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HomeMy WebLinkAboutTC Res 2014-07-02 (2)RESOLUTION NO. 29-2014 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TIBURON REPEALING RESOLUTION NO. 28-2012 AND ADOPTING AN AMENDED UNREPRESENTED EMPLOYEES RECOGNITION AND INCENTIVE COMPENSATION PROGRAM WHEREAS, in January 2002, the Town Council established and adopted an Employee Recognition and Incentive Compensation Program in order to attract and retain professional, competent and qualified employees to carry out the Town's public service mission, and WHEREAS, such a program enhances the professional growth, motivation, and loyalty of mid- management, professional and confidential employees and promotes a consistently higher level of service to the public, and WHEREAS, the Town Council has updated and amended the Unrepresented Employee Recognition and Incentive Compensation Program most recently in June 2012 by the adoption of Resolution No. 28 -2012; and WHEREAS, the Town of Tiburon Unrepresented employees are defined to include the following positions: C Assistant Planner Building Permit Technician Associate Planner Superintendent of Public Works Building Official Administration Analyst Emergency Services Coordinator Police Secretary Police Captain Planning Manager Town Clerk Engineering Technician Office Assistant III Planning Secretary Building Inspector Building Permit Clerk NOW, THEREFORE, BE IT RESOLVED that the Town Council of the Town of Tiburon does hereby repeal Resolution No. 28 -2012 and all predecessor versions of the Unrepresented Employees Recognition and Incentive Compensation Program and adopts the following amended program: SECTION 1. SALARIES Effective July 1, 2014 salary ranges for positions covered by this resolution shall be: Assistant Planner Associate Planner Administration Analyst $4,831 - $ 6,038 $5,368 - $ 6,710 $5,680 - $ 7,100 Tiburon Town Council Resolution No. 29 -2014 July 2, 2014 Page 1 of 7 Building Permit Technician r Building Official Superintendent of Public Works Emergency Services Coordinator Engineering Technician Information Technology Coordinator Police Captain Police Secretary Planning Manager Town Clerk Office Assistant III Planning Secretary Building Inspector Building Permit Clerk SECTION 2. SALARY ADJUSTMENTS $4,515 - $ 5,644 $7,887 - $ 9,859 $7,557 - $ 9,446 $5,274 - $ 6,592 $5,314 - $ 6,642 $6,304 - $ 7,880 $9,263 - $11,579 $4,981 - $ 6,226 $6,441 - $ 8,051 $5,860 - $ 7,325 $3,629 - $ 4,536 $3,629 - $ 4,536 $6,002 - $ 7,503 $3,990 - $ 4,988 Effective July 1, 2014 Unrepresented employees shall receive a 2.0% compensation adjustment, but shall not exceed the maximum of their respective salary range. Movement through the salary ranges will be based upon merit following a comprehensive written performance evaluation by the employee's supervisor. SECTION 3. BENEFITS AND INSURANCES The Town shall contribute a dollar amount equal to the Ca1PERS Kaiser two -parry premium to each Unrepresented employee's cafeteria plan to purchase medical, dental, life and disability insurance. This dollar amount will float with the increase or decrease in the cost of the CalPERS Kaiser two -parry rate. If the full sum specified is exceeded for group insurances of a given employee, then that employee shall pay the balance of the monthly cost via a payroll deduction from the first two payrolls of the month. If the full sum specified is not used for the group insurances cost of a given employee, then that amount, not to exceed $400 per month, shall deposited into one of the Town's Deferred Compensation Plans in the employee's name. Any employee who on December 31, 2008 receives more than $400 per month accruing fringe shall be capped at the higher amount. Should, at any time, such employee's accruing fringe fall below the grandfathered cap, but more than $400 per month, the lower amount becomes that employee's new cap. Retirement — The Town contracts with CalPERS for the provision of a retirement program for its miscellaneous and public safety employees. The Town does not administer the retirement program and makes no representation of the specific parameters of the program beyond what is provided in the Town's contract with CalPERS. Employees may obtain a copy of the CalPERS contract to review all elements of the current program. Tiburon Town Council Resolution No. 29 -2014 July 2, 2014 Page 2 of 7 The Employee Contribution Rate for the Miscellaneous program is 7% of salary, and for I Public Safety 9% of salary. All Town employees pay their portion of retirement l contributions. The employee retirement contribution shall be made on a pre -tax basis as allowed under Internal Revenue Code 414(h)(2). For Miscellaneous Members of the Public Employee's Retirement System hired prior to January 1, 2013, the Town of Tiburon shall provide the CalPERS 2% @ 55 retirement formula, with the highest single year calculation. Public Safety members hired prior to January 1, 2013 shall receive the 3% @ 55 retirement formula with the highest 36 months calculation. Miscellaneous members hired after July 12013, who are "new members" of the retirement system as defined by CA Government Code Section 7522.04(f) shall be provided the 2% at 62 benefit formula with the highest 36 months calculation. Public Safety employees hired on or after January 1, 2013, who are "new members" of the retirement system as defined by CA Government Code Section 7522.04(f), shall receive the 2.7% @ 57 retirement formula with the highest 36 months calculation Medical Insurance - The Town of Tiburon offers its employees and their dependents medical/hospital insurance coverage. An employee covered under this resolution may choose from the plans offered through the Public Employees Retirement System Health Benefits Division for medical/hospital insurance coverage. Such insurance is mandatory for employees unless they can demonstrate compliance with other coverage. Dental Insurance - The Town of Tiburon offers employees and their dependents a dental plan. Such insurance is mandatory for all employees unless they can demonstrate compliance with other coverage. Life Insurance - The Town of Tiburon offers employees covered by this resolution a $25,000 life insurance policy. Such insurance is mandatory. The Town of Tiburon offers employees covered by this resolution additional life insurance above the mandatory $25,000 policy, up to a combined total of no more than $95,000. Participation is optional. Disability Insurance - The Town of Tiburon offers employees covered by this resolution long term disability insurance which provides two- thirds of an employee's salary up to a maximum benefit of $4,500 /month. Such insurance is mandatory. Long Term Care - The Town of Tiburon offers covered employee a long -term care policy. Participation is optional. Deferred Compensation Plan - The Town of Tiburon offers a choice of two deferred compensation plan to employees. Such monies deposited would become tax - deferred and would be subject to income taxation in the year they are withdrawn from the deferred compensation plan. Participation is optional. Tiburon Town Council Resolution No. 19 -2014 July 2, 2014 Page 3 of 7 IRS Section 125 Plan - The Town of Tiburon offers employees the ability to participate in its IRS Section 125 Plan. Participation is optional. SECTION 4. VACATION LEAVE Unrepresented employees shall accumulate vacation time in accordance with the following vacation entitlement schedule: Service 0 -5 Years 6 -10 Years 11+ Years Work Days 12 Days 18 Days 20 Days Upon termination of a covered employee's service with the Town, such employee shall be paid a lump sum equivalent to his/her accrued vacation leave. Maximum accumulation of vacation leave is 35 workdays. SECTION 5. SICK LEAVE Unrepresented employees shall be entitled to accrue one working day of sick leave for each month or major fraction thereof. Sick leave may be accrued by Unrepresented employees without a maximum limitation. SECTION 6. SICK LEAVE PAY OFF Unrepresented employees hired prior to July 1, 2001 may receive cash equivalent compensation of 50% of their accrued sick leave, up to a total of 60 days, if the following conditions are met: a. The employee files for a service retirement from the Town, or b. The employee voluntarily separates from the Town and has at least 15 years of service with the Town. Effective July 1, 2011, the cash value of this benefit will be determined based on each employee's hourly rate and number of eligible hours for cash -out purposes (50% of sick leave balance, up to 60 days). This value will be documented and the number of eligible hours and hourly rate capped at current values. This value cannot grow through additional accrued sick leave or though increases in pay. Employees with 15 years or more service with the Town may request a cash -out of 60% of the eligible hours (early cash -out option). Should an employee request the early cash -out of 60% of the eligible sick leave hours, they will not be entitled to any further sick leave cash -out upon retirement or separation of employment with the Town. Those hours cashed out will be deducted from the employees sick leave balance. If an employee is not eligible for, or elects not to take, the early cash -out option, they shall be paid the frozen dollar value upon separation of employment with the Town. The only way the Tiburon Town Council Resolution No. 29 -2014 July 2, 2014 Page 4 of 7 frozen dollar amount can be lowered is if an employee has less accrued sick leave hours, or a lesser hourly rate, upon separation of employment than they do on July 1, 2011. For tax planning purposes, should an employee desire to take the early cash out option, they will be allowed to take this payment in either 2011 or in January 2012. For employees hired after July 1, 2001 into an Unrepresented position may accrue unlimited sick leave with no option for "cashback" benefits. SECTION 7. HOLIDAYS The Town agrees to provide Unrepresented employees the following holidays: New Year's Day Martin Luther King Day President's Day Memorial Day Independence Day Labor Day Veterans Day Thanksgiving Day Christmas Eve Christmas Day New Year's Eve January 1 Third Monday in January Third Monday in February Last Monday in May July 4 First Monday in September December 26 (observed) Fourth Thursday in November Friday after Thanksgiving December 24 December 25 December 31 When a holiday falls on a Saturday, the preceding Friday shall be observed. However, if a holiday falls on a Saturday and the preceding Friday is also a holiday, the Town Manager may designate the preceding Thursday or following Monday to observe the holiday. When a holiday falls on Sunday, the following Monday shall be observed. However, when a holiday falls on a Sunday and the following Monday is also a holiday, the Town Manager may designate the preceding Friday or following Tuesday to observe the holiday SECTION 8. HOLIDAY CLOSURE All Unrepresented employees will be required to take a lday vacation or administrative leave furlough. The day furloughed will be December 30, 2014. Tiburon Town Hall will be closed from December 24, 2014 through January 4, 2015. Proposed Schedule: Wednesday, December 24, 2014 Christmas Eve Holiday Thursday, December 25, 2014 Christmas Day Friday, December 26, 2014 Veteran's Day Observed Monday, December 29, 2014 Furlough Day on Town Tiburon Town Council Resolution No. 29 -2014 July 2, 2014 Page 5 of Tuesday, December 29, 2014 Furlough Day on Employee Wednesday, December 31, 2014 New Year's Eve Holiday Observed Thursday, January 1, 2015 New Year's Day Friday, January 2, 2015 Closed Friday SECTION 9. ADMINISTRATIVE LEAVE In recognition of the long hours required to perform in certain Unrepresented positions, including attendance at numerous meetings outside normal working hours, the following Administrative Leave policy shall be implemented. The following Unrepresented employees may receive up to ten days administrative leave annually, to be awarded at the discretion of the Town Manager. Administrative Leave shall be taken in one hour increments: Assistant Planner Building Official Police Captain Town Clerk SECTION 10. DINNER ALLOWANCE Associate Planner Emergency Services Coordinator Planning Manager Administration Analyst All Unrepresented employees who live more than10 miles from Town and who are I required to attend night meetings or work after office hours beyond 7:00 P.M. may be reimbursed an amount not to exceed $20.00 for the purchase of dinner for that night. Employee reimbursement is subject to the approval of the Town Manager and must be accompanied by a restaurant receipt which shall include the amount, date, meeting or purpose, and the employee's name. SECTION 11. TUITION REIMBURSEMENT In order to promote continued development of skills, knowledge, and abilities among employees, the Town of Tiburon shall reimburse the costs of tuition, books and fees at the rate of the California State University system. Employees must receive prior approval of the Town Manager and submit certified transcripts with the evidence of a grade of "C" or better from an accredited college or university and submit bona fide receipts to qualify for tuition reimbursement. This provision has been suspended since FY 2011 -12. SECTION 12. RETIRED EMPLOYEE'S MEDICAL ALLOWANCE For employees covered by this Resolution and who were hired prior to July 1, 2009, the Town of Tiburon will make contributions toward a retired employee's medical insurance plan based upon the following conditions: Tiburon Town Council Resolution No. 29 -2014 July 2, 2014 Page 6 of 7 a. Employee must retire directly from employment with the Town of Tiburon and apply to PERS for retirement benefits. b. The retiree's medical insurance allowance is fixed and capped at the Kaiser single rate that is in effect at the time of the employee's retirement. C. The Town's contributions rate is based on the following formula: Q Percent of Kaiser Sinele Rate 50% 75% 100% Years of Consecutive Service to Town 15 Years 20 Years 25 Years Such coverage is not extended to employee's spouse or dependents. Employees hired after July 1, 2009, shall not be eligible for retiree medical allowance. SECTION 13. PERSONNEL RULES & REGULATIONS In the event any provisions of this Resolution contradict those included in the Town's Personnel Rules & Regulations, the terms of this Resolution shall prevail. PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Tiburon on July 2, 2014, by the following vote: AYES: COUNCILMEMBERS: Doyle, Fraser, Fredericks, O'Donnell NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: Tollini � 4 ALICE FREDERICKS, MAYOR TOWN OF TIBURON ATTEST: �7� :e)--L QQ DIANE CRANE IA 'OPI, TOWN CLERK Tiburon Town Council Resolution No. 29 -2014 July 2, 2014 Page 7 of 7