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TOWN OF TIBURON
1505 Tiburon Boulevard
Tiburon, CA 94920
Mayor and Members of Town Council
Community Development Department
Town Council Meeting
June 4, 2014
Agenda Item: ?// /
Subject: Tiburon Glen Prezoning: Hold public hearing and consider introduction and
first reading of an ordinance prezoning an approximately 0.29 -acre parcel as
Residential Planned Development (RPD) zone; Xanadu Property Holdings,
Inc., owner; IPA, Inc., applicant; Vicinity of 3700 Block of Paradise Drive;
Town File R2014 -01; Adjacent to Marin County Assessor Parcel 039- 241 -01
Reviewed By:
BACKGROUND
In 2006, the Town Council approved a Precise Development Plan for the Tiburon Glen project
proposing three single family residential lots on 26 acres of land off Paradise Drive in the general
vicinity of the Norman Estates subdivision. A tentative subdivision map was subsequently
approved by the Planning Commission and Town staff is currently processing the parcel map
application for the project. At the time of the earlier Town approvals, the proposed access
roadway to the three lots was to be installed in unused Paradise Drive right -of -way (ROW), for
which the County would require an encroachment permit. Unlike the remainder of the 26 -acre
project site, the 0.29 -acre ROW portion was located in unincorporated Marin County and not in
the Town. See Exhibits 2 and 3 for vicinity maps.
The County of Marin subsequently determined that it would prefer the right -of -way be vacated
and acquired by the Tiburon Glen property owner, as opposed to issuing an encroachment permit.
It was discovered that a portion of the presumed ROW area was actually owned by a defunct
development company (and not the County of Marin); the Tiburon Glen property owners
acquired title to that portion in 2013. The County of Marin is currently in the process of vacating
the County-owned portion of the ROW area and deeding it to the Tiburon Glen property owner.
The County of Marin, property owner and Town staff all agree that the ROW area is an integral
part of the Tiburon Glen project and should be annexed to the Town of Tiburon prior to
subdivision of the 26 -acre site into the three approved lots. The property owner has therefore
applied to the Marin Local Agency Formation Commission for annexation of the 0.29 -acre
parcel, and the Town's prezoning of that parcel is a prerequisite for the annexation. Annexation
of the parcel will have no substantive impact on the Tiburon Glen Precise Development Plan as
approved by the Town Council. At its meeting of May 21, 2014, the Town Council adopted a
resolution requesting that Marin LAFCO begin annexation proceedings for the 0.29 -acre parcel,
TOWN OF TIBURON PAGE 1 OF 3
ANALYSIS
r
Town Council Meeting
tune 4, 2014
Prezoning is a process whereby territory is assigned a zoning designation by a municipality while
that territory remains unincorporated. Prezoning establishes a future zoning designation for
property in the event that the territory is annexed into that municipality in the future. The subject
area is shown on the Precise Development Plan drawing (Exhibit 4) as containing the entrance
roadway, landscaped areas, widened and paved shoulder for Paradise Drive to act as a refuge area
where cars can safely pass bicycles, a below -grade storm drain system and a sewer pump station.
The subject parcel has no development potential with residential units, but would be prezoned
Residential Planned Development (RPD) consistent with the Tiburon Glen Precise Development
Plan approval. Staff has determined that the prezoning would also be consistent with the Tiburon
General Plan.
Staff concludes that this is a very minor land use action that will rationalize jurisdictional
boundaries associated with the Tiburon Glen project and constitutes sensible planning. No
additional Town roadway maintenance of Paradise Drive would result from the prezoning and
annexation, as no portion of publicly- maintained roadway (existing or proposed) would be
annexed. The Town would likely derive a very small property tax increase from annexation of
the parcel.
The largely flat.subject parcel is located behind a lengthy earthen berm installed by the County of
Marin some years ago to discourage dumping and off -road activities. There is adequate space
between the Paradise Drive travel lanes and the earthen berm to park safely in order to conduct a
field visit of the site.
ENVIRONMENTAL REVIEW
Prezoning of the parcel would have no potential to result in a significant effect on the
environment. Staff has preliminarily determined that the project is categorically exempt from the
requirements of CEQA pursuant to Section 15319 of the CEQA Guidelines.
PLANNING COMMISSION REVIEW
The Planning Commission held a public hearing on the prezoning on May 14, 2014 and adopted
Resolution No. 2014 -06 (Exhibit 5) recommending prezoning of the property to the RPD zone
and placing it in Planned Development No. 22 (Tiburon Glen Planned Development).
FUTURE STEPS
Upon finalization of prezoning, Marin LAFCO will deem the annexation application "complete ",
await conclusion of the street vacation process by the County of Marin, and consider approval of
the annexation application. No additional Town action would be required prior to annexation.
TOWN OF TIBURON PAGE 2 OF 3
Lei x41135 to 1_Biel 1 4 Y Wei
Town Council Meeting
June 4, 2114
Staff recommends that following the presentation of the staff report, the Town Council:
1. Hold a public hearing and accept any comments.
2. Close the public hearing.
3. Introduce the draft ordinance (Exhibit 1). The procedure would be to move to read by
title only, waiving any additional readings. Pass the reading by roll call vote. The
ordinance would return for final adoption on a future consent calendar.
EXHIBITS
Draft Ordinance.
2. Vicinity Map parcel - based.
3. Vicinity Map aerial photo.
4. Tiburon Glen Precise Development Plan drawing (relevant excerpt).
5. Planning Commission Resolution No. 2014 -06.
6. Application form and supplemental materials.
Prepared by: Scott Anderson, Director of Community Development
TOWN OF TIBURON PAGE 3 OF 3
NOT FOR CODIFICATION
ORDINANCE NO. 550 N. S. [DRAFT]
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TIBURON
PREZONING A 0.29 -ACRE PARCEL OF UNINCORPORATED TERRITORY
IN THE PARADISE DRIVE PORTION OF THE TIBURON PLANNING AREA
(ADJACENT TO ASSESSOR PARCEL NUMBER 039 - 241 -01)
The Town Council of the Town of Tiburon does ordain as follows:
SECTION 1. FINDINGS.
A. On May 14, 2014, the Planning Commission adopted Resolution No. 2014 -06
recommending to the Town Council prezoning of certain unincorporated territory
within the Tiburon Planning Area.
B. The Town Council held a duly noticed public hearing on June 4, 2014 and heard
and considered any public testimony on the proposed Ordinance.
C. The Town Council finds that all notices and procedures required by law attendant
to the adoption of this Ordinance have been followed.
D. The Town Council finds that the actions made by this Ordinance are necessary for
the protection of the public health, safety, and welfare.
E. The Town Council finds the actions made by this Ordinance to be consistent with
goals and policies of the Tiburon General Plan and other adopted ordinances and
regulations of the Town of Tiburon, as well as with the Tiburon Glen Precise
Development Plan.
F. The Town Council finds that the environmental effects of the proposed prezoning
action were fully evaluated in the Tiburon Glen Environmental Impact Report that
has been previously certified by the Town Council, that no changes to project
have occurred since, and that no further environmental review is required prior to
approval of the prezoning.
SECTION 2. PREZONING OF TERRITORY
The territory described in Exhibit "A" hereto, and graphically depicted for
illustrative purposes only on Exhibit `B" attached hereto, both exhibits being
incorporated herein, is hereby prezoned with a designation of RPD (Residential Planned
Development) zone on the Tiburon Zoning Map and is hereby added to Planned
Development No. 22 (Tiburon Glen Planned Development) on the Planned Development
Map, both maps being part of Title IV, Chapter 16, Section 16- 14.020 of the Tiburon
Municipal Code.
M: :171 -T NO.�
Town of Tiburon Ordinance No. 550 N. S DRAFT Effective - -/- -12014
SECTION 3. SEVERABILITY.
If any section, subsection, sentence, clause or phrase of this chapter is for any
reason held by a court of competent jurisdiction to be invalid, such decision shall not
affect the validity of the remaining portions of this chapter. The Town Council declares
that it would have passed this chapter and each section, subsection, sentence, clause and
phrase thereof, irrespective of the fact that any one or more section, sentences, clauses or
phrases be declared invalid.
SECTION 4. EFFECTIVE DATE.
This Ordinance shall take effect and be in force thirty (30) days after the date of
passage, and before the expiration of fifteen (15) days after passage by the Town Council,
a copy of the ordinance shall be published with the names of the members voting for and
against it at least once in a newspaper of general circulation in the Town of Tiburon.
This Ordinance was introduced at a regular meeting of the Town Council of the
Town of Tiburon on June 4, 2014, and was adopted at a regular meeting of the Town
Council of the Town of Tiburon on , 2014 by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ALICE FREDERICKS, MAYOR
TOWN OF TIBURON
DIANE CRANE IACOPI, TOWN CLERK
Exhibits: A. Legal Description
B. Graphic Depiction
Town of Tiburon Ordinance No. 550 N. S. DRAFT Effective 4- -12014 2
EXHIBIT "A"
Legal Description
All that certain real property situated in the Town of Tiburon, County of Marin, State of
California, being a portion of the Rancho Corte Madera Del Presidio described as
follows:
Beginning at a point on the southerly line of Paradise Drive at the intersection of the
courses South 20 055'00" East 39.261 feet and North 58 040'20" West 133.627 feet in
Parcel I, as described in that certain Grant Deed from Prime Area Development
Company, A Limited Partnership, to the County of Marin, recorded on September 29,
1964, in Book 1880 at Page 215, Marin County Records, said point being the True Point
of Beginning for this description.
1. Thence departing said southerly line of Paradise Drive, South 86 °29'35" East
56.97 feet;
2. thence South 68 °11'01" East 111.00 feet to angle point in the southerly line of
Paradise Drive;
3. thence along said line of Paradise Drive, South 31034'00" West 87.42 feet;
4. thence North 87 028'00" West 83.56 feet;
5. thence North 13 °31'00" West 95.35 feet;
6. thence North 20 055'00" West 24.71 feet to the True Point of Beginning.
Containing 0.29 acres, more or less.
Meridian Surveying Engineering, Inc.
March 5, 2014
APN 39- 231 -16
39- 231 -07 \
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o/a POINT OF
� t� BEGINNING
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EXISTING TOWN
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EXHIBIT "B"
GRAPHIC OF AREA
PROPOSED FOR PREZONING
31'
Lu
Q I�
EXISTING TOWN
LIMIT LINE
LANDS ACQUIRED FROM COUNTY OF
MARIN BY DEED RECORDED
O.lq \W
LANDS ACQUIRED BY JUDGMENT
Ac C. QUIETING TITLE RECORDED NOVEMBER
21, 2013 AS D.N. 2013 - 0071346
EXISTING TOWN
LIMIT LINE
LANDS OF XANADU
ROPERTY HOLDINGS, LLC
D.N. 1998- 0058897
APN 39- 241 -01
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LINE TABLE
LINE
BEARING
LENGTH
L1
S
86'29'35"
E
56.97'
L2
S
68'11'01"
E
111.00'
L3
S
31'14'00"
W
87.42'
L4
N
87'28'00"
W
83.56'
L5
N
13'31'00"
W
95.35'
L6
N
20'55'00"
W
24.71'
L7
S
20'55'00"
E
39.261'
L8
S
60'28'00"
E
73.07'
L9
S
41'50'35"
E
37.
APN 39- 231 -16
39- 231 -07 \
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Pa.s�zl
EXHIBIT "B"
GRAPHIC OF AREA
PROPOSED FOR PREZONING
31'
Lu
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EXISTING TOWN
LIMIT LINE
LANDS ACQUIRED FROM COUNTY OF
MARIN BY DEED RECORDED
O.lq \W
LANDS ACQUIRED BY JUDGMENT
Ac C. QUIETING TITLE RECORDED NOVEMBER
21, 2013 AS D.N. 2013 - 0071346
EXISTING TOWN
LIMIT LINE
LANDS OF XANADU
ROPERTY HOLDINGS, LLC
D.N. 1998- 0058897
APN 39- 241 -01
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RESOLUTION NO. 2014-06
A RESOLUTION OF THE PLANNING COMMISSION OF THE TOWN OF TIBURON
RECOMMENDING TO THE TOWN COUNCIL PREZONING OF AN UNINCORPORATED
0.29 -ACRE PARCEL WITHIN THE TIBURON PLANNING AREA
( TIBURON GLEN PROPERTY; PARADISE DRIVE; ADJACENT TO
MARIN COUNTY ASSESSOR PARCEL NUMBER 039 - 241 -01)
WHEREAS, Xanadu Property Holdings, Inc., has submitted an application for prezoning
of an unincorporated 0.29 -acre parcel located within the Tiburon Planning Area and Sphere of
Influence; and
WHEREAS, the 0.29 -acre parcel is associated with a previously- approved Precise
Development Plan, commonly known as Tiburon Glen, for which an environmental impact
report was certified by the Tiburon Town Council. The prezoning will have no effect on the
approved project or the parcel with respect to environmental issues, and no further environmental
review is required for the prezoning action; and
WHEREAS, the Planning Commission finds that the prezoning is also categorically
exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to
Section 15319 of the CEQA Guidelines; and
WHEREAS, the Planning Commission did hold a duly noticed and advertised public
hearing regarding the prezoning application on May 14, 2014, at which any and all testimony was
accepted from the public; and
WHEREAS, the Planning Commission finds that the proposed prezoning is consistent
with the goals, policies, and programs of the Tiburon General Plan, and is consistent with the
Tiburon Glen Precise Development Plan and with the objectives of the Tiburon Zoning
Ordinance.
NOW, THEREFORE, BE IT RESOLVED that the Planning Commission hereby
recommends that the Town Council prezone that territory described in Exhibit "A" attached
hereto, and graphically depicted in Exhibit `B" attached hereto, as Residential Planned
Development (RPD) zone on the Tiburon Zoning Map, and as being part of Planned
Development No. 22 (Tiburon Glen) on the Planned Development Map, both maps being part of
Title IV, Chapter 16 of the Tiburon Municipal Code.
TIBURON PLANNING COMMISSION RESOLUTION NO. 2014-06 05/142014
Z`71-71DY -7 NO.
f
PASSED AND ADOPTED at a regular meeting of the Planning Commission of the
Town of Tiburon held on rti 2014, by the following vote:
AYES: COMMISSIONERS: Corcoran, Kulik, Welner
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Weller
VACANCY: One
JON WELN , VICE -CHAIR
Tiburon Planning Commission
ATTEST:
SCOTT ANDERSON, SECRETARY (ACTING)
Attachments: Exhibit "A" —Legal Description
Exhibit `B "— Graphic of Parcel
TIBURON PLANNING COMMISSION RESOLUTION NO. 2014-06 05114/2014
EXHIBIT "A"
Legal Description
All that certain real property situated in the Town of Tiburon, County of Marin, State of
California, being a portion of the Rancho Corte Madera Del Presidio described as
follows:
Beginning at a point on the southerly line of Paradise Drive at the intersection of the
courses South 20 °55'00" East 39.261 feet and North 58 °40'20" West 133.627 feet in
Parcel I, as described in that certain Grant Deed from Prime Area Development
Company, A Limited Partnership, to the County of Marin, recorded on September 29,
1964, in Book 1880 at Page 215, Marin County Records, said point being the True Point
of Beginning for this description.
1. Thence departing said southerly line of Paradise Drive, South 86 °29'35" East
56.97 feet;
2. thence South 68 °11'01" East 111.00 feet to angle point in the southerly line of
Paradise Drive;
3. thence along said line of Paradise Drive, South 31 °34'00" West 87.42 feet;
4. thence North 87 028'00" West 83.56 feet;
5. thence North 13 °31'00" West 95.35 feet;
6. thence North 20 °55'00" West 24.71 feet to the True Point of Beginning.
Containing 0.29 acres, more or less.
Meridian Surveying Engineering, Inc.
March 5, 2014
APN 39- 231 -16
39- 231 -07 \
�N 5a 9 w � G
ry
h 133
Q' POINT OF
BEGINNING
P'7QZOvxC. /
i �04l
EXISTING TOWN
LIMIT LINE
EXHIBIT "B"
GRAPHIC OF AREA
PROPOSED FOR PREZONING
Lu
I \
�I
I�
EXISTING TOWN
LIMIT LINE
kj cp
lb
LANDS ACQUIRED FROM COUNTY OF
MARIN BY DEED RECORDED
Ik LANDS ACQUIRED BY JUDGMENT
QUIETING TITLE RECORDED NOVEMBER
21, 2013 AS D.N. 2013-0071,346
tx
EXISTING TOWN
LIMIT LINE
LANDS OF XANADU
DPERTY HOLDINGS, LLC
D.N. 1998- 0058897
APN 39241 -01
71�J,3��1
I i LAram. G(*$
Pr S-Ae,
LINE TABLE
LINE
BEARING
LENGTH
1-1
S
86'29'35"
E
56.97'
1-2
S
68'11'01"
E
111.00'
13
S
31'14'00"
W
87.42'
L4
N
87'28'00"
W
83.56'
L5.
I N
13'31'00"
W
95.35'
L6
N
20'55'00"
W
24.71'
L7
S
20'55'00"
E
39.261'
L8
S
60'28'00"
E
73.07'
L9
S
41'50'35"
E
37.31
APN 39- 231 -16
39- 231 -07 \
�N 5a 9 w � G
ry
h 133
Q' POINT OF
BEGINNING
P'7QZOvxC. /
i �04l
EXISTING TOWN
LIMIT LINE
EXHIBIT "B"
GRAPHIC OF AREA
PROPOSED FOR PREZONING
Lu
I \
�I
I�
EXISTING TOWN
LIMIT LINE
kj cp
lb
LANDS ACQUIRED FROM COUNTY OF
MARIN BY DEED RECORDED
Ik LANDS ACQUIRED BY JUDGMENT
QUIETING TITLE RECORDED NOVEMBER
21, 2013 AS D.N. 2013-0071,346
tx
EXISTING TOWN
LIMIT LINE
LANDS OF XANADU
DPERTY HOLDINGS, LLC
D.N. 1998- 0058897
APN 39241 -01
71�J,3��1
I i LAram. G(*$
Pr S-Ae,
TOWN OF TIBURON
(.
LAND DEVELOPMENT APPLICATION
• Conditional Use Permit
• Precise Development Plan
• Secondary Dwelling Unit
o Z
yering Text Amendment
ezoning or Prezoning
• General Plan Amendment
• Change of Address
SITE AD]
PARCEL
PROPERTY OWNER:
MAILING ADDRESS:_
TELEPHONE NUMBEI
TYPE OF APPLICATION
• Design Review (DRB)
• Design Review (Staff Level)
• Variance
• Floor Area Exception
• Tidelands Permit
• Sign Permit
• Tree Permit
• Tentative Subdivision Map
• Final Subdivision Map
• Parcel Map
• Lot Line Adjustment
• Condominium Use Permit
• Certificate of Compliance
• Other
APPLICANT REQUIRED INFORMATION
APPLICANT (Other than Property
MAILING ADDRESS:
SIZE: ' 2 #Od
ZONING: #VN
TELEPHONE NUMBERS: E -MAIL:
ARCHITECT/DESIGNER/ENGINEER:
MAILING ADDRESS:
TELEPHONE NUMBERS: E -MAIL:
Please indicate with an asterisk ( *) persons to whom Town correspondence should be sent.
BRIEF RESCRIPTION OFD tPROPOSED PROJECT (Attach separate sheet if
I, the undersigned owner (or authorized agent) of the property herein described, hereby make application
for approval of the plans submitted and made a part of this application in accordance with the provisions
of the Tiburon Municipal Code, and I hereby certify that the information given is true and correct to the
best of my knowledge and belief.
I understand that the requested approval is for my benefit (or that of my principal). Therefore, if the
Town grants the approval, with or without conditions, and that a -
be responsible for defending against this challenge. I therefore a E -1'1IIBIT NO.6 .
defense at the request of the T 7 and also agree to defend, indemnify( `3 hold the Town harmless from
any costs, claims or liabiliti( rising from the approval, including, bout limitation, any award of
attorney's fees that might resuh rirom the third party challenge.
Date: 41.1"Z6111
*l, f other than owner, must have an authorization iretter from the owner tomes ' fl D a°
—
DO NOT WRITE BELOW THIS
IS LINE �F 1 /Z� 1 `I•
DEPARTMENTAL PROCESSING INFORMATION
Application No.: Deposit: 25 V � Receipt No.: M2i (-
q
Date Received! J I ?,p) Received By: ICO Date Deemed Complete: By:_
Acting Body: Action: Date: .
Conditions of Aooroval or Comments: Resolution or Ordinance #
NOTICE TO APPLICANTS
Pursuant to California Government Code Section 65945, applicants may request to receive notice from
the Town of Tiburon of any general (non - parcel- specific), proposals to adopt or amend the General Plan,
Zoning Ordinance, Specific Plans, or an ordinance affecting building or grading permits.
If you wish to receive such notice, then you may make a written request to the Director of Community
Development to be included on a mailing list for such purposes, and must specify which types of
proposals you wish to receive notice upon. The written request must also specify the length of time you
wish to receive such notices (s), and you must provide to the Town a supply of stamped, self- addressed
envelopes to facilitate notification. Applicants shall be responsible for maintaining the supply of such
envelopes to the Town for the duration of the time period requested for receiving such notices.
The notice will also provide the status of the proposal and the date of any public hearings thereon which
have been set. The Town will determine whether a proposal is reasonably related to your pending
application, and send the notice on that basis.
Such notice shall be updated at least every six weeks unless there is no change to the contents of the
notice that would reasonably affect your application.
Requests should be mailed to:
Town of Tiburon
Community Development Department APj, 0
Planning Division
1505 Tiburon Boulevard
Tiburon, CA 94920
S.IPlameingl FornalLand Development Application Form rev.201 Ldoc
>; Y
saw 461.11M
III \1111 \111/ \UIIY
r"
Scott L. Hochstrasser
IPA, Inc.
E -Mail slhlipa(@aol.com *141 Bolinas Road* Fairfax, CA 94930 USA* Tele(415)459 -6224 *
Scott Anderson, Community Development Director April 1, 2014
Town of Tiburon
1505 Tiburon Blvd.
Tiburon CA, 94920
RE: Prezoning Application — Xanadu Holdings (APN -39- 241 -01)
Dear Mr. Anderson,
(•" i
Attached please find a list of documents noted below that are being submitted herewith to
initiate a request for " prezoning" of a small (.29) acre parcel including, a portion of Paradise
Drive roadway owned by the county of Marin and a small remainder parcel of road right of way
now owned by my client Xanadu Holdings. As we have discussed previously the purpose of this
annexation is to clear up a property boundary issue with my clients' three lot subdivision which
includes a private roadway access over the property now located in the County of Marin. The
annexation is being processed to bring the project ownership boundaries in to compliance with
the Town of Tiburon boundary so all of the project land holding will be located in the Town of
Tiburon boundary. Finally, I have also filed an "annexation" application with Marin LAFCO and
it is understood that the annexation application will not be "complete" for processing until the
Town has completed their process.
Attached:
• Fee Check
• Completed and Signed " Land Development Application"
• The Town Certified a Project EIR for the Tiburon Glen Subdivision in March 2006,
providing the necessary environmental compliance, accordingly this application should
be exempt from further environmental review.
• The statement above is intended to comply with the submittal requirement for a "Brief
Statement" explaining reasons for the prezoning.
• 15 copies of Exhibit A — "Annexation of the Lands of Xanadu Property Holdings, LLC to
Town of Tiburon" prepared by Meridian Surveying Engineering, Inc, dated March 2014,
Sheet 1 of 1
• Exhibit "Preliminary" legal description.
Supplemental Information regarding Town and County General Plan Consistency
• Town General Plan compliance, the Town of Tiburon General Plan Land Use Element
Diagram 2.2 -1 Shows the subject property (parcel d) as being in the Town, the prezoning
1
is needed to add a small roadway parcel .29 acre to the Tiburon Glen property
subdivision map consistent with the Town approved EIR, PDP and Tentative Subdivision
Map (See Table 2.2 -2 (d) as well). The prezoning and future annexation is a boundary
line clean up that has no significant adverse impact on the general welfare of the town.
Marin County General Plan — Land Use Map 6.5 "Tiburon Peninsula Land Use Policy
Map" shows the subject property in the Town of Tiburon with the exception of the
portion of Paradise Drive now owned by the project sponsor. The County land use
designation over property adjacent to Paradise Drive, not yet in the Town but in the
Towns Sphere of Influence, is designated SF -3 (1 unit/l -5 acres). Because the property
being prezoned is .29 acres the action will not increase density of allow additional
housing on the larger Tiburon Glen property.
I look forward to working with you to complete this prezoing and the future annexation. Thank
you in advance for your assistance and cooperation.
Sin eiy,
o . ochtrasser
CC: Client
2
OR t,
March 2014
PUBLIC NOTICE
PETITION TO VACATE A PUBLIC RIGHT -OF -WAY
NOTICE IS HEREBY GIVEN that Xanadu Property Holdings, LLC, owner of
APN 039 - 241 -01 has made application to abandon an unimproved portion of
Paradise Drive road right of way in an unincorporated area of Tiburon, Marin
County. The portion of Paradise Drive lying adjacent to said Assessor's
Parcel No. 039- 241 -01 has been separated from the actual roadway by a
berm for many years. The original right of way for road purposes was
acquired by the County August 2, 1898 in Book 52 of Deeds, at Page 150
Marin County Records and in 1943 (Book 454 of Deeds Page 45 Marin
County Records), part of the subject was acquired in fee simple by the
County as part of a realignment project.
The proposed abandonment area was cut off by an earth berm from the
original roadway about 30 years ago. The area has not been used for public
roadway purposes since that time. The applicant proposes abandonment of
the area described and depicted on the plat attached.
NOTICE. IS FURTHER. GIVEN THAT the proposed abandonment is being
processed in accordance with Streets and Highways Code §8330 et seq and
§8340 et seq. Additionally, the relinquishment of the fee simple interest is
being processed in accordance with Streets and Highway Code §8351 (b)
and §8356 (a). The public review and comment period for this Petition to
Vacate and Relinquishment commences with the issuance of this notice.
Written comments will be accepted until May 2. 2014 at the County of Marin,
Department of Public Works, Real Estate Division, P.O. Box 4186, San
Rafael, CA 94913-4186, attention Terry Toner. Prior to recommending an
administrative action on the proposal, the Real Estate Division will consider
requesting a Notice of Exemption from the Marin County Environmental
Coordinator pursuant to the requirements of the California Environmental
Quality Act of 1986.
If you have questions or concerns regarding this proposal, please contact
Terry Toner at 415 -473 -7279 prior to the above closing date.
Attachment
ftreal eslate \abandonments \39 - 241 -01 nnadutnotImsNotlee to abandon.dom
TOWN OF TIBURON
1505 Tiburon Boulevard
Tiburon, CA 94920
To:
From:
Subject:
Reviewed By:
BACKGROUND
Mayor and Members of the Town Council
Office of the Town Manager
Administrative Services Department
Town Council Meeting
June 4, 2014
Agenda Item: �, z
Recommendation to Receive Fiscal Year 2014 -15 Municipal Budget
Plan
V_A
Attached you will find the proposed preliminary Municipal Budget for fiscal year 2014 -15. Staff
will provide a PowerPoint presentation for the Town Council and public at the meeting. Staff has
held one meeting with the Town Council's Finance and Administration ad -hoc committee during
the development of the proposed budget. Below provides summary highlights of the Municipal
spending plan, which Staff will review in further detail at the meeting.
ANALYSIS
As presented, the total appropriation for FY 2014 -15 is $13,553,333, which includes the
Operating Budget, Capital Improvement Program, Debt Service and Capital Outlay. This is an
increase of $857,054 over the approved FY 2013 -14 budget. This increase is due to additional
appropriations in the Operating, Capital Outlay and Capital Improvement budgets.
Operating Budget
The Operating Budget, which provides for the annual ongoing costs of running the Town, is
balanced and provides for a $229,570 surplus. The preliminary budget appropriates $9,659,299
in expenditures, which is 3.0% or $281,380 more than FY 2013 -14. Operating revenues are
projected to be $9,888,889, which is 4.7% or $447,094 more than FY 2014 -15. Operating
revenues consist of $8,158,460 in General Fund revenues, along with the use of other funding
sources in the amount of $1,730,429. General Fund Operating expenditures are proposed at
$7,928,870, which is a 3.8% or $291,381 increase over FY 2013 -14. General Fund Operating
Revenues are projected to increase 6.0% or $457,094 over FY 2013 -14.
The proposed Operating Budget expenditure plan represents a status quo budget over the current
year's budget, but does provide for salary and benefit increases that have been negotiated by the
Town's two largest groups. It is proposed that unrepresented employees receive a comparable
increase as the two unions. The Operating Budget maintains the current level of services now
Town Council Meeting
Junc 4, 2014
being provided to the residents and businesses of the Town. There is a recommendation to
reorganize personnel in the Administration Department, but not increasing the actual number of
employees. The reorganization would be to eliminate the full -time IT Coordinator position which
has been vacant since October 2013, and bring back the position of Administration Analyst which
was not refilled in 2006 when the previous incumbent left the employment of the Town. Under
this proposal, IT Services would be contracted out with Marin IT, which is the common practice
in organizations of comparable size. All other Department staff remains unchanged from the
current year.
Capital Improvement Proeram (CIP
The Capital Improvement Program consists of three categories: Streets, Drainage and
Community Projects. The proposed CIP appropriates $2,639,200 in projects and is funded
through General Fund Reserves, grants, donations and restricted fund revenues. The Interim
Public Works Director /Town Engineer will make a presentation on the proposed projects. The
following narrative provides an overview of the larger components of the proposed CIP budget.
Street Improvement Projects — The Streets Improvement Program totals $925,000, and consists
of the annual pavement management improvements, contingency provision and traffic calming
improvements. The Paradise Drive foundation repair project is carried over from the current
year's budget.
Drainage Improvement Projects — A total of $325,000 is appropriated towards drainage
improvement projects. Specific projects will be brought forward by the Town Engineer from the
Drainage Master Plan program.
Community Improvement Projects - By far the largest portion of the CIP, Staff is proposing
$1,389,200 in appropriations for community improvements. $478,000 of appropriations is
carved over from the FY 2013 -14 CIP budget.
The larger projects include carry-over funding for the undergrounding of utilities from Mar West
to the Lyford parking lot, Tiburon Boulevard median improvements from Cecilia Way to Bay
Vista, and several areas of improvements along the Old Rail Trail. There is also funding
proposed for audio of video improvements to the Town Council Chambers.
Debt Service
The Town's debt service program consists of five bond issues, totaling approximately $10.5
million in outstanding principal. Each bond issue is paid by assessments levied against
residential and commercial properties located within each assessment district. The Town acts as
the fiduciary agency for the receipt of assessment revenues and subsequent payment of the bonds,
and has no financial obligation to bond holders.
oFTiB uRoN Page '_of 3
Town Council Meeting
June 4, 2014
Municipal Budget Re -Cap
The operating budget is balanced, and provides a small surplus, as follows:
Projected Revenues $9,888,889
Projected Expenses $9.659,299
Operating Surplus $ 229,590
As proposed, the total budget for the Town is $13,553,444. The final budget document will be
printed and circulated to all interested parties and posted on the Town's website.
FINANCIAL IMPACT
As no Council action is being requested, there is no financial impact by considering the proposed
Municipal Budget for Fiscal Year 2014 -15.
RECOMMENDATION
Staff recommends that Council:
1. Receive a presentation by Staff on the proposed Municipal Budget for Fiscal Year 1014-
15;
2. Conduct a public hearing on the matter;
3. Continue the item to the June 18, 2014 Council meeting for final consideration and
adoption of enabling legislation.
Exhibits
1. Preliminary Municipal Budget for Fiscal Year 2014 -15
Prepared By: Heidi Bigall, Director of Administrative Services
TO \VN OF LBITIZONT Page 3 of 3
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Table of Contents
Town Manager's Budget Letter
Town Organization Chart
Directory of Town Officials
Town Council, Commission and Board Members
FUND RESOURCES OVERVIEW
Overview of Total Appropriations
Statement of Fund Balances
Changes to Fund Balances
Special Fund Descriptions
OPERATING BUDGET PLAN
Overview of Operating Revenues & Expenditures
OPERATING REVENUES & SOURCES OF FUNDS
PUBLIC WORKS
i All Divisions
ii Administration & Engineering
iii Streets Maintenance
Parks Maintenance
Corporation Yard
Street & Signal Light System
2 Cypress Hollow Special District
NON - DEPARTMENTAL
All Divisions
Risk Management/Joint Power's Authorities
Low - Moderate Income Housing
Town Owned Housing
Belvedere- Tiburon Library Agency
53
55
57
60
62
64
66
69
71
73
75
77
Overview of Operating Revenue Plan
9
CAPITAL OUTLAY & ALLOWANCE
Summary of Operating Revenues
10
Planned Capital Outlay Purchases
80
Operating Budget Revenues
11
Planned Technology Outlay Purchases
81
OVERVIEW OF OPERATING EXPENDITURES
CAPITAL IMPROVEMENT PROGRAM
Overview of Operating Expenditure Plan
15
Overview of Planned Funding
83
Summary of Department Expenditures
17
Streets Improvement Program
85
Summary of Funding for Department Expenditures
18
Drainage Improvement Program
87
Summary of Expenditures by Object
19
Community Improvement Program
89
Five -Year Capital Improvement Program
90
DEPARTMENT OPERATING EXPENDITURES
_
DEBT SERVICE PROGRAM
TOWN ADMINISTRATIVE SERVICES
Principal, Interest & Fiscal Fees
92
All Divisions
21
Bond Issue Information
93
Administrative Services
23
Legal Services
26
SUPPLEMENTAL INFORMATION
Legislative Support
28
Assessed Value of Property
95
Town Hall Facility
30
Assessor's Parcel Data
97
Town Staffing (2015 - 2015)
99
COMMUNITY DEVELOPMENT
All Divisions
33
Planning & Design Review
35
Building Inspection
38
Advance Planning
41
POLICE DEPARTMENT
All Divisions
44
Police Services
46
Police Facility/EOC
50
TOWN OF TIBURON
1505 Tiburon Boulevard
Tiburon, CA 94920
,MEMORANDUM
Date: June 4, 2014
To: Mayor and Town Council
From: Peggy Curran, Town Manager
Subject: Fiscal Year 2014 -15 Proposed Municipal Budget Plan
Il►HIM) 1 Oro YTi7.
I am pleased to present the proposed Fiscal Year 2014 -15 Municipal Budget Plan. It represents
Staff's best effort at projecting revenues and expenditures for the coming year within the guidelines set
by the Council and with assistance from the Town Council Budget Committee comprised of Mayor
Fredericks and Councilmember O'Donnell. The presented budget is balanced. No new programs are
proposed for next year, so it essentially represents status quo revenues and spending. There is a
redeployment of personnel in the Administrative Services Division, outlined further in this narrative, but
the budget does not add any new employees.
The Town's financial situation remains strong. At the end of Fiscal Year 2014 -15, the Town
anticipates an operating surplus of $229,590. The Town will begin the year with an estimated
$15,988,788 in total fund resources. The proposed budget allows the Town to continue to provide the
residents with exceptional municipal services and maintenance of Town infrastructure, along with
enhancements to the community through the Capital Improvement Program.
The Town of Tiburon has enjoyed a balance of revenue and expenditures for several decades.
The Town Council's focus has been to operate within its means while maintaining basic services. Since
incorporation, the Town has been fortunate in that it has not had to borrow funds for operations or use
restricted reserves to fund personnel. Additionally, the Town maintains healthy reserves should it need
to weather another fiscal crisis or suffer a natural disaster.
The Town's long -term fiscal conservatism allowed it to weather the significant economic
downturn that began in FY 2007 -08. Based on proposed general fund revenue projections for FY 2014-
15, revenues are projected to beat the same level as actual receipts for Fiscal Year 2007 -08. This
represents the first time in six years that the Town will experience revenue growth since the high mark
which occurred prior to the great recession.
Tiburon Town Council
June 4, 2014
Page 2 of 8
The economic recovery as it relates to Town revenues is most apparent in sales and transient
occupancy taxes which have experienced 10% and 20% year- over -year increases, respectively. As
these sources of revenue are elastic, it is reassuring to see these gains after significant decreases six
years ago. Staff is projecting overall operating revenues to increase by 4.7% over the current year's
adopted budget. Continuing our general abundance of caution, staff recommends the Town maintain its
pattern of conservative revenue forecasts.
Operating expenditures are proposed to increase by 3.0% over the current year's adopted budget.
This increase is a combination of negotiated salary and benefit increases, increases in Joint Power
Agency dues, insurance premiums for worker's compensation and liability insurances, and increases in
contractual services. These increases will be detailed in the individual departmental budgets below.
BUDGET OVERVIEW
The Operating Budget includes all of those programs that involve ongoing costs associated with
running the Town. These include personnel, services, and supplies, as well as certain minor capital
equipment purchases.
The Capital Budget includes programs or projects that result in longterm physical improvement
for the community. These projects are typically funded through the Town's restricted funds and
designated reserve funds. Examples include street paving, installation of sidewalks and park or facility
improvements.
The Overall Budget is comprised of all funding sources for operations. Included here are
restricted funds from other governmental sources for specific uses (e.g., grant funding) and Town
Council adopted fees that must be used for specific purposes (e.g., long range planning fee for the
purpose of updating the General Plan).
The overview below compares the current adopted operating budget to that proposed for FY
2014 -15.
Overall Operating Budget
2013114
2013114
2014115
%
Adopted
Estimated
Proposed
Change
Revenues $9,441,795
$10,916,953
$9,688,889
4.7%
Expenditures $9.377,919
$8.941.627
$9.659,299
3.0%
Tiburon Town Council
June 4, 2014
Page 3 of 8
FINANCIAL HEALTH OF THE TOWN
The Town's overall financial health remains strong and continues to provide high- quality services to
its residents while showing an operating surplus. The Town finds itself in this desirable position due to
prudent Council financial policy, both presently and historically, and careful budget management.
While operating surpluses are not as great as those experienced prior to the economic downturn,
the Town continues to have sufficient General Fund Reserves despite investment in several large
projects like Dairy Knoll. The General Fund Operating Reserve remains at the Council policy level of
25% of expenditures, along with several other General Fund policy - restricted and discretionary set -
asides. The Town will begin next Fiscal Year with approximately $5.61 million in our General Fund
policy restricted reserves and an additional $5.85 million in General Fund discretionary set -asides for a
total of $11.46 million. In addition, there are $4.52 million in restricted fund revenues.
The Town has for many years
enjoyed significant General Fund year -end
operating surpluses, which were
significantly reduced during the Great
Recession. With the improving economy
over the past few years coupled with
making significant changes to the employee
benefit structure, staff anticipates a trend
toward increasing surpluses. The chart to
the right presents a history of total General
Fund reserves from FY 2006 through
projected FY 2015
$13,000,000
$13,000,000
$11,000,000
$10,000,000
$9,000,000
$8,000,000
$7,000,000
$6,000,000
$5,000,000
o�a
ti
As presented, the Fiscal Year 2014 -15 budget calls for spending down General Fund
Discretionary Reserves by approximately $1.5 million in capital improvement projects, principally for
proposed undergrounding of overhead utility lines along Tiburon Boulevard between Mar West Street
and San Rafael Avenue (which is carry over from FY 2013 -14), an accelerated drainage improvement
program and landscaping medians along Tiburon Boulevard from Cecilia Way to Bay Vista Drive, along
with various smaller improvements to the downtown area.
Through the operating budget, the Town continues to reimburse reserves for the payoff of the
Ca1PERS side -funds in Fiscal Year 2011 -12. It is anticipated the entire $655,000 will be reimbursed to
the General Fund Reserves in FY 2018 -19. Paying off the side -funds has eliminated the 7.75% interest
rate that was being charged by CalPERS to amortize the liability and saving the Town approximately
$200,000 in interest expense. Per Council direction, these funds will now be directed to the OPEB
GASB 45 Reserve.
CHANGES TO MUNICIPAL
BUDGET PLAN
Revenues
For Fiscal Year 2014 -15, Staff
projects overall operating revenues to
increase by 4.7 %, or $447,094,
compared to the adopted FY 2013 -14
budget. General Fund Operating
Revenues are projected to increase
6.0 %, or $457,094.
Staff anticipates the economy
will continue to slowly improve. Per a
Flno. B Fw
pe
2014115 Propowd Budget
General Fund Revenues
$8,158,460
cn.�fR i..
Tiburon Town Council
June 4, 2014
Page 4 of 8
State determination, assessed property
valuation will increase by 0.54 %, the ah .nw
maximum allowable under applicable
provisions of Proposition 13, however
reassessments of previously reduced
valuations and sales of existing homes will have the positive effect of a 3.4% increase in secured
property taxes, per the Marin County Assessor's office. ERAF property taxes are projected to remain
flat . Overall, staff is anticipating all sources of property taxes to increase 3.3% over the adopted FY
2013 -14 budget. Property tax receipts have historically been the Town's "bread and butter" revenue,
representing approximately 54% of General Fund Operating Revenues in FY 2014 -15. The housing
market's continued recovery from the bottom in 201 lis expected to have a continued positive effect on
property taxes as homes are reassessed upwards upon transfer or revaluation. The pie chart above shows
the breakdown by revenue category of the projected FY 2014 -15 General Fund Operating Revenues of
$8,158,460.
The category of Other Taxes, which includes sales, property transfer and transient occupancy
taxes, is projected to increase by 21.0% over this year's adopted budget. These increases are based on
actual receipts the Town is experiencing from these sources, in particular sales and transient occupancy
tax.
Franchise Fees are anticipated to increase 7.8 %% over the adopted FY 2013 -14 budget. These
increases reflect actual receipt projections for the current year including fees collected on rate increases
for solid waste collections and cable fees.
Investment Earnings are projected to decrease by 12.9% due to continued low interest earnings
and slightly lower reserves from spending on large projects. Since FY 2007 -08 investment earnings
have decreased by $370,000.
Intergovernmental Revenue is proposed to increase 14.6% over the adopted FY 2013 -14 budget
due to increased revenue from the Belvedere - Tiburon Library Agency pass - through funding.
Tiburon Town Council
June 4, 2014
Page 5 of 8
As the economy continues to improve on the national, state and local level, the Town is not
currently threatened by any revenues being redirected to the state level. This allows the Town to move
forward more confidently with its revenue projections than in prior years where state take -aways
(withholding or borrowing) were a continuous feature of the budgeting process..
Expenditures
Overall operating expenditures are projected to increase by 3.0 %, or $281,381, over the adopted
FY 2013 -14 budget. General Fund operating expenditures are proposed to increase by 3.8 %, or
$291,381. As proposed, the only staffing change is in the Administration Department. The position of
IT Coordinator has been eliminated and the function contracted out to Marin IT. The position of
Administration Analyst is proposed to be filled, which has been left vacant since FY 2007. The Office
Assistant III position is proposed to be filled full -time at the beginning of 2014. Approximately
$143,000 of the increased expenditure is related to salary and benefit increases. All employee groups
will receive a 2% pay increase at some point during the fiscal year based on contract agreements. For
the purposes of determining health benefit costs, staff has used the assumption that health insurance
premiums will increase by 10% in January 2015. The Town will not know the actual increase until late
summer. Additional expenditure increases over the current fiscal year include approximately $110,000
in increased costs related to liability, worker's comp insurances and Joint Power Authority dues.
The bar chart below shows the FY 2014 -15 Operating Budget by department. Further clarification of
department expenditure variations are explained below.
The Administration Department's
overall budget is proposed to increase by
1.8% or $28,436 over the current year.
Included in Administration are the Legal
Services, Legislative Support, U550LW
Administrative Services and Town Hall 53.x,°"
divisions. U, W4W
u Mw .
The Administrative Services
Division is proposed to increase by 4.1 % or '1b .W
$42,450. Salary and benefit increases S"MM
accounts for a reduction of 1.3% or $23,550 N60�
over the current year's budget. As stated
above, there is a proposed reorganization of
Ps"I Y>af 101445
Eapvnd1W,.. h, Ospamment
positions that accounts for a decrease of
$39,493 in wages. This decrease is off -set
with an increase in benefits of $15,943 and
$66,000 in supplies and services. Included in supplies and services is $85,000 for outsourcing
Information Technology services.
The Legal Services Division is proposed to increase by 2.0% or $5,487, due to salary and benefit
increases.
Tiburon Town Council
June 4, 2014
Page 6 of 8
The Legislative Support Division's total appropriation is being decreased $50,000, due to the one
time appropriation in the FY 2013 -14 budget for the Town's 50u' Anniversary celebration. All other line
items remain unchanged.
The Town Hall Facility Division is proposed to increase by 13.6% or $30,500. The entire
increase is related to providing office and conference room furnishings in the new upstairs remodel and
new lighting in the Community Room.
The Community Development Department, which includes the Planning, Building and the Long
Range Planning Division, budget is proposed to increase by 5.2% or $58,829.
The Planning Division budget is proposed to increase 4.5% or $22,134, due primarily to salary
and benefit increases.
The Building Division budget is scheduled to increase 8.8 % or $46,695. This includes a one-
time appropriation of $20,000 in the Casual Hire line item to bring a temporary employee in to assist
with the digitizing of building department records. An additional $5,000 is proposed above the FY
2013 -14 appropriation for outside scanning service. The remaining increase is due to salary and benefit
adjustments.
The Long Range Planning Division budget is proposed to decrease by $10,000 due to winding
down the various updates to the General Plan.
The Police Department budget is projected to increase by 2.0% or $61,179. Salary and benefit
increases account for $36,829 of the increase and the remaining $24,350 is in the supplies and services
category. Within supplies and services, $8,000 is for weapon maintenance and $11,500 is for additional
expenses related to recruitments and uniforms for new employees.
The Public Works Department, which includes Administration, Streets, Parks, and Street Lights
budget, is proposed to increase by 1.8% or $24,306 over last year. As there has been a significant turn-
over in department personnel over the past year, salary and benefit expenses remain nearly flat over FY
2013 -14. New employees are normally hired at the lower end of the salary range which saves the Town
money for the first few years. Supplies and services are increasing $23,100 due to additional
appropriations for landscape /tree maintenance and street signs and materials. The Town continues to
fund $20,000 in annual open space vegetation maintenance.
The Non - Departmental budget is proposed to increase 5.0% or $108,631in FY 2014 -15.
Expenses in the Non - Departmental budget relate to insurance premiums (workers compensation,
liability, and property), Joint Power Agreements, Town -owned housing units and the Belvedere - Tiburon
Library Agency property tax pass - though. The Town has very little control over most expenses in this
budget. As proposed, the cost of retiree medical insurance costs are increased by $28,839 as we
anticipate there may be potential employee retirements during the fiscal year. Liability, workers' comp
and JPA fees are increasing by $79,792.
Tiburon Town Council
June 4, 2014
Page 7 of 8
Infrastructure Improvements and Capital Projects
The FY 2014 -15 Capital Improvement Program (CIP) budget is approximately $300,000 more
than FY 2013 -14. There has been a carry -over of funding in the amount of $618,000 for projects that
will not be either commenced or completed in FY 2013 -14. As proposed, the overall CIP program totals
$2,613,200 Community CIP projects total $1,363,200 and includes carry over funding towards
undergrounding overhead utility lines along Tiburon Boulevard between Mar West and San Rafael
Avenue, and payment towards the Tiburon Boulevard relinquishment study. New funding is proposed
for the construction of the Tiburon Boulevard median maintenance landscaping, audio and video
improvements in the Council Chambers, creation of an access path from Reed School to Dairy Knoll
and maintenance and repairs along the Old Rail Trail. The Town continues its aggressive street
improvement efforts and has increased funding towards drainage improvement projects.
During the past several years street resurfacing was a Council priority. In FY 2012 -13 the Town
completed its reconstruction of all "failed" streets. In FY 2014 -154 the Town is appropriating $750,000
towards street overlays, which is the anticipated annual expenditure needed to maintain the Town's road
infrastructure at its current level.
The FY 2014 -15 Capital Improvement Budget allocates $325,000 in drainage improvement
projects, of which $100,000 is for storm drain flushing, and $225,000 is towards storm drain
infrastructure repairs. As indicated in last year's message, the Town has minimal restricted fund
resources to fund drainage improvement projects, and this year the entire storm drain maintenance
program is funded through General Fund Reserves.
Included with the budget is a five -year Capital Improvement Program Plan projection. This
provides Council and Staff with a forecast of CIP projects. It should be noted that the Council is not
being asked to adopt this five -year outlook, as it will surely shift as needs and resources come into
clearer focus. Rather, its purpose is to help anticipate future expenditures and demands on the budget.
CONCLUSION
The Town Council and community can once again be assured that the Town of Tiburon is
financially sound. Indications are that the Town will most likely realize its first year where general fund
revenues exceed the high level mark set in FY 2007 -08. During this long economic downturn, the Town
Council and staff made tough decisions with cuts and concessions that helped the Town weather the
immediate challenges and positioned it to be financially stronger going into the future. There does
appear to be a storm cloud related to pension expenses on the horizon, though, against which the Town
must be vigilant. CalPERS recently adopted new actuarial assumptions will impact employer rates
beginning in FY 2015 -16 and increase them incrementally over five years. Anticipation of these
increased expenses are already and will continue to be reflected in staff s budget process. On the
revenue front, as always, staff will continue to carefully manage the Town's finances to assure that
revenues are collected in a timely manner and that all expenses are scrutinized.
The entire management team, and of course Administrative Services Director Heidi Bigall in
particular, are to be commended for their assistance in developing the Town's Municipal Budget Plan
and for their sound budget stewardship all year long. Heidi and I also wish to thank the Town Council's
Tiburon Town Council
June 4, 2014
Page 8 of 8
Budget Committee, Mayor Alice Fredericks and Councilmember Emmett O'Donnell, for their review,
comment and good counsel during the budget preparation process. We look forward to a dialogue with
the Town Council on the budget and it its timely adoption for the start of the new fiscal year on July 1,
2014.
Respectfully submitted,
Peggy Curran
Town Manager
Town Organization Chart
Citizens of
Tiburon
Tow n
Council
Town
Manager
Town I I Town I ' I Planning I'I Design
Treasurer Attorney Commission Review Board
Heritage & Arts Parks: Open
Commission space and Trails
Commission
Belvedere! I I BeUTIb
Tiburon Joint Library
Recreation Agency
Administration I I Public Works I I ppace I I Community
Depa tment Department Department De °Blcpmant
Department
Directory of Town Officials
TOWN MANAGER
TOWN ATTORNEY
DIRECTOR OF ADMINISTRATIVE SERVICES
DIRECTOR OF COMMUNITY DEVELOPMENT
CHIEF OF POLICE
DIRECTOR OF PUBLIC WORKS & TOWN ENGINEER
TOWN CLERK
BUILDING OFFICIAL
TOWN TREASURER
Margaret A. Curran
Ann R. Danforth
Heidi Bigall
Scott Anderson
Mike Cronin
AI Petri, Interim
Diane Crane lacopi
Fred Lustenberger
William Osher
Town Council, Commission & Board Members
TOWN COUNCIL
ALICE FREDERICKS, MAYOR
FRANK DOYLE, VICE MAYOR
EMMETT O'DONNELL
JIM FRASER
ERIN TOLLINI
PLANNING COMMISSION
Lou Weller, Chair
Jon Welner, Vice Chair
John Corcoran
David Kulik
Vacant
DESIGN REVIEW BOARD
Bryan Chong, Chair
Daniel Amir, Vice Chair
John Kricensky
Michael Tollini
Linda Emberson
PARKS, OPEN SPACE & TRAILS COMMISSION
Peter Winkler, Chair
Michael McMullen
Phillip Feldman
Park Allen
Vacant
HERITAGE & ARTS COMMISSION
Azita Majica- Beavers, Chair
Daniel Amir, Vice Chair
Francella Hall
Elizabeth Merrill
Marlene Halden Rice
Phillip Ramirez
Vacant
Victoria Arnett, Commissioner Emeritus
BELVEDERE /TIBURON
JOINT RECREATION COMMITTEE
Jerry Riessen Chair
Jane Jacobs
Afsaneh Zolfaghari
Amy Garrison
Nuha (bars
Vacant
BELVEDERE /TIBURON LIBRARY AGENCY
BOARD OF TRUSTEES
Ric Postle
Tom Gram
Rick Foran
Bonnie Spiesberger
Ron Helow
William Kuhns
Ann Aylwin
BELVEDERE /TIBURON JOINT
DISASTER ADVISORY COUNCIL
Tom Cromwell, Chair (Belvedere Council)
Jim Fraser (Tiburon Council)
Chuck Auerbach
Ellen Rony
James Sherman
Barbara Brookins- Schneider
FUND RESOURCES OVERVIEW
f
Overview of total Appropriations
Statement of Fund Balances, June 30th Closing
Changes to Fund Balance
Fiscal Year 2014/15
Capital & Special Project Fund Descriptions
FUND RESOURCES OVERVIEW Fiscal Year 2014115
Changes to Fund Balance, projected June 30, 2015
Appropriation
Operating Program
Capital & IT Outlay Program $ 392,773
Capital Improvement Program
Del Mar Assessment District
District
Total Appropriation $ 13,553,333
Page - 2
FUND RESOURCES OVERVIEW
Changes to Fund Balance, projected June 30, 2015
FISCAL YEAR 2014115
FUNDIRESERVE
2011112
ActuA6
2012/13
Actual
Estimated
2013/14
Projected
2014115
GENERALFUND
$
$
$
$
Operating Reserve (25 %)
$
2,250,000
$
2,325,000
$
2,400,000
$
2,629,590
Capital Equipment Replacement
$
396,045
$
391,845
$
438,420
$
366,620
Employee Compensated Leave
$
294,462
$
381,604
$
347,708
$
347,708
Employee Housing Assistance
$
800,000
$
800,000
$
800,000
$
800,000
CaIPERS Side Fund Repayment
$
-
$
86,375
$
175,063
$
175,063
Other Post Employment Benefits
$
456,024 1
$
734,036
$
844,417
$
1,045,424
Self Insurance
$
164,004
$
138,004
$
138,004
$
138,004
Technology Fund
$
500,229
$
487,062
$
470,613
$
- 332,240
Sub -Total
$
4,860,764
$
5,343,926
$
5,614,225
$
5,834,648
County Measure A Funds (Parks)
$
-
$
-
$
-
$
4,000
Street Frontage Improvement
$
-
$
2
$
2
$
2
DISCRETIONARY SET - ASIDES
$
33,780
$
39,415
$
33,780
$
33,780
Infrastructure & Facility Replacement
$
1,881,528
$
612,905
$
617,370
$
227,370
PW Corp Yard Improvement
$
2,161,383
$
2,111,383
$
2,111,383
$
2,111,383
Park Development
$
458,664
$
409,833
$
359,833
$
329,833
Streets & Drainage
$
1,522,551
$
928,984
$
705,584
$
169,184
Emergency Repairs
$
100,000
$
100,000
$
100,000
$
100,000
Open space Management
$
50,141
$
25,141
$
25,141
$
25,141
Unallocated Balance
$
1,044,617
$
1,606,722
$
1,930,990
$
1,634,990
Sub -Total
$
7,218,8841
$
5,794,968
$
5,850,301
$
4,597,901
Total General Fund:
$
12,079,648
1 $
11,138,894
1 $
11,464,526
1 $
10,432,549
OTHER RESTRICTED FUNDS
Belvedererriburon Library Agency
$
$
$
$
Police Sup I Law Enforcement
$
$
$
$
-
Cypress Hollow District
$
33,472
$
33,942
$
33,745
$
33,745
Town Owned Housing Fund
$
228,320
$
259,387
$
288,281
$
288,281
Heritage & Arts Donation Fund
$
11,692
$
10,118
$
10,010
$
10,010
Low & Moderate Housing
$
1,094,607
$
1,078,495
$
1,037,062
$
1,037,062
Open Space Acquisition
$
192,112
$
192,713
$
193,912
$
193,912
State Gas Tax
$
589,397
$
800,961
$
892,857
$
892,857
County Measure A Funds
$
11,699
$
11,351
$
12,346
$
51,346
County Measure B Funds
$
-
$
76,000
$
97,000
$
97,000
County Measure A Funds (Parks)
$
-
$
-
$
-
$
4,000
Street Frontage Improvement
$
-
$
2
$
2
$
2
Tiburon Circ System Improvement
$
33,780
$
39,415
$
33,780
$
33,780
Tiburon Long Range Planning
$
188,207
$
226,558
$
104,603
$
104,603
Bunch Grass Mitigation Fund
$
130,564
$
130,911
$
132,539
$
132,539
Tiburon Parks In -Lieu
$
1,364
$
1,365
$
1,364
$
1,364
Tiburon Planning Area Mitigation
$
180,177
$
181,141
$
182,977
$
182,977
Tiburon Street Impact
$
2,193,932
$
1,852,481
$
931,515
$
931,515
Drainage Impact Fund
$
68,980
$
7,995
$
78,193
$
78,193
Total Restricted Funds:
$
4,958,303
$
4,902,835
$
4,030,186
$
4,073,186
Page -3
.13 � I � 17 7 ���I � J Z�3 � � i� l � 791 A 1 � 9
Changes to Fund Balance, projected June 30, 2015
Fiscal Year 2014115
FUNDIRESERVE
GENERAL FUND RESERVES
POLICY RESTRICTED
Estimated
Fund
Balance
7 1112014
Projected
Revenues
Projected
Operating
Expenses
Projected
Capital (Out) '
Project In
Expenses
Other
PRoiEETED
Projected FUND
613012015
Operating Reserve 25 %)
$
2,400,000
8,158,460
7,928,870
229,590
$
2,629,590
Capital Equipment Replacement
438,420
194,000
122,200
71,800
$
366,620
Employee Compensated Leave
347,708
347,708
Employee Housing Assistance
800,000
800,000
CaIPERS Side Fund Repayment Res.
175,063
-
175,063
OPEB Fund (GASS 45)
844,417
201,007
201,007
1,045,424
Self Insurance
138,004
138,004
Technology Fund
470,613
55,000
198,773
50,000
55,400
(138,373)
332,240
Sub -Total
5,614,225
8,213,460
8,321,643
50,000
378,607
220,423
5,834,648
DISCRETIONARY SET - ASIDES
Infrastructure & Facility Replacement
617,370
390,000
390,000)
227,370
PW Corp Yard Improvement
2,111,383
2,111,383
Park Development
359,833
30,000
30,000
329,833
Streets & Drainage
705,584
73,600
610,000
536,400)
169,184
Emergency Repairs
100,000
100,000
Open Space Management
25,141
-
25,141
Unallocated Balance
1,930,990
413,000
117,000
296,000
1,634,990
Sub -Total
5,850,301
73,600
1,443,000
117,000
1,252,400)
4,597,901
Total General Fund
$
11,464,526
$ 8,287,060
$ 8,321,643
$ 1,493,000 $ -
$ 495,607
(1,031,977)
10,432,549
RESTRICTED FUNDS
Selvedere/riburon Library Agency
$
1,426,179
1,426,179
$
Supplemental Law Enforcement
$
100,000
100,000
-
$
-
Cypress Hollow District
33,660
16,835
16,750
85
33,745
Town Owned Housing Units
287,531
72,060
71,310
750
288,281
Heritage & Arts Project Fund
9,010
1,000
1,000
10,010
Low & Moderate Housing
1,056,002
2,250
21,190
18,940)
1,037,062
Open Spam Acquisition
193,437
475
475
193,912
State Gas Tax
1,004,078
253,979
365,200
111,221)
892,857
County Measure A Funds (Sales Tax)
12,346
91,000
52,000
39,000
51,346
County Measure B Funds
76,000
76,000
55,000
21,000
97,000
County Measure A Funds (Parks)
-
56,000
52,000
4,000
4,000
Street Frontage Improvement
2
-
2
Tiburon Cim System Improvement
33,780
-
33,780
Tiburon Long Range Planning
167,603
32,000
95,000
(63,000 )
104,603
Tiburon Bunch Grass Mitigation
132,214
325
325
132,539
Tiburon Parks In -Lieu
1,364
1,364
Tiburon Planning Area Mitigation
182,527
450
450
182,977
Tiburon Street Impact
1,271,515
325,000
665,000
340,000
931,515
Tiburon Drainage Impact
63,193
15,000
15,000
78,193
Total Restricted Funds
4,524,262
2,468,553
1,730,429
1,189,200 -
-
(451,076) $
4,073,186
Total Town Funds
$
15,988,788
$ 10,755,613
$10,052,072
$ 2,682,200. $
$ 495,607
(1,483.053) $
14,505,735
Page -4
FUND RESOURCES OVERVIEW
Capital & Special Projects Funds Descriptions
Fiscal Year 2014/15
Low & Moderate Housing Fund To account for resources received through collection of in -lieu housing fees which are restricted for expenditure
on low and moderate (affordable) income housing programs.
Open Space Acquisition Fund To account for resources received from issuance of the 1972 Open Space General Obligation Bonds. Funds are
mandated for expenditures for the acquisition, maintenance or improvement of open space.
State Gas Tax Fund To account for State revenues restricted for streets expenditures.
Street Frontage Improvement Fund Restricted for expenditure on street frontage improvements such as sidewalks and curbs
Tiburon Circulation System Improvement Fund To account for resources recelved through collection of mitigation fees which are for expenditures related to
traffic and circulation system improvements located within the Town's corporate limits, and primarily along
Tiburon Boulevard consistent with the General Plan..
Tiburon Long Range Planning Fund To account for resources received through the issuance of building permits and the subsequent collection of a
special planning fee, which is used for expenditures related to maintenance of the Town's General Plan.
Tiburon Parks In -Lieu Fund To acount for resources received through collection of in -Ileu parks fees which are restricted for expenditure on
the acquisition, improvement or maintenance of park and recreational facilities.
Tiburon Planning Area Mitigation Fund To account for resources received through collection of mitigation fees which are for circulation improvements
located outside the Town's corporate limits, but within the Tiburon Planning Area. This fund was previously
named the Tiburon Boulevard 101 Wye
Tiburon Playground Improvement Fund To account for resources received from the community for Improvement of playground facilities in Tiburon.
Established July 1995 through transfer of resources from the General Fund Park Development Reserve.
Tiburon Street Impact Fund
To account for resources received through the issuance of building permits and the subsequent collection of
Impact fees which are used for expenditures related to Improvement and maintenance of the Town's street
system.
Tiburon Drainage Impact fund
To account for resources received through the issuance of building permits and the subsequent collection of
impact fees which are used for expenditures related to improvement or maintenance of the Town's drainage
system.
Town Owned Housing Fund
To account for resources received through the rental of Town owned Pt. Tiburon Marsh units.
County Measure A Transportation Sales Tax
To account for resources received through the County of Mann from a 112 cent sales tax measure passed in 2004
to Improve transportation in Merin County. The Transportation Authority of Mann oversees the administration of
funding.
County Measure B VLF Fund
To account for resources received through the County of Merin from a $10 vehicle license registration fee charge
for transportation improvements. This fee was approved by voters in November 2010 and is overseen by the
Transportation Agency of Merin.
County of Mann Measure A Open Space Sales Tax
To account for resources received through the County of Madn from a 114 cent sales tax measure approved by
voters in November 2011. Funds are to be used for existing parks and open spaces.
Page -5
OPERATING REVENUES & SOURCES OF FUNDS
Overview of Operating Revenue Plan
Summary of Operating Revenues
Operating Budget Revenues
General Fund
Employee Compensated Leave Reserve
Low/Moderate Income Housing Fund
Peninsula Library JPA Fund
Long Range Planning Fund
Police COPS /SLESF Fund
Cypress Hollow Fund
OPERATING REVENUES & EXPENDITURES
Fiscal Year 2014115
Overview of Operating Budget Revenues & Expenditures
REVENUE & SOURCES
AMOUNT
EXPENDITURES
AMOUNT
Parks Maintenance
434,950
Corporation Yard
85,700
GENERAL REVENUES
40,100
TOWN ADMINISTRATIVE SERVICES
16,750
Property Taxes
4,432,233
Town Administration
1,079,642
Other Taxes
1,430,979
Legal Services
270,926
Licenses & Permits
905,350
Legislative
41,500
Intergovernment & Agency
91,000
Town Hall Facility
254,800
Franchises
653,398
Charges for Service
351,800
NON DEPARTMENTAL
2,325,859
Investment Earnings
27,250
Fines & Forfeitures
144,750
COMMUNITY DEVELOPMENT
Other Revenues
121,700
Planning & Design Review
511,084
Building Inspection
577,972
Subtotal
$ 8,158,460
Advance Planning
95,000
POLICE
OTHER SOURCES
Police Services
3,040,371
Other Fund Sources
$ 1,730,429
Police /EOC Facility
62,300
PUBLIC WORKS
Administration & Engineering
351,098
Streets Maintenance
471,247
Parks Maintenance
434,950
Corporation Yard
85,700
Street & Signal Light System
40,100
Cypress Hollow
16,750
TOTAL REVENUE & SOURCES $ 9,888,889 TOTAL EXPENDITURES:
$ 9,659,299
NET OPERATING
SURPLUS (DEFICIENCY)
$ 229,590
Page -7
OPERATING BUDGET OVERVIEW
Overview of Revenues & Expenditures
Fiscal Year 2014/15
OPERATING REVENUES
Overview of Operating Budget Sources of Funding
Planned Operating Revenues
& Sources of Funds for 2014115
$9,888,889
Fines & Forfeitures
1.5 %_
Franchises
6.6%
Other Taxes
14.5%
Property Taxes
44.8%
Fiscal Year 2014115
ent Earnings
0.3%
Intergovernment &
Agency
0.9%
Licenses & Permits
9.2%
Charges for Service
3.6%
Other Revenues
1.2%
Other Fund &
Revenue Sources
17.5%
Property Taxes
$
4,432,233
Other Taxes
$
1,430,979
Franchises
$
653,398
Fines & Forfeitures
$
144,750
Investment Earnings
$
27,250
Intergovernment & Agency
$
91,000
Licenses & Permits
$
905,350
Charges for Service
$
351,800
Other Revenues
$
121,700
Other Fund & Revenue Sources
$
1,730,429
Page -9
OPERATING REVENUES FY 2014 -15
Operating Budget Revenues - Summary
Description
2011112
Actual
2012113
Actual
2013114
Budget
2013114
Estimated
0.
Proposed
GENERAL FUND
Property Taxes
4,125,763
4,220,956
4,289,150
4,457,201
4,432,233
Other Taxes
1,127,573
1,306,463
1,183,000
1,517,064
1,430,979
Franchises
593,842
622,431
606,147
649,785
653,398
Fines & Forfeitures
141,677
404,341
237,469
601,408
144,750
Investment Earnings
44,873
36,404
31,300
30,904
27,250
intergovernment & Agency
64,431
75,362
79,400
90,742
91,000
Licenses & Permits
967,512
908,612
848,350
924,584
905,350
Charges for Service
383,207
389,642
324,800
364,298
351,800
Other Revenues
124,065
114,150
101,750
558,733
121,700
Subtotal General Fund
$ 7,572,943
$ 8,078,361
$ 7,701,366
$ 9,194,719
$ 8,158,460
OTHER FUND & RESERVE SOURCES
Employee Comp. Leave Reserve
-
-
-
-
-
Low /Moderate Income Housing Fund
49,829
34,049
21,190
11,117
21,190
Town Owned Housing
53,174
46,873
71,310
68,388
71,310
Belvedere - Tiburon Library JPA Fund
1,341,451
1,378,232
1,426,179
1,426,179
1,426,179
Long Range Planning Fund
15,965
32,000
105,000
100,500
95,000
Police COPS /SLESF Fund
83,838
100,000
100,000
100,000
100,000
Gas Tax
-
-
-
-
-
Street Impact Fund
-
-
-
-
-
Cypress Hollow Fund
15,534
16,173
16,750
16,050
16,750
Subtotal Other Sources
$ 1,559,791
$ 1,607,327
$ 1,740,429
$ 1,722,234
$ 1,730,429
Totals:
$ 9,132,734
$ 9,685,688
$ 9,441,795
$ 10,916,953
$ 9,888,889
Page -10
OPERATING REVENUES
Operating Budget Revenues - Detail
FY 2014 -15
Description
Actual
Actual
Budget
Estimated
01
Proposed
GENERAL FUND
PROPERTY TAXES
Secured
2,791,808
2,867,441
2,950,031
3,005,798
3,050,000
Unsecured
61,906
62,012
63,344
63,256
63,689
Supplemental
48,017
54,195
45,713
66,671
55,000
Other
. 15,355
15,306
8,000
52,125
30,000
HOPTR State
19,295
20,010
19,784
19,844
19,844
ERAF Rebate
550,695
528,656
520,000
546,924
520,000
Property Tax In -Lieu of VLF
691,867
708,115
722,278
735,000
746,500
County Fees
(53,182)
(34,779)
(40,000 )
(32,417)
(53,000)
Total:
4,125,763
4,220,956
4,289,150
4,457,201
4,432,233
OTHER TAXES
Sales Tax
393,876
457,655
435,000
528,179
533,461
Sales Tax - Public Safety
65,055
68,974
68,000
70,198
70,198
Transient Occupancy Tax
516,782
605,243
530,000
717,552
652,320
Real Property Transfer
151,860
174,591
150,000
201,135
175,000
Total:
1,127,573
1,306,463
1,183,000
1 1,517,064
1,430,979
FRANCHISES
Energy -PG &E
116,074
107,730
11.5,000
115,000
115,000
Refuse -Mill Valley Refuse
321,092
318,672
333,647
333,930
343,948
Debris Boxes - Grange
5,213
19,920
7,500
25,610
20,000
Cable -AT &T
151,463
176,109
150,000
175,245
174,450
Total:
593,842
622,431
606,147
649,785
653,398
FINES & FORFEITURES
Vehicle Code
26,141
26,434
27,500
25,071
25,000
Parking Code
48,932
55,491
55,000
67,387
57,250
False Alarm Fines
3,140
2,320
3,500
1,780
2,500
Permit Reactivization Fines
-
277,995
116,469
464,082
25,000
Other Fines
63,464
42,101
35,000
1 43,088
35,000
Total:
141,677
404,341
237,469
601,408
144,750
INVESTMENT EARNINGS
Interest -LAIF
40,759
32,809
28,000
27,612
25,000
Interest - Notes /Loans
3,442
3,067
2,800
3,180
2,100
Interest- Other
672
528
500
112
150
Total:
44,873
36,404
31,300
30,904
27,250
Page -11
OPERATING REVENUES
Operating Budget Revenues - Detail
FY 2014 -15
Description
FY 2011-12
FY 2012-13
2013-14
0
0.
Actual
Actual
Budget
Estimated
Proposed
INTERGOVERNMENT & AGENCY
State Motor Vehicle License Fees
4,468
5,667
-
3,843
-
State POST
6,451
12,813
10,000
1,805
10,000
State Abandoned Vehicle
4,346
5,940
4,500
5,542
5,000
Belvedere (Dairy Knoll Capital $30K)
4,345
1,599
30,000
23,549
30,000
Belvedere- Tiburon Library Agency
-
2,925
-
15,745
15,000
Richardson Bay Sanitary District
6,720
-
3,900
-
-
Tiburon Sanitary District
10,788
8,718
8,000
6,946
8,000
Tiburon Fire District
14,144
14,652
13,000
13,312
13,000
TPSL McKegney Fees
-
11,789
-
10,000
5,000
Other Grants /Gifts (ABAG)
13,169
11,259
10,000 1
10,000
5,000
Total:
64,431
75,362
79,400
90,742
91,000
LICENSES & PERMITS
Business License - Regular
165,537
179,076
170,000
168,359
170,000
Business License - Construction
74,179
57,094
55,000
68,214
69,500
Dog Walker Permits
-
-
-
170
200
Building Permits
531,991
462,326
450,000
478,692
488,250
CEQA EIR Initial Study
3,972
350
300
400
300
Design Review
95,920
101,555
85,000
95,725
95,000
Home Occupation Permit
4,250
6,950
5,000
3,575
5,000
Lot Line Adjustment
-
-
-
-
-
Master & Precise Plan
1,060
3,900
2,500
5,200
2,500
Sign Permit
1,310
980
1,500
1,925
1,500
Subdivision Permit
2,020
6,671
1,500
10,480
1,500
Tree Permit
9,275
10,130
9,000
7,485
9,000
Use Permit
12,063
4,970
9,000
4,260
5,000
Variance Amendment
12,635
22,290
12,000
8,373
10,000
Other Planning Permits
-
1,315
300
300
300
Alarm System Permit
21,324
20,645
20,000
20,000
20,000
Encroachment Permit
28,690
26,541
25,000
48,833
25,000
Misc. Engineering Fees
1,487
1,932
250
825
300
Parking Permit (Residential)
1,799
1,887
2,000
1,766
1 2,000
Total:
967,512
908,612
848,350
924,584
905,350
CHARGES FOR SERVICE
Cost Recovery- Administration
4,462
4,596
5,000
4,781
5,000
Refuse Franchise Admin. Fee
6,000
5,000
6,000
6,000
6,000
Miscellaneous- Administration Charges
1,844
4,467
1,000
2,572
2,000
Appeal
3,300
1,800
1,500
1,850
1,500
Plan Checking
187,235
212,914
180,000
202,748
200,000
Records & Document Storage
31,054
26,241
25,000
26,740
25,000
RBR Residential Resale Report
40,000
48,025
22,500
36,600
25,000
Staff Research
-
702
500
-
500
Street Name /Address Change
170
340
100
340
100
Noticing Of Applications
6,304
700
1,200
1,188
1,200
Page -12
C� • :: LL�L'7�� /��lll�y
Operating Budget Revenues - Detail
FY 2014 -15
Description FY 2011-12
FY 2012-13 2013-14 2013-14 0.
Actual
Actual Budget Estimated Proposed
Sale Publications & Documents 4,176
1,286 1,500 324 500
Cost Recovery- Community Dev. 18,961
12,986 500 10,370 5,000
Miscellaneous - Planning Charges -
- - - -
Cost Recovery- Police 59,415
42,562 35,000 33,136 35,000
Police Overtime Reimbursement -
10,969 25,000 19,068 25,000
Miscellaneous - Police Charges 4,111
3,081 3,500 3,606 3,500
Cost Recovery- Public Works 16,175
13,973 16,500 14,975 16,500
Total:
383,207
389,642
324,800
364,298 1
351,800
OTHER REVENUES
Refunds & Reimbursements
39,299
39,573
25,000
126,371
25,000
Other Revenues
4,988
-
500
5,000
5,000
Litigation Settlement
-
-
-
332,553
-
Administrative Fees - Assessment Dist
18,430
13,988
12,000
15,998
15,000
Rent - Antenna Site & Utility
55,400
57,616
58,750
61,166
63,000
Rent - Downtown Restroom
-
-
-
7,200
7,200
Rent -Other
230
1,465
500
1,507
1,500
Sale-Property Equipment
5,718
1,508
5,000
8,938
1 5,000
Total:
124,065
114,150
101,750
558,733
121,700
Total General Fund.,
$ 7,672,943
$ 8,078,361
$ 7,701,366
$ 9,194,719
$ 8,158,460
OTHER FUND SOURCES
Restricted Fund Contributions
Low /Moderate Income Housing Fund
49,829
34,049
21,190
11,117
21,190
Town Owned Housing Units
53,174
46,873
71,310
68,388
71,310
Peninsula Library JPA Fund
1,341,451
1,378,232
1,426,179
1,426,179
1,426,179
Long Range Planning Fund
15,965
32,000
105,000
100,500
95,000
Police COPSISLESF Fund
83,838
100,000
100,000
100,000
100,000
Cypress Hollow Fund
1 15,534
16,173
1 16,750
1 16,050
16,750
Total:
1,569,791
1,607,327
1 1,740,429
1,722,234
1,730,429
Total Revenues (All Funds):
$ 9,132,734
$ 9,686,688
$ 9,441,795
$ 10,916,953
$ 9,888,889
Page -13
OVERVIEW OF OPERATING EXPENDITURES
Expenditures by Department
Fund Sources for Expenditures
Expenditures by Object
OPERATING EXPENDITURES
Overview of Operating Expenditures
Planned Operating Expenditures
by Object for 2014/15
$9,659,299
Employee BPnafits
17.4 °r
Salary and
39.9
Fiscal Year 2014115
Salary and Wages
Employee Benefits
Supplies and Services
Capital Projects
Capital Outlay Allowance
Total Operating Expenditures
Page -15
Allowance
1.8%
$ 3,853,431
1,682,596
3,889,672
56,000
177,600
$ 9,659,299
and Services
}0.3%
OPERATING EXPENDITURES
Overview of Operating Expenditures
Fiscal Year 2014/15
General Fund Expenditures by Object
FY 2014/15
$7,928,870
Capital Projects Capital Outlay
1 ova Allowance
2%
Supplies and Services
29%
Salary and Wages
47%
Employee Benefits
20%
Salary and Wages
Employee Benefits
Supplies and Services
Capital Projects
Capital Outlay Allowance
Total Operating Expenditures
$ 3,753,431
1,582,596
2,276,243
39,000
177,600
$ 7,828,870
OPERATING EXPENDITURES
Summary of Department Expenditures
Fiscal Year 2014/15
. -..
Actual
Actual
Budget
Estimated
Proposed
t
ALL DEPARTMENTS /DIVISIONS
TOWN ADMINISTRATIVE SERVICES
Administration
856,903
888,719
1,037,193
940,626
1,079,642
Legal Services
242,386
206,202
265,439
193,290
270,926
Legislative
35,295
26,722
91,500
83,606
41,500
Town Hall Facility
130,960
137,141
224,300
160,823
254,800
subtotal
$
1,265,544
$
1,258,784
$
1,618,432
$
1,378,345
$
1,646,868
NON - DEPARTMENTAL
Insurances and Governmental Agreements
523,064
651,021
698,549
708,790
807,180
Housing
49,829
34,049
21,190
11,117
21,190
Town Owned Housing
46,873
53,174
71,310
68,388
71,310
Belvedere- Tiburon Library Agency
1,341,451
1,378,232
1,426,179
1,426,179
1,426,179
subtotal
$
1,961,217
$
2,116,476
$
2,217,228
$
2,214,474
$
2,325,859
COMMUNITY DEVELOPMENT
Planning & Design Review
439,913
461,273
488,950
487,612
511,084
Building Inspection
462,777
496,767
531,277
528,148
577,972
Advance Planning
15,965
7,693
105,000
100,500
95,000
subtotal
$
918,655
$
965,733
$
1,125,227
$
1,116,260
$
1,184,056
POLICE SERVICES
Police Department
2,685,517
2,835,515
2,979,192
2,851,905
3,040,371
Police EOC /Facility
58,411
48,731
62,300
58,914
62,300
subtotal
$
2,743,928
$
2,884,246
$
3,041,492
$
2,910,819
$
3,102,671
PUBLIC WORKS & ENGINEERING
Administration & Engineering
284,697
298,526
343,987
329,544
351,098
Streets Maintenance
458,418
461,145
482,448
453,205
471,247
Parks Maintenance
389,245
408,057
410,955
395,620
434,950
Street & Signal Light System
33,803
40,611
40,100
37,273
40,100
Corporation Yard
77,958
86,554
81,300
90,037
85,700
Cypress Hollow
15,534
16,173
16,750
16,050
16,750
subtotal
$
1,259,655
$
1,311,066
$
1,375,539
$
1,321,729
$
1,399,845
TOTALS
$
8,148,999
$
8,536,305
1 $
91377,918
$
8,941,627
$
9,659,299
Page -17
OPERATING EXPENDITURES
Summary of Funding Sources
for Department Expenditures
Fiscal Year 2014/15
Page -18
2011112
Actual
2012113
Actual
2013114
Budget
Estimated
0.
Proposed
ALL FUNDS
General Fund
$ 6,595,509
$ 6,946,984
$ 7,637,489
$ 7,219,393
$ 7,928,870
Employee Compensated Leave Reserve
-
-
-
-
-
Low & Moderate Income Housing
49,829
34,049
21,190
11,117
21,190
Town Owned Housing
46,873
53,174
71,310
68,388
71,310
Belvedere- Tiburon Library Agency
1,341,451
1,378,232
1,426,179
1,426,179
1,426,179
Long Range Planning
15,965
7,693
105,000
100,500
95,000
Police COPS /SLESF
83,838
100,000
100,000
100,000
100,000
Cypress Hollow Fund
15,534
16,173
16,750
16,050
16,750
Totals
$ 8,148,999
$ 8,536,305
i $ 9,377,918
$ 8,941,627
$ 9,659,299
Page -18
OPERATING EXPENDITURES
Summary of Expenditures by Object
Fiscal Year 2014115
2 2 14/15
Page -19
Proposed
EXPENDITURES
SALARY & WAGES
$
3,653,262
$
3,709,122
$
3,856,057
$
3,652,930
$
3,853,431
EMPLOYEE BENEFITS
$
1,226,296
$
1,334,083
$
1,568,831
$
1,395,636
$
1,682,596
SUPPLIES & SERVICES
Department Supplies & Expenses
121,185
107,004
224,825
185,959
188,075
Conferences & Memberships
42,716
42,317
67,700
43,666
68,700
Contractual Services
280,613
266,602
320,406
358,857
406,406
Insurances
202,162
293,446
254,442
288,248
311,194
Intergovernmental & Agency
1,849,671
1,920,349
2,023,727
2,009,301
2,044,617
Equipment Supplies & Maintenance
375,920
379,671
455,310
453,031
485,160
Utility & Communication
207,153
202,335
203,720
212,773
203,720
Special Department Administrative
43,755
49,657
199,500
144,626
181,500
Allocated Costs
0
0
300
300
300
Total Supplies & Services
$
3,123,175
$
3,261,381
$
3,749,930
$
3,696,761
$
3,889,672
CAPITAL OUTLAY EXPENSE
1,837
-
6,000
1,000
30,000
CAPITAL OUTLAY ALLOWANCE
$
142,080
$
230,100
$
177,600
$
177,600
$
177,600
CAPITAL PROJECT EXPENSES
$
2,349
$
1,619
$
19,500
$
17,700
$
26,000
TOTAL EXPENDITURES
$
8,148,999
$
8,536,305
$
9,377,918
$
8,941,627
$
9,659,299
Page -19
TOWN ADMINISTRATION
Administrative Services
Legal Services
Legislative Support
Town Mall Facility
Town Administration is comprised of a series of support- related activities and functions. The activities are
performed by the Town Manager, Town Attorney, Director of Administrative Services and other personnel. The
Department has functioned over the past five years with approximately 6.7 FTE employees. In FY 2014 -15 it is
proposed that the Department be reorganized and ultimately be staffed with 6.5 FTE. This structure call for
eliminating the IT Coordinator position and contracting out IT services, refilling the long vacant Analyst positon,
and staffing the receptionist position full -time. All other postions will remain the same. The total proposed
appropriation for Town Administration is $1,646,868.
Administrative Services
The division is responsible for management oversight of all departments; financial management of Town
resources; debt and special assessment management; payroll, personnel and benefit administration; risk
management; records management; elections; participation and oversight of inter - governmental relations that
affect the Town; and coordination and direction of Town activities and service delivery systems to ensure that
services are provided efficiently.
Legal Services
The Town Attorney provides legal counsel and advice to Town Council and Town Staff; coordinates all legal
representation of the Town should outside counsel be required; and prepares or reviews ordinances, contracts and
agreements.
Legislative Support
This division provides funding for legislative activities and bodies including the Town Council, Planning
Commission, Design Review Board, Heritage & Arts Commission and the Parks and Open Space Commission.
Town Hall Facility
This division consolidates all non - specific operational funding for the Town Hall. Expenses for building utilities and
maintenance, insurance costs, and operating supplies are reflected here.
Page -21
DEPARTMENT SUMMARY
2011/12
2012113
2013114
2013/14
2014115
Actual
Actual
Budget
Estimated
Proposed
DEPARTMENT FUNDING
General Fund
1,265,544
1,258,784
1,618,432
1,378,345
1,646,868
Total Department Funding
$
1,265,544
$
1,258,784
$
1,618,432
$
1,378,345
$
1,646,868
DIVISION FUNDING
Administration
General Fund
856,903
888,719
1,037,193
940,626
1,079,642
Total Administration
$
856,903
$
888,719
$
1,037,193
$
940,626
$
1,079,642
Legal Services
General Fund
242,386
206,202
265,439
193,290
270,926
Total Legal Services
$
242,386
$
206,202
$
265,439
$
193,290
$
270,926
Town Hall Facility
General Fund
130,960
137,141
224,300
160,823
254,800
Total Town Hall
$
130,960
$
137,141
$
224,300
$
160,823
$
254,800
Legislative
General Fund
35,295
26,722
91,500
83,606
41,500
Total Legislative
$
35,295
$
26,722
$
91,500
$
83,606
$
41,500
Total Division Funding
$
1,265,644
$
1,258,784
$
1,618,432
$
1,378,345
$
1,646,868
Page -21
ALL DIVISIONS
2011112
2012/13
2013114
2014115
OBJECT SUMMARY
Actual
Actual
Budget Estimated
Proposed
EXPENDITURES
SALARY & WAGES
$ 716,572
$ 730,839
$ 774,148
$ 705,274
$ 737,338
EMPLOYEE BENEFITS
196,543
205,858
233,384
203,406
252,130
SUPPLIES & SERVICES
Department Supplies & Expenses
70,163
65,465
166,500
129,449
116,500
Conferences & Memberships
20,845
21,527
37,600
25,917
35,600
Contractual Services
134,146
95,068
173,500
153,983
259,500
Equipment Supplies & Maintenance
35,521
40,381
84,600
52,826
79,600
Utility & Communication
45,918
43,003
46,200
43,374
46,200
Special Department Administrative
21,599
28,643
73,500
35,116
60,500
Total Supplies & Services
328,192
294,087
581,900
440,665
597,900
CAPITAL OUTLAY EXPENSE
1,837
-
1,000
1,000
25,000
CAPITAL OUTLAY ALLOWANCE
22,400
28,000
28,000
28,000
28,000
CAPITAL PROJECT EXPENSES
-
-
-
-
6,500
TOTAL EXPENDITURES
$ 1,265,544
$ 1,258,784
$ 1,618,432
$ 1,378,345
$ 1,646,868
SOURCE OF FUNDING
General Fund
1,265,544
1,258,784
1,618,432
1,378,345
1,646,868
TOTAL FUNDING
$ 1,265,544
$ 1,258,784
$ 1,618,432
$ 1,378,345
$ 1,646,868
STAFFING LEVEL
Town Manager
1.00
1.00
1.00
1.00
1.00
Town Attorney
0.75
0.75
0.75
0.75
0.75
Director of Administrative Services
1.00
1.00
1.00
1.00
1.00
Information Technology Coordinator
1.00
1.00
1.00
1.00
-
Town Clerk
1.00
1.00
1.00
1.00
1.00
Management Analyst
1.00
Office Assistant
1.00
1.00
0.50
0.50
1.00
Management Assistant
0.71
0.71
0.72
0.72
0.72
IT Desktop /Analyst Support
0.57
0.57
-
TOTAL STAFFING
6.46
6.46
6.54
6.54
6.47
Page -22
ADMINISTRATIVE SERVICES
OBJECT SUMMARY
2011112
Actual
2012113
Actual
2013114
Budget Estimated
2014115
Proposed
EXPENDITURES
SALARY & WAGES
$
588,528
$
599,389
$
640,000
$
571,195
$
600,507
EMPLOYEE BENEFITS
$
165,418
$
172,610
$
195,193
$
168,027
$
211,135
SUPPLIES & SERVICES
Department Supplies & Expenses
7,076
3,254
7,500
3,701
7,500
Conferences & Memberships
10,915
12,865
24,500
16,480
22,500
Contractual Services
59,695
62,781
88,500
137,816
174,500
Equipment Supplies & Maintenance
-
-
5,000
-
-
Special Department Administrative
4,471
11,820
50,500
17,407
37,500
Total Supplies & Services
$
82,157
$
90,720
$
176,000
$
175,404
$
242,000
CAPITAL OUTLAY ALLOWANCE
$
20,800
$
26,000
$
26,000
$
26,000
$
26,000
TOTAL EXPENDITURES
$
856,903
$
888,719
$
1,037,193
$
940,626
$
1,079,642
STAFFING LEVEL
Positions
5.70
5.70
5.79
5.79
5.72
TOTAL STAFFING
5.70
5.70
5.79
5.79
5.72
Page -23
ADMINISTRATIVE SERVICES
Acct No.
Account Description
2011/12
Actual
2012113
Actual
2013114
Budget Estimated
2014116
Proposed
SALARY
511100
Town Manager
197,512
208,826
205,452
207,226
213,759
511350
Administrative Services Director
117,808
122,010
127,200
127,146
128,604
511400
Town Clerk
81,664
82,641
84,336
84,292
86,022
511450
Information Technology Coordinator
87,988
92,190
94,140
36,172 1
-
511700
Finance/HR Assistant (.72 FTE)
50,660
52,654
55,452
57,886 1
59,622
511550
Administration Analyst
72,000
511600
Office Assistant III
52,036
39,781
28,320
24,640
24,000
511800
Desktoprrech Support
-
-
41,600
-
-
515100
Overtime
470
374
1,000
1,000
1,000
517100
Vacation Conversion
-
-
11,071
-
516990
Retention Bonus
7,500
518100
Casual Hire
390
913
2,500
14,262
15,500
Total:
EMPLOYEE BENEFITS
$ 588,528
$ 599,369
$ 640,000
$ 571,195
$ 600,507
521100
Medical & Insurance
68,281
67,678
87,193
59,6631
95,624
521200
Employee Accruing Fringe
6,227
11,400
-
11,237
-
522100
PERS - Employee (7 %)
-
-
-
-
-
522200
PERS- Town (11.522 %)
57,906
54,088
61,083
55,277
67,289
522300
PST 3.75%
1,910
2,539
3,639
2,171
2,236
522400
Other Retirement Benefits (GASB 45) 4.717%
12,000
12,000
17,847
17,847
28,279
422500
PERS - Side Fund Repayment (1.717 %)
-
9,458
9,728
9,728
-
523100
FICA - Medicare
6,794
7,047
6,702
4,905
8,707
524100
Auto Allowance
8,400
1 8,400
9,000
7,200
9,000
534050
Unemployment Insurance
3,900
-
-
-
I -
Total:
SUPPLIES & SERVICES
DEPARTMENT SUPPLIES & EXPENSES
$ 165,418
$ 172,610
$ 195,193
$ 168,027
J$ 211,135
531050
Bank Charges & Fees
3,790
726
3,000
- 263
3,000
531060
Noticing & Publication
2,355
1,710
3,500
2,835
3,500
531140
Publications & Subscriptions
931
818
1,000
603
1,000
Subtotal:
CONFERENCES & MEMBERSHIPS
$ 7,076
$ 3,254
$ 7,500
$ 3,701
$ 7,500
532010
Conferences (Indld ICMA), Meetings, Travel
661
2,225
7,500
2,500
7,500
532020
Employee Develo mentrrraining /Retreat
244
907
5,000
1,000
1 3,000
532040
Memberships
10,010
9,733
12,000
12,980
1 12,OOC
Subtotal:
$ 10,915
$ 12,865
$ 24,500
$ 16,480
$ 22,50C
CONTRACTUAL SERVICES
533010
Contractual Services
15,693
14,670
16,000
65,000
16,00(
New
IT Consulting Services
-
-
-
-
85,00(
533020
Financial Audit
23,500
26,150
27,500
26,560
27,50(
533060
1 Consulting Services
1,471
4,940
25,000
25,000
26,00(
533200
Systems/Technical Support
19,03691
17,021
20,000
21,256
20,00(
Subtotal:
$ 59,5
$ 62,781
$ 88,500
$ 137,816
$ 174,50(
Page -24
Page -25
ADMINISTRATIVE SERVICES
Acct No.
Account Description
2011/12
Actual
2012/13
Actual
2013/14
Budget Estimated
2014/15
Proposed
EQ SUPPLIES & MAINTENANCE
536020
Equipment Maintenance
-
-
2,500
-
-
536025
System License & Maintenance
-
-
2,500
-
-
Subtotal:
SPECIAL DEPT. ADMINISTRATIVE
$
-
$
-
$
5,000
$
-
$
-
538010
Election
92
-
15,000
114
-
538030
Municipal Code Section Maintenance
2,412
4,084
6,000
4,699
6,000
538040
Newsletter Production & Mailing
520
568
1,500
587
1,500
538240
Records Management
-
380
3,000
1,500
5,000
538900
Contingency Provision
1,447
6,788
25,000
10,507
25,000
Subtotal:
$
4,471
$
11,820
$
50,500
$
17,407
$
37,500
Total Supplies & Services:
CAPITAL OUTLAY ALLOWANCE
$
82,157
$
90,720
$
176,000
$
175,404
$
242,000
559020
Technology Allowance
20,800
26,000
26,000
26,000
26,000
Total:
$
20,600
$
26,000
$
26,000
$
26,000
$
26,000
TOTAL DEPARTMENT
$
856,903
$
888,719
$
1,037,193
$
940,626
$
1,079,642
Page -25
Page -26
LEGAL SERVICES
2011/12
2012113
2013114
2014115
OBJECT SUMMARY
Actual
Actual
Budget
Estimated
Proposed
EXPENDITURES
SALARY & WAGES
$
128,044
$
131,450
$
134,148
$
134,079
$
136,831
EMPLOYEE BENEFITS
$
31,125
$
33,248
$
38,191
$
35,379
$
40,995
SUPPLIES & SERVICES
Department Supplies & Expenses
5,948
6,889
5,000
4,859
5,000
Conferences & Memberships
2,018
1,328
2,100
1,806
2,100
Contractual Services
74,451
32,287
85,000
16,167
85,000
Total Supplies & Services
$
82,417
$
40,504
$
92,100
$
22,832
$
92,100
CAPITAL OUTLAY ALLOWANCE
$
800
$
1,000
$
1,000
$
1,000
$
1,000
TOTAL EXPENDITURES
$
242,386
$
206,202
$
265,439
$
193,290
$
270,926
STAFFING LEVEL
Positions
0.75
0.75
0.75
0.75
0.75
TOTAL STAFFING
0.75
0.75
0.75
0.75
0.75
Page -26
LEGAL SERVICES
Acct No.
Account Description
2011112
Actual
2012113
Actual
2013114
Budget Estimated
2014115
Proposed
SALARY
511200
Town Attorney (75 %)
$ 128,044
131,450
134,148
134,079
136,831
Total:
EMPLOYEE BENEFITS
$ 128,044
$ 131,450
$ 134,148
$ 134,079
$ 136,831
521100
Medical & Insurance
$ 959
1,011
12,456
1,016
13,791
521200
Employee Accruing Fringe
$ 8,557
8,557
8,557
522100
PERS - Employee (7 %)
$ -
-
-
'
522200
PERS -Town (11.522 %)
$ 13,821
13,534
14,462
14,455
15,766
522400
Other Retirement Benefits (GASB 45) 4.717%
$ 3,000
3,000
4,024
4,024 1
61454
522500
PERS Side Fund Repayment (1.717 %)
2,236
2,303
2,303
-
523100
FICA - Medicare
$ 1,788
1,910
1,945
2,024
1,984
524100
Auto Allowance
$ 3,000
3,000
3,000
3,000
3,000
Total:
SUPPLIES & SERVICES
DEPARTMENT SUPPLIES & EXPENSES
$ 31,125
$ 33,248
$ 38,191
$ 35,379
$ 40,995
531140
Publications & Subscriptions
$ 5,948
6,889
5,000
4,859
5,000
Subtotal:
CONFERENCES & MEMBERSHIPS
$ 5,948
$ 6,889
$ 5,000
$ 4,859
$ 5,000
532010
Conferences, Meetings & Travel
$ 1,508
818
1,500
1,286
1,500
532040
Memberships
$ 510
510
600
520
600
Subtotal:
CONTRACTUAL SERVICES
$ 2,018
$ 1,328
$ 2,100
$ 1,806
$ 2,100
533500
Contract - Deputy Town Attorney
$ 545
4,051
5,000
2,253
5,000
533520
Litigation -ABAG PLAN
$ 45,950
25,671
50,000
3,914
50,000
533530
Litigation-General
$ 24,956
2,565
25,000
10,00 0
25,000
533590
Legal Settlements
$ 3,000
-
5,000
-
1 5,000
Subtotal:
Total Supplies & Services:
CAPITAL OUTLAY ALLOWANCE
$ 74,451
$ 82,417
$ 32,287
40,504
$ 85,000
92,100
$ 16,167
22,832
$ 85,000
92,100
559020
iTechnologyAJ10wance
$ 800
1,000
1,000
1,000
1,000
Total:
$ 800
1,000
1,000
1,000
1,000
TOTAL DEPARTMENT
$ 242,386
1 $ 265,439
$ 193,290
$ 270,926
Page -27
LEGISLATIVE SUPPORT
2011112
2012113
2013114
2014115
OBJECT SUMMARY
Actual
Actual
Budget Estimated
Proposed
EXPENDITURES
SUPPLIES & SERVICES
Department Supplies & Expenses
23,403
15,267
75,500
72,366
25,500
Conferences & Memberships
7,912
7,334
11,000
7,631
11,000
Equipment Supplies & Maintenance
352
598
1,000
500
1,000
Special Department Administrative
2,828
2,523
3,000
2,109
3,000
Total Supplies & Services
$ 34,495
$ 25,722
$ 90,500
$ 82,606
$ 40,500
CAPITAL OUTLAY ALLOWANCE
$ 800
$ 1,000
$ 1,000
$ 1,000
$ 1,000
TOTAL EXPENDITURES
$ 35,295
$ 26,722
$ 91,500
$ 63,606
$ 41,500
Page -28
Town Adminis
LEGISLATIVE SUPPORT
Acct No.
Account Description
2011112
Actual
2012113
Actual
2013114
Budget Estimated
2014115
Proposed
SUPPLIES & SERVICES
DEPARTMENT SUPPLIES & EXPENSES
531130
Special Events, Awards, Functions
19,962
13,097
19,500
19,500
19,500
531130
Town's 50th Anniversary Celebration
-
-
50,000
50,000
-
531150
Council /Commission Functions
3,410
2,170
5,500
2,664
5,500
531990
Department Expenses
31
-
500
- 202
500
Subtotal:
CONFERENCES & MEMBERSHIPS
$
23,403
$
15,267
$
75,500
$
72,366
$
25,500
532010
Conferences, Meetings & Travel
5,797
5,669
8,000
5,311
8,000
532030
MCCMC Functions
1,515
865
2,000
1,320
2,000
532040
Memberships
600
800
1,000
1,000
1,000
Subtotal:
EQUIP, SUPPLIES & MAINTENANCE
$
7,912
$
7,334
$
11,000
$
7,631
$
11,000
536010
Operating Supplies
352
598
1,000
500
1,000
Subtotal: .
$
352
$
598
$
1,000
$
500
$
1,000
SPECIAL DEPT ADMINISTRATION
538510
Planning Commission
33
259
500
109
500
538520
Design Review Board
562
14
250
-
250
538530
Parks, Open Space & Trails Commission
-
39
250
-
250
538540
Heritage & Arts Commission
2,233
2,211
2,000
2,000
2,000
536900
Contingency Provision
Subtotal:
Total Supplies & Services:
CAPITAL OUTLAY ALLOWANCE
$
$
2,028
34,495
$
$
2,523
25,722
$
$
3,000
90,500
$
$
2,109
82,606
$
$
3,000
40,500
559010
Capital Equipment Allowance
800
1,000
1
1,000
1
1,000
1,000
Total:
$
800
1 $
1,000
is
1,000
$
1,000
$
1,000
TOTAL DEPARTMENT
$
35,295
$
26,722
$
91,500
$
83,606
$
41,500
Page -29
�ai;ml
TOWN HALL FACILITY
2011/12
2012113
2013114
2014115
OBJECT SUMMARY
Actual
Actual
Budget
Estimated
Proposed
EXPENDITURES
SUPPLIES & SERVICES
Department Supplies & Expenses
33,736
40,055
78,500
48,523
78,500
Equipment Supplies & Maintenance
35,169
39,783
78,600
52,326
78,600
Utility & Communication
45,918
43,003
46,200
43,374
46,200
Special Department Administrative
14,300
14,300
20,000
15,600
20,000
Allocated Costs
Special Department Administrative
14,300
14,300
20,000
15,600
20,000
Total Supplies & Services
$
129,123
$
137,141
$
223,300
$
159,823
$ 223,300
CAPITAL OUTLAY EXPENSE
$
1,837
$
-
$
1,000
$
1,000
$ 25,000
CAPITAL PROJECT EXPENSES
$
-
$
-
$
-
$
-
$ 6,500
TOTAL EXPENDITURES
$
130,960
$
137,141
$
224,300
$
160,823
$ 254,800
STAFFING LEVEL
Positions
TOTAL STAFFING
Page -30
Page -31
TOWN HALL FACILITY
Acct No.
Account Description
2011112
Actual
2012113
Actual
2013114
Budget Estimated
2014116
Proposed
SUPPLIES & SERVICES
DEPARTMENT SUPPLIES & EXPENSES
531010
Office & Copier Supplies
16,316
18,170
25,000
20,774
25,000
531080
Posta a
7,694
8,287
15,000
9,330
15,000
531090
Printing & Reproduction
1,116
3,300 1
10,000
2,500
10,000
531120
Recruiting & Background
-
660
5,000
3,379
5,000
531130
Special Events, Awards, Functions
-
908
10,000
7,500
10,000
533070
Parking Lease
8,610
8,730
13,500
5,040 1
13,500
Subtotal:
EQ SUPPLIES & MAINTENANCE
$
$3,736
$
40,055
$
78,500
$
48,523
$
78,500
536020
Equipment Maintenance
16,046
23,997
15,000
19,500
15,000
536030
Building /Facility Supplies
3,525
3,144
8,500
2,689
8,500
536060
Inspection & Testing
-
-
1,500
1,500
1,500
536070
Janitorial Services
13,000
12,000
15,000
12,480
15,000
536080
Landscape Grounds Materials
654
132
500
350
500
536100
Pest Control
300
360
600
600
600
536290
Misc. Facility Improvements
-
150
5,000
5,000
5,000
536280
Special Maintenance Incl. Dairy Knoll)
1,644
-
32,500
10,207
32,500
Subtotal:
$
35,169
$
39,783
$
78,600
$
52,326
$
78,600
UTILITY & COMMUNICATION
537100
Energy-PG&E -
27,165
22,218
25,000
25,257
25,000
537200
Water -MMWD
337
268
1,200
418
1,200
537300
Telecommunications
18,416
20,517
20,000
17,699
20,000
Subtotal:
SPECIAL DEPT. ADMINISTRATIVE
$
45,918
$
43,003
$
46,200
$
43,374
$
46,200
537700
MIDAS Network Charges
$
14,300
$
14,300
$
20,000
$
15,600
$
20,000
Subtotal
Total Supplies & Services:
CAPITAL OUTLAY EXPENSES
$
$
14,300
129,123
$
$
14,300
137,141
$
$
20,000
223,300
$
$
15,600
159,823
$
$
20,000
223,300
543030
Office Furniture/Equipment
1,837
-
1,000
1,000
25,000
Total:
$
1,837
$
-
$
1,000
$
1,000
$
25,000
CAPITAL PROJECT EXPENSES
561140
Facility Alteration & Improvement
-
-
-
-
6,500
Total:
$
-
$
-
$
-
$
-
$
6,500
TOTAL DEPARTMENT
$
130,960
$
137,141
$
224,300
$
160,823
1 $
254,800
Page -31
COMMUNITY DEVELOPMENT
Planning & Design Review
Advance Planning
Building Inspection
The Community Development Department is responsible for managing the planning, development and
implementation of the overall community goals in accordance with the General Plan, Zoning Ordinance, Municipal
Codes, Town Council policies as well as State and Federal regulations.
The total proposed appropriation for the Community Development Department is $1,184,056, primarily with
resources of the General Fund. Staffing of the Department totals eight employees.
Planning & Design Review
The Planning Division is responsible for managing the physical development of the Town in an orderly manner, in
accordance with the General Plan, Zoning Ordinance, Municipal Code, Town Council policies, as well as State
and Federal regulations.
Advance Planning
The Advance Planning Division was responsible for updating the Town's General Plan, which was completed in
October 2005. Until the next comprehensive update, the Advance Planning Division will be updating the various
underlying elements of the General Plan, as needed, starting with the Housing element.
Building Inspection
The Building Inspection Division ensures that construction in the Town is compliant with adopted Uniform Building
Codes and in conformance with accepted building practices. The Division issues permits, conducts regular permi
inspections, performs plan check reviews for construction applications, and conducts residential resale
inspections.
7
DEPARTMENT SUMMARY
2011112
2012113
2013114
2014115
Actual
Actual
Budget
Estimated
Proposed
DEPARTMENT FUNDING
General Fund
902,690
958,040
1,020,227
1,015,760
1,089,056
Long Range Planning Fund
15,965
7,693
105,000
100,500
95,000
Total Department Funding
$
918,655
$
965,733
$
1,125,227
$
1,116,260
$
1,184,056
DIVISION FUNDING
Planning & Design Review
General Fund
439,913
461,273
488,950
487,612
511,084
Total. Planning & Design Review
$
439,913
$
461,273
$
488,950
$
487,612
$
511,084
Building Inspection
General Fund
462,777
496,767
531,277
528,148
577,972
Total Building Inspection
$
462,777
$
496,767
$
531,277
$
528,148
$
577,972
Advance Planninq
Long Range Planning Fund
15,965
7,693
105,000
100,500
95,000
Total Advance Planning
$
15,965
$
7,693
$
105,000
$
100,500
$
95,000
Total Division Funding
$
918,655
1 $
g65,733
1 $
1,125,227
1 $
1,116,260
$
1,184,056
Page -33
Page 34
ALL DIVISIONS
2011112
2012113
2013114
2014115
OBJECT SUMMARY
Actual
Actual
Budget
Estimated
Proposed
EXPENDITURES
SALARY & WAGES
$
625,418
$
640,000
$
649,868
$
667,099
$ 689,976
EMPLOYEE BENEFITS
$
194,067
$
206,309
$
243,409
$
223,608
$ 265,630
SUPPLIES & SERVICES
Department Supplies & Expenses
$
7,354
$
6,369
$
14,500
$
9,950
$ 14,500
Conferences & Memberships
$
1,578
$
5,353
$
6,700
$
6,210
$ 8,200
Contractual Services
$
49,253
$
62,654
$
60,000
$
75,156
$ 60,000
Equipment Supplies & Maintenance
$
7,218
$
7,659
$
9,750
$
8,237
$ 9,750
Special Department Administrative
$
16,967
$
16,389
$
120,000
$
105,000
$ 115,000
Total Supplies & Services
$
82,370
$
98,424
$
210,950
$
204,553
$ 207,450
CAPITAL OUTLAY ALLOWANCE
$
16,800
$
21,000
$
21,000
$
21,000
$ 21,000
TOTAL EXPENDITURES
$
918,655
$
965,733
$
1,125,227
$
1,116,260
$ 1,184,056
SOURCE OF FUNDING
General Fund
902,690
958,040
1,020,227
1,015,760
1,089,056
Long Range Planning Fund
15,965
7,693
105,000
100,500
95,000
TOTAL FUNDING
$
918,655
$
965,733
$
1,125,227
$
1,116,260
$ 1,184,056
STAFFING LEVEL
Community Development Director
1.00
1.00
1.00
1.00
1.00
Planning Manager
1.00
1.00
1.00
1.00
1.00
Associate Planner
1.00
1.00
-
-
-
Assistant Planner
-
-
1.00
1.00
1.00
Planning Secretary
1.00
1.00
1.00
1.00
1.00
Building Official
1.00
1.00
1.00
1.00
1.00
Building Inspector
1.00
1.00
1.00
1.00
1.00
Permits Clerk
1.00
1.00
1.00
1.00
1.00
Permit Technician
1.00
1.00
1.00
1.00
1.00
TOTAL STAFFING
8.00
8.00
8.00
8.00
8.0c
Page 34
PLANNING & DESIGN REVIEW
OBJECT SUMMARY
2011112
Actual
2012113
Actual
2013114
Budget Estimated
2014115
Proposed
EXPENDITURES
SALARY & WAGES
$
327,118
$
326,808
$
337,212
$
336,641
$
346,628
EMPLOYEE BENEFITS
$
99,862
$
109,398
$
123,988
$
117,161
$
135,206
SUPPLIES & SERVICES
Department Supplies & Expenses
5,652
6,273
6,500
6,078
6,500
Conferences & Memberships
1,036
2,221
3,700
3,514
5,200
Contractual Services
321
9,200
10,000
17,000
10,000
Equipment Supplies & Maintenance
1,044
1,273
1,450
1,118
1,450
Total Supplies & Services
$
8,053
$
18,967
$
21,650
$
27,710
$
23,150
CAPITAL OUTLAY ALLOWANCE
$
4,880
$
6,100
$
6,100
$
6,100
$
6,100
TOTAL EXPENDITURES
$
439,913
$
461,273
$
488,950
$
487,612
$
511,084
STAFFING LEVEL
Positions
4.00
4.00
4.00
4.00
4.00
TOTAL STAFFING
4.00
4.00
4.00
4.00
4.00
Page 35
Page 36
PLANNING & DESIGN
REVIEW
Acct No.
Account Description
2011112
Actual
2012/13
Actual
2013114
Budget Estimated
SALARY
;59.927
512100
Director of Community Development
119,996
123,676
126,240
129,210
512200
Planning Manager
85,767
86,839
88,620
88,577
512300
Associate Planner
60,728
40,244
512400
Assistant Planner
-
9,874
60,000
56,723
512600
Planning Secretary
52,034
52,284
53,352
53,326
54,419
515100
Overtime
-
-
-
517100
Vacation Conversion
-
4,891
-
-
-
518100
Casual Hire (DRB /PC Minutes)
8,593
9,000
9,000
6,805
9,000
Total:
EMPLOYEE BENEFITS
$
327,118
$
326,808
$
337,212
$
336,641
$
346,628
521100
Medical & Insurance
43,822
45,818
66,432
48,334
73,552
521200
Employee Accruing Fringe
8,332
12,173
13,845
522100
PERS -Employee (7 %)
-
-
-
-
-
522200
PERS -Town 11.522 %)
34,270
32,306
35,385
32,899
38,901
522400
Other Retirement Benefits (GASB 45) 4.717%
7,104
7,104
9,846
9,846
15,926
522500
Repayment - CaIPERS Side Fund 1.71%
-
5,603
5,635
5,635
-
523100
FICA- Medicare
4,534
4,594
4,890
4,802
5,026
534050
Unemployment Insurance
-
-
-
-
-
524100
Auto Allowance
1,600
1,800
1,800
1,800
1,800
Total:
SUPPLIES & SERVICES
DEPARTMENT SUPPLIES & EXPENSES
$
99,862
$
109,398
$
123,988
$
117,161
$
135,206
531060
Noticing & Publication
5,346
6,258
6;000
5,455
6,000
531140
Publications & Subscriptions
306
15
500
623
500
Subtotal:
CONFERENCES & MEMBERSHIPS
$
5,652
$
6,273
$
6,500
$
6,078
$
6,500
532010
Conferences, Meetings & Travel
681
704
2,500
2,542
2,500
532020
Employee Development(Training
155
1,019
500
150
1,500
532040
Memberships
200
498
700
822
1,200
Subtotal:
CONTRACTUAL SERVICES
$
1,036
$
2,221
$
3,700
$
3,514
$
5,200
533010
Contractual Services
321
9,200
10,000
17,000
10,000
Subtotal:
EQ SUPPLIES & MAINTENANCE
$
321
$
9,200
$
10,000
$
17,000
$
10,000
536050
Fuel& Oil
922
837
950
695
950
536250
Vehicle Maintenance
122
436
500
423
500
Subtotal:
$
1,044
$
1,273
$
1,450
$
1,118
$
1,450
Total Supplies & Services:
$
8,053
$
18,967
$
21,650
1 $
27,710
$
23,150
Page 36
velopment
PLANNING & DESIGN REVIEW
Acct No.
Account Description
2011112
Actual
2012113
Actual
2013114
Budget Estimated
2014115
Proposed
CAPITAL OUTLAY ALLOWANCE
559010
Capital Equipment Allowance
1,600
2,000
2,000
2,000
2,000
559020
Technology Allowance
3,280
4,100
4,100
4,100
4,100
Total:
$ 4,880
$ 6,100
$ 6,100
$ 6,100
$ 6,100
TOTAL DEPARTMENT
$ 439,913
$ 461,273
$ 488,950
$ 487,612
$ 511,084
Page 37
RIMMILV Developme
Page 38
BUILDING INSPECTION
2011112
2012113
2013/14
2014115
OBJECT SUMMARY
Actual
Actual
Budget
Estimtated
Proposed
EXPENDITURES
SALARY & WAGES
$
298,300
$
313,192
$
312,656
$
330,458
$
343,348
EMPLOYEE BENEFITS
$
94,205
$
96,911
$
119,421
$
106,447
$
130,424
SUPPLIES & SERVICES
Department Supplies & Expenses
1,702
96
3,000
3,372
3,000
Conferences & Memberships
542
3,132
3,000
2,696
3,000
Contractual Services
48,932
53,454
50,000
58,156
50,000
Equipment Supplies & Maintenance
6,174
6,386
8,300
7,119
8,300
Special Department Administrative
1,002
8,696
20,000
5,000
25,000
Total Supplies & Services
$
58,352
$
71,764
$
84,300
$
76,343
$
89,300
CAPITAL OUTLAY ALLOWANCE
$
11,920
$
14,900
$
14,900
$
14,900
$
14,900
TOTAL EXPENDITURES
$
462,777
$
496,757
$
531,277
$
528,148
$
577,972
STAFFING LEVEL
Positions
4.00
4.00
4.00
4.00
4.00
TOTAL STAFFING
4.00
4.00
4.00
4.00
4.00
Page 38
Community Developm
BUILDING INSPECTION
Acct No.
Account Description
201112
Actual
201213
Actual
2013/14
Budget Estimated
2014115
Proposed
SALARY
512700
Building Official
89,656
93,940
100,724
99,740
105,178
512800
Building Inspector
85,432
86,504
88,272
88,228
90,037
New
Building Permit Technician
68,560
67,560
67,560
67,600
68,911
512900
Building Permit Clerk
54,652
54,970
56,100
56,073
57,222
515100
Overtime
1,123 1
1,817
2,000
517100
Vacation Conversion
518100
Casual Hire
9,095
17,000
20,000
Total:
EMPLOYEE BENEFITS
$
298,300
$
313,192
$
312,656
$
330,458
$ 343,348
521100
Medical & Insurance
29,594
27,758
66,432
31,897
73,552
521200
Employee Accruing Fringe
21,595
21,713
21,712
522100
PERS -Employee 7%
522200
PERS -Town (11.522 %)
32,076
31,191
33,707
33,593
37,026
522400
Other Retirement Benefits (GASB 45) 4.717%
6,504
6,504
9,380
9,380
15,158
522500
Repayment - CaIPERS Side Fund (1.717 %)
-
5,205
5,368
5,205
-
523100
FICA - Medicare
4,436
4,540
4,534
4,660
4,689
Total:
SUPPLIES & SERVICES
DEPARTMENT SUPPLIES & EXPENSES
$
94,205
$
96,911
$
119,421
$
106,447
$ 130,424
531140
Publications & Subscriptions
222
96
500
1,872
500
531170
Document Storage
1,460
-
2,500
1,500
2,500
Subtotal:
CONFERENCES & MEMBERSHIPS
$
1,702
$
96
$
3,000
$
3,372
$ 3,000
532010
Conferences, Meetings & Travel
75
1,582
1,500
1,146
1,500
532020
Employee Develo ment(Training
127
1,405
1,000
1,300
1,000
532040
Memberships
340
145
500
250
500
Subtotal:
CONTRACTUAL SERVICES
$
542
$
3,132
$
3,000
$
2,696
$ 3,000
533010
Contractual (Outside Plan Check)
48,932
53,454
50,000
58,156
50,000
Subtotal:
EQ SUPPLIES & MAINTENANCE
$
48,932
$
53,454
$
50,000
$
58,156
$ 50,OOC
536020
Equipment Maintenance
2,992
1,580
4,000
1,748
4,04(
536050
Fuel & Oil
2,766
2,511
2,800
2,OB2
2,80(
536250
Vehicle Maintenance
416
2,315
1,500
3,289
1,50(
Subtotal:
$
6,1741$
6,386
1 $
8,300
1 $
7,1191
$ 8,30(
Page 39
COm
a ap e
BUILDING INSPECTION
Acct No.
Account Description
2011112
Actual
2012113
Actual
2013114
Budget Estimated
2014115
Proposed
SPECIAL DEPT. ADMINISTRATIVE
538240
Records Management - Outside Scanning
1,002
8,696
20,000
5,000
25,000
Subtotal:
Total Supplies & Services:
$
$
1,002
58,352
$
$
8,696
71.764
$
$
20,000
84,300
$
$
5,000
76,343
$ 25,000
$ 89,300
CAPITAL OUTLAY ALLOWANCE
559010
Capital Equipment Allowance
3,360
1
4,200
4,200
4,200
4,200
559020
Technology Allowance
8,560
10,700
10,700
10,700
10,700
Total:
$
11,920
$
14,900
$
14,900
$
14,900
$ 14,900
TOTAL DEPARTMENT
$
462,777
$
496,767
$
531,277
$
528,148
$ 577,972
Page 40
COMMu
ADVANCE PLANNING
OBJECT SUMMARY
2011112
Actual
2012113
Actual
2013/14
Budget Estimated
2014115
Proposed
EXPENDITURES
SALARY & WAGES
$
-
$
-
$
-
$
-
$
EMPLOYEE BENEFITS
$
-
$
$
-
$
-
$
-
SUPPLIES & SERVICES
Department Supplies & Expenses
-
5,000
500
5,000
Special Department Administrative
15,965
7,693
100,000
100,000
90,000
Total Supplies & Services
$
15,965
$
7,693
$
105,000
$
100,500
$
95,000
TOTAL EXPENDITURES
$
15,965
$
7,693
$
105,000
$
100,500
$
95,000
Page 41
Page 42
ADVANCE PLANNING
Acct No.
Account Description
2011112
Actual
2012113
Actual
2013114
Budget Estimated
2014115
Proposed
SUPPLIES & SERVICES
DEPARTMENT SUPPLIES & EXPENSES
531090
Printing & Reproduction
-
-
5,000
500
5,000
Subtotal:
SPECIAL DEPT. ADMINISTRATIVE
$
-
$
-
$
5,000
$
500
$
5,000
538220
Housing Element Update
15,965
7,693
50,000
50,000
20,000
538230
General Plan Update (Circ. Elem+ Maps)
-
-
50,000
50,000
70,000
Subtotal:
Total Supplies & Services:
$
$
15,965
15,965
$
$
7,693
7,693
$
$
100,000
105,000
$
$
100,000
100,500
$
$
90,000
95,000
TOTAL DEPARTMENT
$
15,965
$
7,693
$
105,000
$
100,500
$
95,000
Page 42
POLICE
Police Services
Facility
The Police Department provides of law enforcement services for the ensuring safety and a high quality of life for
the community. To that end, the Department strives to enforce all federal, state and local laws without prejudice,
preserve the peace and insure that the citizens and merchants that live and work in our community receive the
highest level of law enforcement services available.
The total proposed appropriation for the Police Department is $3,102,671. Staffing is comprised of 13 sworn
personnel, 4 civilian personnel and approximately 4 volunteer and reserve police officers.
The Department also coordinates with other Town departments, government agencies and has developed a
partnership with the community in planning and implementing safe school programs, neighborhood and business
awareness, safe pedestrian and traffic flow on our streets and emergency preparedness programs. Community
oriented policing in Tiburon builds on the understanding that it is the community itself that can best say what it
needs from its Police Department and the Police and the community must work together to accomplish jointly set
goals through cooperative efforts. While the philosophy of community oriented policing has only recently received
an official title, this concept has been in place in the Town of Tiburon since the Departments inception in 1972,
and continues to exists to this date.
Police Services
The Department Services Division includes patrol, administration, support personnel, investigations, training,
parking enforcement and crime prevention program.
The Police /Emergency Operations Center Facility Division serves as the primary Emergency Operation Center foi
the entire Tiburon Peninsula. All costs related to maintaining the policy facility which also serves as the primary
Emergency Operation Center for the entire Tiburon Peninsula. section. Belvedere contributes 25% of the funds
needed to maintain this function.
P I .
L-QR
DEPARTMENT SUMMARY
2011112
2012113
2013/14
2014/15
Actual
Actual
Budget Estimated
Proposed
DEPARTMENT FUNDING
General Fund
2,660,090
2,784,246
2,941,492
2,810,819
3,002,671
Police COPS /SLESF Fund
83,838
100,000
100,000
100,000
100,000
Total Department Funding
$ 2,743,928
$ 2,884,246
$ 3,041,492
$ 2,910,819
$ 3,102,671
DIVISION FUNDING
Police Services
General Fund
2,601,679
2,735,515
2,879,192
2,751,905
2,940,371
Police COPS /SLESF Fund
83,838
100,000
100,000
100,000
100,000
Total Police Services
$ 2,685,517
$ 2,835,515
$ 2,979,192
$ 2,851,905
$ 3,040,371
Police Facility
General Fund
58,411
48,731
62,300
58,914
62,300
Total Facility
$ 58,411
$ .48,731
$ 62,300
$ 58,914
$ 62,300
Total Division Funding
1 $ 2,743,928
$ 2,884,246
$ 3,041,492
$ 2,910,819
$ 3,102,671
Page -44
ALL DIVISIONS
Page -45
2011112
2012113
2013114
2014115
OBJECT SUMMARY
Actual
Actual
Budget
Estimated
Proposed
EXPENDITURES
SALARY &WAGES
$
1,644,232
$
1,643,867
$
1,740,797
$
1,666,890
$
1,752,378
EMPLOYEE BENEFITS
$
594,884
$
645,345
$
743,653
$
662,745
$
768,901
SUPPLIES & SERVICES
Department Supplies & Expenses
37,233
29,671
35,000
39,603
49,500
Conferences & Memberships
10,425
12,236
16,500
7,372
16,500
Contractual Services
9,468
24,954
20,946
20,353
20,946
Intergovernmental & Agency
189,950
210,784
211,276
222,291
209,126
Equipment Supplies & Maintenance
115,871
110,650
118,100
131,297
130,100
Utility & Communication
66,197
63,614
60,720
67,258
60,720
Special Department Administrative
5,189
4,625
6,000
4,510
6,000
Total Supplies & Services
$
434,333
$
456,534
$
468,542
$
492,684
$
492,892
CAPITAL OUTLAY ALLOWANCE
$
68,800
$
138,500
$
86,000
$
86,000
$
86,000
CAPITAL PROJECT EXPENSES
$
1,679
$
-
$
2,500
$
2,500
$
2,500
TOTAL EXPENDITURES
$
2,743,928
$
2,884,246
$
3,041,492
$
2,910,819
$
3,102,671
SOURCE OF FUNDING
General Fund
2,660,090
2,784,246
2,941,492
2,810,819
3,002,671
Police COPS /SLESF Fund
83,838
100,000
100,000
100,000
100,000
TOTAL FUNDING
$
2,743,928
$
2,884,246
$
3,041,492
$
2,910,819
$
3,102,671
STAFFING LEVEL
Chief
1.00
1.00
1.00
1.00
1.00
Captain
1.00
1.00
1.00
1.00
1.00
Sergeant
4.00
4.00
4.00
4.00
4.00
Investigator
1.00
-
-
-
Patrol Officers
6.00
7.00
7.00
7.00
7.00
Police Service Aide
2.00
2.00
2.00
2.00
2.0(
Emergency Services Coordinator
1.00
1.00
1.00
1.00
1.0C
Secretary
1.00
1.00
1.00
1.00
1.0(
TOTAL STAFFING
17.00
17.00
17.00
17.00
17.0(
Page -45
POLICE SERVICES
2011112
2012/13
2013114
2014115
OBJECT SUMMARY
Actual
Actual
Budget
Estimated
Proposed
EXPENDITURES
SALARY &WAGES
$
1,644,232
$
1,643,867
$
1,740,797
$
1,666,890
$
1,752,378
EMPLOYEE BENEFITS
$
594,884
$
645,345
$
743,653
$
662,745
$
768,901
SUPPLIES & SERVICES
Department Supplies & Expenses
37,233
29,671
35,000
39,603
49,500
Conferences & Memberships
10,425
12,236
16,500
7,372
16,500
Contractual Services
9,468
24,954
20,946
20,353
20,946
Intergovernmental & Agency
189,950
210,784
211,276
222,291
209,126
Equipment Supplies & Maintenance
87,136
85,710
84,600
106,231
96,600
Utility & Communication
43,389
44,448
40,420
40,420
40,420
Allocated Costs
Total Supplies & Services
$
377,601
$
407,803
$
408,742
$
436,270
$
433,092
CAPITAL OUTLAY ALLOWANCE
$
68,800
$
138,500
$
86,000
$
86,000
$
86,000
TOTAL EXPENDITURES
$
2,685,517
$
2,835,515
$
2,979,192
$
2,851,905
$
3,040,371
STAFFING LEVEL
Positions
19.40
19.40
19.40
19.40
19.40
TOTAL STAFFING
19.40
19.40
19.40
19.40
19.40
Page -46
ace Department General Fund
POLICE SERVICES
Acct No.
Account Description
2011112
Actual
2012113
Actual
2013/14
Budget Estimated
2014115
Proposed
SALARY
513100
Police Chief
150,844
153,516
156,660
156,584
159,793
513200
Captain
123,964
125,977
128,556
128,493
131,127
513400
Sergeants (4)
290,098
380,150
403,248
362,866
404,544
513500
Patrol Officer (7 )
637,344
555,284
589,092
553,610
589,092
513600
Secretary
63,544
64,074
65,400
65,368 1
66,708
531650
Emergency Services Coordinator
65,104
65,681
67,032
66,999
68,372
513950
Police Service Aide (2.1 FTE )
120,416
123,252
127,260
126,391
129,792
515100
Overtime
76,775
75,097
85,000
96,046
85,000
515200
Overtime (Special Events)
29,098
21,624
25,000
12,545
25,000
516200
Education Incentive Pay
16,007
15,196
17,400
14,951
17,400
516300
Holiday Pay
43,702
42,657
48,549
42,885
47,950
516400
Special Pay
2,562
2,380
3,600
2,136
3,600
516600
Longevity Pay
15,000
12,294
15,000
10,800
15,000
516700
Shift Differential
6,577
6,685
9,000
6,306
9,000
517100
Vacation Conversion
3,197
-
-
20,910
-
Total:
EMPLOYEE BENEFITS
$ 1,644,232
$ 1,643,867
$ 1,740,797
$ 1,666,890
$ 1,752,378
521100
Medical & Insurance
211,155
230,718
300,642
207,725
332,05E
521200
Employee Accruing Fringe
19,723
20,564
-
24,883
-
522100
PERS -Employee (9% worn, 7% Misc.)
-
-
-
-
-
522200
PERS -Town (21.367%.11.522%)
300,344
277,832
312,083
293,076
324,081
522300
PST - Part-time (3.75 %)
2,333
2,599
2,250
2,781
2,500
522400
Other Post Employment Benefits (GASB 45)
35,004
35,004
46,117
46,117
103,409
522500
CalPERS Side Fund Repayment (4.71/6.6 %)
-
52,249
53,819
53,819
-
523100
FICA - Medicare
21,231
21,251
25,242
21,809
-
524300
Medical Allowance (PSA)
5,094
5,128
3,500
12,535
6,855
Total:
$ 594,884
$ 645,345
$ 743,653
$ 662,745
$ 768,901
SUPPLIES & SERVICES
DEPARTMENT SUPPLIES & EXPENSES
531010
Office & Copier Supplies
12,167
14,002
11,000
11,312
11,00C
531040
Evidence Supplies
2,910
2,997
3,000
1,549
3,000
531080
Postage
2,774
2,662
3,000
1,999
3,00(
531090
Printing & Reproduction
5,392
3,539
4,000
1,789
4,00(
531110
Range & Weapons
4,055
132
4,000
5,603
12,00(
531120
Recruiting & Investigation
5,9
3,608
3,500
9,830
10,00(
5311.21
Special Investigation
2,4
311
5,000
5,000
5,00(
531140
Publications & Subscriptions
1,5
2,420
1,500
2,521
1,50(
Subtotal:
$ 372-31,3S
29,671
$. 35,000
$ 39,603
$ 49,501
Page -47
Page -48
G
POLICE SERVICES
Acct No.
Account Description
2011112
Actual
2012113
Actual
2013114
Budget Estimated
2014115
Proposed
CONFERENCES & MEMBERSHIPS
532010
Conferences, Meetings & Travel
1,790
1,287
2,000
1,669
2,000
532020
Employee Development/Training
-
-
-
-
-
532040
Memberships
1,730
1,855
2,000
1,995
2,000
532060
POST - Reimbursed Training
4,816
7,498
10,000
2,000
10,000
532070
POST -Non Reimbursed Training
1,760
1,216
2,000
1,200
2,000
532090
Special Meal Allowance (MOU)
329
380
500
508
500
Subtotal:
CONTRACTUAL SERVICES
$
10,425
$
12,236
$
16,500
$
7,372
$ 16,500
533010
Contractual Services Reimbursement
-
-
-
-
-
533080
Records Management System (Tech)
-
22,504
18,496
17,903
18,496
533090
Lexipol Policy Manual Maintenance
2,450
2,450
2,450
2,450
2,450
533200
Systems Support
7,018
-
-
-
-
Subtotal:
$
9,468
$
24,954
$
20,946
$
20,353
$ 20,946
INTERGOVERNMENT, AGENCY & JPA
535080
Marin County Jail Booking
-
-
-
-
-
535090
Marin County Major Crimes Task Force
37,490
37,490
37,600
38,108
35,450
535131
Marin County Dispatch
149,333
170,167
170,176
179,768
170,176
535170
Marin County DA- Prandi Center
3,127
3,127
3,500
4,415
3,500
Subtotal:
$
189,950
5
210,784
$
211,276
$
222,291
$ 209,126
EQ SUPPLIES & MAINTENANCE
536020
Equipment Maintenance
1,087
-
1,000
1,000
1,000
536050
Fuel & Oil
35,019
31,161
36,000
25,266
1 32,000
536120
Radar Maintenance
836
-
500
839
500
536130
Radio Maintenance
2,062
7,350
2,000
1,263
2,000
536210
Safety Equipment
6,026
4,594
6,000
5,555
10,000
536220
Uniform Maintenance
7,749
6,791
7,000
5,602
7,000
536230
Uniform Purchase /Replacement
6,795
4,727
5,000
14,177
10,000
536240
Vehicle Supplies
-
184
500
3,497
500
536250
Vehicle Maintenance
21,898
22,726
20,000
37,295
25,000
536270
Safety Equipment (MOU)
850
525
600
968
600
536320.
License Plate Camera Maintenance
4,814
7,652
6,000
10,769
8,000
Subtotal:
$
87,136
$
85,710
$
84,600
1 $
106,231
$ 96,600
Page -48
Page -49
POLICE SERVICES
Acct No.
Account Description
2011112
Actual
2012113
Actual
2013/14
Budget Estimated
2014115
Proposed
UTILITY & COMMUNICATION
537300
Telecommunication
29,281
30,313
25,000
25,000
25,000
537700
MIDAS Internet Connection
14,108
14,135
15,420
15,420
15,420
Subtotal:
$
43,389
$
44,448
$
40,420
$
40,420
$
40,420
546050
Total Supplies & Services:
CAPITAL OUTLAY ALLOWANCE
Siren System
$
377,601
$
407,803
52,500
$
408,742
$
436,270
$
433,092
559010
Capital Equipment Allowance
60,000
75,000
75,000
75,000
75,000
559020
Technology Allowance
8,800
11,000
11,000
11,000
11,000
Total:
$
68,800
$
138,500
$
86,000
$
86,000
$
86,000
TOTAL DEPARTMENT
$
2,685,517
11 $
2,835,515
$
2,979,192
$
2,851,905
$
3,040,371
Page -49
POLICE FACILI'T'Y
OBJECT SUMMARY
2011112
2012113
2013114
2014115
Actual
Actual
Budget Estimated
Proposed
EXPENDITURES
SUPPLIES & SERVICES
Equipment Supplies & Maintenance
28,735
24,940
33,500
25,066
33,500
Utility & Communication
22,808
19,166
20,300
26,838
20,300
Special Department Administrative
5,189
4,625
6,000
4,510
6,000
Total Supplies & Services
$ 56,732
$ 48,731
$ 59,800
$ 56,414
$ 59,800
CAPITAL PROJECT EXPENSES
$ 1,679
$ -
$ 2,500
$ 2,500
$ 2,500
TOTAL EXPENDITURES
$ 58,411
$ 48,731
$ 62,300
$ 58,914
$ 62,300
Page -50
Page -51
POLICE FACILITY
Acct No.
Account Description
2011112
Actual
2012113
Actual
2013114
Budget Estimated
2014115
Proposed
SUPPLIES & SERVICES
EQ SUPPLIES & MAINTENANCE
536020
Equipment Maintenance
6,676
7,191
7,000
6,383
7,000
536030
Building/Facility Supplies
10,203
5,257
11,000
4,056
11,000
536050
Fuel & Oil (Generator)
100
131
500
158
500
536060
Inspection & Testing (Generator)
-
-
500
500
500
- 536070
Janitorial Services
11,350
12,000
13,000
12,706
13,000
536100
Pest Control
195
361
500
263
500
536280
Special Maintenance
211
-
1,000
1,000
1,000
Subtotal:
UTILITY & COMMUNICATION
$
28,735
$
24,940
$
33,500
$
25,066
$
33,500
537100
Energy -PG &E
22,484
18,495
20,000
26,060
20,000
537200
Water -MMWD
324
671
300
778
300
537300
Telecommunication
-
-
-
-
-
537700
Midas Internet Access
Subtotal:
SPECIAL DEPT. ADMINISTRATIVE
$
-
22,808
$
-
19,166
$
-
20,300
$
-
26,838
$
-
20,300
538020
Emergency & Disaster Planning
5,189
4,625
6,000
4,510
6,000
Subtotal:
$
51189
$
4,625
$
6,000
$
4,510
$
6,000
Total Supplies & Services:
CAPITAL PROJECT EXPENSES
$
56,732
$
48,731
$
59,800
$
56,414
$
59,800
561140
EOC Equipment Upgrades
1,679
-
2,500
2,500
2,500
Total:
$
1,679
$
-
$
2,500
$
2,500
$
2,500
TOTAL DEPARTMENT
$
58,417
$
48,731
$
62,300
$
58,914
1 $
62,300
Page -51
PUBLIC WORKS
Administration & Engineering
Streets Maintenance
Parks Maintenance
Cypress Hollow
Corporation Yard
Street & Signal Light System
Public Works Department is responsible for the construction, maintenance and oversight of the Town's
structure and public facilities, including streets and roads, sidewalks, storm drains, park lands, open space
s, street light and signal light system, and Town easements and rights -of -way.
The total proposed appropriation for Public Works is $1,399,845, primarily from the General Fund. The
Department operates with 9.0 FTE employees. Streets Resurfacing and Drainage Improvement projects, as well
as some other projects, are authorized in the Capital Improvement Program budget and are not a cost to the
Public Works Department budget.
This division oversees the entire public works operation, providing administrative and engineering oversight for
Town's Capital Improvement Program (CIP) projects, processing encroachment permits, and coordinating with
Caltrans regarding Tiburon Boulevard traffic operations and modifications. This division is also responsible for
identifying, securing and administering grants for capital projects.
This Division is responsible for maintenance of the Town's nearly 15 miles of sidewalk and 32 centerline miles of
streets. This division also performs preventive maintenance on the Town's storm drainage system, which
includes over 50 miles of curb & gutter, 13 miles of culverts, 18 miles of v- ditches and over 500 catch basins.
This Division maintains the Town's ten parks (covering nearly 70 acres) as well as the multi -use path and the
landscaped medians throughout Town.
This division provides for maintenance of the lighting, landscape and facilities at the Cypress Hollow park and is
paid for through a special tax assessment on the parcels located in Cypress Hollow.
The Corporation Yard is the Town's garage and workshop. It also provides for storage of maintenance
equipmenUsupplies and engineering project files.
Street & Signal Liaht System
This division provides for the operational costs for the Town's 300+ street lights; the Town's contribution toward
Tiburon Boulevard traffic signal maintenance can be found here.
T i
DEPARTMENT SUMMARY
2011/12
2012113
2013114
2014/15
Actual
Actual
Budget
Estimated
Proposed
DEPARTMENT FUNDING
General Fund
1,160,283
1,294,893
1,358,789
1,305,679
1,383,095
PERS Surplus Asset Fund
83,838
-
-
-
-
Cypress Hollow Fund
15,534
16,173
16,750
16,050
16,750
Total Department Funding
$
1,259,655
$
1,311,066
$
1,375,539
$
1,321,729
$
1,399,845
DIVISION FUNDING
Administration & Engineering
General Fund
234,697
298,526
343,987
329,544
351,098
State Gas Tax
50,000
-
-
-
-
Total Administration & Engineering
$
284,697
$
298,526
$
343,987
$
329,544
$
351,098
Streets Maintenance
General Fund
424,580
461,145
482,448
453,205
471,247
Street Impact Fund
33,838
-
-
-
-
Total Streets Maintenance
$
458,418
$
461,145
$
482,448
$
453,205
$
471,247
Parks Maintenance
General Fund
389,245
408,057
410,955
395,620
434,950
Total Parks Maintenance
$
389,245
$
408,057
$
410,955
$
395,620
$
434,950
Street & Signal Light Maintenance
General Fund
33,803
40,611
40,100
37,273
40,100
Total Street & Signal Light Maintenance
$
33,803
$
40,611
$
40,100
$
37,273
$
40,100
Cypress Hollow
Cypress Hollow Fund
15,534
16,173
16,750
16,050
16,750
Total Cypress Hollow
$
15,534
$
16,173
$
16,750
$
16,050
$
16,750
Corporation Yard
General Fund
77,958
86,554
81,300
90,037
85,700
Total Corporation Yard
$
77,958
$
86,554
$
81,300
$
90,037
$
85,700
Total Division Funding
$
1,259,655
$
1,311,066
$
1,375,539
$
1,321,729
$
1,399,845
Page -53
Public Works
ALL DIVISIONS
2011/12
2012113
2013/14
2014115
OBJECT SUMMARY
Actual
Actual
Budget
Estimated
Proposed
EXPENDITURES
SALARY & WAGES
$
667,040
$
694,416
$
691,244
$
613,667
$
673,739
EMPLOYEE BENEFITS
$
215,888
$
240,048
$
271,635
$
237,267
$
290,346
SUPPLIES & SERVICES
Department Supplies & Expenses
$
1,608
$
669
$
3,450
$
1,593
$
2,200
Conferences & Memberships
$
9,868
$
3,201
$
6,900
$
4,167
$
8,400
Contractual Services
$
56,283
$
56,216
$
59,760
$
103,211
$
59,760
Intergovernmental & Agency
$
-
$
-
$
-
$
-
$
-
Equipment Supplies & Maintenance
$
179,850
$
178,198
$
198,150
$
217,083
$
221,000
Utility & Communication
$
95,038
$
95,718
$
96,800
$
102,141
$
96,800
Allocated Costs
$
-
$
-
$
-
$
-
$
-
Total Supplies & Services
$
342,647
$
334,002
$
365,060
$
428,195
$
388,160
CAPITAL OUTLAY EXPENSE
$
-
$
-
$
5,000
$
-
$
5,000
CAPITAL OUTLAY ALLOWANCE
$
34,080
$
42,600
$
42,600
$
42,600
$
42,600
CAPITAL PROJECT EXPENSES
$
-
$
-
$
-
$
-
$
-
TOTAL EXPENDITURES
$
1,259,655
$
1,311,066
$
1,375,539
$
1,321,729
$
1,399,845
SOURCE OF FUNDING
General Fund
1,160,283
1,294,893
1,358,789
1,305,679
1,383,095
Cypress Hollow Fund
15,534
16,173
16,750
16,050
16,750
TOTAL FUNDING
$
1,175,817
$
1,311,066
$
1,375,539
$
1,321,729
$
1,399,845
STAFFING LEVEL
Public Works Director/ Town Engineer
1,00
1.00
1.00
1.00
1.00
Engineer Technician
1.00
1.00
1.00
1.00
1.00
Superintendent
1.00
1.00
1.00
1.00
1.00
Senior Maintenance Worker
1.00
1.00
2.00
2.00
2.00
Foreman
1.00
1.00
-
-
-
Maintenance Worker II
1.00
1.00
-
-
-
Maintenance Worker 1
3.00
3.00
4.00
4.00
4.00
TOTAL STAFFING
9.00
9.00
9.00
9.00
9.00
Page -54
ADMINISTRATION & ENGINEERING
2011/12
2012/13
2013114
2014/15
OBJECT SUMMARY
Actual
Actual
Budget
Estimated
Proposed
EXPENDITURES
SALARY & WAGES
$
207,284
$
216,581
$
219,900
$
176,652
$
220,896
EMPLOYEE BENEFITS
$
59,543
$
66,827
$
74,137
$
64,616
$
79,502
SUPPLIES & SERVICES
Department Supplies & Expenses
804
281
1,250
651
1,000
Conferences & Memberships
2,969
1,780
3,100
2,025
4,100
Contractual Services
12,017
10,457
15,000
55,000
15,000
Equipment Supplies & Maintenance
-
-
28,000
28,000
28,000
Total Supplies & Services
$
15,790
$
12,518
$
47,350
$
85,676
$
48,100
CAPITAL OUTLAY ALLOWANCE
$
2,080
$
2,600
$
2,600
$
2,600
$
2,600
TOTAL EXPENDITURES
$
284,697
$
298,526
$
343,987
$
329,544
$
351,098
STAFFING LEVEL
Positions
2.00
2.00
2.00
2.00
2.00
TOTAL STAFFING
2.00
2.00
2.00
2.00
2.00
Page -55
Page -56
_110 W
ADMINISTRATION & ENGINEERING
Acct No.
Account Description
2011112
Actual
2012113
Actual
2013114
Budget Estimated
2014115
Proposed
SALARY
514100
Public Works Directorrrown Engineer
145,432
153,319
156,276
90,582
156,000
514900
Engineering Technician
61,852
62,152
63,624
63,593
64,896
517100
Vacation Conversion
-
1,110
-
22,477
-
Total:
EMPLOYEE BENEFITS
$
207,284
$
216,581
$
219,900
$
176,652
$
220,896
521100
Medical & Insurance
21,475
24,856
33,216
28,438
36,776
521200
Employee Accruing Fringe
4,655
4,800
-
3,120
-
522100
PERS - Employee (7 %)
-
-
-
-
-
522200
PERS -Town 11.522%
22,313
22,199
23,707
17,800
25,452
522400
Other Retirement Benefits (GASB 45 ) 4.717%
4,500
4,500
6,597
6,597
10,420
522500
CALPERS Side Fund Repayment (1.717% )
3,733
3,776
3,776
523100
FICA - Medicare
3,000
3,139
3,241
2,785
3,255
524100
Auto Allowance
3,600
3,600
3,600
2,100
3,600
Total:
SUPPLIES & SERVICES
DEPARTMENT SUPPLIES & EXPENSES
$
59,543
$
66,827
$
74,137
$
64,616
$
79,502
531060
Noticing & Publication
622
199
1,000
551
750
531140
Publications & Subscriptions
182
82
250
100
250
Subtotal:
CONFERENCES & MEMBERSHIPS
$
804
$
281
$
1,250
$
651
$
1,000
532010
Conferences, Meetings & Travel
1,064
1,277
1,450
521
1,450
532020
Employee DevelopmenUTraining
1,475
-
1,000
998
2,000
532040
Memberships
430
503
650
506
650
Subtotal:
$
2,969
$
1,780
$
3,100
$
2,025
$
4,100
CONTRACTUAL SERVICES
533700
Contract - Engineerin Services
12,017
10,457
15,000
55,000
15,000
Subtotal:
$
12,017
$
10,457
$
15,000
$
55,000
$
15,000
EQUIP, SUPPLIES & MAINTENANCE
536190
Street Striping
$
-
-$
-
$
8,000
$
8,000
$
8,000
536095
Open Space Vegetation Management
$
-
$
-
$
20,000
$
20,000
$
20,000
Subtotal:
$
-
$
-
$
28,000
$
28,000
$
28,000
Total Supplies & Services:
$
15,790
$
12,518
$
47,350
$
85,676
$
48,100
CAPITAL OUTLAY ALLOWANCE
559020
Technology Allowance
2,080
2,600
2,600
2,600
2,600
Total:
$
2,080
$
2,600
1 $
2,600
$
2,600
$
2,600
TOTAL DEPARTMENT
$
284,697
1 $
298,526
$
343,987
$
329,544
$
351,098
Page -56
STREETS MAINTENANCE
OBJECT SUMMARY
2011112
Actual
2012113
Actual
2013/14
Budget Estimated
2014115
Proposed
EXPENDITURES
SALARY &WAGES
$
281,857
$
296,806
$
288,336
$
275,185
$
274,251
EMPLOYEE BENEFITS
$
92,931
$
103,270
$
117,112
$
100,791
$
123,546
SUPPLIES & SERVICES
Department Supplies & Expenses
$
380
$
-
$
100
$
100
$
100
Conferences & Memberships
$
3,859
$
391-
$
2,000
$
1,050
$
2,000
Equipment Supplies & Maintenance
$
79,391
$
60,678
$
69,900
$
76,079
$
66,350
Utility & Communication
$
-
$
-
$
-
$
-
$
-
Total Supplies & Services
$
83,630
$
61,069
$
72,000
$
77,229
$
68,450
CAPITAL OUTLAY EXPENSE
$
-
$
-
$
5,000
$
-
$
5,000
TOTAL EXPENDITURES
$
458,418
$
461,145
$
482,448
$
453,205
$
471,247
STAFFING LEVEL
Positions
4.00
4.00
4.00
4.00
4.00
TOTAL STAFFING
4.00
4.00
4.00
4.00
4.00
Page -57
STREETS MAINTENANCE
Acct No.
Account Description
2011112
Actual
2012113
Actual
2013114
Budget Estimated
2014116
Proposed
SALARY
514200
Superintendent of Public Works
90,808
92,009
93,888
93,842
95,766
514400
Foreman
73,360
73,053
73,812
1,420
-
514700
Senior Maintenance Worker
40,845
61,269
514500
Maintenance Worker II (0)
60,973
60,548
61,176
7,647
-
514600
Maintenance Worker (2)
56,716
57,342
57,960
100,636
112,716
515100
Overtime
-
1,357
1,500
610
1,500
516400
Special Shift Pay
3,000
3,695
3,000
517100
Vacation Compensation
22,465
518100
Casual Hire
-
9,497
-
4,025
-
Total:
EMPLOYEE BENEFITS
$
261,857
$
296,806
$
288,336
$
275,185
$ 274,251
521100
Medical & Insurance
39,640
43,536
66,432
44,0641
73,552
521200 1
Employee Accruing Fringe
11,060
13,194
-
13,200
-
522100
PERS - Employee (7 %)
-
-
-
-
-
522200
PERS -Town (11.522 %)
30,292
29,570
30,924
23,769
31,081
522400
Other Retirement Benefits (GASS 45) 4.717
6,000
6,000
8,650
8,650
12,93E
522500
CalPERS Side Fund Repayment 1.717 %)
-
4,857
4,925
4,925
-
523100
FICA - Medicare
4,139
4,313
4,181
4,183
3,971
524100
Auto Allowance
1,800,
1,800
1,800
1,800
1,80(
525300
Tuition Reimbursement
-
-
200
200
20(
534030
Unemployment Insurance
Total:
SUPPLIES & SERVICES
DEPARTMENT SUPPLIES & EXPENSES
$
-
92,931
$
-
103,270
$
-
117,112
$
-
100,791
-
$ 123,54E
531140
Publications & Subscriptions
380
-
1
100
100
101
Subtotal:
CONFERENCES & MEMBERSHIPS
$
380
$
-
$
100
$
100
$ 101
532010
Conferences, Meetings & Travel
-
100
400
200
40
532020
Employee DevelopmentlTraining
3,700
291
1,500
750
1,50
532040
Memberships
159
-
100
100
10
Subtotal:
$
3,859
$
391
$
2,000
$
1,0501$
2,00
EQUIP, SUPPLIES & MAINTENANCE
536010
Operating Supplies
2,090
1,926
2,500
1,522
2,50
536020
Equipment Maintenance -
-
583
8,000
8,000
1,00
536050
Fuel & Oil
36,873
33,476
30,000
26,133
30,01]
536100
Pest Control Downtown
1,375
1,500
1,600
1,500
1,6C
536140
Downtown Cleanup & ResVooms
1,300
2,600
3,500
-
-
536150
Small Tools
110
946
3,500
2,067
3,5C
536160
Storm Drain & Culvert Maintenance
6,397
7,117
8,000
8,000
8,0C
536180
I Street Materials & Signs
8,522
4,386
1
6,500
22,714
12,0(
Page -58
Public Works
Page -59
STREETS MAINTENANCE
Acct No.
Account Description
2011112
Actual
2012113
Actual
2013/14
Budget Estimated
2014115
Proposed
536190
Street Painting (Moved Dept 430 FY 2014)
7,700
2,171
-
-
-
536210
Safety Equipment & Apparel
-
611
1,000
505
1,500
536220
Uniform Maintenance Service
3,649
4,670
3,300
4,913
5,000
536230
Uniform Purchase /Replacement
312
-
1,000
-
250
536270
Safety Equipment (MOU)
799
692
1,000
725
1,000
536920
Tar View Landslide Repair
10,264
-
Subtotal:
$
79,391
$
60,678
$
69,900
$
76,079
$
66,350
Total Supplies & Services:
OTHER EQUIPMENT
$
83,630
$
61,069
$
72,000
$
77,229
$
68,450
549010
Street Light Pole Replacement
-
-
5,000
-
5,000
Total:
$
-
$
-
$
5,000
$
-
$
5,000
TOTAL DEPARTMENT
$
458,418
$
461,145
$
482,448
$
453,205
$
471,247
Page -59
Page -60
PARKS MAINTENANCE
OBJECT SUMMARY
2011112
2012113
2013114
2014115
Actual
Actual
Budget
Estimated
Proposed
EXPENDITURES
SALARY & WAGES
$
177,899
$
181,029
$
183,008
$
161,830
$
178,592
EMPLOYEE BENEFITS
$
63,414
$
69,951
$
80,387
$
71,860
$
87,298
SUPPLIES & SERVICES
Department Supplies & Expenses
-
-
-
-
-
Conferences & Memberships
3,040
1,030
1,800
1,092
2,300
Contractual Services
30,466
31,759
30,760
34,211
30,760
Equipment Supplies & Maintenance
44,146
52,461
46,500
54,694
67,500
Utility & Communication
70,280
71,827
68,500
71,933
68,500
Total Supplies & Services
$
147,932
$
157,077
$
147,560
$
161,930
$
169,060
TOTAL EXPENDITURES
$
389,245
$
408,057
$
410,955
$
395,620
$
434,950
STAFFING LEVEL
Positions
3.00
3.00
3.00
3.00
3.00
TOTAL STAFFING
3.00
3.00
3.00
3.00
3.00
Page -60
Page -61
PARKS MAINTENANCE
7ni
Account Description
2011/12
Actual
2012113
Actual
2013114
Budget Estimated
2014115
Proposed
ALARY
aienance Worker (2)
111,619
114,685
115,920
94,358
110,172
enior Maintenance Worker
66,280
65 ,904
66,588
66,589
67,920
vertime
-
440
500
333
500
Vacation Conversion
-
-
-
550
-
Total:
EMPLOYEE BENEFITS
$
177,899
$
181,029
$
183,008
$
161,830
$ 178,592
521100
Medical & Insurance
31,203
33,860
49,824
36,863 1
55,164
521200
Employee Accruing Fringe
6,597
7,900
-
8,026
-
522100
PERS - Employee (7 %)
-
-
-
-
-
522200
PERS- Town (11.522 %)
19,077
18,548
18,685
15,922
20,520
522400
Other Retirement Benefits GASB 45) 4.717%
3,900
3,900
5,490
5,490
8,424
522500
CalPERS Side Fund Repayment (1.717 %)
-
3,034
3,134
3,134
-
523100
FICA - Medicare
2,637
2,709
2,654
2,425
2,590
525300
Tuition Reimbursement
-
-
600
-
600
534030
Unemployment Insurance
Total:
SUPPLIES & SERVICES
CONFERENCES & MEMBERSHIPS
$
-
63,414
$
-
69,951
$
-
80,387
$
-
71,860
-
$ 87,298
532010
Conferences, Meetings & Travel
-
-
400
200
400
532020
Employee DevelopmenUfraining
3,040
950
1,000
692
1,500
532040
Memberships
-
80
400
200
400
Subtotal:
CONTRACTUAL SERVICES
$
3,040
$
1,030
$
1,800
$
1,092
$ 2,300
533010
Contractual Services (Medians & Restrooms)
23,722
26,479
25,000
30,145
25,000
533015
Fountain Maintenance
6,744
5,280
5,760
4,066
5,760
Subtotal:
$
30,466
$
31,759
$
30,760
$
34,211
$ 30,760
EQUIP, SUPPLIES & MAINTENANCE
536020
Equipment Maintenance
1,593
2,274
3,000
1,420
3,000
536080
Landscape Grounds & Materials
29,683
34,616
24,000
32,759
20,000
New
McKegney Green Maintenance
20,000
536180
Street Materials & Signs
35
-
1,000
615
1,000
536200
Tree Maintenance
11,390
14,315
17,000
18,367
22,000
536220
Uniform Maintenance Service
1,238
1,256
1,500
1,533
1,500
536310
Rental- Facility (Portable Restroom)
207
-
-
-
-
Subtotal:
$
44,146
$
52,461
$
46,500
$
54,694
$ 67,500
UTILITY & COMMUNICATION
537100
Energy -PG &E
7,431
5,721
6,500
6,768
6,500
537200
Water -MMWD
40,295
49,157
45,000
49,108
45,000
537210
Water -RBSA Reclaimed
22,554
16,949
17,000
16,057
17,000
Subtotal:
Total Supplies & Services:
$
$
70,280
147,932
$
$
71,827
157,077
$
$
68,500
147,560
$
$
71,933
161,930
$ 68,500
$ 169,060
TOTAL DEPARTMENT
$
389,245
$
408,057
$
410,955
$
395,620
$ 434,950
Page -61
r.
CORPORATION YARD
OBJECT SUMMARY
2011/12
2012/13
2013/14
2014/15
Actual
Actual
Budget
Estimated
Proposed
EXPENDITURES
SALARY & WAGES
$
-
$
-
$
$
$
EMPLOYEE BENEFITS
$
-
$
-
$
$
$
-
SUPPLIES & SERVICES
Department Supplies & Expenses
424
388
2,100
842
1,100
Conferences & Memberships
-
-
-
-
-
Contractual Services
-
-
-
-
-
Insurances
-
-
-
-
-
Intergovernmental & Agency
-
-
-
-
-
Equipment Supplies & Maintenance
38,565
40,761
31,000
39,666
36,400
Utility & Communication
6,969
5,405
8,200
9,529
8,200
Special Department Administrative
-
-
-
-
-
Allocated Costs
-
-
-
-
-
Total Supplies & Services
$
45,958
$
46,554
$
41,300
$
50,037
$
45,700
CAPITAL OUTLAY EXPENSE
$
-
$
-
$
-
$
-
$
-
CAPITAL OUTLAY ALLOWANCE
$
32,000
$
40,000
$
40,000
$
40,000
$
40,000
CAPITAL PROJECT EXPENSES
$
-
$
-
$
-
$
-
$
-
DEBT SERVICE EXPENSES
$
-
$
-
$
-
$
-
$
-
TOTAL EXPENDITURES
$
77,958
$
86,554
$
81,300
$
90,037
$
85,700
Page -62
Page -63
CORPORATION YARD
Acct No.
Account Description
2011112
Actual
2012113
Actual
2013114
Budget Estimated
2014115
Proposed
SUPPLIES & SERVICES
DEPARTMENT SUPPLIES & EXPENSES
531010
Office & Copier Supplies
145
183
1,000
594
750
531070
Permit/Application Fees
279
205
1,100
248
350
Subtotal:
EQUIP, SUPPLIES & MAINTENANCE
$
424
$
388
$
2,100
$
842
$
1,100
536010
Operating Supplies
4,339
3,076
1,000
5,612
2,900
536020
Equipment Maintenance
1,244
6,027
3,000
2,677
3,000
536030
Building /Facility Supplies
248
7,891
6,000
7,011
6,000
536050
Fuel & Oil
18,898
17,202
14,000
13,393
15,000
536100
Pest Control
-
103
500
250
500
536150
Small Tools /Implements
557
2,129
2,500
2,216
2,500
536250
Vehicle Maintenance
12,782
4,271
2,500
7,478
5,000
536290
Facility - Alteration /Improvements
-
-
1,000
966
1,000
536300
Rental- Equipment & Tools
497
62
500
61
500
Subtotal:
UTILITY & COMMUNICATION
$
38,565
$
40,761
$
31,000
$
39,666
$
36,400
537100
Energy -PG &E
3,453
2,176
4,000
3,925
4,000
537200
Water -MMWD
349
-
-
83
-
537300
Telecommunication
3,167
3,229
4,200
5,521
4,200
Subtotal:
$
6,969
$
5,405
$
8,200
$
9,529
$
8,200
Total Supplies & Services:
$
45,956
$
46,554
$
41,300
$
50,037
$
45,700
CAPITAL OUTLAY ALLOWANCE
559010
Depreciation Allowance
32,000
40,000
40,000
40,000
40,000
Total:
$
32,000
$
40,000
$
40,000
$
40,000
$
40,000
TOTAL DEPARTMENT
$
77,958
$
86,554
1 $
81,300
$
90,037
$
85,700
Page -63
Public Works
STREET & SIGNAL LIGHT SYSTEM
OBJECT SUMMARY
2011112
2012113
2013114
2014.15
Actual
Actual
Budget Estimated
Proposed
EXPENDITURES
SUPPLIES & SERVICES
Equipment Supplies & Maintenance
17,748
23,831
22,000
18,394
22,000
Utility & Communication
16,055
16,780
18,100
18,879
18,100
Total Supplies & Services
$ 33,803
$ 40,611
$ 40,100
$ 37,273
$ 40,100
CAPITAL OUTLAY EXPENSE
$ -
$ -
$ -
$ -
$ -
TOTAL EXPENDITURES
$ 33,803
$ 40,611
$ 40,100
$ 37,273
$ 40,100
Page -64
Public Works
STREET & SIGNAL LIGHT SYSTEM
Acct No.
Account Description
2011112
2012113
2013114
2014115
Actual
Actual
Budget
Estimated
Proposed
SUPPLIES & SERVICES
EQUIP SUPPLIES & MAINTENANCE
536170
Street(Signal Light Maint. (Cal/TRANS)
17,748
23,831
22,000
18,394
22,000
Subtotal:
$
17,748
$
23,831
$
22,000
$
18,394
$
22,000
UTILITY & COMMUNICATION
537100
Energy -PG &E
16,055
16,780
18,100
18,879
18,100
Subtotal:
$
16,055
$
16,780
$
18,100
$
18,879
$
18,100
Total Supplies & Services:
$
33,803
$
40,611
$
40,100
$
37,273
$
40,100
CAPITAL OUTLAY ALLOWANCE
TOTAL DEPARTMENT
$
33,803
$
40,611
$
40,100
$
37,273
$
40,100
Page -65
CYPRESS HOLLOW SPECIAL DISTRICT
2011/12
2012/13
2013/14
2014/15
OBJECT SUMMARY
Actual
Actual
Budget Estimated
Proposed
EXPENDITURES
SUPPLIES & SERVICES
Contractual Services
13,800
14,000
14,000
14,000
14,000
Equipment Supplies & Maintenance
-
467
750
250
750
Utility & Communication
1,734
1,706
2,000
1,800
2,000
Total Supplies & Services
$ 15,534
$ 16,173
$ 16,750
$ 16,050
$ 16,750
CAPITAL PROJECT EXPENSES
$ -
$ -
$ -
$ -
$ -
TOTAL EXPENDITURES
$ 15,534
$ 16,173
$ 16,750
$ 16,050
$ 16,750
Page -66
Page -67
CYPRESS HOLLOW SPECIAL DISTRICT
n1 +S:
Acct No.
Account Description
2011112
Actual
2011112
Actual
2013114
Budget Estimated
2014115
Proposed
SUPPLIES & SERVICES
CONTRACTUAL SERVICES
533010
Contractual Services (Cost Recovery)
13,800
14,000
14,000
14,000
14,000
Subtotal:
$
13,800
$
14,000
$
14,000
$
14,000
$
14,000
EQUIP SUPPLIES & MAINTENANCE
536080
Landscape Grounds & Materials
-
467
750
250
750
536200
Tree Maintenance
-
-
-
-
-
Subtotal:
$
-
$
467.
$
750
$
250
$
750
UTILITY & COMMUNICATION
537200
Water -MMWD
1,734
1,706
2,000
1,800
2,000
Subtotal:
Total Supplies & Services:
$
$
1,734
15,534
$
$
1,706
16,173
$
$
2,000
16,750
$
$
1,800
16,050
$
$
2,000
16,750
TOTAL DEPARTMENT
$
15,534
$
16,173
$
16,750
$
16,050
$
16,750
Page -67
NON - DEPARTMENTAL
Insurances and Joint Power Authorities
Low - Moderate Income Housing
Town Owned Housing
Belvedere- Tiburon Library Agency
The non - departmental section of the budget entails those projects and costs that are not part of the regular
operations of any specific department.
Insurances and Joint Power Authorities
This section includes the appropriations for liability, workers' compensation, and property insurance premiums,
which are then allocated out to the various operating departments based on risk analysis. The Town is self - insured
for the first $150,000 for each workers' compensation claim and $50,000 for each liability claim. After the
deductible is reach the Town is insured for $5 million per occurrence for liability and $2 million for workers'
compensation.
The Town voluntarily participates in several Joint Power Authorities which provide specialized services that the
Town would not be able to provide on its own. The JPAs provide an economy of scale to the Town and to the
participating members of each JPA. These services include animal control, cable telecommunications, mediation,
LAFCO, MERA and storm water run -off services to name a few.
Town Owned Housing
The Town currently owns six below market rate (BMR) condominium units at the Point Tiburon Marsh complex.
Proceeds of the rent income and investment earnings support the general maintenance, tax, and homeowners'
association costs of operating the units.
Low - Moderate Income Housing
This section provides for appropriations connected with the Merin Renter's Rebate program and the Marin Housing
Authority JPA. This restricted fund receives funding through in -lieu fees paid by developers.
Tiburon Peninsula Library Agency
This section provides for a pass though of property taxes the Town receives on behalf of the Peninsula Library
Agency.
Page 68
COMBINING SUMMARY TOTALS
2011112
2012/13
2013114
2014/15
Actual
Actual
Budget Estimated
Proposed
DEPARTMENT FUNDING
General Fund
523,064
651,021
698,549
708,790
807,180
Low /Moderate Income Housing
49,829
34,049
21,190
11,117
21,190
Town Owned Housing
46,873
53,174
71,310
68,388
71,310
Peninsula Library JPA
1,341,451
1,378,232
1,426,179
1,426,179
1,426,179
Total Department Funding
$ 1,961,217
$ 2,116,476
$ 2,217,228
$ 2,214,474
$ 2,325,859
Page -69
Page -70
ALL DIVISIONS
2011/12
2012/13
2013114
2014/15
OBJECT SUMMARY
Actual
Actual
Budget
Estimated
Proposed
EXPENDITURES
SALARY & WAGES
-
$
-
$
-
$
-
$
-
EMPLOYEE BENEFITS
$
24,914
$
36,523
$
76,750
$
68,610
$
105,589
SUPPLIES & SERVICES
Department Supplies & Expenses
4,827
4,830
5,375
5,364
5,375
Conferences & Memberships
-
-
-
Contractual Services
31,463
27,710
6,200
6,154
6,200
Insurances
202,162
293,446
254,442
288,248
311,194
Intergovernmental & Agency
1,659,721
1,709,565
1,812,451
1,787,010
1,835,491
Equipment Supplies & Maintenance
37,460
42,783
44,710
43,588
44,710
Allocated Costs
-
-
300
300
300
Total Supplies & Services
$
1,935,633
$
2,078,334
$
2,123,478
$
2,130,664
$
2,203,270
CAPITAL OUTLAY EXPENSE
$
-
$
-
$
-
$
-
$
-
CAPITAL OUTLAY ALLOWANCE
$
-
$
-
$
-
$
-
$
-
CAPITAL PROJECT EXPENSES
$
670
$
1,619
$
17,000
$
15,200
$
17,000
DEBT SERVICE EXPENSES
$
-
$
-
$
-
$
-
$
-
TOTAL EXPENDITURES
$
1,961,217
$
2,116,476
$
2,217,228
$
2,214,474
$
2,325,859
SOURCE OF FUNDING
General Fund
523,064
651,021
698,549
708,790
807,180
Low /Moderate Housing Fund
49,829
34,049
21,190
11,117
21,190
Town Owned Housing
46,873
53,174
71,310
68,388
71,310
Peninsula Library JPA Fund
1,341,451
1,378,232
1,426,179
1,426,179
1,426,179
TOTAL FUNDING
$
1,961,217
$
2,116,476
$
2,217,228
$
2,214,474
$
2,325,859
Page -70
Non - Departmental General Fury
INSURANCES AND INTER - GOVERNMENTAL AGREEMENTS
2011112
2012113
2013114
2014115
OBJECT SUMMARY
Actual
Actual
Budget Estimated
Proposed
EXPENDITURES
EMPLOYEE BENEFITS
$ 24,914
$ 36,523
$ 76,750
$ 68,610
$ 105,589
SUPPLIES & SERVICES
Department Supplies & Expenses
-
-
-
-
-
Conferences & Memberships
-
-
-
-
-
Contractual Services
1,846
1,320
2,000
1,954
2,000
Insurances
202,162
293,446
254,442
288,248
311,194
Intergovernmental& Agency
294,142
319,732
365,357
349,978
388,397
Equipment Supplies & Maintenance
-
-
-
-
-
Utility & Communication
Special Department Administrative
Allocated Costs
-
-
-
-
-
Total Supplies & Services
$ 498,150
$ 614,498
$ 621,799
$ 640,180
$ 701,591
TOTAL EXPENDITURES
$ 523,064
$ 651,021
$ 698,549
$ 708,790
$ 807,180
STAFFING LEVEL
Positions
TOTAL STAFFING
-
-
-
-
-
Page -71
Page -72
Insurances and Intergovernmental
Acct No.
Account Description
2011/12
Actual
2012113
Actual
2013114
Budget Estimated
2014115
Proposed
EMPLOYEE BENEFITS
521300
Retiree Health Benefits
24,914
36,523
76,750
68,610
105,589
Subtotal:
SUPPLIES & SERVICES
SUPPLIES & EXPENSES
CONTRACTUAL SERVICES
$
24,914
$
36,523
$
76,750
$
68,610
$
105,589
533050
Health Benefit Plan Administration
1,846
1,320
2,000
1,954
2,00(
Subtotal:
INSURANCE
$
1,846
$
1,320
$
2,000
$
1,954
$
2,000
534010
Liability (ABAG PLAN)
91,611
108,901
110,000
140,971
152,89'.
534020
Worker's Compensation (Bay Cities)
91,599
156,700
121,000
121,080
133,50(
534030
Property (ABAG PLAN)
5,699
6,722
7,500
9,031
9,50(
534040
Public Officials EO (ABAG PLAN)
786
797
800
797
80(
534060
Employment Practices Liability
12,467
20,326
15,142
16,369
- 14,491
Subtotal:
INTERGOVERNMENT, AGENCY & JPA
$
202,162
$
293,446
$
254,442
$
288,248
$
311,194
535010
Animal Control JPA
84,360
78,399
87,320
80,015
87,320
535020
Cable Telecommunication JPA -Media Center
21,098
17,233
29,950
535030
Chamber of Commerce TOT 1% (0.5% 1/1/1
40,354
36,563
42,000
42,192
30,000
Marketing TOT 0.5%
9,0001
30,000
535040
Transportation Authority of Marin JPA
14,485
14,749
14,749
14,749
14,749
535050
MERA Radio Acquisition JPA (Bond)
44,269
39,243
45,672
44,299
39,233
535055
MERA Radio Acquisition JPA (Operating)
33,827
40,984
42,578
37,252
44,309
535060
Emergency Management Planning JPA
5,646
4,536
5,646
4,536
5,646
535070
Hazardous Materials JPA
3,260
3,438
3,800
3,665
3,80C
535120
Richardson Bay Regional Agency JPA
22,839
23,947
23,980
24,467
25,201
535140
Stormwater Runoff (MCSTOPP) JPA
24,002
24,299
25,200
24,366
24,20(
535150
Street Light Acquisition Dues
-
600
-
-
-
535180
MCCMC Lobbyist & Legislative Support
2,640
3,914
3,914
3,306
3,914
535200
LAFCO
2,997
3,002
3,500
4,050
4,17:
535210
Merin Map
-
9,000
9,000
9,000
9,00(
535220
Merin General Services Authority
12,863
10,694
12,600
11,248
12,60(
535270
Cal Fire Contract (Angel Island)
-
17,656
18,000
18,000
18,00(
535100
Marin Mediation Services
-
3,608
3,700
3,70(
535240
ICLEI Contribution
600
2,600
2,600
2,600
2,60(
535250
Madn Clean Energy JPA
2,000
2,500
-
-
Subtotal:
$
294,142
$
319,732
is
365,357
$
349,978
$
388,39
TOTAL DEPARTMENT
$
523,064
1 $
651,021
$
698,549
$
708,790
$
807,181
Page -72
HOUSING
7
2011/12
2012113
2013/14
2014/15
OBJECT SUMMARY
Actual
Actual
Budget Estimated
Proposed
EXPENDITURES
SUPPLIES & SERVICES
Department Supplies & Expenses
284
284
275
264
275
Contractual Services
25,417
22,164
-
-
-
Intergovernmental & Agency
24,128
11,601
20,915
10,853
20,915
Equipment Supplies & Maintenance
-
-
-
-
-
Total Supplies & Services
$ 49,829
$ 34,049
$ 21,190
$ 11,117
$ 21,190
CAPITAL PROJECT EXPENSES
$ -
$ -
$ -
$ -
$ -
TOTAL EXPENDITURES
$ 49,829
$ 34,049
$ 21,190
$ 11,117
$ 21,190
STAFFING LEVEL -None
Page -73
Page -74
HOUSING
Acct No.
Account Description
2011112
Actual
2012113
Actual
2013114
Budget Estimated
2014115
Proposed
SUPPLIES & SERVICES
DEPARTMENT SUPPLIES & EXPENSES
531050
Bank Charges & Fees
284
284
275
264
275
531100
Property Tax Payments
-
-
-
-
-
Subtotal:
CONTRACTUAL SERVICES
$
284
$
284
$
275
$
264
$
275
533010
Contractual services (Cost Recovery)
25,417
22,164
-
-
-
Subtotal:
INTERGOVERNMENT, AGENCY & JPA
$
25,417
$
22,164
$
-
$
-
$
-
535110
Marin Renters Rebate (MHA)
-
-
-
-
-
535230
Merin Housing Authority JPA
21,528
11,601
12,065
10,853
12,065
535260
Homeward Bound Contribution
2,600
-
8,850
-
8,850
Subtotal:
Total Supplies & Services:
Total:
$
$
$
24,128
49,829
-
$
$
$
11,601
34,049
-
$
$
$
20,915
21,190
-
$
$
$
10,853
11,117
-
$
$
$
20,915
21,190
-
TOTAL DEPARTMENT
$
49,829
$
34,049
$
21,190
$
11,117
$
21,190
Page -74
HOUSING
OBJECT SUMMARY
2011/12
2012/13
2013114
2014115
Actual
Estimated
Budget Estimated
Proposed
EXPENDITURES
SUPPLIES & SERVICES
Department Supplies & Expenses
4,543
4,546
5,100
5,100
5,100
Conferences & Memberships
-
-
-
-
-
Contractual Services
4,200
4,226
4,200
4,200
4,200
Insurances
-
-
-
-
-
Intergovernmental &Agency
-
-
-
-
-
Equipment Supplies & Maintenance
37,460
42,783
44,710
43,588
44,710
Utility & Communication
-
-
-
-
-
Allocated Costs
-
-
300
300
300
Total Supplies & Services
$ 46,203
$ 51,555
$ 54,310
$ 53,188
$ 54,310
CAPITAL PROJECT EXPENSES
$ 670
$ 1,619
$ 17,000
$ 15,200
$ 17,000
TOTAL EXPENDITURES
$ 46,873
$ 53,174
$ 71,310
$ 68,388
$ 71,310
STAFFING LEVEL
None
-
-
-
-
TOTAL STAFFING
Page -75
Page -76
NON - DEPARTMENTAL - HOUSING
Acct No.
Account Description
2011112
Actual
2012113
Actual
2013114
Budget Estimated
2014115
Proposed
SUPPLIES & SERVICES
DEPARTMENT SUPPLIES & EXPENSES
531100
Property Tax Payments
4,543
4,546
5,100
5,100
5,100
Subtotal:
CONTRACTUAL SERVICES
$
4,543
$
4,546
$
5,100
$
5,100
$
5,100
533010
Contractual services (Cost Recovery)
4,200
4,226
4,200
4,200
4,200
Subtotal:
EQ SUPPLIES & MAINTENANCE
$
4,200
$
4,226
$
4,200
$
4,200
$
4,200
536110
Property Management (HOA)
37,460
42,783
44,710
43,588
44,710
Subtotal:
ALLOCATED COSTS
$
37,460
$
42,783
$
44,710
$
43,588
$
44,710
539010
Insurance - Property
-
-
300
300
300
561140-
Subtotal:
Total Supplies & Services:
CAPITAL EXPENSES
Facility AlterationtImprovement
$
$
-
46,203
-
$
$
-
51,555
-
$
$
300
54,310
-
$
$
300
53,188
-
$
$
300
54,310
-
- 640120
Unit -2
-
1,521
2,500
-
2,500
- 640103
Unit -3
574
98
1
2,500
-
2,500
- 640105
Unit -5
96
-
2,500
-
2,500
- 640106
Unit 6
-
-
2,500
-
2,500
- 640111
Unit -11
-
-
2,500
-
2,500
- 640114
Unit -14
-
-
2,500
7,600
2,500
- 640118
Unit -18
-
-
2,000
7,600
2,000
Total:
$
670
$
1,619
$
17,000
$
15,200
$
17,000
TOTAL DEPARTMENT
$
46,873
$
53,174
$
71,310
$
68,388
$
71,310
Page -76
BELVEDERE - TIBURON LIBRARY AGENCY
2011112
2012113
2013114
2014115
OBJECT SUMMARY
Actual
Actual
Budget Estimated
Proposed
EXPENDITURES
SUPPLIES & SERVICES
Intergovernmental & Agency
1,341,451
1,378,232
1,426,179
1,426,179
1,426,179
Total Supplies & Services
$ 1,341,451
$ 1,378,232
$ 1,426,179
$ 1,426,179
$ 1,426,179
TOTAL EXPENDITURES
$ 1,341,451
$ 1,378,232
$ 1,426,179
$ 1,426,179
$ 1,426,179
Page -77
Pan- Departmental
BELVEDERE - TIBURON LIBRARY AGENCY
Acct No.
Account Description
2011112
2012113
2013114
2014115
Actual
Actual
Budget Estimated
Proposed
SUPPLIES & SERVICES
INTERGOVERNMENT, AGENCY & JPA
Payment to Library Agency (Property Tax
535900
1 proceeds)
1,341,451
1,378,232
1,426,179
1,426,179
1,426,179
Subtotal:
$ 1,341,451
$ 1,378,232
$ 1,426,179
$ 1,426,179
$ 1,426,179
Total Supplies & Services:
$ 1,341,451
$ 1,378,232
$ 1,426,179
$ 1,426,179
$ 1,426,179
TOTAL DEPARTMENT
$ 1,341,451
$ 1,378,232
$ 1,426,179
i $ 1,426,179
$ 1,426,179
Page -78
Planned Capital Outlay Purchases
Planned Technology Outlay Purchases
Depreciation Allowance Schedule
Total proposed Department capital outlay purchases equal $194,000. This amount is $72,000 more than the
proposed total Depreciation Allowance charged to the Departments. On ocassion the depreciation allowance is
more than the planned purchases and excess funds are held in the Reserve for years when the allowance is less
than the proposed purchases.there are sufficient funds to cover the planned purchases.
Total proposed Department technology outlay purchases equal $198,773. This amount is approximtely $143,773
more than the total amount of revenues anticipated for the Technology Fund.
Operating Departments are charged a "Depreciation Allowance" that is paid from the Operating Fund to the
General Fund Capital Equipment Replacement Reserve. The Depreciation Allowance represents an estimate of
the annual amount that Departments are to be assessed in order to fund future equipment purchases. Planned
Department Capital Outlay purchases are made from the Capital Equipment Replacement Reserve.
CAPITAL OUTLAY
Planned Capital Outlay Purchases
TOWN ADMINISTRATION
Total Town Administration
COMMUNITY DEVELOPMENT
Replace 2001 Nissan Altima (Ford Escape or similar)
Total Community Development
POLICE
Police Vehicles & Set -up (2)
Total Police
PUBLIC WORKS
Brush Chipper
Broom Attachment for John Deere Tractor
Overseeder Attachment for John Deere Tractor
Card Lock Fuel System (Replace Hardware & Software) - Carried Forward
Digital Traffic Sign (96" x 54 ")
Total Public Works
Fiscal Year 2014 -15
27,000
$ 27,000
94,000
$ 94,000
20,000
5,000
10,000
20,000
16,000
$ 73,000
Total Planned Capital Outlay Purchases: $ 194,000
Page -80
CAPITAL OUTLAY
Planned Technology Outlay Purchases
TOWN ADMINISTRATION
Miscellaneous Computer Parts (7)
Outside Consultant for Website Redesign
Laserfiche Upgrade, Annual Maintenance & Licenses
Licenses (Unidata, Dell, Progressive Business)
Desk Top Computer Replacement (1 - Town Attorney)
Total Town Administration
Fiscal Year 2014/15
1,750
20,000
9,573
3,500
1,500
36,323
COMMUNITY DEVELOPMENT
Miscellaneous Computer Parts (8)
2,000
Desk Top Computer Replacements (1)
1,500
PermitSoft Annual Maintenance Fee
14,400
Outside Consulting Services (Permit System Migration)
20,000
Permit Tracking Software
100,000
Laptop Computer (1)
1,500
Repair /Replace Plotter Printer
3,000
ArcView Licenses (2)
6,000
Receipt Printers (Carry Over from FY 2014)
1,000
Total Community Development
149,400
Miscellaneous Computer Parts (10) 2,500
Desktop Computer Replacements (6) 7,800
Total Police 10,300
PUBLIC WORKS
Miscellaneous Computer Parts (5) 1,250
Desktop Computer (1) 1,500
Total Public Works 2,750
Total Planned Capital Outlay Purchases: 198,773
Page - 81
Program: CAPITAL IMPROVEMENTS
Schedules Overview of Project Funding
Street Improvements
Drainage Improvements
Community Development Improvements
Town's total proposed Capital Improvement Plan is funded with a blend of general fund and restricted fund
urces, grants. The total planned improvements for FY 2014 -15 are $2,639,200, as described below.
Town's regular street maintenance program is funded primarily with State Gas Tax, General Fund Streets &
nage and Tiburon Street Impact funds. The Gas Tax Fund receives approximately $230,000 annually and the
at Impact Fund is expected to receive $325,000 In Fiscal Year 2014/15. A total of $925,000 is allocated for
ned street Improvements in Fiscal Year 2014/15.
Current and proposed Drainage Improvements are funded primarily with resources of the General Fund Streets &
Drainage Reserve and the Drainage Impact Fund. A total of $325,000 is allocated for planned drainage improvements
and maintenance in Fiscal Year 2014/15.
Town will undertake $1,389,200 in community projects through the FY 2014 -15 Capital Improvement Program.
ae projects include undergrounding of utilities along Tiburon Boulevard from Mar West to San Rafael Avenue,
V forward of funding for the Tiburon Boulevard relinquishment PSSR report, renovation of the Tiburon Boulevard
Bans from Cecilia to Bay Vista, miscellaneous downtown Improvements, and several other smaller community
Capital Improvement Program Plan
CAPITAL PROJECTS FUNDING - ALL CATEGORIES
Capital Projects Funding Plan for 2014115
$2,639,200
Circulation
<1%
Fiscal Year 2014115
Planned Capital Projects Funding
General Fund
296,000
GF Streets & Drainage Reserve
610,000
Gas Tax Fund
365,200
GF Park Development Fund
30,000
Street Impact Fund
665,000
General Fund Infrastructure & Facilities
390,000
Community Donations
117,000
Technology Fund
50,000
Measure "B" VLF
55,000
Measure "A" Open Space
52,000
Measure "A" Sales Tax
9,000
Total Funding
2,639,200
GF Park Drainage Impact Fund
<7%
Development
Fund
2%
I �I
, qI
Measure "B" VLF
2%
leasure "A" Open Space
2%
Measure "A" Sales Tax
0%
1 General Fund
11%
GF Park Development Fund)
1%
Gas Tax Fund
14%
Page -83
Streets & Drainage
Reserve
23%
Capital Improvement Program Plan
Overview of Streets Project Funding
Fiscal Year 2014115
Planned Streets Projects Funding
Gas Tax Fund 260,000
Street Impact Fund 665,000
Total Funding., $ 925,000
Projects Funding Plan for 2014/15
$925,000
Gas Tax Fund
28.1%
Street Impact Fund
71.9%
Page -84
Capital Improvement Program Plan
Street Improvement Projects
Fiscal Year 2014115
Streets Resurfacing & Improvement
Annual Pavement Management
Improvements from PMS
Selected Streets
On -Going
Street Impact Fund
$650,000
Engineering Associated w1PMS
Engineering & Construction Mgmt.
On -Going
Gas Tan
100,000
Paradise Drive
Foundation Repair
Carried Over
Gas Tax
140,000
Contingency Provision
Emergency, Non - Scheduled
Funded Annually
Street Impact Fund
15,000
Traffic Safety Improvements
Traffic Calming Improvements
Various Locations
Funded Annually
Gas Tax
20,000
Total Proposed Streets Projects $ 925,090
Page -85
Capital Improvement Program Plan
Overview of Drainage Project Funding
Fiscal Year 2014/15
Planned Drainage Project Funding
GF Streets 8 Drainage 325,000
Total Funding: $ 325,000
Projects Funding Plan for 2014/15
$325,000
100%
Page -86
Capital Improvement Program Plan
Drainage Improvement Projects
Fiscal Year 2014/15
Storm Drain Flushing
Various Segments from Master Plan
Funded Annually
GF Streets & Drainage
100,000
Storm Drain Improvements /Repairs, incl.
Various Locations
New
GF Streets 8 Drainage
225,000
Lyford Drive
Total Proposed Drainage Projects $ 325,000
Page -87
Capital Improvement Program Plan
Overview of Community Project Funding
Projects Funding Plan for FY 2014115
$1,389,200 sure "A" Sales Tax
0.7% -1
Technology Fund
Measure "B" Funds 3.7
4.1%
Community Donations)
8.7% \
General Fum
Unallocated
22.1%
Fiscal Year 2014115
Planned Community Development Project Funding
General Fund Park Development
$ 30,000
General Fund Infrastructure & Facilities
390,000
General Fund Street & Drainage
285,000
General Fund Unallocated
296,000
Community Donations
117,000
Measure "B" Funds
55,000
Technology Fund
50,000
Measure "A" Sales Tax
9,000
Gas Tax
105,200
Measure "A "Open Space
52,000
Total Funding.,
$ 1,389,200
PW Corp. Yard
Improvement Fund
_1.0%
General Fund Street &
Drainage
21.3%
Page -88
General Fund Park
Development
2.2%
General Fund
tructure & Fac
29.2%
Capital Improvement Program Plan
Community & Miscellaneous Projects
Miscellaneous Projects
Fiscal Year 2014115
Median Improvements - Cecilia Way to
Bay Vista
Construction
Continued
GF Streets & Drainage $235,000
Community Donations $117,000
352,000
Railroad Marsh
Joint Aquatic Resource Permit Application
(JARPA)
New
GF Streets & Drainage
10,000
Railroad Marsh
Vegetation Removal & Dredging
BI- Annual
GF Streets & Drainage
40,000
Speed Survey
Major Street Study- 3 Streets
New
General Fund
15,000
Rule 20B Undergrounding along
Tiburon Blvd.
Construction - Mar West to Lyford Parking
Lot
Carried Over
GF Infrastructure & Facility
390,000
Trail Head Fencing
Gilmartin Middle Ridge
New
General Fund Unallocated
20,000
Open Space Vegetation M mt.
Annual Program Above Normal Operating
Program
On -Going
Meaure "A" Parks
26,000
Accessibility
Curb Ramps and Misc. Sidewalk
Improvements Various Locations Funded Annualty I Gas Tax 18,000
Buildings & Facilities
Town Council Chambers
Audio and Video Improvements
New
Technology Fund
50,000
Dairy Knoll Recreation Facility
Access and Pathway Improvements
New
Measure "A" Parks $26,000
Measure "B" $24,000
50,000
Park Facilities
Old Rail Trail
Maintenance & Improvements, incl. new
DG path near Lyford Parking Lot
New
Gas Tax $60,000
Measure "B" $31,000
Measure "A" $9,000
100,000
Pathway near Trestle Berm
Rehab Asphalt Concrete Path
New
Gas Tax
13,500
Pathway near RBSD
AC Overlay
New
Gas Tax
10,000
South Knoll Perk
Rehab 300' of Pathway
New
Gas Tax
3,700
Tealher Park
New Irdgation Lines
New
GF Park Development
30,000
New Waste Receptacles & Benches
Various Location
New
General Fund
18,000
Downtown Program
Tiburon Blvd. Relin uishment
Cost /Benefit Analysis
New
General Fund
45,00[
Tiburon Blvd. Relinquishment
CalTrans PSSR report
Carry Forward
General Fund
88,00(
Down Town Improvements
Signage, cross walk improvements, Misc.
Continued
General Fund
110,000
Total Proposed Projects $ 1,389,200
Page -89
Five Year Capital Improvement Program
Street Improvements
FY 2015 -2019
Proposed Anticipated Anticipated Anticipated Anticipated
FY 2014115 FY 2015116 FY 2016/17 FY 2017118 FY 2018119
Annual Pavement Management Program
650,000
650,000
650,000
650,000
650,000
Emgineering Annual Program
100,000
100,000
100,000
100,000
100,000
Paradise Drive Foundation
140,000
Mar West Erosion
40,000
Contingency Provision
15,000
15,000
15,000
15,000
15,000
Traffic Calming
20,000
20,000
20,000
20,000
20,000
' . : ::: :. .. >:::. .......
Streetlmpwye�s¢ryts .:::::5@z5A6P�::
...
..
g6zsgtiQ
...
$ias;lraq„
. ;$ss;o00
;:575:000:
Drainage Improvements
Annual Storm Drain Flushing
100,000
100,000
50,000
50,000
50,000
Annual Drainage Improvements
225,000
200,000
200,000
100,000
-
....
Community Improvements
Miscellaneous
Trail Head Fencing Gilmartin
20,000
Tiburon Blvd. Medians - Cecilia to Bay Vista
352,000
Rail Road Marsh (JARPA Permit)
10,000
Rail Road Marsh Maintenance
40,000
150,000
SR 131 PSSR and Cost/Benefit Analysis
133,000
Rule 20B Undergrounding (near Lyford lot)
390,000
Street Speed Survey
15,000
Downtown Imrpovements
110,000
50,000
50,000
50,000
50,000
Open Space Vegetation Management
26,000
Haclenda Trail Improvements (Rabin)
125,000
Accessibility
Curb Ramps /Mist Sidewalk Improvements
18,000
19,000
20,000
21,000
22,000
Buildings /Facilities
Town Hall HVAC Replacement
100,000
Council Chambers Audio Video Impvts
50,000
Public Works Corp Yard Design
120,000
Public Works Corp Yard (New)
2,880,000
Paint Town Hall
35,000
Dairy Knoll Access Pathway
50,000
Park Facilities
ORT Maintenance /Improvements
100,000
50,000
50,000
Repair Pathway near RBSD
10,000
Repair Pathway by Trestle Berm
13,500
New DG MUP San Rafael Ave to Mar West
50,000
50,000
50,000
50,000
Repair Pathway near South Knoll Park
3,700
Teather Park/Tennis Court Irrigation Lines
30,000
Replace Waste Receptacles & Benches
18,000
: ;:Ca. iriiinf ty; arpprvveriients:,:>,:$138$zoo:>
<>i $3 5;u9b;:::
;:: <:gaio;000 `:$3;6dt;tlUfl
> ::$77 d6q:
0TAIA k cAP1 CA[ :iNi ?foal M t4I S: : SZ;63g z0A: ?;:;Sh;50a n,Q ::$1;475}goa
Page -90
Program: EDEBT SERVICE PROGRAM .
Schedules: =Bond Issue Information
Principal, Interest & Fiscal Fees
Commentary: associated Town's Debt Service Program is comprised of municipal bond issues
associated with the financing of public improvements in specific
neighborhood, subdivision or development areas. Such issues have
generally included 1915 Act, Mello -Roos Community Facilities Act, and
Marks -Roos Local Bond Pooling Act bonds.
Debt Service Program
Principal, Interest & Fees
Fiscal Year 2014115
Page -92
ondissue
Principal
Interest Fees
TOTAL
Main Street Assessment District
24,000
12,726
3,200
39,926
Stewart Drive Assessment District
45,000
52,803
8,500
106,303
Lyford Cove Assessment District
90,000
264,311
19,000
373,311
Del Mar Valley Assessment District -2005
70,000
124,798
17,521
212,319
2010 Del Mar Valley Supplemental District
15,000
100,203
15,000
130,203
Total Debt Service:
$ 244,000 $
564,840 $
63,221 $
862,061
Page -92
Debt Service Program
Bond Issue Information
Del Mar Valley Undergrounding
Fiscal Year 2014/15
Assessment District Del Mar Valley Undergrounding Assessment District— Dated July 2005. Limited
obligation 1915 Improvement Bonds. Amount, at $4,084,700, with an interest rate
range of 2.7% to 4.85% for 30 years. The bonds were issued to finance the
relocation of utility services to below ground locations for approximately 220 home
in the Del Mar Valley residential area.
2010 Del Mar Valley 2010 Del Mar Valley Supplemental Assessment District -Dated September 9, 2010. Limited
Supplemental Assessment Obligation 1915 Improvement Bonds. These bonds are subordinate to the Original Del Mar
District Valley Assessment of July 2005. $1,962,600 issue with an interest rate range of 0.75% to
5.5% for 30 years. The bonds were issued to finance the relocation of utility services to
below ground locations for approximately 163 homes in the Del Mar Valley residential area.
This is a revised boundary area from the original issue after settlement of litigation that
occurred from 2005 through 2010.
Lyford Cove Undergrounding Dated March 2005. Limited Obligation 1915 Improvement Bonds. Amount $3,800,000 with
Assessment District an interest range from 2.250 to 5.100 %. Term 2006 to 2034. The bonds were issued to
finance utility services to below ground locations in the Lyford Cove residential area.
Main Street Assessment District Dated December 1999. 1913 Act Improvement Bonds. Amount $408,513, at 6.30 %. Tenn
2000 to 2020. The bonds were issued to finance the construction and acquisition of public
improvements - primarily street and sidewalk reconstruction on Main Street.
Stewart Drive Undergrounding Dated July 2001. Limited Obligation, 1913 and 1915 Improvement Bonds. Amount
Assessment District $1,465,500, Interest Rate range from 3.250% to 5.300 %. Term 2002 to 2029. The bonds
were issued to finance the relocation of utility services to below ground locations in the
Stewart Drive residential area.
Page - 93
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