HomeMy WebLinkAboutTC Res 2020-07-01 (3) 12TSOLUTION NO. 30-2020
A R�SOLUTION OF THE TOWN COUNCIL OF TH� TOWN
OF TIBUKON I2E1'�ALING RESOLUTION NO. 31-2019
AND ADOPTING AN AMLNDCD MID-MANA(�EMrNT AND UNREP12�SrNT�1)
EMYLOV�I:S Rl.COGNITION AND
INCENTIV� COMP�NSATION PROGRAM FOI2 I'ISCAL YEAR 2020-21
WHEREAS; in Jamiaiy 2002, the Town Co�u�cil establislied and adopted a Mid-
Management and Um•epresented Employ�e Recognition aild Incenti��e Compensation Prograin in
ordei•to attract and retain professional. competent and qualified employees to cariy out the
Town's public service miss�on, and
WHEREAS, such a program enl�ances the professional gi•owth_ motivation, and loyalty of
inid-management, professional and co�ll�ideutial en�ployees and pron�otes a carlsistently higher
level of service to the public, and
WHEREAS, the Town Council has updated and an�ended the Mid-Management and
Uilrepresented Employee Reco�nition and Incentive Compensation Program most recently in
July 2019 by the adoption of Resolution No. 3]-2019; and
WHEREAS, the Town of Tiburon Unrepres�nted eniployees are defined to include the
following positions:
Building Permit Tecl�nician Planning Technician
Superintendent of Public Works Building Official
IT Coordinator Building Perinit Clerk
Planning Manager Senior PlamZer
Town Clerlc/Management Analyst �ssociate Engineer
Adininistration Assistant Community Developn�ent �ide
Building Inspectoi- Administrative Set-vices & EOC Coordinator
Finance & Accounting Manager Accounting & I�IR Clerlc
Assistant Planner �ssociate Planner
NOW, THEREFORE, 13E IT RESOLVED thai the Town Council of the Town of
Tiburon does hereby repeal Resolution No. 31-2019 and �11 pi-edecessor versions of the Mid-
Managenlent and Unre}�i-esented Lmployees Recobllition and IncenCive Coinpensation Progra111
and adopts the following ameTlded Mid-Management and Unrepresented Em�loyees Recognition
and Incentive Coi��pensat�on Progra�n:
Toi��n Cozu�cil Resolz�tron No. 30-2020 07/OJ/?020 Page 1 of�7
SECTION 1. SALARIES
� � Effective July 1, 2020 salai•y i-anges for positions covei�ed by this resolution shall be:
Assistant Planilei- $5,707 - $7,134
Associate Plannei- $6,341 - $7;926
Building Permit I�echnician $5,228 - $ 6,535
Buildillg Official $9,408 - $11,761
Supei•iiltendent of Public Worl:s $9,O15 - $11,268
Associate Engineer $7,785 - $ 9,731
Sei�ior Planner $6,833 - $ 8,541
Town Clerk/Management Analyst $6,990 - $ 8,737
Adininistration Assistant $4,666 - $ 5,833
Colnmunity Development Aide $4,202 - $ 5,252
Building Inspector $7;160 - $ 8,950
Building Perinit Clerl< $4,666 - $ 5,833
Planning Technician $4,666 - $ 5,833 �
Information Technology Coordinator $7,749 - $ 9,686
Admin Services & EOC Coordinator $6,351 - $ 7,938
Fii7ance & Accounting Manager $8,251 - $ 10;314
Accounting & HR Clerk $3,] 16 - $3,899
SFCTION 2. SALARY ADJUSTMENTS
Movement through the salary ranges will be based upon inerit following a comprehensive
writteil performance evaluation by tl7e employee's supei-visoi-.
SECTION 3. BENEFITS AND INSUR�INCES
The "Town shall conti•ibutc a dollai- an�ount cqual to the combined total of the Ca1PERS
Kaiser two-party pl•elniLlm and Delta Dental family pi-emium to each Mid-Ma�labement
and Unrepi•esented employee's caf�etel-ia plan to ptirchase medical, dental, ]ife and
disability insurance. This dollar amotn�t �vill f7oat witl� the increase or decrease i11 the
cost of the Ca1PERS K�iser two-party and Delta Dental family rate. If the full sunl
specified is exceeded for gi•oup insui�ances of a ��iven empl��yee. tl�en tl�at employee shall
pay the balance of tl�e monthly cost via a payroll cieductioii fi-om 11�e first two payrolls of
the month. If the iizll sum specified is not used for the group insurances cost of a given
etnployee, then tliat amount_ not to exceed $400 per month. sliall deposited into one of
the Town's Delerred Compensation Pla»s in the employee's name. Any employee who
on December 31, 2008 receives moi-e than $400 per mo�lth accrtiiing fi-inge shall be
capped at the higller amou��t. Sl�ould. at an}� time, sucl� ei��ployee's accruing fringe fall
below the grandfathel-ed cap, but more th�n $400 per month, the lower amotmt becomes
tl�at employee's new cap.
Toi��n Councrl Reso/a�lion Nn. 30-2020 07i01/ZO20 Page 2 of%
Retirement—The Town contracts with Ca1PERS for tl�e pi-ovision of a i-etireinent
program for its miscellaneous and public safety en�ployees. 'l�l�e Town does not
�� administer the retireinent program and �nakes uo represei7tation of the specific para�neters
of the progranl beyond wl�at is provided i�1 the Town's contract with Ca1PERS.
Employees nlay obtain a copy of tihe C�IPERS contract to i•ev�ew all elements of tl�e
current program.
Effective July 1, 2015, all employees considered "classic" Ln�dei- GaIPERS shall "�ick
up" 1% of the Ca1PERS Employei•s i•ate. Tl�is additional ]% is above t]�e Eznployee's
normal rate of 7% for Miscellaneot�s and 9% foi• Safety. Employees considered "new"
under PEPRA sl�all continue to pay 50% of tl�e normal cost. Tl�e enlployee retirement
contr-ibution shall be made on � pre-tax basis as allowed under Internal Revenue Code
414(h)(2).
For Miscellaileous Menlbers of the Public Einployee's I2etiremei�t Systen� hired prior to
Januaiy 1, 2013, the Town of Tiburon sl�all provide the Ca1PF:RS 2% c�� 55 retireillent
formula, with the highest single year calculation. I'ublic Safety members hired pi•ior to
Januaiy l, 2013 shall receive the 3% a) 5� retirement formula with the highest 36 months
calculation.
Miscellaneous members hired after July l 2013, wl�o are "new�nembers" of the
retirement system as defined by CA Government Code Sectioil 7522.04(� shall be
provided the 2% at 62 benefit formula with the l�ighest 36 months calculation. Public
Safety employees hired on or aftei-January 1, 2013, wllo are "new members" of the
retirement system as defined by CA Governnlent Gode Section 7522.04(�, shall receive
the 2.7% @ 57 retireinent forrnula with the 1lighest 36 ino�iths calculation
Medical InsLu•ance - The Town of Tibtiiron oifers its employees and their dependents
medical/hospital insurance coverage. An employee covered under this resolution may
choose fi�om the plans offered through the Public Employees Retirement System Health
Benefits Division for inedical/hospital insurance coverage. Sucl1 insurance is inandatory
for employees unless they can demonsti-ate compliance witl� otl�er covei-a�e.
Dental Insurance - The Town of Tiburon offei-s elnployees and their dependents a dental
plan. Such insurance is inaildatory for all employces unless tlley can den�onstrate
compliance with other coverage.
Life Insurance - I�'he Town of�I��iburon o11ei-s emplo��ee covered by this i-esolution a
$25,000 life insurance policy. St�ch insurance is inandatory. The Town of Tibtu-on
offers einployees covered by tl�is resolution additional life i�istirance above the
mandatoiy $25,000 poliey, Llp to a combined total of no nlore than $95,000. Participation
is optional.
Disability Insurance - The 1'own of Tibin-on offers en�ployees covered by tl�is resolution
long terin disability insurance which provides two-tl�irds of an employee's salaly up to a
znaximuin benefit of$4,SOOhl�onth. SL�ch insui-ance is mandatoiy.
"l�o��»n Cozrncil Resolulion No. 30-2020 07/01/2020 Puge 3 qJ 7
Long Term Care - Tl�e Town of Tiburon offers covered employee a loilg-term care �
policy. Participation is optional.
Deferred Co�npensation Plan - The Town of Tiburon offers a cl�oice of two deferred
compensation plan to en�ployees. Such monies deposited would become tax-deferred and
would be subject to income taaation in tl�e year they are withdrawn fi-om the deferred
cotnpensation plan. Participation is optioiial.
IRS Section 125 Plan - The Town of Tiburon offers eil�ployees the abiliry to participate
in its IRS SEction 125 Plan. Participation is optio»al.
SECTION 4. VACATION LEAVE
Mid-management and Unrepl•esenteci employees shall acciimulate vacation time in
accordance with the following vacation entitlement schedule:
Service Work Days
0-5 Years 12 Days
6-10 Years 18 Days
11+ Years 20 Days
Upon termination of a covered employee's service �vitl� the Town, such employee shall
be paid a lump sum equivalent to his/her accrued vacation leave. Maaimum
accumulation of vacation leave is 35 workdays.
SECTION 5. SICK LEAVE
Mid-management and Uizrepresented employees shall be elltitled to accrue one workii�g
day of sick leave for each month or tn�jor fi•action thereof. Sick leave may be accrued by
qualified employees without a maximtu» limitation.
SEC"T10N 6. SICK LEAVE PAY OFF
Mid-management and Unrepresented einployees l�ii-ed p1�io1-to July 1. 2001 may receive
casll equivalent compensation of 50% of their accrued sicl< leave, up to a total of 60 days,
if the following conditions ai-e met:
a. The en�ployee files for a service retirement 1�rom the "Town. or
b. The en�ployee volunt�rily separates from the To��rn and has at lea�t 15 years of
service with the Town.
Effective July 1, 201 l, the cash value of this benetit will be determined based on each
emplo}%ee's hourly rate and number of eli�ible houi-s foi-cash-out ��utposes (50% of
sick leave balance, up to 60 days). This value ���ill be documented aild tl�e val�ue
To��i�«Co�mcil Resohi�ion No. 30-2020 07/01/2020 Page 4 of 7
capped. This value cannot �i•ow thi-ougl� additional accrued sick leave or thougl�
inct•eases in pay. Employees witl� 15 years or more service with the 7��own may
request a cash-ollt of 60% of t1�E eli�ible ]Zoui-s (early cash-out optio»). Sliould an
em}�loyee request ihe early cash-out of 60% of tlie eligible sicic leave hours, they will
ilot be entitled to any fiuther sick leave cash-out upon retii-emellt or separation of
en7ployment with the Town. Those I�oui•s casl�ed out will be dedi�cted fi-oin tlie
einployees sick leave balance. If an employee is not eligible for. or elects not to take,
the early cash-out option, they shall be paid tl�e fi�ozen dollai�value tzpon separation of
einployment witl� the Town. The only way the �t�rozen doll�i-a�»ount caTl be lowered
is if an einployee has less accrued sick leave l�ours upon sepai-atioi� of employn�ent
tl�an they do on July l, 201 l. For tax planning ptu-poses, should an e�nployee desire
to take the early cash out option, they will be allowed to takc this pay�nent in eitller
2011 or in January 2012.
For employees hired after July 1, 2001 in Mid-Mana�en�ent a11d Unrepresented positions
may accrue uillitnited sick leave with no option for "casl�back" benefits.
SECTION 7. HOLIDAYS
The Town agrees to provide Mid-Management and U�ll-epresented employees the
following holidays:
New Year's Day Januaiy 1
Martin Luther King Day Third Monday in January
President's Day Third Monday in Februaiy
Memorial Day Last Monday in May
Independence Day July 4
Labor Day First Monday in Septe�i�bei-
Veterans Day December 26 (observed)
Thanksgiving Day I'ourth Thtn•sday in Noveinber
Friday aiter Thanl<sgi�-in�
Christmas Eve Decembei-24
Chi•istmas Day December 25
New Year's Eve December 31
When a holiday falls on a Saturday, the preccding Friday shal( be observed. However, if a
holiday falls on a Saturday and the preceding Frida�� is also a l�oliday, the Town Manager
may designate the preceding Thursday or following Mo�lday to observc the holid�y.
When a holiday falls on Sunday, the following Monday shall be observed. However_
when a holiday falls on a Sunday and the following Mo�lday is also a holiday, tlle T'own
Manager may designate tl�e preceding I�1•iday or following "1�uesday to obsei-ve the
holiday
��Tnri�n Coimcil Resola�tion No. 30-2020 07/01/Z020 Pa�e�oj."
SECTION 8. HOLIDAY CLOSURE
All repl-ese�lted anc� no�1-i•eprese�ltcd employees will be required to take 1 day vacation oi�
adn�inistrative leave as part of the holiday closure progran�. The 1�own will also
contribute one day off as part of tl�e probram. Tiburon Town Hall will be closed fi�o�n
Decenlbei- 2�}, 2020 throu�h Ja�luary 1, 2021.
Proposed Schedule:
Thursday, December 24, 2020 Christinas Eve Iioliday
Friday, Dece�l�ber- 25_ 2020 Christmas Day Holiday
Monday, Decembei- 28. 2020 Veterans Day Holiday observed
Tuesday, Decembei- 29, 2020 Employee Contributes a day
Wednesday, Decenlber 30, 2019 Town Contributes a day
"Thursday, December 3 l, 2020 New Year's Eve Holiday
Friday, January 1. 202] New Year's Day �-�oliday
SECTION 9. ADMINISTRATIVE LEAVE
In reco�nition oi�tl�e lon� houl•s i•ec�uired to perforin at the Mid-Management and
Unreprese�lted leveL including atte�idance at numerous meetings outside normal working �
hours, the followi»g Adn�inistrative Leave policy sha11 be implemented.
Each exeinpt Mid-Managetnent or Unrepl�esented employee may receive up to ten days
administrative leave annually; to be awarded at the discretion of the Town Manager.
Administrative Leave shall be talce�l iu one hour inci•ements.
SECTION 10. DINN�R ALLOWANC�
All Mid-Mana�ement and Unrepresen�ed employees who live more thanl0 miles fi-om
Town and who ai-e �-ec�uii�ed to attend night ineetings or work after office hours beyond
7:00 P.M. may be reimbursed an amount not to exceed $25.00 for the purchase of dinncr
for that night. Employee 1-eimbtu-s�ment is subject to the approval of the Town Manager
aud must be �ccompanied by a i-estatu-ant receipt which shall include the an7oimt, date,
meeting or purpose. and the emplo��ce's name.
SECTION 11. TUITION RrIMBURSEMENT
I�7 ol-der to pi-o»Zote continued development of skills, knowledge, and abilities among
employees. the 7�own of�Tibui•on shall reimburse the costs of tuition, books and fees at
the rate of the California State Uni��ersity system. �rnployees must receiv� pz-ior
approval of the Town Mana�er anci submit certified transcripts with the evidence of a
grade of"C" oi-bettei-fi-o»> an acci�edited college or university and subinit bona lide
rcceipts to qualif}% foi- tiiition i-eimbtarsement This provision l�as beeu suspended since
FY 2011-12.
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S�CTION l2. RETIRED EMPI.OYEF'.'S MLDICAL ALLOWANCE
� Fol- cmployees covered by this Resolution and wllo were hired prior to July 1, 2009, the
Town of Tiburon will mal<e contributions toward a retired employee's mcdical insurance
plan based tlpon the following conditions:
a. Employee nlust i-etire directly i-i-om employment with the Town of Tiburon and
apply to PERS for�reiirel��ent benefits.
b. The retiree's medical inslu-ailce allowance is fixed and capped at tlle Kaiser single
rate that is in effect at the time of the employee's retii-ement.
c. The Town's contribution i-ate is based on the following formula:
Percent of Kaiser Years of Consecutive
Single Rate Service to Town
50% 15 Years �
75% 20 Years
100°/o 25 Yeat•s �
Such coverage is not eatended to employee's spouse or dependents.
Employees hired after July 1, 2009, shall not be eligible for retiree medical allowance.
SECTION 13. PERSONNEL RUL�S & REGULATIONS
� In the event any provisioi�s of�this Resolution contradict those included in the Town's
Personnel Rules & Regulations. the terms of this Resolution shall prevail.
PASSED �ND ADOPTFD at a re�ular nleeting of the Town Council of the Town of
Tiburon on July 1; 2020 by the following vote:
AYES: COUNCILMI�MB�RS: Fredericics, Ryan, Kulik;,%I�hiei•, Welner ��
NOES: COLTNCII_,MF,MBI�RS: None �
, �,` ;,� ��,�`
,r
,. �.� �
�1LICE I'R��D �RICKS MAYOR
TOWN OF TIBURON
ATTEST:
�m
`�_ ��`. �_,�� .
LEA S` � � A I. TOWN GLERK
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