HomeMy WebLinkAboutTC Res 2020-07-01 (8) I�I;SOLUTION NO. 31-2020
A I2�SOLUTION OF THE 'I�OWN COUNCIL
� OF TH� TOWN OF TII3URON RI?SCINDING l2ESOL.UTION NO. 30-2019
AND ADOPTING AN AM�Nll�l) MANAGI�,NIENT I2�COGNITION
AND INC�NTIV� COMYENSATION PROGRAM FOR FY 2020-21
WHEREAS, in January 1979. the To«�n Council establisl�ed ai�d adopted a Management
Kecognition and Incentive Compensation Program, in order to promote the developillent of a
strong, more effective manage»Zel�t team azld a i7�eans of reco�ilizi�lg outstanding manageinent
perforniance in all public service areas; and
WHEREAS, the Managemeilt Recoa�lition and Incentive Compensation program
enhances the professional �ro�vth, motivation_ and loyalty of management employees and
promotes a consistently hibher ]evel of scrvice to the public; a�ici
WH�REAS, the Town Council has updated and anlended the Managen�ent Recognition
and Incentive Compensation Program o11 several occasions, most recently in July 2019 by the
adoption of Resolution No. 30-2019; alld
WHERAS, the I'own of TibLiron managei��ent employees are defined to mean the
following positions:
Town Managcr
Town Attorney
Chief of Police
Director of Adn7inistrative Services
Director of Comn�unity Development
Director of Public Woi-1<s/�I�owi� ��'ngineei-
NOW, 1'HF,REFORE, BE IT RESOLVED tl�at t�l�e Town Council of the Town ol
Tibut•on does hereby repeal Resolution No. 30-20]9 ancl all predecessoi•versions of the
Ma�la�ement Recog�iition alld Incentive Compensation Pr��gl-an1 and adopts the following
amended Management Reco<�nition and Incentive Compensation Program:
SECTION 1. SALARIES
Effective July 1, 20]9 sal�ry ranges for management positions shall be:
Chief of Yolice $13,430 - $16,787
Director of�dministi�ative Services $10,�32 - $13,040
Director of Coi��mtinity Develo}�ment $11.283 - $14,10�
Director of Public Works/Town I:ngineer $li,022 - $16,277
Town Attol�i�ey Based on Contract
Town Mallager Based on Contract
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SF_,CTION 2. SALARY AD.IUS7�MEN"I'S
Movement tl�rou�h the salaiy ranges will be based Llpon merit following a comprehensive
� writtel� performance evaluation bv tl�e "l�own Mana�er.
SECTION 3. BEN�FITS AND INSURANCE
The "1 own shall contribute a dolla7�amount egual to the combined total of tl�e Ca1PERS
Kaiser two-party premium and Delta Dental f�mily pt�emium towards a Manageme�lt
employee's cafeteria plan to l�urchase medical. dental, life and disability insurance. This
dollar amount will flo�t with tl�e increase or decrease ii1 the cost of the CaIPERS Kaiser
two-party and Delta Dental famil�� rate. If tl�e full sl�m specifed is exceeded foi• group
insurances of a given en7ployee, the» tl�at einployee sl�all pay the balance of the monthly
cost via a payroll deduction f�rom the fiist two payrolls of the month. If the fiill sum
specified is not used for the gi-oup insui-ances cost of a �iveil emplo��ee, then that amou�lt,
i�ot to exceed $400 per month, shall deposited into o11e of the Towi1's Deferred
Coinpei�sation Plans in tl�e elnployee's naine. Any em}�loyee who on Decei�lber 31, 2008
receiv�s inore than $400 per month aceruing fringe shall be capped at the higher amotimt.
Should, at any tinie, such eiliployee's accrliing fi-ii�ge fall belo�� the grandfathered cap,
birt inore than �400 per nlonth, the lower alr�ount beconles tl�at enlployee's new cap.
Retirement—The Town contracts witll Ca(PERS for the provision of a retirement
program for its misccllaneous and public safety employees. The Town does not
adrninistei•tl�e retirement progra�n a»cl n�akes no ��epz•esentation oFthe specific paraineters
�of the pi-ogram beyond wl�at is provided in tl�e Town's contract with Ca1PERS.
En7ployees may obtain a copy of tl�e CaIPCRS contract to review all elements of the
current program.
Effeetive July l, 2015, all emplo}�ees considered ``classic" under CaIPERS shall "pick
up" 1% of t11� Ca1PERS Einployers rate. This additional 1% is above the Einployee's
normal rate of 7% for Miscell�neous and 9% for Safety. Eil�ployees considered "new"
under PEPRA sl�all continue to pay 50% of t11e notmal cost Tl�e employee retirement
contribLltion sh�ll be made on a pre-taa basis as allowed tulder Internal Revenue Code
414(h)(2).
For Miscella�leous Members of the Public Lmp,loyee's Retireme7lt System hired �rior to
J�t�uar}� 1, 2013. the Town of Tibt�ron shall pl�ovide the CaIPERS 2% �i,� 5� retirement
forinula, with the higliest single ��eai� calculation. Public Safet}- members hired prior to
J�nuaiy 1, 2013 sl�all receive the 3% c 5_5 retii-enient formula �a�ith the higllest �6 months
calculation.
Miscellaneous meznbel�s hired after ,lulv l. 2013. who are "new membei•s" of the
retire�nent system as defi�led by CA Govei-nment Code Section 7�22.04(� shall be
provided the 2% at 62 benetit foi-mula witl� the highest 36 months calculation. Public
Safety employees 1lired oi1 or aftci-January 1, 20]3, who are "new �nembers" of tl�e
retii-eincnt systeln as defined by Cn Govei-nment Code Section 7�22.04(f), shall receive
the 2.7% @ 57 retireme�7t for�nula witl� the hi�hest 36 months calculation
�'age 2 qf�
Toi��i7 Coz�ncil Resolutioi�No. 31-2020 07/01/2020
Medical Insurance - The Tow11 of�Tibul�on ofters ���anageme»t employees alld their
dependents medical/hospital insui�ance coverage. A qualified employee nlay choose fi-om
. the plans offered tlu-ough the Public L-:mployees Retii-ement System Health Benefits
� Division for medical/hosp�tal insurance covera�e. Such insui-auce is mandatory for
covei-ed enlployees unless tl�cy can demonsti-ate con�pliance ��itl� other cover�ge.
Dental Insurance - The Town of Tiburon offei-s management employees and their
depelldents a dental plan. Sucl� i��surance is i�landatoi-�� for all c�ualified employees unless
they can denlonstrate compliance with otl�el- covez�age.
Life Insurance - The Town of Tiblu�oi� offet�s �li�nagelncnt employees a life insurance
policy equal to one year's salary, »ot to exceed $95,000. Such insurance is inandatoiy for
all full-time employees. If the mandatory amount is rlot exceeded, the Town of Tiburoi7
offeis management employees additional life insl�rance L�p to a combined total of no inore
than $9�,000. Participation is optional.
Disability Insurance - The Town o1�Tiburon offers managementi etnployees long term
disability instu�ance. Such instu�ance is mandatory.
Long Tern1 Care - The Town of Tiburon offers manabement employees a larlg-term care
policy. Participation is optional.
Deferred Coin�ensation Plan - The Town of Tibiu•on of[ei•s a deferred compensation plan
to management employees. Sucl� nzonies deposited would become taa-deferi•ecl and
would be subject to income taaation in tl�e year tl�ey ai-e withdrawil fi-oin the deferred
compensation plan. Participation is optional.
I�RS Section 125 Plan - The 1�own of Tibur�on offers n�all�gement e�nployees the ability to
partieipate in its IRS Section 125 Plan. Participation is optional.
SECTION 4. V�CATION LEAVE
In recobnition of the fact that m�ny top man�i�ement pei�sonnel are i•eci•uited fiom otrtside
the Town, that the average tenure for those n�anagen�eilt personnel is substantially more
than that of non-manageme»t persot7�lel, and tl��t at least thre� vears prior eapei-ience is
required, the following vacation leave polic�� for m�lna«e�nent personilel shall be
implemented:
Manageinent employees shall accumulat� vacation leave in accoi•dance with the
follo�ving vacation time entitlement: �
Service Worl< Davs
0-5 Years l s Days
6-15 Yeals 20 Days
16+ Years 25 Davs
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To���i� Coa�ncil Re.solution No. 31-2020 07/01/2020
Upon termination o��a �na»a�eme�lt eii�ployce's service ��%ith the �I�o�vi�, sucl� employee
sl�all be paid a lum�� sum ec�tlivalent to his/her accru�d vacation leave. Maximum
, accumulation of vacation ]eave is 40 workclays.
SEC"�I'ION 6. SICK LEAVE
Manageinent employees sliall be entitled to acei-ue one �%orl:ing day of sick leave witl�
pay foi•eacl� month or inajoi-fi-action thereof. Sick leavc ma}� be acct-ued by managen�eilt
employees without a maaimiun limitation.
SECTION 7. SICK LEAVE PAY OFF
Management einployees hired prior to July ], 2001 may receive cash ec�uivalent
� compensation of 50% of their acerued sick leave, up to a total of 60 days, if tlle followinb
conditions are inet:
a. I�he enlployee files for � service retirelnent fi�om tl�e Town, or
b. The einployee voluntarily separates fi-om the To�vn and l�as at least 15 years of
service with the Town.
Effective July l, 2011, the cash value of tl�is bene�l�it��ill be determined based on each
einployee's hourly rate and number of eligible hoilrs for casli-out pui-poses (50% of
sick leave balance, up to 60 days). Tl1is value will be docun�ent�d and the value
capped. 'I'his valuc cannot grow througl� additional accrued sicl< leave oi-though
inci�eases in pay. Employees with 15 yeals or �noi-e service with the Town may
request a cash-out of 60% of�il�e eligible holus (eai�ly casl�-out option). Should an
einployee reqllest the early casli-out of 60% of the eligible sicl< leavc ]�ours, they will
not be entitled to any fiirther sicl< leave cash-out upon i�eCirement or sepai•ation of
employn�ent with the Town. Those hotir-s caslled out will be deducted fi-oln the
einployees sicic leave balance. If an einployee is i�ot eligible for, or elects not to talce,
the early c�sh-out option, tl�ey shall be paid the fi-ozen dollar vallie upon separatio» ol
employment with the Tow��. Tl�e only ��ay the fi�ozen dolla►- ainount c�n be lowered
is if an employee has less accrued sicic leave hours upon separation of eniployment
than they do on July 1, 2011. For tax planning purposes_ should an employee desire
to take tl�e eai•ly cash out option; tl�ey will be allo�ved to tal<e this paymcnt in either
2011 or in Janualy 20l 2.
For n�anageinenC employees liii-ed after July 1, 2001, tlzzy ma}� �ecrue u�llirnited sick
leave with no option For "cashb�ck" benefits.
SECTION 8. HOLIDAYS
The Town agi�ees to provide management employees the following holida��s:
New Year's Day Janualy 1
Martin Luther King Day Tl�ird Monda�� in Januar}=
� President's Day "�I�hird Monda� in February
Melnorial Day Last Monday in Ma}�
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Tolnn Coamcil Resoli�lion No. 31-2020 07/01/2020
Independe�ice Day .luly 4
I,abor Day First Monday in September
Veterans Day Observed dllril�� 1�olid�v Furlougl�
� "T�hanlcsgivin� Day FoLn�tl1 "I�hursday in Novcmbei-
Friday �fter Thai7l<s�iving
Christmas Eve Decenzber 24
Christmas D�y December 25
New Year's Eve Deceinbei-�l
��hen a holiday falls on a Saturday. the precedin�� Frid2y sl�all be observed. However, if a
holiday falls on a Saturday and the preceding I'riciay is also a holiday, tl�e Town Manager
nlay desigi�ate the pi•eceding 7'hul•sday or following Monday to observc the holiday.
When a holiday falls on Sunday, the �follo�ving Monday shall be obsei•ved. However,
when a holiday falls on a Silnday and the following Monday is also a holiday, the Town
M�iager may designate the preceding l��i-iday or following Tuesday to obse�•ve the
holiday.
SECTION 9. IIOLIDAY CLOSURE
All represented and non-represented employees will be requii-ed to tal:e l day vacation or
administrative leave as part of the holiday closul-e pi-o�i-an�. The Town ���ill also
contribute one day off as part of the pr�ogram. Tibtu-on Town I-Iall will b� closed from
Decetnber 24, 2020 through 3anuaiy 1, 2021.
Proposed Schedule:
Thursday, Decen7ber 24, 2020 Christmas Lve I Ioliday
Friday, December 25, 2020 C1lristmas Day Holida}�
Monday, December 28, 2020 Veterans Day I-Ioliday observed �
7�uesday, December 29, 2020 L�nployee Conti-ibutes a day
Wednesday, December 30, 2019 Town Contributcs a day
Thursday, December 31, 2020 Ne«� Year's Eve Holiday
Friday, Jam�aiy 1, 2021 New Ye�r's Da�� Holida��
SLC"TION 10. ADMINISTRATIVE LEAVE
In recognition o�I�the lon� hours requii-ed to perforn� at the manag�i��ent level, including
attendance at numerous meetings outside normal worlcin� l�ours. tl�e foll��wing
Administrati��e Leave policy shall be iil�plemented:
1�lanagement employee inay receive up to ten days administratil�e leave annually, to be
a�varded at the discretion of the To���n Manager.
SECTION 11. DINNER ALLOWANCE
All nlaliagen�e�lt employees who live inoi-e thai� 10 nliles fi-om "Town an�] who are
requii-ed to attend nigllt meetings or vvork aft�er oftice hotu�s be}�ond 7:00 P.M. n�ay be
rein�btu�sec� i» an arnount not to eaceed $25.00 for tl�e piu�chase of dinn�r for that night.
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Tllis allowance applies to n�anage�n�nt enlployees wl�o reside outside � ten-n�ile radius of
tl�e Town. Employee reiillburseme�lt is subject to the al�proval o1�tl�e "I�ow» Mailager and
must be accompanied by a restatu�anti receipt, wl�ieh sl�all include tl�e alnount, date,
n�eetin� or purpose, and the employee's ��a�r�e.
S�CTION 12. "TERMINATION ALLOWf�NCE
In oi-der to foster job security witllin a professional clinlate, n�anagemcnt cmployees will
be entitled to severance pay when t11ey al•e tei-minated ii-om To��n sel�vice. However.
sucl� employee must be in the employ of the Town for at least three (3) yeai-s. ��ld such
termination is not for cause or For i•easons listed in Go>>erllment Code Section 19572. the
Town's I'ersonnel Rules & Regulations, SecYion 6, or any employee wl�o voltinitarily
resigns fi�om Town Service for personal reasons.
Unless otherwise noted in an Em�loyment Agreeinent. Man��geinent e»�ployees shall be
covered by the following terinination allowa»ce scl�edule:
Service Work Weel<s
After:
3 years 1 month
7 years 2 months
10 years 3 months
This severance pay is in addition to any accrued cacation leave, unL�sed at the time of
tel'111111c�t1011.
SECTION 13. VEHICL� tJSAGF/ALLOWANCE
Manageinent employees, to a far greater eatent than other Town employees, are i-equired
to travel thi•oughout the Town, County, and Bay Area to tulfill their job i•equir-eme�its.
This tr•avel is fi-equently i-equired oLltside of norm�l worl<ing hours. In recognitioil of this
employlnent requirement,the Town shall provide either the use of� To�vn vel�icle or an
automobile allowance, as pi•ovided iu tlle Town budget. Use of a `I�owi1 vel�icle sl�all be
in accordance with the Town's Administrative Policies and Proccdures aud is not
intended for private use.
SEC�I,ION 14. TUITION REIMBURS�MENT
In order to promote continued developn�ent of s]<ills, 1:»owledge, ancl abilities among
mana�ement employees, the Town of TibLuon sl�all reimbw-sei»ent the costs of t��ition.
boolcs and fees at the rate of tl�e California State University systein. Employees must
i-eceive pr•ior approval of the Town Manager and subn�it certified transcripts with the
evidence of a grade of"C" or bettei-fi-om an accreditec� college or tuliversity and sub»1it
bona fide receipts to qualify for tuition i•einlbtusement. "I�his pi-ovision Ilas been
suspended since FY 2011-12.
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S1;C��ION 1�. PKOFESSIONAL MEMBERSNII' I=EES
Most n�anagenlent personnel are eapected to �naintain n�embership in app7•opriate
professional orbal�izations. Tl�cse inemberships serve to acquaint the "(�own with current
pl�ograi��s and procedures in tl�ese professional are�s b}� l��eans of publications and
specitic activities. The Town will include tl�e cost of these �z�embei�sl�ip fees in tlle
respective departlnental budgets.
SECTION 16. RE"1��IRED EMPLOY�E'S MEDICAL ALLOWANCE
For any Manabement employee hired prior to July 1. 2009_ ih� Town of Tiburon ti�ill
make contributions toward a retired employee's medical insurance plan based upon the
following conditions:
a. Fmployee must retire directly from eniploynlent �vith the To�a��i of Tibtu�on and
apply to PERS for retirement benefts.
b. The retiree's inedical insurance allowance is fiaed al�d capped at the Kaiser single
rate that is in effect at tl�e time of the en�ployee's retirement.
c. The Town's contributions rate is based on tlie �following fol-mula:
Percent of Kaiser Years of Consecuti�%e
Single Rate Service to Town
50% 15 Years
75% 20 Yeai-s
100% 25 Ye��-s
Such eoverage is not extended to employee's spousc oi• otl�el� depe»dents.
NOW, T�-�EREFORE, BE IT FURTHER KESOLVED that the provisions of this
resolution shall supersede aily othei-previous rules and i•esolutions of the To���n of 7��iburon which
liiay be in conflict l�erewith.
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Tol>>>� Coi�rf�cil Resolziliotl No. 31-20�0 07/01/2020
PASSFD AND I�DOP I,ED at a i•ebular ineeting of tl�e Town Colincil of the 1��o���n of�
Tiblu�on on July 1, 2020, by tl�e following vote:
� AYES: COUNCILMEMBERS: Fredei•icics, I�ulik, Rya�1. 'Il�iel�. Welner
NOES: COLTNCILMEMBERS: None �
AI,IC E � , Ml� OR
TOWN OF TIBURON
nfrTr�s(r:
I.EA S E ANI, TOWN CLERK
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