entity including the
COUNTY, arising out of or in connection with the activities of the COUNTY, its Board of
Supervisors, the officers, agents, and employees of the COUNTY pursuant to this Agreement
whether or not there is concurrent negligence on the part of the City but excluding liability due to
the sole active negligence or sole willful misconduct of the City. This indemnification obligation is
not limited in any way by any limitation on the amount or type of damages or compensation
payable to or for the COUNTY or its agents under workers' compensation acts, disability benefits
acts, or other employee benefit acts.
IV. COMPENSATION
City agrees to pay COUNTY a fee of$5,128.97 annually per the rate schedule in Section VI. This
agreement runs for twenty-four (24) months commencing on July 1, 2019 through June 30, 2021. The
annual fee will be prorated based on straight percentage if services provided are not for a full year.
V. TERMS
This Agreement shall commence on July 1, 2019 and shall continue for twenty-four (24) months
thereafter. Either party may terminate this Agreement, effective at the end of the COUNTY fiscal year,
June 30, 2021 by written notice to do so on or before May 1, 2021. If City terminates this agreement
prior to June 30, 2021 said City shall be responsible for their full share of cost for the remainder of the
twenty-four(24) months stated in the Agreement.
VI. RATE SCHEDULE
The rate schedule for this agreement is based upon set fees for Administration, Consulting and Disaster
Service Registration. Communications and warning fees are based on the percent of the total population
(incorporated and unincorporated) of Marin County that resides in a given jurisdiction.
Service Annual Cost
Administration $250
Communications & Warning —WebEOC/ $1,853.97
AlertMarin mass notification system Percent share of$51,400 based on population*
Consulting $2700
Disaster Service Worker Registration $325
Share of total county population based on 2018 US Census research.
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IN WITNESS WHEREOF, COUNTY OF MARIN, acting and through its Board of Supervisors, and the City of
Tiburon, acting by and through its Council, have caused this Agreement to be executed as of this 18th day of
April 2019.
COUNTY OF MARIN, a Political Subdivision of the State of California,
By
Pr dent, Board of Supervisors
City Of Tiburon, unicip Corporation of the State of California,
By
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MARIN COUNTY SHERIFF'S OFFICE
........................_...........,__,__....... ............_.................
1600 Los Gamos Drive, Suite 200, San Rafael, CA 94903
ROBERT T. DOYLE !P)Y
Sheriff-Coroner AREA CODE 415
JAMIE SCARDINA
Undersheriff IT LI u u D
24-HOUR NUMBER
NOV - 5 2019 479-2311
—M—ARINCOUNTY November 5, 2019 FAX
BOARD OF SUPERVISORSj 473-4126
ADMINISTRATION
473-7250
Marin County Board of Supervisors CIVIL
Marin County Civic Center, Room 329 473-7282
San Rafael, CA 94903
COMMUNICATION
SERVICES
SUBJECT: Approval of Memorandums of Understanding between the Marin County Sheriff's 473-7243
Office of Emergency Services and Cities and Towns for Emergency Management and CORONER
Emergency Operations Center Services 473-6043
COURTS
Dear Supervisors: 473-7393
EMERGENCY
SERVICES
RECOMMENDATION: 1) Approve renewal of the Memorandums of Understanding 473-6584
(MOUS) for Emergency Management Services between the Marin County Sheriff's Office of
Emergency Services (OES) and the eleven Cities and Towns of Belvedere, Corte Madera, INVESTIGATIONS
Fairfax, Larkspur, Mill Valley,Novato, Ross, San Anselmo, Sausalito, Tiburon, and San Rafael 473-7265
for a two-year term of July 1, 2019 to June 30, 2021; and 2) JAIL
Approve renewal of the MOUS for the Emergency Operations Center (EOC) Services between 473-6655
the Sheriff s OES and the six Cities and Towns of Corte Madera, Larkspur, Fairfax,Novato,
Ross and San Rafael for a two-year term of July 1, 2019 to June 30, 2021. MAJOR CRIMES
TASK FORCE
884-4878
SUMMARY: Under the Emergency Management Services Memorandums of Understanding
(MOUs), the Marin County Sheriff's Office of Emergency Services (OES) agrees to provide PATROL
emergency management services, for a fee,to support emergency notification, coordination, 473-7233
planning, training, and exercising. -Under the EOC Services MOUS, the Marin County Sheriff s RECORDS
Office of Emergency Services agrees to provide an economical mechanism for the efficient 473-7284
administration and coordination of emergency management operations from one facility. -Each
party may still choose to operate in an independent facility if they choose. These MOD's are WARRANTS
being renewed for a two-year term from July 1, 2019 to June 30, 2021, to avoid any negative 473-7297
"In Partnership with our Communities"
www.marinsheriff.org
impact in the coordination of emergency services throughout the county. Complete
documentation is available in the County Clerk's office.
FISCAL&STAFFING IMPACT: There is no increase to General Fund net county cost as a
result of this action. Marin County receives annual revenue to defray the costs of staffing and
other emergency management services in the amounts listed below:
Belvedere $3,699 Corte Madera$5,125 Fairfax $4,751 Ross $3,771
Mill Valley $6,182 Novato $13,906 Ross $3,771 San Anselmo $5,798
San Rafael $15,139 Sausalito $4,704 Tiburon $5,129
Total revenue generated in a two-year period (FY 2019-2021): $71,975
REVIEWED BY: [X] County Counsel [ ] N/A
[ ] Human Resources [X] N/A
[ ] Department of Finance [X] N/A
[X] County Administrator's Office [ ] N/A
I
ROBERT T.DOYLE, SIZE FF - CORONER