HomeMy WebLinkAboutTC Agenda Pkt 2020-10-07 TOVVN O� TIBURON Tiburon Town Council
� � "1 iburon 1-own Hall
�� � �• October 7,2020
; � ��� � � `�� 1505 Tiburon Boul�vard Regular Meeting
� �y �. � Tiburon, CA 94920 5:00 P.M.
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TIBURON
TOWN COUNCIL
AGENDA
CORONAVIRUS (COVID-19) ADVISORY NOTICE
On iv1ay 18,2020,the Marin County Public 1-�ealth Officer issued a legal order directing�residents to
shelter at home until further not�ce 7�he order li�nits act���it��,tra��el a�7d business fuilctions to onl}�d�e
�� inost essential needs.Additio��al informatio�l is available at htt��s:i coronavirus.marinhhs.or/
Consistent with Ezecutive Orders No.N-25-20 and No. N-29-20 trom the�xecuti��e Depar.tinent of the
State of California,the To�.��n Council meetinb���ill not be phys�call}�open to the public and all Couneil
Members will be t�leconferencing into thc meetinb. To ma�i���ize public safet5�while still maintaining
transparency and public access,�neinbers uf the public can access the meet,ing by f.ollowing the meeting
live at:
Audio/Video Webinar:https://zoom.usij/9632]724%33
Webinar ID: 963 2172 4733
Call-in Nuinber: +1 669 900 6833
Access Code: 963 2172 4733
Instructions for pro��idinb public co»>ment li��e dur�ng thc meeting using Zoom are linlzed on the Totivn's
l��ebsite and to this agendal.
Members of tl�e public inay pro���de publ�ic comment b��scndin�c��mments to tl�e Town Clerk b}�email at
comments@to����noftiburon.o�-Q. Commc»ts recei��ed prior to the srart of the Council meeting will be
distributecl electronicall}�to tl�e To���n Council and posted on d�e To���n's 1��ebsite. Conzments recei��ed
after the start ti�ne of the Cou��cil meeting,but prior to thc close���public comment period for an item,
���ill then be read into the record,�vith �Z ma�i�ntnn �111o���ance of 3 ini�lutes per individual comment,
subject to the Mayor's d�scretion. All commcnts read into the rec��rd should be a maximum of 500
���ards,w�hich corresponds to approL�m�itel}� 3 minutes oF s��eakin,,ci�ne. If a cominent is receined after
the agenda item is heard but bclore the close of the meccing,tl�e a�mment will still be included as a part
of the record of the ineeting but���ill not be read into the recc�rd.
An}�ineinber of the public��rho needs acco�nmodations should ei7i:iil or call the To�vn Clerk wl�o���ill use
their best efforts to proaide reasonable aceon�mod�itions to p�t-o��id�as much accessibility as possible
while also maintaininb public s��fet��in accoi-dance�vith the To���n's procedti�re for resolving reasonable
accom�nodation requests. All rcasonable accomn�odarions offered���ill be listed on the Totinn's vaebsite at
�����v�>>.co��-nofti btiron_ora.
CALL TO ORDLR�1ND ROLL CALL
Councilmemb�r Kulilz,Counci]me�l�ber Ryan,Councilmeinber Welner,Vice lVlayor Thier,]vla}�or
Fredericlzs
A1\TNOUNCEMENT OF AC"CION TAKEN IN CLOSED SESSION IF ANY
ORAL COMMUNIC�ITIONS
P�7'SOIIS \-A'1S}llll� Zp ,1��C�1'�SS C�7� �O\V'7� CrJi�pCl� Ol? SU�J��CCS llOt OI1 C�:� ;:��':1C1� 1111,� C�O S�) �t tj1.S �„11C.
Please note ho�ve��er, thar the To�vn Council is not able to undertake eatended discussion or action on
items not rni the agenda. ivlatters requirinb action�vill be relerred to the appropriaee Commission,I3oard,
Commirtee or st�lff for consideration or placed on a future Town Council meetinb agenda. Please linut
your comments to three(3)ini�nites.
PRESLNTATION
Introduction of New Town StaEf
• Jamic Scardina,Interim Chief of Police
• Chriscy Fong,Senior P1aniler
CONSENT CALFNDAR
All items on tl�e Consent Calendar ma}�be approved by one motion of the Town Council ui�less a rec�ucst
is made b�� a mcinber of the To��n Council,iniblic or staff to remove all item Eol separate discussion and
consideration. If��oLl ���ish to speak on a Consent Calendar item, please seek recognition by the �vla��or
a��d do so at this time.
CC-7. �I-own Cotincil Minutes - Adopt minutes ol the May 6, 2020 special and reb lar To�vn Council
mectin�s (Departmcnt of:administrative Sen�ices)
CC-2. Town Council Minutes-Adopt minutes of the May 20,2020 special and regular To���n Council
�neetinbs (Department oE:�clministrative Sernices)
CG3. Investnlent Suimn��iy - Adopt investment summary for� month endinb �L�gust 31, 2020
(Department oFAdministrati��c Services)
CG4. Marin Emergency Radio Authority Governing Board - Consider adoption oF resolution
malzin�appuinnnent to the Marin Fmergencp Rad,io Autharit}�Goeerninb l3oard (Department of
Achilinistrati��c Scr��ices)
ACTIOI�T I-I-EMS
AI-1. Diversity Inclusion Tasl: Force - Consider adoption of � resolution tl�at ���oulcl establish a
Di��ersit��Incltision T�lsk }��orce (Office of the To�vn Manager)
AI-2. Fine Schedule - Considcr adoption of a resoh�tion that ���ould establish aclministrative citation
amounts tor violation of Public Health Order(Office of the To���n 1vlana�er)
AI-3. Regular Meeting Start Time - Consider adoption of resolution that �-vould chanbe thc Town
Council r�bular meetinb s�art tilne�vhile conducting virtual meetinbs
AI-4. Hawthorne UndergroLu�diilg Assess�nent District — Consider approval of the Ha���thorne
Unde�-nrow�clinb �ssessment District final Plans, authorize staff to put the project out to bid,
and set the construction continbenc}� (�e��arnl�ent of Public Worizs)
TOWN COUNCIL REPORTS
TOWN MANAGLR REPOR-I-
TM-1. Update on Town's Response to COVID-19 Einergency
TM-2. U��date on recent Parlcs, Open Space and Trails Coinmission meeting, and requests by
Commission to tlle Town Council with regards to the Integrated Pest Manageinent Policy
and future planuing related to Blackies Pasture aiid the Old Rail Trail.
WrLKI_Y DIGES-I-S
• To�vn C��u�7cil �'��eelzly D�gests—Septen�ber 1 S�25,and October 2,2020
AD�JOURNM:ENT
GFNLRAL PUBLIC INFORMATION
ASSIST�NCE �OR PEOPLE WITH DISABILITIES
In con�pliance �a�ith rhe A���ericans �vith Disabilities Aet, if you need special
assistance ro participate in this meetinb,plea��e contact the Town Clerl<�t (415) 435-
7377. Notification �& hoLirs prior to the meeting will enable the Town to make
reasonable a�-ran;ements to enstu-e accessibiliry to this meetin�.
AVAILABILITY OF 1NFORMATION
Copies af all age�7da reports ancl supporti��� data are available for viewing and
inspection at Toti��n Hall anc1 at the 13elvedc�-e-Tiburon Library locared adjacent to
To��n Hall. A;endas and minutes a�-c posted on t11e Town's �vebsite,
v��v�v.totivnoftiburo��.or�.
Upon request, thc To�a�n �vill p�-o��ide �vrirten �genda marerials in appropriate
alte�-�lative fo�-mats, or disabilit}�-rclated moclification or accommoclation, includina
auailiary aicls or scr��ices, to cnable indi��idnals ���ith disabilities to participate in
public meetin�s. Pleasc send �� ��ritten rcc�uest, includin� your name, inailii�g
add7-ess,phone nun�ber ancl l�rief descriptio�7 �,f die requested materials and pl-eferr�d
�lternatiee fo�-mat or au�ili<u-y aid or sc�-��ice at least � days before the meeting.
Rec�uests sl�ould be sent to the Olficc of tl�e T���a�n Clerk at the abo��e address.
PUBLIC HEARINGS
Public Hea�rings provide the ;cneral public and interested parties an opportunit}� to
pro��ide testimo»y on tliese ite���s. ]f}�ou challenge any proposed action(s) i11 court,
}�ou iiia�� be li�nited to raisil�g onl�� those is�ues ��ou or sonleone else raised at the
Pul�lic Hearing(s) described later in this aaenda, or in ��ritten correspondcnce
deli��ered to the To�vn Council at,or prior to,rhe Public Heariilg(s).
TIMING OF ITEMS ON AGENDA
\�Vhile the To�vn Council attempts to 11ear �ll items in ol-der as stated on the abe�ld<Z,
it resei-��es the ri;ht to talze items out of order. No set times a�-e assigned to items
ap��earina on the Town Council agenda.
CV��
TOWN COUNCIL
SP�CIAL & REGULAR MEETING
DRAFT MINUTES
Consistent with �xecutive Orders No. N-25-20 and No. N-29-20 from the Execi�,��e T7epartment
ofthe State o1�Califo�•nia and the Cou��ty Public Health Department's April 2�,��(}�� Shelter i��
Place Order, co�n�cihnembers attended this meeting by teleco��ference Mei�i�t�r�o�the public
. . . . . . . , � .: .
were n�vited to partic�pate in th� meet�n� by live-streamina the meeting��t t1�e "I�c�i?vu� s��ebs�te
;�_
and submitting comments to comments c�,tow��oftiburon.o�•�to be incl�.t�l�d�ii� the �`«��tc�ecord
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for the ���eetinb. � t
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SPECIAL MEETING —5 34�'�� `��
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On May 6, 2020, the Council held a special meeting as������^ws: �y�-nz
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CALL TO OI2llTR AND ROLL CALL ��%%�%'� ° '�
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Councilmei��ber Kulil<, Councilmembei Ryai�, Councilmembe����,�,��er, Vicc Mayor Thiec,
Mayor Frcdericl<s < ,�� ��y,;�,
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CLOSED SF,SSION ���� � �'��'����`���, '�ri����
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CON�'GRENCF, WI"I,I-1 I EGf1L COUNSE�,e���NTI� ,��I'�1��,�t`�v.aATION
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Sibnificant Exposure to I �tat„at�on Pursuant t � �� �� �� � (2) of Sub�ivision (d) of Goveriu��ent
Code Sectio�� 54956 9 �Qne���t��t�1a1 case) ��� �,
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ADJOiJRNMLN� ��o specrril�n���in� ��-��
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���'���AL��EETIIl�`, 6:30 P.M.
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ROLI. CALL � ; -
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�'R.�S�I'±I'T GOUNCI���MBCRS: �redericks, Kulil<, Thier, Ryan, Welner
�'�2CSI�NT COUNCIL`M��IE�ERS: None
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PRCSENT �X Q1��IC10: �°��� Town Manager Chanis, Town Attorney Stocic.
Director of Public Worlcs/Town Enbineer Palmer,
��'�; Town Clerl< Stefani
C}R�� COMIVIU��CA'I'IONS
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The�e ��e��nfl�%c.
CONS�NT'CALTNllAIt
Pc�ge 1 qf�9
Toi�>» C'oao�cil Nlii�artes ?�08-2020 May 6, 2020
� CC-1. Announcement of Pending Vacancy—Ant�ow�ce pendinb vaeancy on Belvedere-
�� Tib�u•oi� Lib�•ary Abency Board o�f Trustees (Department of Administ��ative Se►-vices)
MOTION: To adopt Consent Calendar No. 1, as written. ,
Moved: Thiei- seconded by Ryan %'�r�%��
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VOTE: AYES: Fredericl<s, K��li!<, Thier. Ryan, Welner � ,,��'�'
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ACTION ITEMS ,��, ��
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AI-1. Belvedere-Tiburon Joint Recreation Co►nmittee (Tl�c R�t�ch)—Considei ��C�t�����,fol
�inancial assistance fro�n the Ranch and ccnsider authoi�����t�ii of a budget an�en��€���i��n
the amount of$99,200 to fund request (Office ot the �pu��ij�Manage�•) ������
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To�a��, Map��P�•Cha!�:s said thP Be!ve�e:-e-"I�ib�,ren �o�1 � -r "� R � ��� �� ;.
z�� �s����le�.tlOi� � .�2v��liC�i � LO?aP�� na�
submitted a 1•equest for financial assista��ce fi-om thc T��z� �Ie said tl�.� l��nch had been forced to
c�s�cel virtE�a(ly ��� pi-og��an�tning thro�ighoiit tl�e sprinb ant�st�t�m� �t��vas experie��cing a
sigi�ifiicant loss of revenue. 3�����-'��
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Chanis said tl�e Ranch had miniinized ex�S����s�S alceady, includin�s�la�y reductio�as, fin•loubh o:f
staff, and reduced office expenses as m�t���s�ta�s�bJe Hc reviewed�-�}te��nch's necessary
expenses, including the cash being �efunt���rfo� iior�rca��eel�cd spring/st�tlz�r�r�r prog►-amming, and
projected revenues based o» reduced ope�=�f���s as ieq�trred �iu tl��shelte�=in-place ord�rs.
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Recreation llit•ector Jess�ca,���tchk�ss said tlr�,T���v�����ls attempted"t'o continue to offer virtual
����� � �, , .
programminb, which i���t�r�����in.some r-ever��z� �.�rt not close to usual operations.
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Vice Mayor Tl�ie��z��Dir-ectoi����tchkiss abo�tt��e number-s of people served by the Ranch. �
Hotch]<iss iep�������e Ranch rec���s 15,000 adult'����strations per year for va�-io�is types of
��
pi�ogramming����DO summer�����at���k,y�ai, ancl ��proximately 300 I<ids per week in after
SC�100� I'OQ11171�'c�' `� �$�'���� � ;�'���
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In ie��a�����to a q�ies�i��,� om Mayor Fredei•icl<s, Hotchl<iss said the i•equested funds would be
pt_ic�rt����c�����pe�atiorf��,���Ts while still t�i��din� ways to provide recreation for the community.
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�'I own Mai�a�ei`�I��t��s note���t���E�ie R�nch has put to�,�ether an i�r�pressive progran� with high
��,�
�,��� q�iality programmt�r�;�a�d stafit, v��ile remai��ing financially efhciei�t. He as):ed Hotchl<iss if tl�e
� r ,,, Ranch was considet���,pffering new p�-o�ramming for childi�en of essential worl<ers, as
� , potenti�lly perm�ttec�����`derthe revised Public Health Ol�der. Hotchl<iss said they were.
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M���Frederick����i�ed the floot•for public comment.
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Ka�e» ���,��;���cf`�tl�e Ranch offers ma��y en�otio��al a��d mental health beneiits to the commwlity
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strugglinb��t�� trying times. She supporYed the Ra��ch`s request.
Page 2 of 9
To�i�n Cout�cil Mirrutes #08-202b May 6, 2020
Jeriy Riessen, Ranch Board »�ember, said he and the Board were proud ofthe ���orl: Jessiea
Hotchlciss and hei-team have done to quickly adapt and put together new programming for the
�o��,��������ty.
Petey Stein, Ranch Board member, com���ended Ms. Hotchl<iss' ability to quicl<lyw���otf i�� face of
adversity. She said this would be the ideal time for the Council to assist tl�e Ra�c31:�i''il maintaini»b
the ability to operate without havinb to `start over' later. �-� ����
,..�- �;.
Mayor Fredericl<s closed the floor for public comment. ��� �
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Cou��cilmember Welner said l�e is aware of the se�•iousness wit��,W��c�h Ms. Hotchl<�ss ha��s �
analyzed the Rai�ch's budget and determined where cuts mus�,�1���i�ade a��d w7�at is req��ired��fl�����
maintain effiicient oper�ations. He supported the request 1`������
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Vice Mayor Thier was also impressed witl� the presen�������and the Ra����s��ability to contii�ue
serving many people with less resources. She expressed��u�t��i'���,�� tl�a���l��Ranch is not able to
qualify for federal fu��ding assistance as a joint powers agei�c��F����`��so supported the request.
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Co��ncilmei��ber Ryan supported the ►equ��l����tu�b the Ranch's b`rc`rt���l�each and i���pact in the
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community, and theii-efforts to undei st���t1���t����;i nity s needs �r���'��ce of crisis.
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Co�u�cil���ember Kulil< applauded the Ran��= effo�ts fo�b������""���acial �e�sou�-ce for the
�� �,�
co»�munity ai�d felt the req�iest was woi-thv��;��� and ����s��ir�a�� �����uested a follow up report
in June or Ju1y. � �
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Mayor Fredericks sa�d���ie Ranc�i�=:s a funct�or�,��t would normally be a "I'ow�� departi��ent at
�����' �
i�o cost and is no���`�c��uestmg fn��E�al assistanc����continue to pi•ovide a service to stay aftoat
during a healt����,��e�°crisis. She s«��i�i-ted the requ���y���t said the Council should 1<eep in mind
that this ecor���i�c ci�sis w�11 �i����i����t t�e Town'��i'`verall budget over the next seve�-al yeal-s.
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M07,ION To���a�t�`�u�a�nt�-ibution to the�'�elvedere-Tibui•on Joint Kecreation Co���mitt�ee
in the��'��u�it of$99,200, to authorize a Fiscal Year 2020 budget amendment in
T�ae a�r�out�ta�',�99,200 fi•o�n the General Fund Operating Reserve to f�ind the
�egu,est, and �o�et�uu e an update from the Ranch ii� June or July oi� the use of tl�e
� ���
f i�r��i� :,
' Moved: Ku1��., Seconded l�j�T'hier
����. � VOTE: AY�� �� Fredericks, Kulil<, Rya��, Thier-, Welner
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,AI� 2,. Award 202�=��vement R�habilitation Maintenance Project—Consider authorization
,
�f a) the �'�v�t� Mana�er to award contract to Ghilotti Coi�st�•uction Company, Inc.; b) a
�audbet��i�t��;�dment ii� the amount of$379,651, c) the Town mana�er to increase the
,.;
can��r��`��{on project by 15°/o for co»tingency; and to adopt a Resolutio�� to accept
N1����fiS�e A; AA, ai�d B funds towaf-d this project (Depart���ent of Public Worl<s)
Director of Public Worlcs/Town Engineer Pal»�er summarized the recommended actions fo�-the
Gouncil and spol<e briefly about pavement i��ana;�ment He said the Towi� �ttempts to I<eep the
Pnge 3 qf 9
Toi��n Cozn7ci111�lini.�les #08-2020 N1a}-6, 2020
aver�be pavement condition index of all streets in Qood form and uses a progra��� to keep tracic of
necessary ii��provements and help decide which roads to worl< on based on limited resources.
� Director Pal»�er reviewed the Town's road�vay networl< ai�d said the i��ajority of the�i��voi-I< is
� ��
� in good eondition, b��t 23% is in poor oi-failin� co��ditioi�. He discussed several����;Ii1e funding
ky
scenarios and the resuhii�g cle;radation levels ofthe roadways. He coi�cluded h��"��`po�-t by
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showin� a ma of this ear's ro osed im rovements. �f� ��,
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� Councilmember Kulilc aslceci ifi tl�E� recc�n,n,en�ed scen�,-�o ��P�t���PnrF�����`„�st Pf`��,���`i��.,�
���,� ,¢
fol-bucl<' irr►provement I�or the cost. Director Palmer said it was �� ��'��
_ ����`
,� ,d�" �� ��
Vice Mayoi•Thie►-asl<ed Director Palmer to comment on the,�a��'or failing street segments�i���;�_� �
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town. Palmer explained the pavement management pro�iazt� aftempts to lceep the overall aveia�u�"��
CO!?�.t:�;7 O;F'tl�� S�I'Ee.S c'i� u �7ib�1 ,f°`✓.�,� uiiL� .iei�,l'ill�u�,S �y,(1�,�I1uilj'� Oi'v`v�i�C������"CGiS iit vOi'
i ���.,,j� 1�,.
condition should be addi•essed each yea�-to use limitec�f�nd� �nost effik�����1y.
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Vice Mayor Thier said she would recuse herself fi•om th�s vc5��b���c����on proximity to l�er home.
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Ma orFredericl<s o ened the f7oor to� �
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Y � pu.��tc comment, There �v����'c�i�e
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MOTION: To authorize: a) a budget �i��ndni�rtt ttz�Clt��zno��nt of$�3�7���51; b)the Town
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Manager to approve the aw��ci ot conti ac�������2Q�0 Pav�ment Rehabilitation
and Ma�ntei�ance Project to C�`.��t�otU Co�s�tt-etcYio�� �����'any, Ine. for
$1,695,417 9�� c�the "T'owi� N�����re� tc��ncrease the construction contract by 15%
as a conjtrt�,���'�e�, �,nd d) ad��ti�����`a��i-esolution to aecept Measure A, AA, and B
fiu�d�����rd thts p�t�,ject.
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Moved: K�� ���`�conded b��yan r
VOTE: s,���S: l-te�t��`icl<s, Kulil< t�}r�,�z, Welner
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��' CUSED ���
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n� ��' �a�. /� : �
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AI 3 Town Cori�tt��������ar Meet�ngs �`f�t�sider adoption of Resolution modifying Town
, , �c��u�e�l iegu���-,��:�ting start time while conductinb teleconferenced meetings (OFtice of
r ;,
��_��������,��"��v� Manabe�r��'�;
� �.�:�. ��f � � �
� �� �' ��3,;��� ,
�
��I'own Mana;er`�����_�s said tl�e�t�t�ncil had expresseci ii�terest in changing its regular meeting
�,i� start time to earlie�����a�e day wh��le meeting virtually.
;; '��, �
�,: r , �,
�` � �Y]ayor Fredericl<s op��d the filoor for public comment. There �vas none.
� E+3 , ,r.
P
rY
j -�j�l �}�' .r
fi�����auncil discu��d several different meeting time optior�s and settled on a 5:00 p.m. regular
��,
:5�
mee�x����a�t����te��hile conductin� virtual meeti��bs.
���� i � �
f;��� , ���..
MOTI01��'��,��"To adopt tl�e resol��tion, as amended, changin� rebular meeting start ti�r�e to be
5:00 p.m. while conducting virtual meetinbs in �ccordance with the Governor's
Executive Orders.
Moved: Thier, seconded by Ryan
Page 4 of 9
Tow» Couf�cil Mi�irtes #08-2020 Mav 6, 2020
VOTE: AYES: Fredericl<s; Kulilc, Thier, Ryan, Welner
AI-4. Business Taslc Force Update—Consider request by Chamber of Com�nerce for
reallocatioi� oTpreviously appropriated fimds (Oftice ofthe Town Manabei)
�,�
Town Manager Chanis said the Col�ncil had 1-eceiltly received a presentation faqta�°tt�e Tiburon
Peninsula Chau�ber of Commerce, and had appointed Councihnembe�s 1<�il��k a����ya�� to a
Chamber task force to look at short, mid-, ai�d long-term ideas to help s��ta��bus�i�x�ss�s ►ecover
M :�
fi-om tl�e COVID-l9 pandemic and economic shutdown. He� said the ta��#`b�i-ce had��31�t��d
developed a set of short-te�•m recommendatio��s foi-the Council to cc?ns�der, i��clud�i�g��r���est
s ��Y �
for a reallocation of previously approved Chamber fundu�� fioi�������own. �������
�� � ��
DeAnn Biss, Executive Director of tl�e Tibw�on PeninsLilaEC�a`=tTiber of Com���erce, said the � ��"���
� �YY
C1lamber had conducted a survey of local busi�lesses to�c�rnpile data abo��,��>eir challenges and `��
in what ways they could use assistance. She reviewed t�e�e�ults of the 5�.�����ey with the Council.
;
Ms. Biss said the Chambe�-and task force l�ad discussed ho�`���d��a��vit�h the ma�i�itude of
challenges now in fi•o��t ofthe small business co�r��r�unity. inc���d��t� �oth short-tern� crisis
ma��a�ement and long-te�-»� positive cha��.;� Slae said the tasl< 1oi ce ���t�l<e the survey data into
�
� �
three goal aY•eas: re�i•esh,reengage, and �e����� - r �
x���,x ;�
She said the goals were to figure out I�ow������su�e ies��c��t�t�ai�tc� �isitors t�iat Tiburon is open for
business as the public health order restrictio�:���egu�t�4��.s� ii�el��������rcatit�b downtown witl�
the best cleaning and sa���tatton of p�ablic a�e����d re�t'�`ooms, and c�`eatin; safe spaces for visitor
� ,s
and community engage���ti�r�,�y���aid the giou����:�also worl<ed on a unifori�� comi��unication
plan, includi��b the h����d� T�`���s'=, Safe rog2�t�e� social media and ir►arl<eting campaign.
����� �a �: >
� E ?
Ofthe re uest���� b, ��� q Y p b
q �����fundinQ Ms �r�s said donated ��ta��ls wo��id be e uall dis ersed amo»a the
busi��esses t}f�,��t��tl applied fo�,��'�z'���?eal�a�t a»d ta�ssist the Cha���ber i�� o»goin� operatio»s.
�¢:'�G 2a /k" av T \�� �C�r s�':'"� � �
�rui/ t<
Ms. Biss said the`Tc���,bs�����cently approveci a�'oi�e-time $126_000 conU�ibution. plus $20,000
annually,�Qi tl�lee yea�s�t�'iwa�•d a Tiburon Welcome Center. She said the Chambei• is now
tequ�s�����3t'��l�ocation��fi�i�se funds as the oribii�al vision ���ill no lon�er be possible due to
��gi�ificant lt����f Chamb�i°4����mmerce revenue fi-oi�� other so�u�ces. She said the Chamber is
� , ,.;���,
requestinb a �ea��t�eA��on oftl�c�s� k�nds as follows:
Y � �� ;�'
,u� �;�
- $16,000 to C��ID-l9 Small Busii�ess Fu��d
� - $10,000 to su�3�rt a Chamber led Re-Enbaginb Marl<etinb Campaign
$30,000 to Cf]�a�S�ber to support a scaled-down Welcoine Center
_�;�
<;, �20,000/y������ii Fiscals Years 2021, 2022. and 2023 to support on�oinb Chamber
s t��e�at t���,�f�Welcome Center
������flVID-l9 Btiisiness Improvement Reserve Fui�d and transfer remaining $70;000
to����y1y created reserve fiand
Mayor Fredericl<s asl<ed if there were any constraints on how the b�isinesses can us� the bra��t
funds and ifthe businesses would be willi��� to publicly report what the funds were �ised for. Ms.
Puge 5�f 9
Toln�n C'oar�cil Mi»artes #OS-2020 �11a�% 6, 2020
Biss said the Chamber had not crcated ai�y co��straints on the use of the f�inds, and that the
� Chamber would be willing to coi��pile that report. �
�<<
� Councilme�nber Welner inqui�-ed abolit the $70,000 COVID-19 Biasi��ess Improve�����;�Reserve
Fund. Ms. Biss and 7"own Managei- Chanis explained those funds would r•ema�n ��;i�Ylie Town
�,����
in a ►-eserve fiind appropriated for the c�irrent fiscal year. r ��`
�` �'�� ?��
,� ��> �� '�
Vice Mayor Thier asked Ms. Biss to comi��ent on the $16,000 Sm111 Bl�s�t���s �'«t�t��;�d the
$30,000 contribution towarcl the Wel�c����e Center•. Mc_ T3iss s�i� rl�P ,����gr for$l��4�Q�.�u!�as in
��
line with what neighborinb Chambei�s of Commerce are requestu��,��om their cities ai��;��?s
and the CoL�nty. Sl�e said the Welcon�e Centet• costs �vi1! go to�y�t�t�,��s�naller space o� IVf��1��,�„�
� Street and allow them to continue basic operations givei� the��'s�,o�f significant �•eve�nie so��r��F�;��,.
Mayoi-F�-edericl<s opened the floor foi- public co�nment. Tk���`�jvvas none. ���gfr �
q F<
..�"3«+��,:J✓ ,�a� Qr c�,•�
Vice Mayor Thier and Mayor Fredericl<s expressed a ci������to have a�� �,���ber reporting protoco(
_fo��hovv tl�P i•P�}uPsted f�unds ��ill be s e��t. Town Mana�ers"��� ��,c�u ����' �ed the Memci-andiu»
'1 � b ����.�fi���;
of U��derstandinb could incl�ide lai��uage that requires the C���k�,��� provide repo�-ting to the
��N 5r
Town Cou��cil and that the Memor�ncium o�f U��derstand�ng wa� ���,brou;ht bacic to the
Council for i•eview. m � ��;��,
�����
�����
, ��5��
�� ,a 3',, � ����;;�i�
Cotu�cilme�r�be�• Welner said h� was not r1� ��,vor o�`���i�,��tl�e remainirt''���,000 in a Town
� �� � v,c
reserve fund, stating a futu�•e i-equest coulc� ���conside�eq����,����€r�� �ts at f�at time. Other
members ofthe Council agreed. 1 �� ;;;,��;��������� �
�� t�`,�' ���;
f ���;� %>i
MOTION: To reallr�ca���`a��1�,000 in fi�ind���to the COVID-19 Sinall Bl�siness Fund; b)
$10,(��{�",�o suppc��t a;Chambe� o��panmerce led Re-Engaging Marl<eting
r �:t�%
C�����t'gn; c) �30 C}�l� to the Cha�i��e� of Comtnet•ce to support the development
���f���Welco���e C,c,x����r`'at 46B Main`�t���t, and to �•ecom►nit $20,000/yeai•,
, , , , , j,,��
���in��m� witl����et�E Y�akd2021, to ���poi•t ongoing Cl�amber of Commei-ce
�;°J �/ y
opy��tions �t����,ivT��n �t��;�;t�c���:t��o��, and to require Town Couneil review of the �
ass������d M�'�iiorandum o1 Uncl�ei=st�anding at a futLu•e Town Colincil meeting.
Moved�� l�ul�k, ��candcd by Welner
�
���� �
��%3'`��r�a �f�r�,t�YES F'iedericl<s, Kulil<, R an Thier Welner
� ���i��. i Y > >
�;°'i.r,� ' f
���r✓� �� �,,i�
' �� �ISCUSSIOIv'IT�IYIS
��:� ;
�� y.
� � :�
�� r% _ ',.
��;�� � D-1. COVID 19 �.T�c�ate and To�vn Council Discussion —The Town Manage�• will provide
' � �� an update on t1��;�Town's COVID-19 response.
� ��� ;'
�I`�'����Ylanager Ctrartjsispol<e about recent updates to the Public Health O�-de�-, inc(udinb a i�ew
►-ev�����x�llow�zt��t'��co��struction activity to continuc. He said staff is worl<ing to prepal-e ti�e
Buildii��a�3,t�����'��to be open on a limited basis. He said the Town contin��es to enforce parl<ing
restrictioi��c��i visitors fi-om outside Tib�u-on.
Page 6 of 9
Tovi�rt �'oimcil Mi��zites #08-2020 �l�lay 6, 2UZ0
Chanis said Shoreline Park has also experienced a lot of visitors with the downtown i•estaurants
opening for tal<eout. ]-Ie said Public Worl<s is ��ow i���plementing measures to more fi�equently
monitor ti•ash in the downtow�� area.
�
M
He said the State may be planninb to relax othei- retail rest�-ictions soon, but the Gciu�ty�of Marin
does not appear to be pla��ninb to loosen those restrictions in paf-allel with the st�t����`
�� f s�
�
Mayor Fredericics said the Co��nty is worl<in� with business entities to f���t�'��u�����fu�ther
relaxation of restrictions and the openin� of retail might lool< l�lce She�����the Gove�,�i� will
� ��
hopefully provide c1a��ity to confusing parts oftl�e Public Nealth O�deis soon. ������
� �� ���� �Zh�C���
Vice Mayor Thie�•asl<ed if the Town could implement an ex�ae�l�ted review process fo�• ����`��,
�,���,�
�•estaura�lts or retail to malc� any necessary modiiications t�2t�o��ld allow thei�� to open and ��,��
serve customers i�1 a timely n�anner. Chanis said they ���li"���some things�� Town can do �
i ��
c�uicl<ly. I-Ie said staff is also staying tuned in to �Nhat r����er e�ties are dt����`�fo accominodate their-
,
business districts. ; � ���� ���
� � ���
�: �
i
TOWN MANAG�R R�PORT �`
-.. '�,
�
�. �
None. ��
�
<�: ; �,
f
,�.
�;
ADJOURNMENT—to regula����ieetri7g � `��
r � ��z �
� s Y,
�REGUI.AI2 M���'ING�����7:30 P.M.`���
�i�+r f
�ti?i���r�'� 9�L� ' '
ANNOUNCEMEI�i�=Q�'�A�"T�TI��=TAK�N TS�CLOS�D SESSION, IF ANY
������� +�>�,��
� � ��,�
i ,
, sf �,
There was non��`' 1 ��
,�,��r ;
�'���,�� �, i�t����
ORAL COMIV��LCATI,Q�����- --
� , :<f�
�l , /
Thele Lve�e none � �
�
k ���i� �����.��,_ �a�. 3 y��.
,;.
r C(�NS�NT CA�,.,�NDAR� : �
> �.t Y
1 ��, .� �`
� CC-1. Town Cour�����Minutes-�ildopt To���n Council minutes for-.lanuary l 5, 2020 �•egular
Tow❑ Co�mc����eeting (D�partn�e��t ofAdmii�istrative Services)
�,� ; ,
� if� �`
CC 2. Town Counc���Minutes—Adopt Town Council minutes for Febr��a�y 19, special and
��
; �egulal•7rp�u��;�o�mcil meeti»gs (Deparm�entofAdminist�-ati�� S�rvices)
r
�, � �'
y 3���
CC 3 �u[nk���al Code Amendments— Adopt Mui�icipal Code amendments to Cl�apter 9 of
tli����uron Mu»icipal Code relating to tl�e dissolution of tl�e 'vlarin Telecom�n��nications
Agency and the transitio» of MTA tiu�ctioi�s ii�to the Marin General Services Authority
(Depa►-tmer�t ofAdministrative Services)
Page 7 qf 9
7'ol�n� Cozrrrcil Minzrles #08-2020 ll�luy 6, 2020
CC-4. Resolutions—�ldopt resol�itions in t-ecognition of depa�•ting Town oftici�ls and st�ff
(Uepartment of Administrative Services)
CC-5. Investment Surnmai•y—Adopt ir�vestment sumi�ary for month ending Malvh 3�1, 2020
(Department of Administrative Services) �
,�` :..�,
,��,s_ .��
A member of the public requested Item No. CC-4 be removed from the Co����t��C�lendar and
Vice Mayor"�Thiei- requested Item No. CC-2 be removed fro�n the Coi�s��t���Ter�t��t��
r ,��/ ��
�,,�, E
MOT[ON: To adopt Consent Calendar Items 1, 3, and 5, as w�t,en � = �
Mcved: `Ihie.r, scconded by Ryan ��,``�� ��,
,� f , �.
VOTE: �YF.,S: Fi-edericl<s, Kulik, Ryan, Thiec,�`���nei• � �
?,+ l'
f��aiJ�v � ��
\
'�.r��. �:�5.^•;::�::);,�—,-�.t�Opi ii,Svi�ilivliS i1i i'��Ob�l�i�Gi'�*:y���c"�Nuitii7b iGv��11,i`��iC1a�S aiiCi Stdii '
�
r
(Department ot�Administi-ative Services) ���� �� ��'�.,�
��'
``����'����,�;� ��,��
Alessandro Bei-aldi thai�lced Jim Fraser foi� l�is years of serv�c�Yc,���Z�Town Council.
�������
�, ����
��z�;c
Councilmember_Kulil:-also expl-essed dis��so��tment-that-a p��op������doft wou�ld��not�ve�pos�si�ble
at this time as the th��ee departing o�lficial����1�����,�excellent publi����u nts for many years.
�: � ����� �� � �� �
He also thanl<ed them for their service �� ����;��-���� ��..
:��'� rf��� � � ��
����, �f��,�,���� �
3�� �'�/����r����^cz`���.''�e�
MOTION: To adopt Consent Calendar I�e��No 4���;��it��t��,������
Moved: Th��.r, second��i by Kulil< ���� � �
� ��
VOTE: �Y�,S: ` �r�clericks, Ki�lrk,�,�'r�, Thie►•, V�Ielnei-
;; �� ��
' = '� � ���
CC-2. Town Co��i���Minl�tes � �,�lopt Town ��`���cil mintiites for Febr��a�y 19, special and
reb��lat �"o�nii Council mc�tt�igs (Departme���`��f Administrative Services)
,3,, ��z .i`
Vice Mayor �(iiet s�.ad she v�:a�tic�'Ii�.�t��i"z���d���°redline ofedits at the next meetinb. The
: , � �;�
Counci) agreed and��ac�tt��i��as tal<en. �
�
�
TQ"t?t�N C(3I�NCIL I2F'P,QI�TS
: ,.:� ,
,
, ,.
d�
,�� ' %Mayor Fi edei ic"Ics ����1 she had bee�� on a call with other Marin County Mayors and the Ma��in
, � :r ;
' ,`' Co�inty P��blic Hc,a�tf�;,pfhcer anc�said the next few weel<s are critical to be as safe as possible as
f
` ; �the County be<�ins to��nwly ee-open a�ain.
�` Tt):WN MANAGI�,R ItEPORT
,; ,:
�
Non� „
, �
Wr�KLY I3TGESTS
Received.
Page 8 of 9
` 'lo�-i�n Coamcil�19if�zrles �08-2020 May 6, 2020
ADJOURNM�NT
There being no fi�rther busi��ess before the Town Council of the Town of Tiburon, Mayor
Fredericics adjourned the meetin� at 8:35 p.�r�.
z
��a /�� ,
��;;;.:;,�
t
AI�ICF, FKEDERIC�����v1�`A�"���.,
A,.�.,I,EST: �-„�� ���, �
;; ,
� �
� ,��
l�'S4J��
i 'h•,� ;�, �� J 1�k
/ �"_'_"_ / �� �k£'
LCn STEFANI, TOWN CLERK j�� ��� �u�
f�% �„� ;,�
a � ����,
� � �f 6 ��
�, �
t:: � � � � ��
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K��i.��»
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y�. �t� w
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Page 9 of 9
To���rr Co�.+ncil Mirrirtes #Ob'-2020 �Llay 6, 2020
CC-2
TOWN COUNCIL
SP�CIAL M�ETING
DRAFT MINUT�S
?;�.
Cor�siste��t with Executive Order No. N-25-20 and N-29-20 fi-om the Execut�ve De��.t�fir�ent of
the State of California ai�d the Cou��ty Public Health Department's Ap>>1 29, 2{����l�elter in
Place Order, counciln�embers attended this meeting by teleconfei•ence Me�r����r��the pl�blic
� �7 �
were invited to participate in the mceti��g by live-sti•ea»�ing the �r�eetina p��`��t��c�����s website
� � �: ��
ai�d submitting co�nments to conv»ei�ts��townoftiburon.ora to be inc}�C�I�din tl�e pi�������cor•d
for the meeting. �� � �� ;;�
���� ��
�
SPECIAL ME�TING —3 45����:�
� �
s �� ,;
� �
On May 20, 2020, the Town Cow�cil held a special meet��gas follows �����;� � `
����� f�������
CALL TO ORll�R AND ROLL CALL �"� ����Y`
�� rvs
t n j�- ���.-;
��� ; �_,.��.
��yw:i;� -���`?dS�`.
f�f
�i��
Cou»cilmember ]<ulil<, Coui�cilmembei Ryan Co�u�cilme»�be����� ei, Vice Mayor Thier,
Mayo�•Fredericl<s � �� ��'��,��iy,
,;,M
��� �� �� '
��� s ���.. '�`���j�
INT�RVIEWS F012 VACANCI�S 01�,,T�)V��'��,�f�,�.�;�;5 & COM�'���IONS
,�� � �a����< < ���
� 3 ��i s'��
����� ��; �.
• Jacel< Sochan, He��tage & nrts Comt���s�on ������� \ „ �.`'�
• Victoria Miller He��t��e & Arts Co�r�n�,��,s��i``�ppl�cation w�thdrawn)
�`;����,
• Ti-ish Fe�i u� HeYt�����zts Co�1�»��s�tc����
: � f; ����j��
• Paul Mou�ak����'7anninb ���j�iission ��,��
��, ��: �����
• Richaid,�o�Iehouse, Ylai�7at�� Commissia�`�r�y
, � j
i / L�55�
�� ,;l
ADJOURNIV���`T—to re;;i�lc���rTe�l�n� : > �,
,� � ,
�,
v�� ,�"
``R�GULAR MrETING —5:00 P.M.
,��7}��TCI ORDTR AND I2£�LL CALL
� f:, : .
, � �. ,
���PRESENT: CO�.JNCII.MEM�33E;RS: I=redericics, Kulil<, Thier, Rya��, Welner-
?�� PRESEN"1,: CC)�i�1LMI;MBi;RS: None
3�ct?'_„`a
`: �b.
� � P�ESENT: EX OF�rC10: �I own Manaber Chanis, Town Attorney Stock,
� ���; Director of Public Wor(cs/Town Engineel• Palmer,
� ;, s
`� "Town Clerl< Stefani
�.
i .
4 ��
�-4� �
ORAL C(7Yl�IMUNICATIONS
"I'here were none.
Page 1 �f�3
Toi��i� Cozn�cil�1ir�r�tes #09-2020 �17cn�20, 2020
CONS�NT CAL�NDAR
CC-1. Special and Penclin� Vacancies on Town Soards and Commissions—Announce
special and pending vacancies on the Dis�ster Advisory Council and the M�r�����
�,�.
Commission on Aging (Departi��ent of Administrative Services) y�,;��;;r,,;
�'��'��/
CC-2. Marin Countywide Sto►-m�vater Yollution Prevention Program (�C��QPPP)
Agreement— Approve execution of Memorand�im of Ui�derstand�i�,�vi�h�;����STOPPP
f01't�1P Itlll�IPiljPllY„lYl�ll pf Ti•acl� (���?t!!:'f; �1"OjE',CtS �P�)2.1'�:::el.�i7��t�'b�IC ��`�Ot�C���
a �, �'�1��`�
t�,, n
� CC-3. �'O�Vll �OUiICI� �i1711t�S— �2VIcW i��CGll�liiellt�e�i 1 eViSll2�z4��IC� C011SIGe1'itClOpllU17�������
February l9, 2020 special and rebulai•To��n Colinc,��r��t��i'tes (Departinent of �������
���, �,
Administrative Services) � ;� ��
�,,r.
:7����� ���� �
CC-4. Budget Amendment—Approve a FY 2019 2f};l�t���et ame��d��a�i��� the amoant of
$477,549.79 for expenses related to Varioiis �treet�`���cm�r�, o�ect (Office of the
Town Mana�=er) � ��i��'�z' ���°`�'�
b <��a%,�°;:,, ,:%�
c���� :
��r-„-„s;,ri;a'�
MOTION: To adopt Conse�at Calend�r 1t��ns No. 1--4, as w��tt�r�';��
Moved: `�I�hier, seconded by Ryai� �> �����gF,
�,
VOTE: AYES: Fredei�eks ����I< Ryat�,�;�`�I,��► Welner �������,
� � , ��
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E�CTI�N I���S , �a� � �
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i� ✓ �
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AI-1. Appointments�,�4'�`��vn,�3oards sincl C�ii�m�ss�ons—Consider malcinb appointments to
the Heritag�,dc�l�rts�Co���t�as�ion and Pf��z�,�nb Commission (De�artment of
�,; , �
Administt�fii��'Services f' ������
� �i'"�/ � �' �� r
�,�'�Y��`� .�� s � .,
Town Clcrlc�f� �,�ai said the Gt�1�t�C��l tv�s ct�t�s�de�i����i�al<ing three appointulents to tlle I-Ieritage
& Ai•ts Con�mi����q���nd one�ppc���it'��x���'�xt��h����i�ning Commission. She said the terms ofthe
incu�nbents had e�''p����,t`����i-l�ar� and the �o'�Ticil had interviewed several new applicants for
f
eacll,�p��t�on � �' �
f^�,��,���'����� ����� �
/%/�``��,i���'i�:a��ar s,1,�i�"i ��'z� ?�
�,����yor F�ec�cr�t,��'�c�pened f�ie�f}�o� for public comment. There were none.
� �� � "z
�����" 8�%�� �
���� MOTION: To i��ppoint incu�rribents Leonor Noguez (I�-leritab� & Arts Commission), Kenna
ff%r ,� Nout� `�Ieritabe & Arts Com���issio�� , and JeffTsai Planninb Commission to
;,� � ; ) � )
�� new 4�}�ear teri��s on their respective commissions, begin��i»g March 1, 2020.
����c�yed Th�et�, seconded by Welner
V�.3`��� A��S � Fi•edericks, K��lilc. Ryan, Thier, Welner
� ,�, ,�
�; r�; : ��`
MOI'1�0�`+Is�"�F�'o�appoint Teish Ferrin to the Herita�e & Arts Commission,
Moved: �,x,};� "I<ulik, seconded by Thier
VOTE: AYES: Fredericks; 1<��lil<, Ryan, Thier, Welner
TOWN COUNCIL R�YORTS
Page 2 of�3
ToN>>� Cozmcrl 117if�irles #09-2020 117�ry 2�, 2020 '
Mayor }�redericks said there is a lot of housi��g legislation coming that propose morphing si��gle-
family dwelling zones into multi-family dwellii�g zo»es, and t11e Council sho��ld stay tiii�ed in.
TOWN MANAGER REPOKT
__�:,:
Tow�� Manaber Chanis said the Cha���ber of Coit�merce tasl<force has bee���n��trta�,regularly
and it is possible the tasl< force may have an upcoming request for tl�e Cc������i1
He also said toi�ibht`s Closed Session would be rescheduled. � `���
�5 � 2
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WE�KLY DIGESTS ��'�� �
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ADJOURNM�NT �`����'�'
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There being no further business before tl�e Town Cou»eil o������I�����i of Tiburon, Mayor
Fredericks ad.journed the meeting at 5:20 p.m. ��<,��;��
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To���n Cozmcil A1ir�z�tcs �#09-�020 May 20, 2020
7�ow�� Co�u�cil Meetinb
TOWN OF 7'II3URON October 7, 2020
��� 1505 Tiburon Boulevard Agenda Item: CC-3
Tiburon, CA 94920
. ---.-�-
. � � .
To: Mayor and Members of the Tov��n Council
From: Dcpart»�ei�t of Ad»�il�istrative Services
Subject: Recommendation to Accept the August 2020 Invest���ent Summary
�
�,
Reviewed By: ,
����
Gre Chai�is,Town Mana<�er I3enjamin Stock,Town Attorne
SUMMARY '
Staff provides the Town Council a monthly report on the Town's investment activity.��This report is for ��
the month ended August 3 l, 2020. � �� � ���� ���
KECOMM�NDEll ACTION(S)
��Staff recomfnends that the Town Council move to acee t the Investment Sum�l�ar for Au ust 2020. ����� �
BACKGROUND
Pursuant to Government Code Section 53601, staff is required to provide the Town Cotiincil with
a report regarding the "Town's investm�nt activities for the monthly period ended August 31,
2020. All ofthe funds listed below are on deposit with the Local Agency 1»vestment Fund
(LAIF).
ANALYSIS
August 2020
1 nte►•est
Agency Investment Amount Rate Matu►•ity
Local Agency Beginnin� I�alance as o1' �23,064,469.27 0.734 °/� Liquid
Investment Fund OS/O1/2020
(LAIF)—
Deposits �0.00
Withdrawals �1,100,000.00
lnterest I;arnings �0.00
(Posted Quarte►•ly)
Total Ending Balance as of �21,964,469.27
08/31/2020
TOWN OF TIBURON PAGE 1 OP 2
� �,�'+A�li .i�:'i `�� ��:'�Ilili'
The total ii�vested at the e»d of the prioi• month was $23,064,469.27. No deposits were made i��
� the reportin� period. Withdrawals in the amoui�t of$600,000.00 and $500,000.00 wer� i��ade on
� Aub�ist 4 and August I l; respectively, to support the Towi�'s operatinb cash flow, res��ltin� in an
endin� balance of$21,964,469.27. Accrued interest is posted in the month followin; the e»d of
each c�u�rtei-, therefoi�e ��o interest was credited in A�igust 2020.
I�� additioi� to the funds on deposit with LAIF, the Town invests fiu�ds in two Section 1 15
]rrevocable Trusts for Other Post-Einployment Benefits and pension obligations. ���hese trusts are
arlminictr��r�r1 !-,v ni�l�l;r Ac,��,�•" R,��„-�>�„�„e ^ � lDn:�c� 'rt,o �n ac n, ,�., ;mn c,,,.,.._.,.._�
�..,.�., .�..�..,J .w���,.,,uvu� 'v�;`v'ii.�o `i �.�.��. i i��, i ni�.� r1l.i`"b'i�Jl Gv[.v JlAlC111G71t
� is attached to this report as Exhibit 1.
FINANCIAL IMPACT
� No ti��a��cial implct occ�irs by accepting this report. The Town continues to meet the priority
� principles of investinb—safety, liquidity ai�d yield in this respective order.
�NVIRONM�NTAL R�VIEW
� Staff has preliminarily determined that acceptance of this investme��t summary is statutorily �
exempt fi-om the requi�-ements ofthe Califor►�ia Environmental Quality Act (CEQA) pursuant� to �
Section 15378 of the CF.,QA Guidelines in tl�at it does ��ot constit�ite a project i�nder CCQA.
R�COIVI1Vi�lv1�3�'I'i�N
Staff recommends that the Town Co��ncil:
Move to accept the I�lvestment Sum�naiy for August 2020
Exhibit(s):
I. PARS Section I 15 Trust Accou��t Summary for August 2020
Prep�red By: Suzanne Creel<more, Director of Ad�ninistrative Services
T01�'1� OF TI13t:RON P,1GE 2 O1�2
EXH I BIT 1
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"I�own Council Meeti���
TOWN OF TIBURON October 7. 2020
��� I505 Tibw�on Boulevard Abenda Item: CC-4
� Tiburon. CA 9�4920
. � � .
To: Mayo�-and Mei��bers ofthe Town Council
From: Departmei�t of Adi��inistrative Services
Subject: To���n Council Appoi��tments: Marin Emerge��cy Radio Authority Governing
Board
�
Reviewed B r'''� �
Y� �-���
Gre<�Chanis,Town ManaQer I3enjamin Stocl<,Tow��Attorne
SUMMARY
� The Council will consider mal<ing appointments to the Marin Emergency Radio Authority
GOV21"illil� �011'Ci.
R�COIVIMENll�D ACTION(S)
Adopt the attached resolution (Exhibit 2) a�pointing Interim Chief�ofPolice Jamie Scardina as
the Town's representative to the Governing Board of the Marin�Eanergency Radio Authority,
and Vice Ma or Holli Thier as fit•st alternate re t•esentative. � � �� ���
BACKGROUNll
Members ofthe Town C�o�n�cil and staffare appoi��ted to serve as Towi� represe��tatives on a
variety of local and rebional boards and committees. The current list of appointments is attached
as rxhibit 1.
The Council conducts an annual review ofthe list ofappointments i�� Januaiy to mal<e desired
cl�a��bes �for the upcomin��year, and on a�� as-i�eeded basis when additional changes are desired or
seat�s vacated.
With the retireme��t of Chief o�l�Police Michael Cronin, the primaiy appoi��ti��ent t�o the Governi��g
Board of the Marin En�ergency Radio Authority (MERA) is now vacant Staff recommends the
Council consider appoii�tinb l��terim ChiefofPolice, Jamie Scardina, to the Governin; [3oard.
Interim Chie�1�Scardina would serve on the Board until a new Chief is hired, at which time the
Cou��cil ��ill consider this appointmei�t a��ain. In additiot�, we are asl<ing Council to fiormalize
Vice Mayor Holli Thier's appointment to the MFRA Governing Board as alternate. Vice Mayor
Thier��as appoi»ted by the Council to serve as MERA Govei-ning Board ahernate in 2018,
however, MER� has requested we formalize this appointment through �•esolutioi�.
TOWN O�TIBURON PACE 1 OF 2
i�_?VVI; l_��;U���..;� !�:"��':'ilil�:'
t i ��:7;.. . . .��'._�;�i
� Staff has prepai-ed a draft Resolution tor Council consideration, which is attached as Exhibit 2.�If
� the Co��i�cil wishes to mal<e changes to staffs recomi��ended appointments, the Council should
� adopt �n amended resolution.
ANALYSIS
No further analysis provided.
FINANCIAL IMPACT
� Staff anticipates no direct fiscal impact to the Towi� by adoption of this itcm.
�NVIRONM�NTAL REVI�W
� Stafl�has preliminarily detei-mined that adoption of this item is statutorily exempt from the
� requirements of the California Environmental Quality Act (CEQA) pursuant to Section 15378 of
� t}�e CEQ�1 Guidelines in tl�at it does not constitute a project w�de�- CEQA.
� R�COMM�NDATION
� Staff recon�n�ends that the Town Council adopt the attached resol�ition (Exhibit 2) appointinb
� lnterim Chief of Police Ja�nie Scardina as the Town's representative to the Marin Emergency
Radio Authority, and Vice Mayoi•IIolli Thier as tirst alternate representative.
Exhibit(s):
I. Town Council Commit'tee Appoiutme��ts--upciated July 2020
2. DRAFT Resolution
Prepared By: Lea Stefani,Town Clerl<
TO�VN O1�TIt3l!RON 1';�GE 2 O1�2
EXH I BIT 1
TIBURON TOWN COUNCIL
COMMITTEE APPOINTMENTS
2020
I. STATE & REGIONAL AGENCIES
1. ASSOCIATION OF BAY AREA GOVERNMENTS
(General Assembly meets in April and OctoberJ
JaCK Kvall, ueiegate
Jon Weiner, Alternate
2. COMMUNITY DEVELOPMENT BLOCK GRANT
PRIORITY-SETTING COMMITTEE (CDBG)
(Meets twice a year in Marin City and at Civic CenterJ
Holli Thier, Delegate
Jack Ryan, Alternate
3. LEAGUE OF CALIFORNIA CITIES
(Meets quarterly and at the Annual Conference in September, other events as published)
Alice Fredericks
• Voting Delegate for Town of Tiburon
o Alternate: Holii Thier
• Transportation, Communication & Public Works State Policy Committee -
(Appointment by League President)
4. MARIN CLEAN ENERGY BOARD OF DIRECTORS
(Meets 1�`Thursday from 7-9 p.m. at 1 McGinnis Parkway,San RafaelJ
Holli Thier, Delegate
David Kulik, Aiternate
5. MARIN CLIMATE AND ENERGY PARTNERSHIP (MCEP)
Local Governments for Sustainability(n�eets 15�Thursday,San Rafael City Hall)
Samantha Bonifacio (Assistant Planner), Staff Liaison & voting board member
6. MARIN EMERGENCY RADIO AUTHORITY BOARD OF DIRECTORS
(Meetings scheduled as neededJ
VACANT, Delegate
Holli Thier, Alternate
7. RICHARDSON BAY REGIONAL AGENCY BOARD OF DIRFCTORS
(Meets monthly on 2nd Wednesday at 6:00 p.m. -Sausalito City Hal1J
David Kulik, Delegate
Alice Fredericks, Alternate
2020 Town Council Committee Appointments List Page 1 of 4
8. TRANSPORTATION AUTHORITY OF MARIN
BOARD OF COMMISSIONERS
(Meets monthly on 4th Thursday at 7:30 p.m. -Board of Supervisors Chambers, Civic CenterJ
Alice Fredericks, Board member and Vice Chair [Term = May 1, 2016-2020]
• Fredericks serves on the Human Resources Ad Hoc Committee, and
Administration Projects Planning Executive Committee (Chair)
• Fredericks is MCCMC liaison to TAM and reports monthly at MCCMC
Jack Ryan, Alternate
II. LOCAL AGENCIES/COMMITTEES
1. BELVEDERE-TIBURON JOINT DISASTER ADVISORY COUNCIL
(Meets bi-monthly on 2"d Tuesday from 4:00-5:30 p.m. in the Town Council ChambersJ
Holli Thier, Town Council Representative
2. BELVEDERE-TIBURON JOINT RECREATION COMMITTEE (The Ranch)
(Meets bi-monthly on 3'd Monday in the Town Hall Community Room)
1on Welner,Town Council Voting Member
3. TIBURON PENINSULA TRAFFIC RELIEF JOINT POWERS AGENCY (formed 3/16/16)
[JPA members include Town of Tiburon, City of Belvedere, RUSD]
Holli Thier— Primary Director
Jacl< Ryan— Primary Director
111. TOWN STANDING COMMITTEES
1. AFFORDABLE HOUSING
• Jack Ryan
• Alice Fredericks
2. DOWNTOWN REVITALIZATION
• David Kulik
• Hoili Thier
3. LEGISLATIVE ACTION
• David Kulil<
• Alice Fredericks
4. MARTHA PROPERTY APPLICATIONS
• Jon Welner
• Alice Fredericks
5. PATHS AND OPEN SPACE ACCESS
• Alice Fredericks
2020 Town Council Committee Appointments List Page 2 of 4
• Holli Thier
6. USE OF TECNNOLOGY
• Holli Thier
• Jon Welner
IV. TOWN AD HOC COMMITTEES
i. JUJ I HIIVf-1t51L1 I Y
• Alice Fredericks
• 1on Weiner
2. UTILITY UNDERGROUNDING ASSESSMENT DISTRICT POLICY
• Alice Fredericks
� David Kulik
V. MCCMC APPOINTMENTS
Nominated by MCCMC and appointed by eoard of Supervisors
GOLDEN GATE BRIDGE, HIGHWAY &TRANSPORTATION DISTRICT BOARD OF
DIRECTORS
(Meets 2^d&4"'Fridays at 10 a.m., GGBHTD officesJ
Alice Fredericks [current term = 1/18— 1/20]
Fredericks GGBHTD Committee Appointments: Building and Operating
Committee; Transportation Committee; Finance Committee (Vice Chair); OPEB
Committee (Vice Chair); Labor Relations Advisory Committee (Chair)
Fredericks is also District representative to and Secretary of the
GGB/Amalgamated Transit Union Pension Board of Trustees
Town Appointments to MCCMC Committees
1. L�islative Committee (a Standin� Committee per MCCMC Bylawsl
(Meets4thd Monday at 8:00 a.m.,San Rafael City Hall)
Alice Fredericl<s (also serves as Chair)
No alternate
7 IP4 (l�iorcit7l�t n,J u�� r,,,,-„�,�++,,,,
�. ��},�� � .�vi�iiiiii�cc
(Meetings scheduled as neededJ
Jack Ryan, delegate
No alternate
2020 Town Council Committee Appointments List Page 3 of 4
3. Climate Chan�e and Sea Level Rise—Ad Hoc Committee
(Meetings scheduled as needed)
Jon Welner, delegate
Alice Fredericks, alternate
4. Pension and OPEB Reform Committee
Holli Thier, Delegate
David Kulik, Delegate
VACANT, Alternate
5. Disaster Preparedness Committee
Jack Ryan, Delegate
Holli Thier, Alternate
6. Marin County Bay Waterfront Adaptations Vulnerability Evaluation
*(Bay WAVE) Policy Group
Alice Fredericks' appointment affirmed by Town Council on April 20, 2016
7. HOMELESS POLICY STEERING COMMITTEE (HPSC)
(Under auspices of County Dept. of Health Human Services)
Holli Thier,Town representative
VI. TOWN APPOINTMENTS IN OTHER AREAS OF INTEREST
MarinMap Steerin�Committee
(Meetings scheduled as needed)
Steven Palmer
Marin County Hazardous &Solid Waste 1PA
(Meets quarterlyJ
Greg Chanis
2020 Town Council Committee Appointments List Page 4 of 4
EXH I � I� 2
DRAFT RESOLUTION NO. XX-2020
A RI;SOLUTION OF THE TOWN COUNCIL OF THT. TOWN OF TIBURON
APPOINTING A REPR�S�NTATIVE AND ALT�RNATE TO TH� MARIN
EMERGENCY RAllIO AUTHORITY GOVERNING BOARD
WHCREAS, tl�e Fedei-al Governmei�t has made certain radio fi-equencies available to
local abencies in Marin County for the operation of�a public safety and emergency radio system;
and
WHER�AS, n��merous local agencies within Marin County have entered into a Joint
Powers Agreen�e��t establisl�i»g the Marin Emergency Radio Authority, including the Cou��ty, all
cities and towns and numerous special districts; and
WHEREAS, pursuant to the Joint Powers Agreement, each member entity of the Radio
nuthority is entitled to appoi»t one representative and tip to two alternates to the Gove�-nin�
Boai-d of the A��thority.
NOW, THER�FORE, BE IT RESOLV�D by the Town Council af the Towr� of Tiburon
as follows:
Section 1. The following position is hereby desig��ated as the representative to the Marin
Emergency Radio Autl�ority Governing Board, ai�d authorized to tal<e all actions necessa►y to
meet the duties and obligations of tlle Joi��t Powei�s Agreement:
Ja���ie Scardina, Interim Chief of Police
Section 2. The following position is l�ei•eby desibnated as tl�e alternate 1-epresentative to
the Marin �me�-ge»cy Radio Authoi•ity Goveri�ing Board, a��d authorized to tal<e all actio��s
necessaiy to meet tl�e duties and obligations of the Joint Powers Abreement in the absence oi�tl�e
desibnat�d represei�tative:
}-Iolli 'Thier, Tiburon Town Councilmember
PASSED, APPROVED AND ADOPT�D at a re�.ular mceti���of the Town Council,
held this 7`�' day of Octobei•, 2020 by the followinb vote:
AYFS: COUNCILMEMBERS:
NAYS: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS
AL10E TREDERICKS. MAYOR
Page 1 of 2
l�own Council Resolution No. XX-2020 DRAFT 10/07/2020
TOWN OF TIBURON
� ATTEST:
LEA ST�EFAN1. TOWN C1,FP�K
Page 2 of 2
�I'ow�� Council Resol�ition No. XX-2020 DRAFT 10/07/�020
To���n Council Meetinb
TOWN OF TIBURON October 7, 2020
�.�.
1505 Tiburon Bo�ilevard Agei�da ltem: 1�1 - 1
Tiburon. CA 94920
. -----
. � � .
To: Mayor and Members ofthe Town Council
From: Office of tl�e Town Attorney
Subjeet: Adopt a Resolution of the "Town Council of the Towi� oTTiburoi� Establishing
a Diversity Inclusion Tasl< Force
/
� �,
Reviewed By: ��� ��` �,�
:�.-�e,
Gre Chanis,Town Manaoer Ben�amin Stocl:,Town Attorne
SUMMARY
Followi�lg the direction of tlle Town Council at its September l6, 2020 Town Council meetinb,
staff is proposing a Resolution establishing a Dive�sity Inclusion Tasl< Force and al•ticulating the
Task Foi•ce purpose,�me�nber��com��osition,and term. � � �� ��
RECUMMENDED ACTION(S)
1. Adopt a Resolution of tlle To�vn Council of the "Town ofi Tiblu-on (EYhibit 1)
Establisllin�a Diversit Inclusion Taslc rorce.
BACKGROUND
On August 27, 2020, the Tiburo�� Tow��Co�u�cil and Belvedere Ciry Council held a joint special
meeting and community foruin to discuss an incident involvii�g police ofiticers from both cit�ies
and the owners of Yema, a blacl< ovvned business in downto���n "I"ibw-on.
At that meetinb, community i��e���bers shared opinioi�s, experiences_ retlections, and ideas to
create a coiY�munity that is inclusive and welcominb to all. Many coil�m�u�ity i��embe�s also
expressed the need fo►• local leadership to conti��ue the discussion about actionable steps to
improve diversity and inclusion in "I�iburon.
At its September 16, 2020 Town Cou��cil meeti»b, the "l�own Council discussed various options
for continuing tl�e conversation and 1-eiterated its coi�v��iti��ent to mal:ii�g the Town a welcoming,
inclusive, and safe co���munity for all. In order to address this commitment, thc Town Council
recommended the creation of a Diversity Inclusio�� Tasl: I�oi-ce (the "Tasl<Force"). The p��rpose
of the Tasl<Force is to advise the Towi�on developing recommendations ro further the values of
inclusivity and equality and working to condemn racism, bias. ai�d prejudice within the Town.
Tow� or T�suuoN Pacr: 1 or 3
�i7VA'll L(�Uili:�il `•l-�cCll11"
(7Cii)����. -. �.'U.'(.;'
ANALYSIS
Staff has drafted the proposed resolution establishii�b this Taslc F'orce. The resolution further
P�rahijS�:PS ±!;P CC1;1��S1t��1� Cft�i� Tus{: i O�Cc, p�vCcU�iiic^s ;v;'appOii7ii]ib ;iicll;uci'S, ail�t ihe tei`iil
of the Tas]<Force.
Le�al Authority_
The Ralph M. Bro�vn Act authorizes lebislative bodies, s�ich as the Town Council, to establish �
standing committe�s hy fo,-����,1 a�t�on of ti,e lebislative body. (�Cov. �ode § 5�952(�).) Staa�u'inb
committees have specif�ied tasl<s, roles, and eesponsibilities and are st�bject to the proceduces and
laws of the Br•own Act. The Tasl< Force would be a standing committee pursuant to Government �
Code section 54952(b).
Compositioi� of 7�asl< Force.
The Resolution �i-ovides tliat the Tasl< Force shali be comprised ofthe following members with
the following qualitications and initial duties:
' _ All five (5) member•s of the T�wn C'�unci I ofi il,e'T'a�v�, of Tibt����n:
- Five (5) at-large meir�bers ofthe p��blic wl�o are:
o Residents of the "1'own of Tibui•on
o Interested in worlcing to create and implement Town policies regat•ding diversity
and �i�cli�sio� and condemning racism, bias and prej��dice. ��
o Ideally possess the experience, qualificatio��s and knowledge either in their
professional careers, volunteer worl<, or personal capacities to engage, organize ��
and oversee diversity inclusion goals and policies of the Town.
Appointment of Tasl< Force Members.
The Resolution provides proced�u�es for appoinm�ent of the five (5) at-large membe►•s of the Tasl<
Force.
Goals and Respoi�sibilities of T1s1< Force.
The Resolutioi� delegates to the Tasl< Force the duty to collectively determine the goals and '
responsibilities ofthe Task Force, which boals and �-esponsibilities would be adopted by a vote of
the Tasl< Force and approved by the Town Council.
Meetinas.
Tl�e Resolutio�� establishes that���as(c Force meetings wo�ild be held as required by the needs of
the Tasl< Frn•cP anr! in a���ni-�l�i�rP �����h thr R�•�,..,�, �i�+
Term of Tasl< Force.
The term of the Task Force would expire when the Town Council repeals tl�e Resolution.
To����v or• Ti�iuzo�� I'Ac�2 0��3
�l o�,�rn t'ou��,�il ��1c:�[in��
(� I ��;'1 ��(1.�.i�i
FINANCIAL IMPACT
Staff anticipates no direct fiscal impact to the Town by creation of this Taslc Force.
�NVIRONMENTAL REVI�W
Adoption of the proposed Resolution is not subject to the California Environmental Quality Act
pur•sua»t to CEQA Guidelines section l 5060(c)(2), because it is an activity which will not result
i�� a direct or reasonably foreseeable indirect physical cl�ange i�� the environme��t.
RECOMMENDATION
Staff recomn�ends that the Town Council adopt a Resolution of t�he Tow�� Cou��cil of the Town of
Tibu►�on Cstablishi��g a Diversity Inclusion Taslc Forcc (Exhibit 1).
Exhibit(s):
1. Draft Resolution
Prepared By: Benja���i�i Stocl<,Town Attorney
To����� or Tist�►to� P,�c�:3 or 3
EXH � � I� 1
DI2AFT RESOLUTION NO. XX-2020
A R�SOLUTION OF THE TOWN COUNCIL OF TH� TOWN OF TIBURON
ESTABLISHING A llIV,�RSITY INCLUSION TASK FORCE COMPRISED OF
MEMBERS OF THE TOWN COUNCIL OF 'THE TOWN OF TIBURON AND
APPOINTED M�MBERS OF THE PUBLIC
WHER�AS, ii� recent ti»�es, acts of racism and resulting death and violence continue to plague
olu-count�y ai�d locai com���ui�ities despite many pleas for change;
WHEREAS, in order to serve our community at large by creating a safe, inclusive, and equitable
coinmunity, the Town Co��ncil of the Town of Tibui�on wisl�es to for�r►ally recognize the vital
role that diversity plays in our lives and communities and to condemn racism, bigotry, bias, hate
speech and prejudice of any fo�-n�;
WHEREAS,to that end, the Tow�� CoLincil for tl�e Town of Tibui•on seeks to establish a
Diversity Inclusion Tasl< Force which Taslc Force shall further tl�e values ai�d ideals desc�•ibed
above.
NOW, THEREFOR�, BE IT R�SOLVED, by the Town Cotmcil of the Town of Tiburon as
follows:
Section 1. Diversity Inclusion Tasl< Force Established.
A Diversity Inclusion Taslc Force of the Town of Tiburon is hereby established for the purpose
of advising tl�e Tow» Council on developinb recommendations to furthei•the values of
inclusivity and equality and workii�� to coi�deir�n racism, bias a��d prejudice withi» the Town.
Section 2. Standing Committee
The 'Task Force shall be a standi��g comi��ittee of the 7�owi� Council of the Town of Tiburon and
shall be subject to the Brown Act (See Gov. Code § 54952(b).)
Section 3. Con��osition of Taslc Force.
The Tasl< Force shall be comprised of the followinb members with ihe following qualifications
and initial duties:
- All five (5) men�bers of the Town Cow�cil of the Town of Tib�u•on.
- Five (5) at-large membe�-s of the public who are:
o Residents of the "Town of Tiburon.
o Interested ii� worlcin�� to create and impleme��t `1�own policies reaarding diversity
and inclusion and condei��ning racism, bias and prejudice.
o Ideally possess tl�e experience, qualifications and lcnowledge either in thei►-
professio��al careers, volunteer worl<, or pe�•soi�al capacities to engage, organize
and ovei-see divei-sity inclusion goals and policies ofthe To���n.
Yabe 1 of 2
Town Council Resolution No. XX-2020 DRAFT l0/7/2020 �
Section 4. Appointment of Task 1=orce Members.
As soon �s practicable after adoption of this Resol�itio��, The Town Council shall an;��ii�r �ne
n�ember of the Town Co�mcil to serve as the Chair of the Tasl< Force. The Town Coui�cil sl���il
�further direct the Town Manager to ct•eate an application form and tiinelines for accepti��b
applications for the �five (5) at -lar�e member positions of the Taslc Force. The Town Manager
shall submit to the Town Council at a Town Coi�ncil meeting, all applications for the fiive (5) at-
larbe positions.
At the meeting at which the Town Manager submits applications to the Town Co�mcil, the Town
Council si�all deliberate ai�cl vote on applicants L�ntil each at-large position has been �(�illed.
Section 5. Goals and Responsibilities of Tas]< Force.
Once convened, members ofthe Task Force shall collectively dete��mine the boals and
responsibilities ofthe Tasl<Force and shall adopt said boals an�l responsibilities by a majority
vote of the Tasi< E'orce. Once adopted, those goals and responsibilities will be presented to the
7'o�vn Co�u�cil f-or� approval.
Section 6. Meetin<,�5.
Once convened, members of tl�e Task Force shall vote on a meetii�g schedule. Meetings should
be held as required by the needs oft11� T�sk Fo�•c�, �n�1 in ?ccordai�ce v��itl� thP Rrow�: AcT.
Section 7. T'erm of Tasl< Force.
The term of the Tasl< Force shal) expi�-e when tl�e Town Council ►•epeals this Resolution.
�'ASSEll AND �sDOPTEI) at a re;ular meeting of tl�e Town Council of the Town of Tibui-on
held on this 7`�' day of October, 2020, by tlle following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENI�: COUNCILMEMF3ERS:
ALICE FREDERICKS, M�1YOR
TOWN OF TIBURON
ATTES�I�:
L�A STEFANI. TOWN CLERK
� Pa�e 2 of 2
Town Council Resolution No. XX-2020 DRAFT �l0/7/2020
"]��own Council Meetin�
TOWN OF TIBURON October 7, 2020
��� 1505 Tiburo�� Boulevai�d Agenda Item: AI - 2
� Tiburon, CA 94920
. � � .
To: Mayor a��d Members ofthe Town Council
From: Office of the "�I'own Manage�-
Subject: Adopt a Resolutio�� of tl�e 'Town Council of the Towi� of Tiburon Amendin;
Resolution No. Ol-2016 to Establish Ad»�i��istrative Citatio��s for Violation of�
Public Health Orders
�Y
,r,�
Reviewed 133�: �,�� ����
Gre T Cha��is, Town Ma��a er Ben'amin Stock,Town Attorne�
SUMMARY
In order to establish aciininistrative citation amounts�for��violation of�Public Health Orders,
incl�iding those related to COVID-19, cor�sidet•adoption of a Resolutioi� of the Town Council of
tl�e Town of TibL�ron Amendii�g Resolution 01�-2016 to��establish administrative citation amow�is
for violation of Public Nealth Orders (Exhibit��1). � � �� � ��
RI',COMMEND�D ACTION(S)
Staff recommends d�at the Town Council adopt a Resolution Amending Resolution No. 01-2016
to establish administrative citation amounts for violation of Public Hea]th Orde�-(Exhibit 1).
I3ACKGROtJND
On July 21, 2020, the Boal•ci o1�Superviso�•s of the County of Marii� adopted an �n-gency ordi��a��ce
adding Chapter 799 to t�he Marin County Code. Chapter 7.99 authorizes the issua��ce of
admii�ist�-ative citations for the violation of any Orde�- issued by the State Publie Health Officer
and/or the County Healt)� Officer under authority granted by State law. The ordinance establishes
an administ��ative fi-amework to enforce violations ofPublic Health Orders and delegates to local
,jurisdictions. the authority to issue citaCioi�s for violations ofthose orders, includi��g but not
limited to those related to COVID-19. The ordinance is attached hereto as �xhibit 2.
"T'he Co�mty Coiuisel's office recommended adoption of the Lu•ge»cy ordinance and stated in its
staff report to the Board of Supervisors: "The majority of Ma�•i�� County residents a��d businesses
have coi��plied with Public Health Orders during this challenging time. Nowever, there is an
inereasing need for-tl�e Colu�ty� to address b��si��esses and activities conducted ii� a mani�er
contrary to Public Health Orders. Violations ofPublic Health Orders not o��ly create a serious
and immediate risl< to public health ai�d safety; they also jeopardize social and economic welfare
by increasing the potential for renewed curtailment of business operations, school closures, and
activity restrictions. . . There i� an i��creasinb ��eed for Counties to�expa��d the tools available to
� Town� or T�Buuo�� PacH� l or 3
I i}l1�li ��_(i:lili:l� :����is':.'��I11�',
(.)CIUi�;,'; " ?O.��j
enfo�-ce Public Health Order violatio��s." (See, July 21; 2020 Board o'f Supervisors Meetin� �
�1ge��da, Item 6, Staff Report p. 2.)
,n ju,n g,vc,C
Legal Autho►-ity
California Constitution, Art. XI, � 7 allows a county oi- city to mal<e and enforce within its limits
all ]ocal, police, sanita�y, and other ordinances and regtiilations not in conflict with be��eral laws.
G�ve�•��ment Co�le ; 53069,4 �li��a�s co��nti�,s to "n:al<e any viel�t;o�; of any orc�inance . . . s��bject
to an administrative fine or penalty." Section 53069.4 f�u-ther allows the County to "set forth by
ordinance the administrative procedu�•es that shall bovern the imposition, enforcement, collection,
and administrative review by the local agency ofthose administrative tines or pen�lties."
"��he Countv's Ur�ency Ordinance—Marin County Code Chapter 7 99
The Co��nty's �irgency ordinance, codi�ed at Mari�� Coui�ty Code Chapter 7.99, provides a civil
remedy for correcting noncompliance by individuals and businesses. Chapter 7.99 al�thorizes
� authorities ofthe County and incoi•porated cities and towns to iss�ie administr�tive citations to
pf.'YS011S O['eiltltleS W�10 VlO�ate ailV Pqh�iC HP,c�]Y�T �)1'C��1-, :�}�i�hlir 1'-1e�lltli (li•rlPi" ic r�PfipPrl w�
"any order issued by the County Public 1-[ealth Officer under authority branted by st�te law, any
order issued by the State Public Health Officer, any state g�iid�nce and directives issued by the
State Public Health Officer containing mandatory, bii�dinb, or enforceable obligations applicable
to the piiblic, or any s;�e or ii�dustry spc;ei ie p�•otocois compleied as required by state ana locai
1-equirements." (MCC � 799.02(H).)
�l�he County's July 21, 2020 urgei�cy ordinance includes the following elements:
- Allows designated County, City and Town personnel to errforce County Public Health
Orde►•s.
� - Provides tlle ability for Town enforcement ofticers to impose citations to permit a grace
period of��p to 72 hours for a violation to be abated.
- Allows the Co��nty, eities, and towns to adopt tine schedules to enforce the urbency
ordinance.
- Provides cited parties the right to appeal citations pursuant to Goveri�ment Code §
53069.4.
- Allows for sliding-scale fines based on the nat��re of the violation. commercial versus
non-coinmercial status of the violatinb e��tity, ai�d the number of prior violations.
- Require city and town fines to fall within the Count�°'s slidii�g-scale tines as follows:
o Civil penalties for each non-commercial violation must be bet�-ve�n $25 and $500.
o Civil penalties foi•each violation involvinb a commercial activity must be bet�ween
$250-$10,000.
PrnnncP�l R�cnli�tinn
In order to enable Town law and code enforcement to implement Co�i»ty and State health orders,
incl�iding those regarding COVID-1 9, staffi recomme��ds the adoption of fixed citation amounts
��hich are consistent with the County's urgency ordinance a��d the slidin�-scale fines established
b�� that ordinance. (See MCC § 799.05(D).)
�i�o�r��ot�Ti[�uizo� P,ac:l:2 oH 3
(U�.S�;�. (.t.;'iL���i� i�*�i.`i'iill:'
C . . i,���j
Thc County�s ur�e��cy ordinance specifically delebates to local jurisdictions the authority to
utilize civil, as opposed to criminaL enforcement procedures to e��cotu-abe compliai�ce with
P�iblic Health Orders. (MCC S§ 7.99.02, 7.99.05.) In reliance on tl�is delebation; tl�e proposed
Resolution revises the Town's existing resolution establishi��g administrative cit�atio��s (Reso. No.
01-2016) to establish citation ainounts for violation of Public Health Orders, ii�cluding thosc
related to COVID-l9.
The County's ur�ency ordinat�ce declares violation of Public Health Ordcrs to constitute a public
i�uisance thi•oiighout the County, including within incorporated cities. (MCC § 7.99.03.)
Administrative citations would be issued by Town officials under the existin<� provisions of'
Chaptcr 31 ofthe Tiburon Mu��icipal Code, which aL�tho►-izes the Town to issue administrative
citations for public nuisances. (TMC § 3l-1 l.)
lndividua(s and busi��esses within the Town could be cited $100.00 per day for non-commercial
violations of Public Health Orders and $250.00 per day for violations involvinb commercial
activities. Persons ai�d businesses receiving citatio»s would have the ribht to appeal ti�e citation
pursuant to the procedures set forth in Marin Cow�ty Code Chapter 7.99. Appeals would be
heard by the Co��nry. (MCC � 7.99.07).
On�oin� Compliance
lnfor�r�ation, intervei�tion, and education will continue to be the Town's initial st�•ateby to
ei�co�n-age voluntaiy compliance with Town and County COVID-19 related health orders.
Citations would supplement, not replace, the cu�-�-e»t e��forcement methods avail�ble to the Town.
Staff�-ecom�nends that the Town Council ensure it can utilize the Co�inty's e��forcement tool
(MCC Ch. 799) bv adopting tlle proposed resolution establisl�ing fixed citation amounts for
violaCion ofthe County's health orders.
FINANCIAL IMPACT
Staff believes adoption of the Resolution will l�ave little impact on Town tinances.
�NVIRONM�NTAL RTVI�W
Adoption of the proposed Resolution is not subject to the Califo�-nia Environmental Qualiry Act
pursuant to CEQA Guidelines section 15060(c)(2), because it is an activity ��hicl� ���ill not result
in a direct or reasonably foreseeable indirect physical change i�� the environment.
R�COMM�NDATION
Statf reco»�n�ends that the "Town Council adopt a Resolution Amendinb Resolution No. 01-2016
to establish administi-ative citation amounts for violation of Public Health Order(�xhibit 1).
E�hibit(s):
1. Draft Resolution
2 Coui�ty of Marin Ordinance—Enfa-cement of Public Health Orders
Prepared By: Benjamii� Stock,Town Attori�ey
To����� 01�Tiiit��►io� � P:�ct�.3 or3
EX F-0 I � !� 1
DRAI'T R�SOLUTION NO. XX-2020
A RESOLUTION OF THE TOWN COUNCIL OF TH� TOWN OF TIBURON
AM�NDING R�SOLUTION 01-2016 (A RESOLUTION SrTTING FORTH TH�
VIOLATIONS OF THE MUNICIPAL C011� THAT MAY B� �NFORCED BY
ADMINISTRATIVI: CITATION PURSUANT TO CHAPT�R 31 OF THT MUNICIPAL
CODE AND AllOPTING AN UPDAT�D SCHI;I)UL� OF FINES FOR VIOLATIONS)
TO ADD ADMINISTRATIV� CITATIONS FOR VIOLATION OF COUNTY OF
MARIN H�ALTH ORll�RS PURSUANT TO MARIN COUNTY COD� CHAYTER 7.99
WHEREAS,tl�e Town Cou��cil ofthe Town of Tib�n-o�� hereby tu�ds, decla�-es and determines
that this Resolution is necessa�y for tl�e i�n»�ediate preservation of the public peace, health a��d
safety based upon the findings and recitals set fo�•th herein;
WHEREAS, O» March 3, 2020, tile Marin Cou»ty Public Health Ofticer issued a Deciaratio�� of
Local Health Emergency p�u•suantto Health and Safety Code section 101080 due to an im��iinent
and proximate ihreat to public I�ealtl� fi•om the introduction of COVID-19.
WHEREAS, On March 4, 2020, the Govet-nor of the State of Califor��ia. in E�ecutive Order N-
29-20 pl-oclaimed a state of emergency to exist in California due to the threat of COVID-19.
WHEI2EAS, O�� March 10, 2020, the Marin Co�u�ty Board of Supervisors declared a state of
local ei��ergency due to conditions of exti-eme peril and safety of persons prese��ted by the
potential i»troduction of COVID-]9 i��to Marin Co�mty;
WHEREAS, On Ma�-ch 18, 2020, the Town Council of the Town of Tib�n-on issued Resoltition
No. 08-2020 ratifyi»g the pcoclamation of the existence of a loeal emergency due to the
wor)d���ide spread of COVID-19.
WHEREAS, To protect tl�e public healtl�, safety and welfare, the Marin Co�inty Board of
Supervisors has adopted and approved various orders, resolutions and ordinances related to the
COVID-l9 pandemic i��cluding but not limited to oi-ders mandating the wearinb of inasl<s,
protecting renters, providing assistance to busii�esses, temporarilv prohibiting short term rentals,
and adopting procedu�•es for the safe reopening of businesses; ,
WHER�AS, the majority of individuals and businesses within the County and the Town of
Tibti�ron have colnpli�d with Public Health Orders to curtail the spread of COVID-19. However,
some businesses and activities conti��ue to ope�•ate in a ma��nei•co��tra�y to public health orders;
WH�REAS, On July 2l, 2020, the Board of Supervisors of the Cowlty of Mari�� adopted an
lirge��cv ordina»ce adding Chapter 7.99 to the Marin Co�u�ty Code. Chapter 799 authorizes the
issuance of admii�istrative citations fo�•the violation of any order issued by the Co�i��ty Health
Officer under authol•ity gi-anted by State law;
WH�RTAS, The Marin Co��nty Code Chapter 7.99 delebates to local jlu-isdictions within the
Count�� the authority to utilize civil enforcement procedures to enco�u�age comp(iance with
Public 1-3ealth Orders. (MCC �5 7.99.02; 7.99.05.)
Page 1 of 2
"I,own Council Resolution No. XX-2020 DRAFT 10/07/2020
WH�REAS, Marir�� County Code Chapter 799 declares violation of Public Health Orders to
constitute a public nuisance throubhout the Co�inty, incl�idinb within incorporated cities. (MCC
S 7.99.03.)
WH�REAS, this Resolution revises the Town's existin�� resolution establishing administrative
citations (Reso. No. O 1-2016) to establisl� citaCion a»1oui�ts for violation of Public Health Orders,
incll�ding those related to COVID-19.
WHEREAS, Administrative citations contemplated by this Resol��tion wo��ld be issued by Town
ofifcials under the existing provisions of Chapter 3] of the Tiburon Municipal Code, which
� authorizes the Town to issue adi��inistrative citations for public nuisances. (TMC �S 31-11.)
NOW,TH�R�FOR�, B�IT R�SOLVED, that the "Town Co�u�cil of the 'Town of Tibl�roi�
does hereby resolve:
Section l. The recitals set forth herein are true and correct.
Section 2. The Town Council hereby amends Resolution O]-2016 (A Resolution Setting I'o►-th
the Violations of the Mlinicipal Code that may be Ei�forced by Administrative Citation Pw�suant
to Chapte►• 31 ofthe Municipal Cocle and_�d�pting aa� Updated Schedule ofFines fol•Violatio�as)
to add a paragraph l4, to Exhibit A (Administrative Fines Schedule), as follows:
14. All violations of"Public 1-lealth Orders" as that term is detined is Marin County
Code Chapter 7.99 (M�u�icipal Code 5 31-I 1, Ma�-i�� Co��nty Co�l� Ch. 7.99�: $?00.00 fo�•
violation of each non-commercial violation; $250.00 for each violation involving a
commercial activity.
PASSED AND AllOPTED at a rebul�r meetin; ofthe To�m Council ofthe Town of
Tibl�ron held on October 7, 2020, by the following vote: �
AYES: COUNCILMEMBERS:
NO�S: COUNCILMEMBERS:
�1BSENT: COLINCILMEMBERS:
ALICC FREDERICI<S, MAYOR
TOWN OF T'IBIJRON
ATTEST:
LEA S`TEFANI, TOWN CLERK
Page 2 of 2
Town Council Resolution No. XX-2020 llRAFT l0/07/2020
EXHIBIT 2
Chapter 7.99 - ENFORCEMENT OF PUBLIC HEALTH ORDERS
7.99.010- Findings and purpose.
(a) This chapter is intended to support and ensure compliance with public health orders issued to
control the spread of an infectious or communicable disease by providing an administrative penalty
framework as an alternative to the mechanisms otherwise available by law.
(b) Administrative citations and penalties will deter violation of public health orders, thereby promoting
public health and reducing the need for broader restrictions of business and social activities.
(c) This alternative enforcement mechanism is designed to enable additional county, city, and town
personnel to supplement the enforcement activities of peace officers conducted under Health and
Safety Code Section 101029, thereby enhancing the county's ability to achieve the public health
objectives within the public health orders.
(d) Pursuant to Section 53069.4 of the California Government Code, the board elects to create an
administrative penalty and hearing process for the purpose of enforcing public health orders.
(e) In certain instances, the potential harm or damage caused by the violation of public health orders
demands a substantial penalty to provide an effective and significant deterrent to violating such
orders.
(Ord.No. 3738 , S �, 202�)
7.99.020- Definitions.
The following definitions shall apply to this chapter:
(a) "Board" means the Marin County Board of Supervisors.
(b) "Citation" or "administrative citation" means a civil citation issued pursuant to this ordinance
under the authority of Government Code section 53069.4.
(c) "City" and "town."
(1) "City" means any of the cities of Belvedere, Larkspur, Mill Valley, Novato, and San Rafael.
(2) "Town" means any of the towns of Corte Madera, Fairfax, Ross, San Anselmo, Sausalito,
and Tiburon.
(d) "Days" means calendar days, unless otherwise indicated.
(e) "Enforcement officer" means the following officers or employees or their designated assistants
or deputies:
(1) Police officers, code enforcement officers, park rangers, and any other employees
designated by a city or town manager;
(2) The county public health officer;
(3) The director of the department of health and human services;
(4) The county administrative officer;
(5) City or town manager;
(6) The county code compliance manager, the code compliance supervisor, and any code
compliance officer;
(7) The county environmental health manager; supervisor, and any environmental health
specialist or environmental management coordinator;
(8) The county sheriff;
(9) The county fire marshal;
(10) County parks personnel;
(11) The county counsel;
(12) Any additional persons designated by resolution of the board.
(fl "County public health officer" means the county health officer designated by the board pursuant
to Health and Safety Code section 101000.
(g) "Hearing officer" for purposes of this ordinance, means the department head or his or her
designee, or any person appointed by the board of supervisors pursuant to Marin County Code
105.030(D). The hearing officer shall not be the enforcement officer that issued the notice of
administrative fine that is the subject of the hearing.
(h) "Public health order(s)" means any order issued by the county public health officer under
authority granted by state law, any order issued by the state public health officer, any state
guidance and directives issued by the state public health officer containing mandatory, binding,
or enforceable obligations applicable to the public, or any site- or industry-specific protocols
completed as required by state and local requirements.
(i) "Responsible party" means an individual or legal entity, or the agent or legal guardian of such
individual or entity, whose action or failure to act violated a public health order, including,
without limitation, any person or entity that causes, maintains, permits, or allows a violation of
this chapter, any person or entity that owns, possesses, or controls any parcel of real property
upon which a violation of this chapter is maintained, or any person or entity that owns,
possesses, operates, manages, or controls any business within the county that is responsible
for causing or maintaining a violation of this chapter.
(Ord. No. 3738 , § 3, 2020)
7.99.030-Adoption of public health orders as county law.
All public health orders are hereby deemed orders and regulations of the board of supervisors
pursuant to Government Code § 8634, shall constitute the law of the county within both unincorporated
and incorporated areas, and are determined to be necessary for the protection of life and property during
the local emergency declared in connection with the COVID-19 pandemic. Any violation of a public heaith
order shall constitute an immediate danger to public health and safety pursuant to Government Code§
53069.4 and shall constitute a public nuisance. Nothing in this chapter shall be interpreted to make any
conduct that does not violate a public health order a violation of this chapter.
(Ord. No. 3738 , � 3, 2020)
7.99.040-Violation and enforcement.
(a) Non-exclusivity and election of proceedings. This chapter provides for enforcement proceedings
that are supplemental to all other enforcement proceedings provided by local, state or federal law,
whether administrative, civil or criminal in nature. As such, the provisions of this ordinance may be
utilized alone or in conjunction with other remedy. Election to employ one or more proceedings
provided by this ordinance shall be at the sole discretion of the county, city, or town and shall be
without prejudice to the county, city, or town choosing to also proceed simultaneously or
subsequently by pursuing different enforcement proceedings with respect to the same violation.
(b) Citations. Each day a separate violation. This chapter may be enforced at any location within the
county by an enforcement officer through the issuance of an administrative citation with penalties, as
described below. Each and every day, or portion thereof, that a violation of this chapter exists
constitutes a separate and distinct offense.
(c) Co-occurring violations. Multiple violations of public health order provisions may be cited as
separate violations, even if co-occurring on the same premises or by the same individual.
(d) Powers of enforcement officer. The enforcement officer shail have the authority and nowers
necessary to determine whether a violation exists and take appropriate action to gain compliance
with the law and abate any violation. The enforcement officer shall further have authority to issue
administrative citations and any other notices and orders necessary to obtain compliance and cost
recovery, as well as the power to inspect public and private property as provided by law, impose
fines and fees, and use the administrative remedies that are available under state law, this chapter,
and other applicable provisions of the Marin County Code.
(el Obstruction. Every pPrson who �niillf�lly resists, de!ays, or obstrti�cts ar,y enfercement effic�r or
hearing officer in the discharge or attempt to discharge any duty of their office or employment in
connection with this chapter shall be guilty of a misdemeanor, punished by a fine not exceeding one
thousand dollars, or by imprisonment in a county jail not to exceed six months, or by both that fine
and imprisonment.
(f) False statements. Every person who willfully states anything which that person knows to be false in
any oral or written statement to an enforcement officer or hearing officer regarding the subject of an
investigation, citation, or hearing occurring pursuant to this chapter shall be guilty of a misdemeanor,
punished by a fine not exceeding one thousand dollars, or by imprisonment in a county jail not to
exceed six months, or by both that fine and imprisonment.
� (g) Litigation authority. The office of the county counsel, city attorney, and town counsel are hereby
authorized to#ile-a civil action on behalf of the co�mtv; citv c�r tQwn tc� en;oir. any ��iolatier,(s) cf this
chapter and to obtain other appropriate relief needed to cease and abate such violations, as well as
to recover all associated county, city, or town's costs, attorneys' fees, and any fines or penalties
imposed. No further board authority or permission to initiate litigation is required to enforce violations
of this chapter.
(Ord. No. 3738 , S ;, 2020)
7.99.050- Issuance of administrative citations and penalty amounts.
(a) Issuance. An enforcement officer may issue a citation to any responsible party violating any
provision of this chapter. The enforcement officer may issue a citation for a violation not committed in
their presence if they determine through investigation, including, but not limited to, credible input
from county, city, or town personnel, that the responsible party did commit or is otherwise
responsible for the violation.
(b) Grace period. Prior to issuance of a citation, an enforcement officer may issue a notice of violation
to the responsible party which provides up to seventy-two hours to abate the violation and avoid
penalty. If the responsible party receiving the notice of violation does not abate the violation in the
time provided by the notice of violation, the enforcement officer may then issue a citation. This
section does not prevent the enforcement officer from issuing a citation without previously issuing a
notice of violation where, in the enforcement officer's sole discretion, the circumstances of the
violation make the notice of violation unnecessary or ineffective.
(c) An administrative penalty for violation of this chapter may be assessed by means of a citation
issued by an enforcement officer and shall be payable fio the entity named on the citation.
Administrative penalties imposed by means of citation shall be collected in accordance with the
procedures specified in this chapter.
(d) Penalties (fines)for administrative citations issued pursuant to this chapter shall be as follows:
(1) The civil penalty for each non-commercial violation shall be a fine not to exceed five hundred
dollars. The minimum amount of any such fine shall be twenty-five dollars.
(2) The civil penalty for each violation involving a commercial activity shall be a fine not to exceed
ten thousand dollars. The minimum amount of any such fine shall be two hundred fifty dollars.
(3) Nothing in this chapter shall prevent the development of a fine schedule by the county, city,
and town entities enforcing this chapter, subject to the limitations of this chapter and taking into
account the factors set forth below.
(e) Factors in setting amount. In determining the amount of a fine pursuant to subsection D, above, the
enforcement officer shall consider:
(1) The gravity of the public health risk posed by the violation;
(2) Whether the responsible party has been previously warned, noticed, or cited regarding the
violation;
(3) For a violation arising from commercial activities, whether the violation is likely to result in
increased revenue or avoided costs;
(4) Whether the responsible party is making good faith efforts to achieve and maintain compliance
with public health orders; and
(5) Any other matters relating to the nature, circumstances, extent, and gravity of the violation.
(fl For a citation that includes one or more violations arising from commercial activity, fines imposed for
each day of violation shall automatically double, up to the maximum amounts set forth above.
(g) The administrative penalty becomes effective and due immediately upon issuance of the citation.
The responsible party has thirty days from the date of service of the citation to pay the penalty in the
absence of a timely submitted request for hearing to appeal the citation, pursuant to section
7.99.070, below.
(h) The county, city, or town may pursue any remedy authorized by law to collect administrative
penalties that are not timely paid, including, but not limited to, a civil action for coilection of civil
penalties.
(Ord. No. 3738 , § 3; 2020)
7.99.060- Form and service of citations.
(a) A citation, or a notice of violation issued pursuant to section 7.99.050, above, shall contain the
following information:
(1) The name and address of the responsible party;
(2) The date and address or description of the location where the violation occurred;
(3) The name, address, and telephone number of the county, city, or town agency issuing the
citation, to which protests, objections, and communications can be directed;
(4) Reference to the public health order that was violated, including reference to the paragraph
number containing the provision(s) violated;
(5) The amount of the penalty due (or for notices of violation, to become due if the responsible
party fails to abate the violation);
(6) A notice that the fine amount will automatically reaccrue (and for violations arising from
commercial activity, shall double) each day beyond the grace period (if any) that the cited
violation persists, up to the maximum amount set forth herein;
(7) A brief description of the fine payment process, including the thirty-day timeframe to pay the
fine and other fees and charges, the late fee for failure to pay on time, and that unpaid amounts
may become a lien and special assessment against the real property where the violation
occurred;
(8) Identification of appeal rights and a description of how to appeal;
(9) The signature of the enforcement officer issuing the citation; and
(10) i ne daie ��tfie issuance of the ci'ta'tion.
(b) A citation shall be served on the responsible party in one or more of the following ways:
(1) By personal service, provided the personal service can be accomplished without violating
public health orders. Such service is effective if the citation documents are set down near the
responsible party and orally identified in a manner that can be heard by the responsible party.
(2) By posting and mailing a copy of the citation, if the violation occurred on real property known to
the enforcement officer to be owned, possessed, or controlled by the responsible party. The
citation shall be physically posted on the real property in a position that is likely to catch the
attention of a person entering the property, including, without limitation, a front door, a gate, or a
mailbox. The citation shall also be mailed by overnight mail, postage prepaid, to the address at
which the citation was posted, or to any other mailing address of the responsible party that is
known to the enforcement officer.
(3) By mailing a copy of the citation to a mailing address of the responsible party that is known to
the enforcement officer, if personal service or posting is impracticable.
(4) By emailing a copy of the citation to an emaii address reasonably likely to be accessible to the
responsible party, if personal service or posting is impracticable.
(cl Service sha11 he cc�mplete at the time of persona! se;vice �r emailing, cne day after �ostin^y and
mailing the citation, or five days after service by mail alone. The failure of any person to receive the
citation shall not affect the validity of the citation or of any other code enforcement steps or
proceedings taken pursuant to this chapter or other provision of the code.
(O►-d. No. 3738 , § 3, 2020)
7.99.070-Appeal of citations.
(a) Any recipient of a citation who is identified as a responsible party may contest that he or she was
responsible for violating public health order as cited by appealing the citation to the county.
(b) To appeal the citation, the recipient must give notice to the county within ten days from the date of
service of the citation that they are appealing the citation. The notice to the county may be made by
either completing and returning a form created by the county for appealing citations, or by providing
a document, in writing, bearing the title, "appeai of administrative citation,"containing the following:
(1) The name, address and phone number of the appel�ant; and
(2) Sufficient information to identify the citation; and
(3) The grounds on which the citation is being contested; and
(4) All information, including copies of any exhibits, that supports the grounds for appealing the
citation.
(c) Upon receipt of the written appeal, the matter shall be promptly set for a hearing before the hearing
officer. The hearing will be conducted remotely using video technology, such as WebEx or ZOOM,
unless the parties otherwise mutually agree to an in-person hearing with the concurrence of the
hearing officer.
(d) Unless a hearing is waived by the county, town, or city entity issuing the citation and the responsible
party (appellant) in favor of a determination based upon written filings, inciuding arguments and
supporting evidence in the form of declaration testimony and other competent evidence, the hearing
officer shall hold a de novo administrative hearing to determine whether the conditions described in
the citation constitute a violation under this chapter and to review and decide any other matters
properly appealed by the appellant. The hearing may be continued from time to time for good cause.
(e) The standard of proof shall be a preponderance of the evidence and the county, city, or town
issuing the violation bears the burden of proof to establish the existence of the violation, if placed in
dispute by the notice of appeal. The burden of proof on all other matters shall be borne by the
appellant.
(f) After the hearing, the hearing officer shall render his or her written decision affirming, reversing or
modifying the determination that one or more violations occurred. If the violation is affirmed, the
decision shall include a statement that the county is entitled to recover administrative penalties and
any other fees, charges, or costs authorized by this chapter and included in the citation. The hearing
officer may also reduce the amount of the administrative penalty if warranted, taking into
consideration all evidence provided by the appellant (and any responsive evidence adduced by the
county) in connection with the factors set forth in Section 7.99.050(E), above.
(g) The hearing officer's decision shall be final and conclusive when signed by the hearing officer and
served upon the appellant and county counsel, in addition to the city attorney, or town attorney as
applicable. For service upon the appellant, the hearing officer shali effect service in the manner
requested by the appellant or, if no manner of service is provided, pursuant to the service methods in
Section 7.99.060, above, with the assistance of the county if desired.
(h) Payment of all fines, fees, charges, and costs specified in the hearing officer's decision shall be
made to the county within thirty calendar days of service of the decision, unless timely appealed to
the superior court. Any responsible party aggrieved by the decision of a hearing officer may obtain
further review by filing appropriate materials with the Marin County Superior Court in accordance
with the timelines and provisions as set forth in California Government Code § 53069.4. The hearing
officer's decision shall constitute the final administrative order or decision of the county pursuant to
Section 53069.4.
(i) Hearing officer fees and costs shall be advanced by the county. If the violation is affirmed, the
hearing officer shall award the county reimbursement of all hearing expenses borne by the county,
including the hearing officer's compensation. Each party or entity shall be responsible for its own
attorney fees for the administrative hearing described in this section, regardless of outcome. If the
citation is only partialiy upheld and/or if the fine amount is reduced, the hearing officer may
proportionately reduce the county's reimbursement of hearing expenses in his or her sole discretion.
If the citation is dismissed entirely, then the county shall bear the hearing costs.
(Ord. No. 3738 , § 3, 2020)
Town Council Meeting
TOWN OF TII3URON October 7, 2020
��° 1505 Tiburon Bouleva�•d A�enda Item: 1�1 -3
� Tiburon, CA 94920
, .�
, . � � .
To: Mayor and Mei��bers of the Tow�� Counci I
Fi•om: Office of�the To��n Manager
Subjeet: Consider Change of Regular Towi� Co�n�cil Meeting 'I��ime While Condti�cti»g
Virtual Meetings
Keviewed By: ����
Gre Cl�anis,Towi�Ma»a er Benjamin Stocl<,Town Attorne
SUMMARY
In March, i�� respo»se to the COVID-19 pandeinic, Governoe Newsom issue�d executive orders "����
pei•mitting govei•nment bodies in California to meet by teleconfe�-ence. "l,oni�ht, the Council will
discuss adjusting the time of their regulai•ineetings while conducting vii-tual meetings. ����
RECOMMENDED ACTION(S) � �
1. �Consider optio»s foj-adjusting the Tow» council regular meetinb time. � �
2. Considel•adoption of a draft Resolution; as amended, updating the Town Council's
reQular meetin=time, ursuant to toda 's discussion. �
BACKGROUND
li� Mal-ch of this year, in ►-esponse to the COVIll-19 pandemic, Governor Newsom signed an
executive order allowi��g ;overnme��t agencies in California to meet remotely by teleconference,
and suspended requirei��ents that city and town co�incils pi-ovide a public meeti��g place for iheir
meetings. Soon after the executive order was si�ned, Cou��ty oi�Marin public health of�ficials ai�d
Governor Newsom issued orders for all California residents to shelter-at-home to slow the spread
of COVID-l9, and to limit activity to only the ���ost essential services. Since the first shelter-in-
place order was issued oi� March 16, Tiburon To�vn Hall has been closed to the public, a��d public
meetings of the Tow» Council have beei� cond��etcd rei��otely by video conference.
Ciiven the lilcelihood that the Coui�cil would be concluctii�g virtual meeting� for the foi•eseeable
tuture, the Cou��ci) expressed interest in adjustin� the Council's regular meetinb time to earlier in
the day while conducting virtual meetinbs. Oi� May 6, 2020. the Council ad�pted Resolution No.
20-2020 (Exhibit 1), which adjusted the Council's reb�ilar meeting time to be 5:00 p.m. The
1-e��ular dates of ir�eetings (fii-st and thii-d Wednesdays of t�he ���onth) remained unchanged.
At the Council's September l6 regular »�eeti��b, the Council expressed interest in discussing
ai�other adjust���ent to the regular n�eeting time.
TON'N OF TIBliRON PAGG 1 OP 2
��)A�'il i_�sUil•�;� :�`;�!i'i'flil!:.'.
( r'.'lObi'C . ��;,'�,
ANALYSIS
Toni;ht, the Council is asl<ed to disc��ss the matter, and if Co�incil wishes to chanbe the regular
iii�i,iliib iiiiii,, CGii�iuci �1CiG�)ii0i1 O�`Z I(;JOiiitiGll �Llill'IJii�).
� This resolutior� would rescind the May 6 resolution, allowing Cow�cil to choose a new rebular
meeting time. This resolutioi� preserves the provision that this change will only be in effect while
the Gove�-nor's executive orders are in place. Upon expiration of the executive orders; the regular
mceting time will revert to 7:30 p.m.
Reg�ilar meeting tiines and dates diffe�- betwee�� abei�cies. See Figl�re 1 below fot• a survey oi�
California cities �•ebular meetinb start times.
Eariier than 5:00 .m. 12
5:00 .m. 9
5:30 .m. 6
6:00 .m. 66
6:30 .m. 27
7:00 .m. 56
7:3� .r��. 9
Figure 1. Survey of'California cities.
FINANCIAL IMYACT
Staff anticipates no direct �fiscal impact to the Town.
�NVIRONMENTAL REVIEW
Staff has preliminarily determined that adoption of this item is statutorily exempt fi-o�n the
reql�irements of the California E��vironmental Quality flct (CEQA) pursuant to Section 15378 of
the CEQA Guidelines in that it does not coi�stitut�e a pi-oject under CEQA.
R�COMM�NDATION
Stafi�recommends that the Tow�� Co�incil:
1. Consider options fo�-1dj�istinb the Town Council regular meeting time.
2. Consider adoption of dra�ft Resolutioi�; as amencled, updatinb the Town Counci]'s �-egular
meetin�time, pursulnt to today's disc��ssio��.
Exhibit(s):
1. Resolutioi�No. 20-2020
2. i�raft Resolution
Pre�arecl By: Lea Stefani,Town Clerl<
To�v�� o��T»u�zov P��cr:2 or 2
EXH I BIT 1
RI;SOLUTION NO. 20-2020
A RESOLUTION OF THF, TOWN COIJNCIL OF THE TOWN OF TII�URON
ESTABLISHING T'HE TIM� AND DATE OF MTETINGS OF THI; TOWN COUNCIL
WHEREAS, on June 6, 1978, the City Cow�cil ofthe City ofTiburo�� adopted Resolution No.
� 996 establisl�inb its reaula�- meeting ti�ne at�d dat� of the City Coui�cil to be the first and third
� Wednesdays of eacl� month at 7:30 p.m.; and
� WHEREAS, in response to the COVID-l9 pandemic, the Governor of California issued
Executive Orders No. N-25-20 ai�d N-29-20, allowing govei-ninei�t bodies in Califoi-nia to meet
entirely by teleconference, and no longe�- requiring a physical location to be open to the public;
and
WHCREAS, since March 18, 2020, �ll Tiburon Town Council me�nbers have been
teleconfere��cin; into all Town Council meetii�gs, and Tiburon Town Hall has been closed to the
public; �nd
�,���r�r��nc .i. r-; . ,� I , , ,
i iL,i �,����, iu� �vii�iCii WiSiI�S i0 C IaiibE IiS l"C'bUlAf Il"ICCllfl�LilTie 1N1111C CUI1C1lIG�111b
teleconferenced meetings in accordance with Executive Orders No. N-25-20 and N-29-20.
NOW, THCREFORE, BE IT RESOLVED the re;ular meetings ofthe Town Cou��cil of the
Town of Tiburoi�. State of California, shall be held on the first and third Wednesdays of each
month, at the ho�u� of 5:00 P.M. at t�he �-egular p11ce of ineeting, designated by the Town Council
thro��gh Ordinance, provided however, that when any such Wednesday falls on a legal holiday�,
tl�en such rebular date of ineeting shall be held the next business day, not a holiday, followinb
such legal holid�y.
BE IT FUR"T'}-IER RESOVED this chanbe in regular meeting time sh�ll be in effect only while
conductinb teleconferenced meetin��s in accordance with Executive Orders No. N-25-20 and N-
29-20, and upon eYpir-ation of those executive orde�-s, the Town Council regular meeting tiine
shall agaii� be he(d at 7:30 p.m.
BE 1"I�FURTHER RESOL,VED Kesol��tion No. 996 is hereby rescinded, ai�d this Resolution will
become effective on May 7, 2020.
PASSF,D AND ADOPTED at a special »�eeting ofthe Town Co��ncil ofthe Town ofTib�u-o��
held on May 6. 2020 by the followii�b vote:
AYES: COUNCILMEMBERS: Fredericl<s, Kulil<, Ryan, Thier, Welner
� NAYS: COUNCILMEMBERS: None
� P�lge 1 of�2
Town Council Resolution No. 20-2020 OS/06/2020
/s/
AL1CC FREDERICKS, MAYOR
TOWN OP TIQURON
ATTEST:
/s/
L�A STEFANI, TOWN CL�RK
Page 2 of 2
Town Council Resolution No. 20-2020 OS/06/�'020
EXH I � f� 2
DRAFT I2�SOLUTION NO. XX-2020
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TIBURON
ESTABLISHING TNE TIMT AND DATE OF MI:ETINGS OF TH� TOWN COUNCIL
WHER�AS, on June 6, 1978, the City Council of the City of Tiburon adopted Resolution No.
996 establishing its regular meetin� timc and date of the City Council to be the first and third
Wednesdays of each month at 7:30 p.m.; and
WHERF,AS, in response to the COVID-19 pandemic, the Governor of Califor��ia issued
Executive Orders No. N-25-20 and N-29-20, allowing government bodies in Califo�•nia to meet
entirely by teleconference, and no loi�ger requiri�lg a physical location to be ope�� to tl�e public;
and
WHEREAS, since March 18, 2020, all Tiburon Town Council members 11ave beei�
teleconferencing i��t�o all Town Council meetings, and Tiburoi� Town Hall has been closed to the
public; and
WHER�AS, on May 6, 2020, the Town Council adopted Resolution No. 20-2020, chanbi��g its
regula�- »�eetinb time to 5:00 p.m. while condLicCing teleeonfei•eneed meeti��gs in accordanee with
Executive Orders No. N-25-20 and N-29-20; and
WI-3EREAS, the Council no�-v wishes to cha��ge its regular �r�eeting time again while coi�ducti��g
teleconferenced ���eetinbs in accordance �ith Execti�tive Orders No. N-25-20 and N-29-20.
NOW, THEREFORE, BE IT R�SOLVED the regular meeti��gs of tl�e Town Council of the
Town ofTiburon, State ofi California; shall be held or� the fii-st and third Wednesdays o�Peach
month, at the l�our of P.M. at the regular place of ineetii�b, designated by the Town Council
t11�-ough Ordii�ance, provided however, t�hat when any such Wednesday falls on a legal holiday;
then such regular date of ineetinb shall be held the next business day, not a holiday, followii�b
such lebal holiday.
I3� IT FURTHER RESOVED this changc i�� regular»�eeting time shall be in effect only while
coi�dueting teleconferenced meetings in aceordance with Cxeeutive Oi•ders No. N-25-20 and N-
29-20, and upo�� expiration of those executive orders, the Town Council t-egular meeting time
shall again be held at 7:30 p.�n.
BF, IT TUR"�I'1lER RESOI_,VED Resolution No. 20-2020 is hereby rescinded, a»d this Resolutioi�
will become effective on October 8; 2020.
PASSED AND ADOP"I�ED at a regular meeting ofthe Town Council ofthe Town ofTiburon
held on October 7, 2020 by the follo�ving vote:
Page 1 of 2
Town Council Resolution No. xx-2020 DR/�FT 10/07/2020
� �YES: COUNCILMEMBERS:
� NAYS: COUNCILMEMBERS:
� ALICE FREDERICI<S. MAYOR
TOWN OF TIBURON
�7�TrsT:
LEn STEF;'�NI,TOWN CLERK
Yage 2 of'2
"I'own Council Resolution No. xx-2020 DRAFT 10/07/2020
From: Audrey Fancy
To: Lea Stefani
Subject: Comment:Town Council Agenda item AI-3. Regular Meeting Start Time
Date: Monday,October 5,2020 1:49:33 PM
____�__ _______ __ _._._ —__
C;'�i� 0'�::This email originated from outside of the organization Do not click Imks or open attachments unless you
;recognize the sender and know the content is safe
Deaj-Tiburon Towi� Council Mci��bers.
I am writing i» support of the proposed temporai-y meeti��b tii��e change and would suggest
6:OOpm as an appi•opriate hour.
As a town citizen I have app��eciated the ability to e��ga�e in n�eetings p�•ioi•to the COVID-19
pandemic state of emerbency both in pe�-son and via the listen-only Granicus system. During
these unusual times, Zoom has been a wonderful way to engabe �vith town business. However,
it has been challe»ging to participate in most Town Council i��eetings since the time was
moved to a S:OOpm start for the public portion. I assume many others are lil<e me and are still
worlcing at that time. In looki��g at the staff report it appears that 6:OOpm is the most common
star-t time for many other bovernment meetii�gs and appears to meet the goal ofi a» earlier time
during the pande�nic while starting at a tii��e that does not overlap with the worlc day of many
citizens.
Sincerely,
Audrey Fa»cy
Town Council Meetii�g
TOWN OF TII3URON October 7, 2020
���� 1505 Tiburon I3oulevarcl Abenda Item: AI-4 �
Tiburoi�. Cn 94920 �
. �.....
. � , .
To: Mayor and Members of t�he Town Co�n�ci]
From: Department of Public Worl<s
Subject: Approve Plans and Direct Stafi�to Proceed with Bidding for the Hawthorne
U��derbro�u�din� Assessment Dist�rict Project and determine the Construction
Co��tingency for the Projcct.
;'
Reviewed By: �� .-�
� ��-;l .
Gre�Chanis.To���n vlana��er Ben�amin Stocl<,Tow��Attorne
SUMMARY
With regards to the Hawthorne Undergrounding Project, this item i�equests Council approve the
design plans for the project, authorize statf to put the project out to bid,�and determine a
continge»cy percenta�e an�ount for the construction pi�ase of the project.
R�COMMENDED ACTION(S) �
1. Approve the plans for the Hawthorne Undergi•ounding project and authoi•ize� staff to
begin the bidding phase.
2. Determine the construction contingency amount to be applied to bids for the joint
trench construction phase o'f The project, or,
3. Direct staff to returi� to Council at � future �neeting to f'ui-ther disc�►ss the u�atter.
BACKGROUNll
]n 2016, property owners on portions of Rocl< }-�ill Drive, Hawtho�•ne Drive, l-lila�•y D�•ive. Hilaiy
Court. Mira Vista Court�, Del Mar Drive, Palmer Co�n�t and Tib�n-on Boulevard began the process
of forming the Hawthorne Utility Undergrounding Assessment Disti-ict (`The DisU-ict'"). The
�oal of formin� the District is to facilitate removal of the existing overhead utility li��es and poles
and relocate them undergro�n�d (the "Hawthorne Project"). The District consists of l20 parcels
(plus 3 sliver parcels), includin�� both residential and commercial properties. A boundaiy map oi�
The District is attached as �ahibit ].
On November 29, 2017, tl�e Council agreed to cont�-ibute $500.000 toward the Hawthorne Project
and approved the Prelii��i��ar�� En«ineer's Repo�-t ("Enbineer�s Report") for tl�e proposed District.
The Enbineel•'s Report included a total project cost estimat�e of$11,846.006 (net of the To���n's
$5001< contribution). A copy of this cost estii��ate is attached as Txhibit 2.
TOWN OP'TII3UR0�' PAGG 1 OF 4
. t . . . ..� . ,..� ,...
On February 7, 2018. properry owners in the District approved tax assessments eq��al to the cost
estimate to fund coi��pletion of the project, �vith the intent the Town �vould sell bonds in the
� approved �mount to provide the f�n�ds necessa�y for project completion. To d�te, no bonds h�ve
�ee,� so!d, ,-vith tl�e Tcw;� �-clyinb ��� tl�e Town's $SOvi< co�iir;��itiu�7 ai�u a�pruxirryaieiy D i�G,i�i�u
of subscription deposits i�eoi�� properry owners to fund desibn worlc on tl�e pro,ject. Tinal design
� plans for the Ha�vthorne Project are now complete. A copy of these plans is attached as Exhibit
3, and they are also available o�� tl�e Town's website at the followinb lii�l<:
� hlip `���a�«� to��nc�ftib�n�on.or�t/llocumei�tCenterNieti-v1?���!DRA1=�I�-l�ii�al-(-<>»>�x��it�_Joint-
� ��r�.1���1�-}'I 1nS-.I���I��-�O�O�hi�liC(- � - --- ___— _ _
Staff is tinalizing the remainder of the bid package in preparation for puttin�r the project out for
bid. When the bids a��e opened and prior to award of tl�e construction co��tract, the Town ��il]
��eed to determine if the total District approved assessments ($l 1,846,006) is sufficient to covei-
� the estimated cost to complete the pl•oject. If the approved assess�r�ent fiinds are insufticient to
cove�- these estimated costs, the Town would need to revise the Ei�gineer's Report to ��eflect the
new cost estimate, and authorize anotiler property owner vote on a supplemental assessment to
p�-ovide the additional funds necessa�y to complete the project.
I�t is importanhto n�ote ti��e�cost�esTitn�te�inrl�t�c�Pc� ;,,�th���E:n;ine�,•'s R�epo�-r�•vas l�asF�ci o,, a
preliminaiy desi�i�, and we ai�ticipated the estimated cost ofthe projeet would evolve as the
desibn probressed. Accordinbly, with the completion of the pians, we also have a fiinal engineer's
� estimate of$6,36g,389 for the joint trencl� co��struction portioi� of the project. A copy of t�his
est;;��at� is attacl�ed as i,xi�i7�ii 4. The estimaie for this portion of the wori< in the Engineer�s
Report was $�,718.001.
� In lddition to the cost of joint trench construction, the approved �ssessments m��st also 1�und the
fiollowinb project costs: individual utility const�-��ction costs (PG&E, Comclst ai�d AT&T),
incidental expenses, finai�cinb costs, and a construction contingency. The Enbineer's Report cost
estimate included 1�igures for each of these elements. With regards to �tina��cing costs, stat'f has
worl<ed with Sperry Capital to update the figures in this area, however, we are still worl<ing with
� the utility companies in tiying to obtain updated cost estimates for the utility construction. Of
particul�lr importance is the PG&E cost. Estimated at $2.38M in the Enbineer�s Report, it
� represents a signiticant portion of the total constr��ction cost of the project. Untort�inately. it l��s
� been difticult to determine whether this tigure is still accui•ate. Staffi�anticipates having updated
inFormation from PG&E prior to the bid opei�ing date.
� Separate i�rom the costs ah-eady included in past estimates, new costs have emer��ed as the design
has progressed, most notably in the area of property acquisition. The final plai�s indicate thaC a
� n�m�ber of easements will need to be secured prior to beginning the worl<. The cost ol�this
process was not included in the Ei�bineer's Report cost estimate, and iC is very ditticult to
� accurately predict. Foi-estimat�i��b purposes. staff has included a $150,000 line item in the project
hitricsrt fni•thic �a�nrl�
-�--o-. .... ...... ........
Regarding constr�iction conti��gency, the fina( enbineer's cost estimate for joint trench
construction coi�t�ins no contin�ency amoui�t. Nor wil) ti�e actual bids when they are opened.
However, the estimate in the Cngineer's Report included a 30°/o contingency factor applied to
joint trench conste�iction costs, and it is common practice to include a construction conti��gency
"To���� or��Tiii���►to�� Y;�cr 2 or=�
� ...� _ � ... . .
i !�:,
amount when determining the requii-ed �I�unding for a project. Today; Co�u�cil is coi�siderinb
settinb a minimum contin«ency level i�or joint trcnch construction costs, prior to openii�g bids for
that worl<. This will help set clear expectations for the ��equired �Iu��dii�g amount. If the bids are
opened prior to establishinb a conti��gency amou��t, and an artificially low contingency would
result in an estimated total project cost less than tlie cui•rent approved assessment total, there may
be an incentive to accept that artificially low contingency to avoid a supplemental assessi��ent
vote. Tl�is will inerease the risl< of�oing over budget durii�g construction and havinb insutticie��t
funds ii� assessments to complete tl�e project. Were that to happen, t1�e Tow�� would need to fiind
a��y overabes for the project fi-om Town f��nds. li� 20l 8, Council considered a similar matter
i-elated to the no��� compleie Virginia ui�derbrounding project. In tl�at instance, staff was directed
to include a 25°/o contii�bei�cy to the,joi��t trei�ch construction cost to determine the required
fii��dinb for the project to move forward.
The followinb table provides a compariso�� of the estimated total project cost included in the
Engineei-'s Report (which the approved assessme��t is based on) and oLir current esti»iate of t�otal
roject cost with vaiyinb levels (25%, 20% and 15%) of construction contin�ency added.
2018�ngineers �'Final Estimate �Final Estimate ��Final�stimate
Report With 30% Witli 25%` With 20%' With 15°/�
Contin6enc � Contin6enc ContinQenc Contin enc
Joi��t Trench 4,718,001 6,368,389 6,368,389 6,368,389
C011SlCUCtl011
Construction 1,415,400 1,592,097 1,273,678 955,258
C0111111�7E17C
Utl�lty
Co��str�iction 2.644,873 2,639,915 2,639,915 2,639,915
cost
Envii•onmental 250,000 180,000 l 80,000 180,000
MonitorinQ
Desibn and �,432,262 1,687,432 1,687,432 1,687,432
Admi»istratiion
Financin�7 Costs 1,885,470 1,286,400 1,286,400 I,28E,400
Total Project 12,346,006 13,754,233 13,410,341 13,066,448
Cost
Less "I,own (500,000) (500,000) (500,000) (500,000)
C011tl'IhUtI011
Total
Assessment 11,846,006 13,254,233 12,910,341 12,566,4�8
Re i�ir•ed
Setting the co��t�ingency at a certain percenta�e does not meai� we will use all of tl�e fui�ds; it,just
means that moi�ev is available for use. Any funds not used are ret��►-i�ed to the District propei-ty
owners by either:
I. A bo��d payi��ent holiday, wherein the first payments against the assessment are paid in
�vhole, or ii� part, by the excess funds.
2. Reductio�� in pri��cipal wherein the principal and, therefore, the ai�nual assessment ai��o�n�t
is reduced.
To�v�� or Ti�it�r�o�� 1'ncr:3 or�d
,..,. ....',i . _..
.�.. �..., . . .. ,-
ANALYSIS
� Staff notes Chat there is a difference between an assessment dist�rict tlmded ui�dergroundinb
project and, �1�or insCance, a typical roads project. If a roads project goes over bud�et and
C^vilSii�iCiivi� COSiS i,?iCGGd COiliiiib2ilCj�, tiie �Oi1llCii Call �,�,0 `t0 i{IE �JLi�ZCL �Ill�JaCt I�CS�1'VC I'llllCl OI'
Gas "[�aa Reserve Fund and allocate additional fu��ding to complete the project. ln the case of an
� assessmei�t funded project, the fundinb sou�•ce is not Town funds, blit �-ather the abl-eement for
assessments contaii�ed in the Engineer's Report and approved by residents in t�he District. If
Council decides to set a continbency level, and if the bids come in such that there eno�lbh money
in the approved asscssme��t to p�•oceed with the worl<, then �ve �voulcl award the project and sell
�jpil�c, }-�n�rJP�/e!" ����.l:':11b t�l� rl'OjC,'C�� PX]�.�n�;���:'PS �XC�eC� i�ii, r`1ii10liiii ?����i'O`✓i,Ci vy iiii, iliijil'ii.i
property owne►-s, the Town would be obligated to utilize "l,ow�� funds to complete the project.
It is ii�structive to consider the contingency used in the last tl�ree assessment funded
ui�dergroundii�b projects, the Lyford Cove, Uel Mar and Vir;inia projects. For t���o of these
projects, Lyford and Del Mar, supplemental assessment votes were requireci.
Project Continbe��cy incl�ided in Actual Contin�ency Utilized
a roved assessment
� L �ford Under�roundinQ 23% 16.50%
DeI :Mar- U!��je�-breu��di�:�T �zoio L,���u
�� Virginia Undergi•ounding 25% 1925 %
FINANCIAL IMPACT
`I'own policy is that the total cost of undei•groui�dinb projects be paid by the Disti-ict property
owners. Rebardless of the contingency amount Councii determines is �ppropri�te, if the tinal
� consh-uction costs exceed the assessment funds available, the Town would need to provide To��n
funds to complete tl�e project.
�NVIRONM�NTAL I2EVIEW
"I�his decision is not subject to CEQA.
RI;COMMENDATION
� Staff recommends"l�own Council:
� I. Approve the plans for the Nawthorne Underbrounding project and authorize sCaff to be�ii�
the bidding pl�ase.
2. Determine the constr�iction continbeney ainount to be applied to bids for the_joint teench
construction phlse of the project, or,
3. Direct staff to ret��l-n to Council at a future meeting to further discuss the matter
Exhibits:
l. E3oundary Nlap
2. Prelimii�ary Engineer's Report Cost Estimate
3- l�iawthorne Undergroimding District Plans
4. Final Engineer's Estimate
Pre�ared By: Greg Chanis;Town Manager
TO��'�\� OF TI l3�!RO�� P:1GI�: 4 O!�=�
EXH I BIT 1
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� � .� � ::y �£� TOWN OF TIBURON
� � HAWTHORNE UTILITY UNDERGROUNDING DISTRICT ;
�°� � °� �, JULY 2020, JOINT TR „ NCH COMPOSITE PLANS ;
� �
,.._� PROJnErGIT ~ ss��� ee
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FIG.1�� ���� STANDARD SERVICE TRENCH
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CURB RAMP DETAIL � 33 or
EXHI � IT 4
Town of Tiburon - Final Opinion of Probable Construction Cost for Hawthorne
Utility Undergrounding and Pavement (7/31/2020)
EN�INEER'S ENGlNEER'S
, „ ,
ESTIMATED ����� ��TI�t1�TE; E�T'IMA�'E � '��.
ITEM NO. ITEM DESCRIPTION QUANTITY UNIT ' UNIT�,Ct�ST� �.'�Q�T
GENERAL CONSTRUCTION
1 MOBILIZATION/DEMOBILIZATION 1 LS $390,000 $390,000
TRAFFIC CONTROL& CONSTRUCTION
2 AREA SIGNS 1 LS $480,000 $480,000
STREET LIGHT FOUNDATIONS AND
CONDUIT
2-INCH DIAMETER STREET �IGHT
3 CONDUIT 30 LF $4 $127
4 STREET LIGHT CONDUCTOR 30 LF $6 ` $191
STREET LIGHT SPLICE BOX (FULL
5 TRAFFIC) 1 EA $3,119 $3,119
UNDERGROUND UTILITY
EARTHWORK
6 EXCAVATE AND BACKFILL 18"x up to
60"UTILITY TRENCH (WITH T-CUT) 6,503 LF $195 $1,266,701
� EXCAVATE AND BACKFILL 24"x up to
60"UTILITY TRENCH (WITH T-CUT) 333 LF $252 $83,901
8 EXCAVATE AND BACKFILL 30"x up to
60" UTILITY TRENCH (WITH T-CUT) 66 LF $314 $20,734
9 EXCAVATE AND BACKFILL 36"x up to
60" UTILITY TRENCH (WITH T-CUT) 57 LF $385 $21,920
EXCAVATE AND BACKFILL 18"x up to
10 60"UTILITY TRENCH (WITHOUT T-CUT
-MI�L& OVERLAY AREAS) 4,084 LF $175 $713,831
EXCAVATE AND BACKFILL 24"x up to
11 60"UTILITY TRENCH (WITHOUT T-CUT
-MILL& OVERLAY AREAS) 209 LF $230 $48,060
EXCAVATE AND BACKFILL 30"x up to
12 60"UTILITY TRENCH (WITHOUT T-CUT
-MILL& OVERLAY AREAS) 316 LF $290 $91,687
EXCAVATE AND BACKFILL 18"x up to
13 60" UTILITY TRENCH (WITHOUT T-CUT
-TIBURON BLVD) 239 LF $245 $58,504
EXCAVATE AND BACKFILL 24"x up to
14 60"UTILITY TRENCH (WITHOUT T-CUT
-TIBURON BLVD) 224 LF $310 $69,430
EXCAVATE AND BACKFILL 30"x up to
15 60"UTILITY TRENCH (WITHOUT T-CUT
-TIBURON BLVD) 751 LF $380 $285,492
EXCAVATE AND BACKFILL 36"x up to
16 60" UTILITY TRENCH (WITHOUT T-CUT
-TIBURON BLVD) 576 LF $465 $267,589
17 HARD ROCK EXCAVATION
(REVOCABLE) 1,657 TON $143 $236,756
OVEREXCAVATION OF TRENCH DUE
18 TO UNSUITABLE BEDDING MATERIAL
(REVOCABLE) 50 CY $372 $18,592
Town of Tiburon - Final Opinion of Probable Construction Cost for Hawthorne
Utility Undergrounding and Pavement (7/31/2020)
ENGINEER'S ENGINEER'S;
ESTIMATED ', ESTIMATE ESTIMATE ':'
1TEN1 NO. I`fEM DESCRIPTION CZUANTITY UNIT � ElNIT C��T ��-,Cd�ST
19 SHORING AND TRENCH SAFETY 1 LS $89,651 $89,651
20 RETURN TO INTERCEPT 25 Fn $2,n00 �5p,ppn
UNDERGROUND ELECTRIC'SYSTEM
, , (PGS�E}
2� ELECTRIC 6-INCH DIAMETER
CONDUIT(PRIMARY) 5,239 LF $7 $38,906
22 ELECTRIC 4-INCH DIAMETER
CONDUIT(SECONDARY) 6,380 LF $6 $40,611
23 ELECTRIC 3-INCH DIAMETER
CONDUIT 7,162 LF $5 $37,991
24 E-7 BOX (FULL TRAFFIC) 2 EA $20,944 $41,888
25 E-7 BOX 6 EA $17,453 $104,720
26 E-6 BOX(FULL TRAFFIC) 6 EA �17,327 $1Q3,964
27 E-6 BOX 7 EA $14,439 $101,076
28 E-2 SECONDARY SPLICE BOX(FULL
TRAFFIC) 15 EA $5,757 $86,350
29 E-2 SECONDARY SPLICE BOX 39 EA $4,797 $187,072
30 TRA�ISFORNitR P/aD 6 EA $2,735 $16,408
31 DUPLEX TRANSFORMER PAD
(M360003) 1 EA $2,735 $2,735
32 RETAINING WALL(15'precast) 2 EA $4,120 $8,240
UNDERGROUND TELEPHONE
SYSTEM(AT&T}
33 TELEPHONE 4-INCH DIAMETER
CONDUIT 9,161 LF $6 $53,454
34 TELEPHONE 2-INCH DIAMETER
CONDUIT 4,172 LF $4 $17,704
35 48"x 78"x 36"D T-8 SERVICE BOX 1 EA $10,875 $10,875
36 20"X 42"X 28"D T-3 SERVICE BOX 18 EA $8,487 $152,770
37 20"X 42"X 28"D T-3 SERVICE BOX
(FU�LTRAFFIC) 14 EA $10,185 $142,585
38 T2 BOX (FULL TRAFFIC) 1 EA $10,185 $10,185
39 11"X 17"X 10"D T-1 PULL BOX 10 EA $8,487 $84,872
40 11"X 17"X 10"D T-1 PULL BOX (FULL
TRAFFIC) 1 EA $10,185 $10,'I85
' UNDERGROUND GABLE TELEVISfON
{COM�AST)
41 CABLE 2-INCH DIAMETER CONDUIT 11,856 LF $4 $50,312
CABLE 1-INCH DIAMETER CONDUIT
42 (SERVICE) 4,192 LF $3 $13,342
48"x 30"x 12"D B-48 TV-SPLICE BOX
43 W/1-10" EXTENSION 5 EA $9,813 $49,067
48"x 30"x 12"D B-48 TV-SPLICE BOX
44 W/ 1-10" EXTENSION (FULL TRAFFIC) 3 EA $11,776 $35,328
45 22"W x 35"L x 12"T B36 BOX 11 EA $5,040 $55,438
Town of Tiburon - Final Opinion of Probable Construction Cost for Hawthorne
Utility Undergrounding and Pavement (7/31/2020)
ENGINEER'S `ENGINEER'S
ESTIMATED 'ESTIMATE ESTIMATE
ITEM NO. ITEM DESCRIPTION QUANTITY UNIT UNIT�{3ST: C�ST
22"W x 35"L x 12"T B36 BOX (FULL
46 TRAFFIC) 1 EA $6,047 $6,047
47 13"x 24" x 18"D B-30 TV-BOX 14 EA $4,244 $59,410
13"x 24"x 18°D 8-30 TV-BOX(FULL
48 TRAFFIC) 12 EA $5,092 $61,108
' PAVEMENT 1NORK-TIBURON BLVD
49 HOT MIX ASPHALT-2"OVERLAY
(TIBURON BLVD) 3,259 TON $150 $488,850
50 REMOVE AND REPLACE DETECTOR
LOOP (TIBURON BLVD) 17 EA $573 $9,739
51 CONFORM GRIND AND WEDGE GRIND 9,870 SF $7 $69,947
52 HOT MIX ASPHALT Base Repair(5")
(TIBURON BLVD) 510 SF $8 $4,202
53 ADJUST MANHOLES TO GRADE 3 EA $800 $2,400
54 ADJUST DETECTOR HANDHOLE TO
GRADE 3 EA $450 $1,350
55 ADJUST CALTRANS STREET
LIGHTING BOX TO GRADE 4 EA $500 $2,000
56 INSTALL DETAIL 22 (THERMOPLASTIC) 1,125 LF $2.00 $2,250
5� INSTALL DETAIL 27B
(THERMOPLASTIC) 2,955 LF $1.00 $2,955
58 INSTALL DETAIL 29(THERMOPLASTIC) 375 LF $4.00 $1,500
59 INSTALL DETAIL 38 (THERMOPLASTIC) 250 LF $3.50 $875
60 INSTALL DETAIL 41 (THERMOPLASTIC) 55 LF $4.00 $220
6� INSTALL WHITE PAVEMENT MARKING
(THERMOPLASTIC) 225 SF $5.00 $1,125
62 INSTALL YELLOW PAVEMENT
MARKING (THERMOPLASTIC) 410 SF $5.00 $2,050
PAVEMENT WORK-TOWN FUNDED
63 MILL EXISTING PAVEMENT-2" DEPTH 7,770 SY $11 $84,905
64 HOT MIX ASPHAI_T-2"OVERLAY 1,000 TON $150 $150,000
65 HOT MIX ASPHALT Base Repair(5") 3,920 SF $8 $32,301
66 REMOVE AND RFPLACE DETECTOR
LOOP 4 EA $573 $2,292
67 ADJUST MANHOLES TO GRADE 11 EA $1,291 $14,198
68 ADJUST WATER VALVE TO GRADE 21 EA $751 $15,781
69 ADJUST GAS VALVE TO GRADE 5 EA $751 $3,757
70 ADJUST WATER METER TO GRADE 2 EA $751 $1,503
71 ADJUST MONUMENT TO GRADE 2 EA $75� $1,503
72 ADJUST DETECTOR HANDHOLE TO
GRADE 1 EA $450 $450
Town of Tiburon - Final Opinion of Probable Construction Cost for Hawthorne
Utility Undergrounding and Pavement (7/31/2020)
;ENGINEER'S ENGIN�ER'S;;
ESTIMATED ESTIMATE E$TIM,IaTE :°
;
al'E�i iVO. IT�M DESCRIPTION 4UANTITY UNIT l3i�IT COST �CQ�'�"� ,;
73 MONUMENT PRESERVATION 3 EA $3,500 $10,500
CONSTRUCT CALTRANS CASE CM
�4 CURB RAMP 1 EA $10,609 ' $10,609
75 MINOR CONCRETE (DRIVEWAYS,
SIDEWALK, CURB&GUTTER) 3,200 SF $53 $169,744
76 INSTALL DETAIL 21 (THERMOPLASTIC) 665 LF $1.75 $1,164
�� INSTAL�DETAIL 27B
(THERMOPLASTIC) 1,415 LF $1.00 $1,415
78 INSTALL DETAIL 38A
(THERMOPLASTIC) 50 LF $3.50 $175 '
79 INSTALL WHITE PAVEMENT MARKING
(THERMOPLASTIC) 290 SF $5.00 $1,450
80 lNSTALLYELLOW PAVEMENT
MARKING (THERMOPLASTIC) 310 SF $5.00 $1,550
81 INSTALL BLUE MARKER 7 EA $30 $210
STRIPING AND PAVEMENT MARKWG
82 (EXCLUDING 2"�VERLAY ANI� MILI
AND OVERLAY AREAS) 1 LS $4,000' ' $4,000 `
' OTHER PRQJECT REQUIREMENTS
TOTAL COSTS $6,875,897
Rom: �}�s
ro: ea s�er_,;cr�.�
Sublect: Ac�on ltem 9 Ccniment
Date: Mcntlay,October 5,i020 10'3i'12 Atn
........ .................. _.... , ........ ...... ........., ........ ....... ........... ........ ...... .......... ...... ........ ...................
......... ...... ....... ......... ........... .
......... ....... ...... ....... ......... ............... ................ ........
......... .__.. .... . .. .
-Th=;sn.l���� ,Edi,o atti�_u(Ih�CK��� ..�15 e4' ol_ac i-��L :i'�-c-,_� _�v <<.,i_�.rGA cu.tl� �afe_
Dear��own Council,
1 have been a primary proponem of ihe Ha��-thomc Undererouding proiec�nnd cominue to I'ullr suppun ii.7 bclieve ihe Sta(f Report and i�s nuendnnt reconvnendutions
are ilawed,bo�h in�heir substanee and�he philosophv�hai guided�heir conslruciion. Picase dveci Su�l�io reclilv Ihese deliciencies so tha�residents and�he To�vn can
benefit.
In[shibit 4,S�af�sho�rs a"Pinal Opinion of Probable Cuns�rua�on CosC'in��hich Sia�T manui:�ciured some Aec unit cos�s. hi parlieular,Ihe price-peo-(oo�in I�ems 6-
I6 are caleuln�eA f}om losin��bids in�he Virginia Drire prol�et. The A�ir_�inia esiimates had been simil,�rlv consUucled by a�'era�ing winnin�and Insing bids on��vo
l3elvedere undersroundin!�projecls(see Appendix I)_ In olher�+ords.ihc Ha��thome esiimates are products of t���o�eneraiions of questionzble melhodologv and
patendy flaw-ed ina�h(see belo�v).
Appendis 2 is�he bid shee�from Belvedem's Lauml-:Aezein Ditiiric�_ In hems I J-I i.�'ou can see�h2�ihe winnci's blended rz�e for trenchin!�is 5104 per linear fool.
By comparison,Ha���ihorne's�renchin!!blended ra�e(Itcros!-I i,in L=�hibii 4)is S?19 50 per linear fooL In addi�ioq Ha��ihome's es�imate includcs l�ems 1 and 2,
�vhich are Mobilizadon o-uid l raftic Convul,respcc�i��ely.lolallin_�SS70,000. Noie ihm�he l3cl��cdcr�+=inning bid includes no�ine-items for Adobiliz.ttion or Traffic
ControL AVhy nol? Belvedere's contrac�or included A-0obiliza�ion and��ral lic Con�rol in iheir irenchin!�numbers So�he apples-�o-apples comparison of unit pricina
should be about$90 per foot in 13eI��eAere(i c.5104 minus mobilization and irafilc)io S219S0 in Ha���7horne_ In othcr�vords,ihe Ha�rthorne estima[e includes�570,000
of double-cotmted items- As 2 relevanl aside_Reh-ederc's"1=nemec's EsLmaie"�or laurel-4c�cia used a blended t�EnChing fet0 Of$74 p2f IinB2t fOOt,inCluding
mobilization and traffc.
Town Staff used a similar methodology in construciing the estimate for Virginia Drive,and many responding bidders anchored their bids to the produced
estimate. I believe it is probable thai some subset of coniractors will target their bids to and around the engineer's estimate for this project.Why on earth
would we signal to them ro bid high?This only benefiis the contractors.
As to the contingency,I hope you respect ihe 15%standard that the Town uses on all construciion projects(ex-undergrounding). Like with bidding to an
estimate,contractors may attempt to use all of a contingency,regardless o(what it is. When the Town applies its 15%contingency to its other projects,
how often does it get exceeded9 Maybe iYs only different on undergrounding because you use a difterent contingency. I propose that broader data
supports�his idea. In Belvedere's recent Laurel-Acacia projecl,for example,the City authorized a 13%contingency and the final payment was 117%
over the base bid(see Staff RepoRs h�e1e and�). Induding the last two completed Belvedere projects,the Table in the Staff Report for AI-4 would
read ihusly:
Project Contingency Included Actual Contingency Used
Lyford UG 23% 16.5%
Del Mar UG 23% 27%
Virginia UG 25% 19%
Laurel-Acacia UG 73% 11.7%
Pine Ave UG 8% 6.2%
Either Tiburon Staff cherry-picked examples to prove an otherwise tenuous case,or Tiburon is unusually incompetent at ma�aging undergrounding
projects specifcally. We should hold ourselves to a higher standard.
One final point with respect lo con�ingencics is ihis_6lsewl�ere in our project's bud�ei is a line item for"Construc�ion Manauer"wfth a$722,000 es�imate. A�Vhat value
are residents zeuin�for�hree quarters of a million dollars if not�he nssurance Ihai the conslruclion fn'm mill be exaclinl in holding firm to con�in�,ency limits?
In conclusion,my hvo asks both center on the observation that Belvedere uses low estimates and contingencies,and they get low prices. The idea that
inflated estimates protect or benefit the residents or the Town cannot be substantiated;in fact,the opposite is true.Tiburon's approach of using high
estimates and contingencies yields high prices. As high prices directly harm residents and the Town,Council should direct Staff to use an approach
similar to Belvedere to avoid such harm. Specifically:
-Direct Staff to use Belvedere's winning bid unit prices in the Hawthome estiinate.
-Adhere to Ihe standard 15%constRiction contingency and hold our�722,000 construction manager accountable to managing the projecl exactingly.
Thank you for your attention to ihis mnuer.
Sinccrela�,
Sara Klein
Appendis I-Viruini�bids(engineeis esiimale 57d0 000-Sffi(�i_O(10)
Screen�Shot 2020-10-OS ai SSZ�9 AA4_pnc
E�
Appcndis 2-6cl��edere's Laurcl-Acaci.i GG biJ sheet l��vo paetcy
plof?
Virginia line-item bid detail �; � ��
File Edit View insert Format Data Tools Add-ons Heip Las�e^:,�rr�s e�Uiar�h�'Ct,ze?9
r. .-ss � !-s 75% - S % .0 .ttR 123m Calibri t 71 . � ,y' -s A �. � ..__. _. _ ' i ' fr[�r �f.. . C� p a�1, '�' p Gr _
.. .. . ..... .... .. ....... ._...._ .....__....... . . . �.
.. . .. .... .. .. . ..__... _...._. ......... ......... _....... _..... .........
� :.. :, ... � . '� F � � 't : i �� J . F:.. ....... .... . !;........ . ......... .. .......... .. . .. . .
... '� . . . ........ ,....... . .� _ .......- .. '
� �TIBURON-VIRGINIA 208 BID PRIC�NG ANAlY51S ...... ......... ...... .... . ..... ........ ......... ....... ....... ..-..... ......... ...... ..
., � 2/21/2019 . ..
_ En ineer's Estimate Kereae En ineerin;Inc. � West Vail Construction,Int. Mitcheli En ineerin ' St Frands�ElecCric,tLC ': Ci ContraRia,Inc. Ti ht Attess Excavation,ina
-� ESTIMATED ' EXTEN�ED �. EXfENDE� '�. �� � � � EXTENDED E7(TEN�ED ��� E%TENDEO .� EX7ENDED EIfTEN�ED
� ITEMNO. ITEMDESCRIPTION ,QUANTffY UNIT UNlTPRICE GRICE UNITPRICE ��DRICE UNITPRICE PRICE. UtdITPRlCE PRICF UEJ�TPRICE �: PRICE �.��.. UNITPRICE PRICE UNITPRICE PRICE
`� M681UZATION � . ... .. ; �
� � 1 MCBIlIZA710N/DEMOBIIIZnTION 1 LS S 49,000.00 $ 49,000.00 5 4000DOD S �40000.06�� 5� �g900.00� 5 28,300.00 $ 60,000.00 $ �b0,00000 5�.�� 30000.00 5 30000.00 5 100000A0 $ 100,000.00 S 30,200.00 $ 1020�.00
^ TRAFPICCONTROL � � � � �� . . .
- 2 TRAFFIC CON7ROl&CONSTRUCTION AREA SIGNS 1 LS $ ZI,000.00 $ 21,000.00 5 �:000.00 $ ��.���7,000 00 $� 52,300.00 $ 52 300.00 $ 90,000.00 $ 90 000.00 $��� 10,000.00. $ 10,000.00 5 125,000.00 $ 125 000.00 $ 18,000.00 $ 1E,000.00
�� .� UNDERGROUNDELECI'RICIP6&EI � � . . . � .
`� . 3 � 2 EA 5 12,048.04:$ 24.096.00 S 10,000.60 5 20000.00 5 11,800.D0 5 23,600.00 $ 13,943.00 $ 27,E8600 5��� 15,819.00�� $ 31,638A0 5 � 3000.00 5 6,OOO.DO $ 6,a42.00 :� S� B$kpp:'1
24"x 36'x 30"D E-2$ECONDARY SPLICI:BOX�FUL� � �� ��� � �� �� �� -
- 4 TRAFFlCCOVER) 8 EA i 5 5,248.00 5 41,934.00 $ 4,500.00 36000.00'� 5 3900.00 5 31200.00 $ 3340.00 5 26,72000 $�� 8,�00.00� $ sa,000.o0 5 1,500.00 $ 12000.00 5 26310C �:� 1p48�f3tta��
�� 4 x6 x6'6"DE-680%FORTRANSfORMER�FULL '�� �- � � � � � .,
� }�,'.�
5 TRAFFICCOVER 2 EA 5 15,360.00 5 30,720.00 $ 18000.00 $ 36000,00�� S 17800.00 S 35600.00 S 24636.00 5 49272.00 � 24,389.00 S 48,778.00 5 6000.00 $ 12000.00 5 10496�0 3 ..,2{} 9X;'qp<°
E 4-fNCH DfFMEfER CONDUIT PRtMARY � 808�F S 6.�0,$ 4,848.00 $ �� 5.00 $ ��a,040.00�� 5 5.00 5 4,040.00 5 21.00 $ 16,968.00 $' 12:00 $ 9,696�.00 $ 60.00 $ 48,580.00 5 4.80 $ 3,878.40
� 7 3-INCH DIAMEfER CONDUIT SERVICE 1,988 LF S 5.00�5 9,94Q�0 S � " SA� $ ���`9940.00'� 5 Z.50 $ 4,970.00 5 12.OQ $ 23,856.D0 $ �� '���9.00 5 ll 892.00 5 50.00 5 99,400.00 5 3 60 s'. ��T�K,L�D�
" � UNOERGROUNOTELEPHONE AT&T ��� �. � � . .. �. � � � �� . ��� . .. . .. . . �
., 20"X42"X28"DT�35ERVICE80%(FUU.TRAFFIC i �� � �
8 COVER 1 EA 5 9,167.00 5 9 167.00 5 4 5�0.00 $ ��4 500.00� 5 4,4b0.00 $ 4,460.00 S 3,471.00 5 3.471.00 S � 3 200.00 S 3 200.00.5 1 250.00 $ 7,250.00 5 2,412.00 > 2,412.00
- 9 20"X 42"X 28"D 73 SERVICE BO% 5 EA 5 9,167.00 i S 45 835.00 5 4 SOOAO S 22 540 00� S 4,d10.00 5 22 OS0.00 S 3,297.00 5 16,485.00 $ 7 900.00 $ Y4 500.00 5 1 250.00 0,250.00 5 2,4'2.00 S 12 060.00
�� 10 2-INCHDIAME7ERCON�UI7 SERVICE ].,212 LP .5 4.00�$ 4,848.00 $ �� 500 $ ��.`6,060.00� $ 2.50 5 3,D30.00 5 8.00 5 9.696.00 S � � ���7.50 $ '�� 9,090.00 S 40.00 5 48.a80.00 S 2A0 i 2,908.80
�� 11 4-INCHDIAMETERCONOUIT 1,052 lf �5 6.00�$ 6,312.00 $ � 5.00 $ �����5,260.00 $ 5.00 S 5,260.00 $ 50.00 $ 10520.00 $ ' ��30.00 $� 10,520.00 S 60.00 $ 63.120.00 S 4.80 $ 5,049.60
" UNDERGROUNDCABIE(COMCAST) � � �� � � � . � .. . � . ... .
�-� t2 �',3'x74'x7fi"D6-30iV�60%(FVtLiRl�fFifCOV[R �' 1EA ';$ �,635.00 $ 9,Ei35,OG $ 4,500.00 $ 4,500.00 5 1,530,00 5 1,590.00 S 790.00 5 790.00 S 1,600.00 $ 1,600.00 $ S,D00.00 $ 1,000.00 5 2,412.00 > 2,412.00
-�� 13 13"z 24'x 78"D 830N-VAULT I 4 EA 5 4,120.00 5 16,480.00 5��������d 500.00 �5`���18 OOO.DO S 1 340.00 5 5,360.D0 5 1,066.00 5 4,264.00 $ 1 300.00 S 5 200.00 5 1,�00.00 5 4,000.00 5 2.412.00 $ 9,646.�0
14 1-INGH DIAMETER CONDUIT(SERVICE) ; 1,212 Lf 5 3.00,5 3,636.00 S �� �� 5.00 $��� �b 06�.00 S 1.50 5 1,818,00 $ 8.00 5 9 696.00 S 4.00 5 4 848.00 5 35.00 5 42 d20.�0'S 1.20 $ 1,454.40
t5 2-WCHDIAME7F.RCONOU�7 I 1,246j1P 5 4.00,5 4,984.00 5 � 5�.00 $ � �6,230.00 S 2S� S 3,115.00 $ 8.00 5 9,468.D0 5 � 6.00 S ?476A0 5 40.00 5 49,840.00 S 240 S 2,990.401
�' UNDEFiGROUND UTIUTY fARTHWORK � �� �� � ��� �
EXCAVATE ANO BACKFILL 18"WIDE lOI1JT TRENCH AND ��� �� � -.
1'\:
� 16 JOINT7RENCHCONNECT�ONANDDE-WATERING 1,592 LF ;5 157.00 I$ 249,944.00 5 550.00 $ Z38,SODAO $ i59.00 S 253,12&00 5 182.00 5 289.744D0 $ 255.00 $ 405,960.00 S 90.00 5 143,280.00 S 38827 `$,�'t&�5�5:8¢?��.
HARD ROCK EXCAVATION FOR 18'WIOE 101NT TRENC',i j . �.
17 AND101N77RENGHCONNECTION REVOCABLE i ,10 CY 5 309.00 I5 33,99C.00 5 ��21500 $ 23,65690� $ 220.00 5 24,200.00 $ 880.00 5 96,SOO.DO $ 205.00 y 22550A0 5 200.00 S 22,000.00 S d20.00 5 t6,206.00
E%CAVATEANDBACKFILL24"WID'c1011�TTRENCHAND� ' �� ��
LA JOINTTRENCHCONNECTIONANDDE-wATERtNG � 12 LF $ 211.00�$ 2,532.00 $ �500.00 $ ��600000 $ 2A0.00 S 2,88(3.�0 S 322.00 $ 3,Sn4.00 $ 285.00 'j 3d2D.Q0 S 200.00 $ 2,d00.00 $ 48D�AC 5 5,760.00
..., � HARD ROCK EMCAVATION FOR 24"WIDE 101NT TRENCH ; �.
� _18 ANDJOINTTPENCHCONNECTION REV�CA6LE) 1 CY j$ 305.00 $ 309.OG 5 �.25000 S � 2i0.00 $ 253.00 $ 253.00 5 1,051.00 $ 1,051.00 5 525.00 $ 525.00 5 500.00 $ 500.00 5 4E0.00 S 4&0.00
..., OVEREXCAVATION OF TRENCH DUE TO UNSUITABLE ��. . ..
20 BEDDING MATERIAL REVOCABLE 10 CY $ 361.00�S 3,630.00 5 � �100.00 S ���1000.D0� $ 715.00 5 ),150.00 5 117.00 $ 1,170.00 $ 350.00 $ 3,SOD.00 $ 150.00 $ 1,500.00 I 5 220.00 S 2.200.00
�� - 2i SHORING ANO TRENCH SAFETV 1�LS S 21,760.00 5 Z1,760.�0 5���i5000.OD��5�������15 000.00� 5 3 690.00 5 8,490.00 $ 5,216.00 $ 5 216.00 S 2 500.00 ;i 2 500.00 5 25 000.00 5 25,000.00 5 6,240.00 5 6,240.00
-' PAVEMENTWORK � � ����� �� . . . . . . � � . . .
�� 22 NOTMIXASPHALT 288�TON 5 360.00 $ 7.03,68�.00 $ �.ZS0,00 $ ��72,000.00�� $ 399.00 S 714,912.00 S 256.00 5 73,728.00 $� ��225�.00 $ 36,000.00 5 225.00 $ 64,fl00.00 S 370.83 5 106,799.04
�� 23 MINORCONGAE7EANDCONCRETESTRUCTURES � 1300i5f $ 50.00 $ 65,000.00 $ ����15.00 � � �'19500,00 $ 84.00 $ 109200.00 $ 21A0 $ 27300.00 $ �� 109.00 $ SA1,700.00 $ 20.00 $ 260D0.00 $ 24.00 $ 31,200.00
2a BLUE MARKERS 1 EA S 10.00 I$ 10.00 $ '�500.00 $ ���� 500.00: $ 285.00 $ 285.00 $ 268.00 $ 268.00 �$ 550.00 $ ��550.00 $ 100.00 $ ]00.00 5 2a.00 $ 24.00
- 25 HOTMIXASDHAl7�BA5EFAIWREREPAl3 1 TON !S 350.00 5 350.00 5 �500.00 $ ���� 500.00'� $ 7,290.00 $ 7,29400 5 35&00 $ 358.00 S �4,5�0.00� $ ��4500�A0 5 750.00 5 750.00 5 300.00 S 3G0.00
` TOTAL AASE e1D $ 758,670.00 S 603,2S0.00 $ 755,OII1.00 $ 859,091.00 9 889,6Il3,�6 $ 705,570.6�3 5 950,423.28
... NON BID ITEMS $ ' $ ' 3,5(i4+.00 $ 4bi).60
�^ CONTRACTOft'S TOTAC WD PRICE AS SUBMITTED $ 597,290.00 $ 755,OII1.00 $ 859,091.00 ,� .893,143.09 $ 9�5,970.00 $1,014,840.00
BID TABULATION -ACACIA/LAIJREL UTILITY UNDERGROUNDING ASSESSMENT DISTRICT
June 14,2b18 11:00 AM
EVGTNEER'S ESTIMA'fE MICHAEL PAUL CO. D&D PIPELINES
NO. I"TF;1�1 E�(JAtiT'C'f"Y" t7N[TS U:�IT PRICE TdTAI.P12TC� TiNCT PI2lCE TOTAT,P12(CE tiN['t PRIC.E T'O'CAT.P12ICE
1.0 EXCAVATE,BACKFILL,AND COMPACT TRENCHES
l.l 12"Wide Treuch 2778 LF @ b3.00 $175,014,00 100.00 $277,800.00 15d.00 5416,700.00
1.2 18"Wide Trench 1772 LF @ 75.00 $132,900.0� 1U5.00 $186,060.00 200.Od �354,400.00
1.324"WideTrench 1915 LF �; 86.00 $164,690.U0 109.00 $208,735.00 300.00 5574,500.00
2.Q EXCAVATE,B�ICKFTLL,AND COi4PACT UTILTTY VAULTS,SOXES
2.1 '1�4]:inclosurc 12 EiA (a,: 2,400.00 �2R,800.OU R,000.00 5)6,000.00 2,500.00 530,000.00
2.2 T3 Enclosure I EA �ci:. 1,435.00 �1,435.00 5,000.00 S5,000.00 2,000.00 $2,000.00
2.3 T2 Enclosure 1 EA L,: 2i0.00 $250.00 3,000.00 53,000.00 1,500.00 $1,500.00
2.4 7Prin�aryEnclosure 4 F'A rci, 10,260.00 540,300.00 ]0,7)O.QO $43,16Q00 6,000.00 524,000.00
2.S 6 Nrintary I:nciosure 13 (:A (u�, 9,R00.00 $127,400.00 9,259.00 �}20,367.00 5,000.00 565,000.00
?.G 5 Primary Enclosurc I EA �cia). 8,625.00 $8,625.00 6,500.00 56,500.00 4,OOQ00 �4,000.00
2.'I 3 Secondary Enc(osure 2 EA C 5,750.b0 $11,500.00 Z,OOO.bO $4,000.00 3,0(�0.00 $G,OQ0.00
2.8 ?Secondary f:.nclosure IO EA �c% 2,000.00 �20,Q00.00 2,30'7.00 $23,070.0� 1,000.00 510,000.00
29 Transformer PAD 80"x 80" I GA @ SOO.DO �soa.oa 6,650.00 $6,650.00 3,000.00 $3,000.00
2.10 4S Enclosure�v/Lxtensions 6 EA @ 1,725.00 $1�,350.OU 6,000.00 $36,0OO.OU 1,000.00 ."b6,000.04
2.11 36 Enclosure 7 EA @ 57�.00 $4,OZS.Od 2,040.00 $14,000.00 1,000.00 $7,000.00
2.12 30 Enclosure 6 EA @ 500.40 $3,000.00 2,000.00 �',12,Q00.00 1,000.00 �6,000.00
2.13 Sfreet Light Box fi EA @ 575.00 $4,600.00 900.00 ��,200.00 I,000.00 $8,000.00
3.0 ��URNTST-1 AND INSTAI.,I,CTTTT.T1`Y VAC7L7'S,I30�ES
3.1 T4 Enclosure 12 EA (a? 2,400.00 528,300.00 5,000.00 �60,�00.00 $,000.00 �96,000.00
3.2 T3 F..nclosure t F.,A (d,; 1,435.00 $1,435.00 3,OOQ.00 53,�00.00 6,000.00 $6,000.00
• 3.3 T2 Enclosure 1 F.,A @ 250.00 $250.06 2,500.00 $2,500.Q0 5,2�Q00 �5,250.00
3.4 7 Primary Enclosure 4 EA @ 10,200.00 540,300.04 8,113.00 $32,452.00 8,000.00 "s32,000.00
3.5 6 Primary Enclosure 13 EA �a� 9,800.00 $127,400.00 6,952.00 S90,506.00 6,000.00 S78,OOOAO
3.6 5 Primary Enclosure 1 EA @ 8,62�.00 �$,625.00 6,000.00 $6,000.00 5,000.00 $�,O00.00
3.7 3 Secondary E;ndosure 2 EA (a; 5,758.00 ;n11,516.00 2,274.00 �4,548.00 4,500_pp $9,000.00
3.8 2 Secondary Enclosw�e l0 EA �), 2,000.00 $2D,000.00 1,735.60 517,3�6.00 4,000.00 540,000.00
N:UOBS\20141obs\2014-092 6e�vedere-Acacia-Laorel Utlity UnderRrounding\Advcrti;c&Award Prcject\Bid Tabulalion-Acacia-laure!.xisx �1�
3.9 Transfonner 1'AD 80"x 80" I EA @ 3,000.00 $3,000.00' S,OOO.dO $5,000.00 �,OOd.00 $5,000.00
3.10 48 Enclosurc w!Extcnsions C EA @ 1,725.00 $10,350.0�' 6,SOO.dO S39,000.00 �,000.00 �',30,000.00
3.11 3(>F.,nclosure: 7 EA @ 575.00 �4,OZS.Od 2,000.00 S14,000.00 4,500.00 $31,�(?0.00
3.12 30 Enclosure; 6 LA @ 500.00 S3,OOO.Ot� 2,000.00 �12,000.00 3,000.00 $18,000.00
3.13 Street Light Box 8 EA @ 575.00 �4,600.00 500.00 S4,OOO.QO 2,500.00 �',20,0OO.Of�
4,0 FUR'�ISH '�'VD INSTALL tJTILITY CONDUITS
4.1 Electric 6°Duct(Plastic) 805 LF �cL 13.50 510,867.50 10.00 58,050.00 4.00 $3,220.00
4.2 'F..lectric 5"buct(PlasYic) 259 I,F @ 12.50 �3,237.50�' 9.00 P,2,331.00 3.t30 �,777.00
4.3 Electric 4"Duct(Plastic) 4515 LF (a� 11.50 '"s51,922.50 8.60 536,12d.00 3.00 �13,545.Q0
4.4 Electric 3"Duct(Plastic) 3172 LP @ 9.20 529,182.40 7.00 $22>204.00 2.5(3 57,930.00
4.5 Telephone 4"Duct(Piasfic) 4233 LF �i� 1 I.50 548,679.50 5.00 533,864.00 3.00 512,649.Q0
4.6 Teleplione 2"Duct(Plastic} 2761 LF (a� 5.20 �,14,357.20 6.00 516,566.00 2.00 �5,522.OU
4.7 TV 2"Duct(Plastic) 6166 LF (a7, 5.20 �,32,063?0 4.5� �',27,747.00 3.00 ;�1 R,498.00
4.R TV I"Puct(Plastic} 2577 T..T (a: 4.06 S10,303.00 4.Ob �',1�,308.00 2.00 $5,l54.Q0
4.9 ST.LT.2"Duct(Plastic) 734 LF �d,� 5.20 �3,816.80 4.00 $2,936.00 2.50 �1,83�.00
5 t� xURNTSH A,tiT)TNSTAI.,I.,ST'REI�:"I' � F,A �cr; 3;45d.00 527,600.00 1,000.00 $8,000.00 4,00O.O�J 332,OE)0.{)0
LIGHT FOlJNDATI�NS
6.0 FUR�ISf�A,.'VD I�STALL GROUND RODS
6.1 P.G.&E Ground Rods 17 EA t�i 400.00 S6,$00.00 150.OQ $2,SS0.00 500.00 S8,SOO.OD
6.2 Cable TV Ground Rods 8 GA @ 1�5.00 S1,40Q00 125.00 �',1,000.00 SOO.OQ $4,000.00
7.0 SHORING AND BRACTNG 1 LS @ 20,000.00 �20,Od0.00 500.00 �500.0� 84,000.00 SS4,OOO.flO
FUF2i�iISH A,�D INSTALL
8� ASPI3�ILT CON�;RETE 35� TONS @ 200.00 $70,060.00 250.00 $R7,540.00 450.0� 5157,500.00
PAVEMEN'I'TRF,NCH
RESTORA"1'tOtV
FURNISH AND INS"i'fi.I..L
9 a PORTLANI)CONCRETE �SO SF a� 9.00 $2,250.0� 220.00 555,000.00 25.OQ 56,25U.00
CF:M�;N'T PAVEMF..NT TRT�:Ii'CH �
RESTOR?.Ti0�1
S 0.0 gQCK EXCAVATION �0 CY @ 230.00 �2,300.OQ 300A0 $3,000.00 3�0.04 $3,000.00
(REVOCABLE
11.0 ���Y'I'IP3G�ND REPLACING 1 LS � 3,500.00 �',3,SOOA� 12,000.00 �12,000.00 10,000.00 �;10,d0�.flfl
PAVERIEN°f M�RKERS
TOTAL ESTIMATE $1,335,974.6� $1,669,580.00I $2,268,286.00)
From: Park Allen
To: Lea Stefani;Alice Fredericks; Holli Thier; David Kulik;Jon Welner;Jack Rvan
Cc Christina Goebel
Subject: Hawthorne Undergrounding-we need your support
Date: Monday,October 5,2020 3:18:06 PM
_._......._................�_..............._.......................__........_............�......___..._.._________�....�..............__�...._.....__...__...................................................�.........�................................_....................._........._._........................................_........_............�....�............_..._.....__.....................
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��._.....�.._.�__.._._._..._._._._�.� �_._.____�.__.__.____ �.___....�._._....__.��...._._�_..._.._....._......................._......_..._...._.._....._.......__.....�._....._.__..._.._.............._..._...._....._..__...____....._..._�._._�._._._..__.__.____1
Dear Town Council,
We, Christina Goebel and Park Allen, are the property owners of 699 Hilary Drive. We live in
the Hawthorne Terrace neighborhood. Along with our 3 daughters, we have lived here for 12
years and are active participants in the neighborhood and community. We have supported the
undergrounding project from it's very beginning and continue to support it.
Why replace:
Global warming is speeding up. We now have prolonged fire seasons every year. EVERY
SINGLE TOWN in California (and elsewhere) should be tal<ing aggressive action to minimize or
eliminate fire hazards. Toward the top of that list should be replacing hanging power lines on
failing poles (and moving the wires underground).
There are other very good reasons for undergrounding which include removing heavy metals
from above our homes, removing creosote covered poles from our yards, removing the
dangers associated with cars hitting power poles or wind toppling those poles over.
The town, notjust this neighborhood, benefits from this project. This project is adjacent to
Tiburon Blvd, includes two community churches and their schools, and our roads serve as a
conduit to Del Mar school. Making this neighborhood safe touches our entire community. It is
in the best interest of the Town of Tiburon to ensure the success of this project.
Our"skin in the game":
Our neighborhood followed in the footsteps of several other neighborhoods in offering to tal<e
cost and responsibility from the town. We recognize the cost, but firmly believe in the
benefit. We voted to let the town guide us through this process. Each parcel is assigned a
very large bill that will cover most of not all of the costs.
The project will fail unless Town Council directs staff to adjust the estimate:
But this project is destined for FAILURE before it even starts. Not because of a bad plan. Not '
because of lacl< of support or resources. But because of bureaucracy and over estimating the
costs for this project. Here are two significant problems with the staff recommendation:
The "engineers cost estimate" uses unreasonably high unit pricing
.
Staff is advising Council to �dd �n additioral 20% contingency, even though all non-
undergrounding projects use 15% as a standard. This is in addition to the many
contingencies already built into the plan
Understanding that the town is trying to mitigate their own financial risk by inflating the
engineering estimates, this methodology vvil!ultim�tel y stop this project#�rom movinq
forward. It is well established that with provided engineering costs, construction firms will
target their bids to the estimate provided by the town. Putting in an inflated number
ensures an above market cost ro the project and with the 20°o contingency, this project
will be too expensive for the neighborhood to support causing the entire project to fail and
the money invested by the neighbors as well as the$500,000 invested by the town, will be
for nothirag.
We urge you, our Town Council, to act in the best interest of the neighbors and the Town and
to direct staff to mal<e wholesale changes to the estimate.
• Align the engineering estimate to the actual costs of recent similar projects.
• Lower the contingency to standard projects
.
Utilize the contracted and well compensated project manager to maintain costs.
.
Trust that there are many built-in contingencies already in the engineering plans.
Thanl<you for reading and your consideration.
Sincerely
Park and Christina
From: Donald Youna
To: Lea Stefani
Subject: Hawthorne undergrounding project
Date: Tuesday,October 6, 2020 9:09:19 AM
CAU'TION:This en�ail originated from outside of the org�nization. Do not click links or open attachine��ts unless
you recognize the sender and know the content is sai�e.
My�.vifc,Iane and 1 live at 673 Ha���thorne Dr.
We are proponents of the undergrounding project, lar�ely for satety and first responder reasons,but also because the
poles and U•ansformers are a blight���hicll m�ich of the rest oi�"Tibtiron has eradic�ited.
We w�ere passed along a copy of neighbor Sara Klein's cn�ail to the to���n,���hich you probabh�received today.
lt lays out many critica]points. Her•concltiisions are ones that�a�e support and her questions are ones that��ve�vould
also respectfully like ai�swered,by the to�-vn.
There are some mea��ingful disparities cited.'fhese disparities;on thc mar��in. are likely to threaten the viability oi'
this project; �a�e and many other district neighbors�-vho have dutifullv voted-in the cw•rent Council,and also rely on
town prol�essionals' doi��g diligent research,���ould like to see these points asscssecl in a w�ay that w�e can all feel�
comfortable with the conclusions.Reaching the most thoughtful assumptions and conclusions should not be rushed;
this is crucial to the district to get right.
Please ensure that proper care is tak�i�;particularly at this juncture,��°hen there are so inan}�of us���ho can
straightfor�-vardly see that the mctrics and assumptions being used are likcl��to underminc the outcomes.
Respectfully,Jane ai�d Don Young
Don Young
Managing Director
m.+1-916-799-2500
I'i�� in.I pledge to support inclusion at Aon eveiy day.
�r���',�?�.�'
����� � � 1���
From:Judy Bell �p' �pp��p�+
6�I�iaiiWl"+J�!"1a�T L �iU�
To:Alice, Fredericl<s, Halli Their, Lea Stefani, David Kuiik,1on Weiner,Jack Ryan ��������
Subject: Hawthorne Undergrounding
Date:Tuesday October6, 2020
Dear Town Council,
The original engineering reports for the Hawthorne undergrounding included generous contingencies to
ground the construction bid. In early 2018, the project costs were estimated $1315 per foot, which was
5(�% m�re th�n mi�ltiplP nthPr ritiP�, inrlii[ling �rnj�rt5 nn anrl arniinrl fialvar�ara
1. Our district now clacks in at 13,338 linear feet, so at$12.4 miilion, our price per foot is"better"
at$930.
2. Belvedere's Laurel-Acacia district completed one year ago, was 6,465 linear feet with a totai cost
of$3.3 million or$508 per foot.
3. Perhaps snme o�ehe difference is that Beivec�ere's undergrounding projec�managed ta trench
at$104 per linear foot, while Hawthorne's costs are estimated at$219.40. But it seems
irrational to assume that trenching Hawthorne, where roads have aiready explored the ground
is twice as difficu!t as undergroundirg on rocky �elvedere.
Why would the staff base their estimates on an average that includes the highest (losing) bids far
Virginia Drive, and then add 20%o? Losing bids were clearly over market, in short inflated. To add an
`xtr� 54%to th� norrna! 15%ccntingency compounds inflatior of ar est�mat2 tha�tivas alr2a�y inflated.
Expectations drive bargaining. My'father's idea of selling a table was to say that he wanted $30, but"I'It
take$15". Of course, it sold for$15. If you tell a contractor that he can ask for more money, he will bid
up to that higher price, and perhaps over because he knows you will stand for it.
Rather than inflating the standard contingency, shouldn't the staff trust tt�e engineering report, the
example of the winning bid for Belvedere's completed project, and normal contingencies? Is Belvedere
more competent than Tiburon? A competent project manager should be able to bring the project in
under normal contingency rates.
By pushing the price paint beyond the district's tipping point,Tiburon staff will have buried this project.
The two schaols on Rack Hill Drive wil!continue to be at risk of blockage if poles and electric lines come
down in fire or earthquake. PG&E high wind shutdowns will have to consider the high voltage lines
serving Belvedere as significant fire risf<s, and if some line breaks and starts a fire, it will involve adjacent
areas of Ti�uron.
This project is important to town safety.This is the second time this district has attempted
undergrounding and it means a great deal to us. Please do not cause it to fail by using estimates which
will encourage overpriced bids.
Sincerely, ' '
�
ludy Bell , � :"�__ fi ,� ,
;.;
, �. �
�� ���Irr?er i is���ro��, Cet? � . . __. ,_ ,_.. - �.._._`- ''' '
From: David Kina
To: Lea Stefani
Subject: Hawthorne Terrace Undergrounding Project Comments
Date: Tuesday,October 6,2020 2:05:45 PM
'Cl�UTIOi�I:This email originated from outside of the organization. Do not dick links or open attachments unless you
recognize the sender and know the content is safe.
Dear Tiburon Town Council,
I am writing regarding the Hawthorne Terrace neighborhood undergrounding project. My wife,
Sarah Wilson, and I are the owners of 735 Hawthorne Drive, where we have lived for 10 years with
our child. Prior to that, from 1968 to 1995, I lived in the Del Mar neighborhood. I now admire the
unobstructed views and increased safety in that neighborhood where I grew up, and I have been a
long-time supporter of completing an undergrounding project in my current neighborhood.
After all of the hard work that has been invested to date on the I-lawthorne project, I encourage you
to push the Staff harder on behalf of Hawthorne residents to prepare an estimate that allows our
neighborhood to achieve what we voted for.
I have spent my career as a deal lawyer, and I have learned that there is always room to drive a
better price. The Staff's recommendation, by starting with overly high estimates, will invite vendors
to bid and spend to that amount.
In reviewing the Staff's recommendation, I see two major problems. The first is the pricing.
Belvedere commissioned two projects with a trenching rate of less than half the Staff's estimate of
$219.50/foot. Even worse, the Belvedere projects' rate includes costs for traffic control and
equipment mobilization. The Staff's estimate adds line items for those that add up to over$850,000
on top of the already high trenching rate. If we use Belvedere winning numbers minus the traffic
control and mobilization, our estimate would be over$2 million less. We need contractors to shoot
for that lower number.
The second problem in the Staff's report is the 20%contingency. My understanding is that the
standard for these types of projects is 15%, so I don't understand why the Staff would propose a
higher number, particularly since the budget includes $725,000 for a construction manager, whose
job should be to keep costs in line. It seems like the Staff is more worried about cost overruns than
about obtaining a good cost to begin with (that is then properly managed). To me a far bigger risk is
the loss of al) of the time and money that has already been invested in the project.
We've come too far for the project to fail at this point. I hope you ask the Staff to prepare a revised
estimate,just as I hope the Staff and then our construction manager do the same to drive an
efficient project.
Thank you for considering my comments.
Sincerely,
David King
From: wrankinaaianqmail com
To: Lea Stefani;Grea Chanis
Subject: Hawthorne Undergrounding
Date: Tuesday,October 6,2020 6:16:22 PM
�______------�_._._----------� _�.__—.�—.—._...___ —__�__ ---__ .---.......__��._�
;C,=';Ul"!GiV:This email originated from outside of the organization. Do not click links or open attachments unless you I
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,� __ _._«_........._._--------._....._.___._... _---_�.... __..--------------- _..i
October 6, 2020
Dear Madame or Sir,
My wife, Sally Ranl<in, and I are aware of the case Sara Klein makes concerning the most recent
Hawthorne UG staff report and recommendations. We support her analysis and opinions fully, and
request that each of you give her views your closest attention.
Very truly yours,
William Rankin
13 Mara Vista Court
Tiburon, CA 9�1920
415.203.5390
From: Jon Lake
To: Lea Stefani
Subject: Hawthorne Utility Undergrounding District
Date: Tuesday,Odober 6, 20Z0 8:29:25 PM
'C;,U i IOi�!:This email originated from outside of the organization. Do not click links or open attachments unless you
�recognize the sender and know the content is safe.
De�r'l�o���n Council_
My�i�i1e and 1 and oun c�o daughters live ai the top of Rocl:liill Dri�e Soon atter�ic moved here six��ears aeo,��'e���ere a}���rised of this
movemcnt to underground the utilitv lines in our I la���horne�1 errace nciehburhood.A�'e became strune supportcrs,and remaiu so.
It has comc to our attenlion ihrou�h our neighbor Sara hlein's Icuer to the To��n Council that ihe Stati�Report estii��atiug a tinal
construction cost of ihe Ha���ihorne Undergroundin�pr��jeci contains a double-countine error of$870;OOQ This;on top of the
n�cthodoloby used to determine U�enchin��cosu��er linear fi�o1 01$219.50 versus about$90 iu Belveclere's Laurel-Acacia District,makes
it clear that the Staff Report h�as error and overinilated data inputs.We thinl:these issues must be corrected before the project is sent out
forbiddin�.
Che"I'o�vn Council might rcl� on thc I�icl Iha�thc c�timatc���as certified bv en�iueers for the construc�ion firm.If so;you���ould be
relying on a glarine xH70,000 eiror_��hich��°a�ccr�i�icd as�c�li.li���ould bc inappropriate to sencl a project out for biddine aftcr beine
apprised ofsuch an error.
ln}�revious discussions��°ith ihe'l�o�cn Cowicil��bout this pr��jcct,man��res'idents rc�istered our dissatisfiaction�vith what���e believed
were the inll�ted estimates in the orieinal p�t�jectionti.No���,hacine linal costs of local recent widerg�awiding projeGs to compnre
a�aiust,wc believe the amount ol inllation in�hi�liawthorne lindcrgrounding estimatc is st�rk and unreasonablc.
The To��'n Council might teel it is bcucr to�u�ciih a hcavil��inflat�d cstimatc thinkine Ih�t this�vould protect the towm a�aii�st having t��
cover overa�es fron�an estimate Ihat i�too lo�c.i�n infla(ed estimale is sure to resull iu inllated bids from coutractors,���hich is
tantamount to giving a�cav 1la�cihorne Terracc residcros�nwnc��for no added service.Please let's nol be forced to l»d against ourselves
for our o���n project,the lion's share of���hich is comin�f?om us.
I believe presenting a bid with acciu�alc ligures and estimates that rcfleci market rates is the laest����a��to move fon�rard.It�vill protect the
residenis ofHawthornc Terracc from e�h�a cos�_proicci ihe��roject feom beine derailed,and thereby protect the To��n of Tiburon lrom
losino ihe money ah�ead�-speni.
Thank you for your�fforts on behalf��l the residcnt5 0l Ha��thorne'I�en�ace.
Sincerelti.
.lon and Linda Lal:e
From: kamran shirazi
To: Lea Stefani
Subject: Under-grounding electricity in Hawthorne and Hillary Drive
Date: Tuesday,October 6,2020 11:36:29 PM
�---...._-__-----..... � �.�__� — ----______--�-- ----__—;
iC<`��:!:;'�::This email originated from outside of the organization. Oo not click links or open attachments unless you !
recognize the sender and know the content is safe. E
� __..._._..._.._.._.�.__ _.���______.. .------��_—_____ �....�_._�___..---.--.__._ ,
� Please contii�ue the �u�der-gro�lnding process for the Hawtl�oi-ne Terr�ce and Hillary Drive
project.
Kamran and Ora��oi�s Shi�-azi
3 Rocl< 1-lill Drive
� Tib�iron Ca 94920
Sent fi•om my iPhone
From: Tracey Turner
To: Lea Stefani
Cc: Jonathan Turner
Subject: Support for the Hawthorne Undergrounding Project
Date: Wednesday,Odober 7,2020 7:15:05 AM
CAUTION:This email orizinat�d fi�om outside of the oreanization. Do not click links or open attachmci�ts unless
you recognizc thc sender and kno�v the contei�t is safe.
Dear To��n Council.
We are the propert,�o�rners o1�3 Palmer Ct which falls���ithin the Ha���thorne Undergrounding�roject area. "l�here is
a large transl'ormer just outsidc our dauehter's bedroom �vindow which�ve view as both a health and safet�� haz�rd.
Further ti�e are tcrritied b��the���ildlires���e s�e raging across Califori�ia,many of���hich start because oi'po�ver lines.
Pleasc; please tind a���a}�to mal:e this project a realiry. Gi��en the health and safety issues for all ow-to�a�n citizens,
we expect the to��n council to do everythine in your po���er to bring this}�roject to fi•uition.
I have been lollo�a ii�g thc St��it�Reports and its recommendatious over the years and in its most recent report.tinci
many�roblems and inconsistencies in the budget assumptions that seei�� to ii��ply there is a bias against the project.
1-]0���can���e i�ot mal<e more rational assLimptioi�s that���ould provide an unbiased financial perspective? Given all
the data oi'health and saiet�� risks the�o���er lines cause;ho���can���e not?
Thanl:you for all ��ou do to mal<e our to���n such a special place. Please make it a safe one too.
Tracey and Jonathan"Turner
3 Palmer Ct
Tiburon CA 94920
�1 J—J�J—JJc�Z
From: iane colwell
To: Lea Stefani
Subject: Hawthorne UG project
Date: Wednesday,October 7,2020 8:01:42 AM
`,='�'-�IC;i�::This email originated from outside of the organization. Do not click links or open attachmenis unless yo�
recognize the sender and know the content is safe.
Dear Town Coiancil,
�"v'i ai� Niv�viiCiltS vi ii�e nd"wiil0f f1e Vf1UC��fOUflUlfl� �JfUJeCI dC1C] COC1LIflU� IO TUIIy SUpp01"C IL. �VV2
find the Staff report to be horribly flawed and strongly urge you to rectify what are clearly very
significant mistakes.
The first problem is the f-lawthorne trenching blended rate. How is it possible that the engineer
estimates$219.50 per linear foot when Belvedere had a trenching rate of$104 whlch inciudes
Mobilization and Traffic Control and for us the engineer has a second line item for M &TC? Why
would we be charged so much more for this?
Another problem is the contingency cost. Why are we not using a 15% estimate as is standarcl for
projects in Tiburon?The 25%in the report is excessive, particularly considering the Virginia UG cUme
to 19%and I_-A in Belvedere came in even lower at 11.7°/o.
This brings us to question why are we not using the company Belvedere has used? It seems to us
that if the town used an estimate that was reasonable but not excessive, we will find the right
contractor that will meet that cost estimate. It is obvious that if the town inflates the cost, it will find
contractors that will be happy to do it at that inflated cost. They will be very grateful for that
opportunity. Your job is to represent us and you are not representing us by handling this so
. irresponsibly.
it is hard not to wonder if someone on the staff is not directly trying to undermine this project. Tf,e
recent underground projects do not support the grossly inflated and flawed numbers tha[ are linc
itemed in our project. We insist that these issues are appropriately addressed so we c.an move
forward with this long overdue project.
Thanl<you.
Or Christopher B. and Jane K Colwell
From: Andre Mancl
To: Lea Stefani
Subject: Hawthorne Undergrounding Project-Accountability
Date: Wednesday,Odober 7,2020 8:34:13 AM
� �.__...____. W__W___._ _ _. __�_...._�
' '�' -''�;:This email originated from outside of the organization. Do not click links or open attachments unless you f
�,_� ,�
;recognize the sender and know the content is safe. �
�__.......____......................----._.._--.—_-__—___..........._........_.._.��.._ -----_ ___�___r �......._� __.._____4
Dear Town Council.
My name is Andre Mancl, I'm a resident of IIawthorne Drive in Tiburon and oul-family
has livcd on this street for 10 years. I'm wi-iting to voice lny support for the Ilawthorne
Terrace undel--grounding project but also to strongly disapprove of the cost estimates
used by the town for the pi-oject.
<f—[if lsupport�ists]-->1) <i—[endif)-->Tiine is up —we've been waiting over 5 years for
tllis pi•oject In tl�at timespan, I've had a utility pole fall in iny fi-ont yard in the
exact ai-ea wl�ei•e my children would play—within a few feet of a soccei-�oal to
be exact. We happened to be away from the house during the incident so someone
was looking out for ow-family that day but the pole was quickly removed and the
incident swept under the rug. The frietion caused by eveiyone around this project
I�as been too much and we've waited far too long. The Virginia Drive project was
planned and executed in under one year. It is tirne to stop obstructinb the project
with bloated estimates and get things moving.
<i—[if lsupport�ists]-->2) <i—[endif]—>The to�vn cost estimates are h�'ghlv f7awed. Tl�c
comparable project data is available to the public and it is veiy clear—tl�e town
sinlply cannot defend the estimates and the cherry picked conlps being used for
this project. When a project cost assLlmptions ai�e 10% or 20% higher than other
compai-able projects, it should raise an eyebrow. When they are 100% oi- in some
cases 244% higher on a cost pei- square foot basis —people should start gettin��
fired. lt also bebs tl�e following questions - who is really benefiting here? Why
az-e town pla�lneT-s creatin� such an tnlnecessary contingency? Woiild they be so
generous witl� estimates if it was theii-own lr�oney? We don't have clear answers
and need soine accountability.
Our neibhborhood is excited about the prospects of the project moving forward. but at
some point we need to hold town managers accountable for the jobs we are payinb them
to do. With the curi-ent estimates being used—the project will fail. This is a project with
a big budget and there is an equation that I've seen again and abain during�11y time in
the military when using hand picked eonh-actors:
Bi�s budget + wu-easonable estimates + uzu�easonable overages + unreasonable
co�ltingencies = stronb potential for ta�payel�s getting ripped off
� That is what we fear is happeninb here. With tlie assw»ptions beinb used here, the
ultimate project cost will end up costing more than it sllould and will faiL �The town has
� beeil given the riaht to choose the service pi-oviders f�oa• oui-projec�t (tl�F pl•o,je�t v�e �-e
payin� for) and the town �lso chooses the undei-lyinb �ssumptions bein� used (which are
� hibhly flawed). It is tiine we start l�olding eveiyone accow�table and that starts with the
town coLulcil. Can you please hold the town employees to a highei- standard, get some
reasonable and defensible estimates into the budbet, and get the project underway before
another pole falls and the town has a much bibbei•pi-oblein to deal with.
Ai�dre Mai�cl
From: krscollinC�comcast.net
To: Lea Stefani
Subject: Hawthorne undergrounding project
Date: Wednesday,October 7,2020 10:33:24 AM
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From:Bruce and Kathy Scollin
To:Lea Stefani
Subject:Hawthorne Undergrounding project
Date: Wednesday, October 7, 2020
We reside at 154 Rock Hill Road. We have been supportive of the undergrounding project
from the beginning and donated money to support the engineering work. We believe this
project is most important for the safety of our neighborhood and all surrounding areas in
Tiburon. As we've seen over the past three years, fires move quickly, causing loss of life
and damage/destruction of property.
We reviewed the letters already sent to Lea and want to add our strong support for this
project. We agree completely with all that has already been pointed out by the letter writers.
Most specifically we are concerned about the foliowing:
� The proposai by Town Staff regarding the potential costs are excessive and well
beyond the costs of other undergrounding projects in Tiburon and Belvedere. They
are significantly higher and need to explain why that is.
$ Inflation of the engineering estimates to a point of unaffordability by many of the
residents needs to be considered more carefully. Staff should be negotiating with
engineers, rather than allowing them free reign to set the prices, particularly when
there are comparisons locally to guide the decision.
� The engineer was hired by the Town. Would a firm working under contract deliver a
product that would cause the ciient to lose $500,000 and receive nothing in return?
The homeowners are the true clients, not the engineers or contractors; and should be
given first consideration, rather than assuming we have unlimited financial resources.
We believe the Town's job is to advocate for the homeowners; not the contractors that are
hired to do these types of projects.The contractors should be held to a tight budget, tight
timeline and charged a penalty for breaking those parameters. Who will negotiate and
monitor this?
As homeowners, we re asked to share in the costs of this project.We suggest that an
oversight committee for this project shouid include 3-5 homeowners who will have access
to all information as the project proceeds in order to protect our financial interests as well.
Lastly, we believe the engineer s estimates for the cost to each homeowner—which is
different for each home — should be revisited. It is our impression that those figures were
based on `view obstructions by the poles'. This was an objective assumption by the
engineer and unfair. Views are important but looking at a telephone pole from a home
� should not be the deciding factor. ALL residents see the poles and lines and ALL are
vulnerable to fire hazards created by the multiple poles and lines. There should be a more
equitable standard for sharing in the costs.
We hope that you will give serious consideration to the homeowners' feedback as you
move forward.
Sincerely,
Bruce and Kathy Scollin
From: Deb Bendinelli
To: Lea Stefani
Subject: Town Council Meeting-October 7
Date; Wednesday,Odober 7,2020 1:28:35 PM
CnUT10N:This email origii�ated frou� outside of the orgai�ization. Do not click links or open attachmei�ts unless
you recoenize the sender ai�d kno���the content is sate.
l�o���n Council Membcrs:
My husband, Steve and l;have lived at our property at 73� Hilarv Dri�-e for over 2>��cars. We have ea�erly and
patiently a�a�aited the lengthy ui�der grou��dii�g pro,ject for our neighborhood. We belie�e in the sal�et;� improvements
it���ill ��irovide as���ell as the pleasing aesthetics.
We share great concen�s RC the ongoing and upwardly spiraling costs evcr�� tii��e this project is ne���ly addressed.To
this point,
���e understand that in similar i�earby neighborhood projects,eneineering costs have varied�+id�lv. Lil.el�.the To�vn
ot�"I��ibw•o»will I�ave a conceri�about the possibility of going over budgct bc��ond the conti���enc��and therefore
ai�other cTpense to the town. I-lo���ever,even in lov��er estimates from ei��ineers, ther�is alread��a built-in
anticipation f2>r some padding.7�'he engii�eer's estimate uscs exceptionall�� hi�h unit pricing and the 20%
contii�gency the�� propose is unreasonable. We would recommend the 1�'%contii���nc�� that is considered standard.
Please do not mal<e the mistake of choosing the high costs at this stage of our undcrs�ro�inding project or it �,vill
sw�ely lail i��the long run!
Deb aud Steve [3endinelli
Sent i�ron�my iPhone
From: Jeff Tunq
To: Lea Stefani
Subject: Hawthorne Undergrounding Project
Date: Wednesday,October 7,20�0 2:Z7:42 PM
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Dear Tibl�ron Town Council,
We a►•e the owners of I50 Rocl< Hill Road and have been residents here for• aln�ost 6 years. We
wholeheartedly support the Hawthorne underbroundin; project and have so since the day we
moved here. Among other benetits, this �roject is ever so important given tl�e increased tire
dangei•s we have been seeinb for the last few years, locally a»d globally. Our failii�g
powerlines a�•e increasing the rislc of�fire every min�ite they remain above gro�md. Please cleat•
all obstaeles to the project to ensure the health and safety of our neighborhood, first
� responders, and the Town.
One »�ajor obstacle that needs to addressed and removed is the specious ramping up of the
� � � � � ��� �� �� cost��esti�;�ates�in�an atte�»pt io I<i�ll��this project, includin<� the use unreasonable cost estimates
that ref7ect the uppermost pote��tial costs of this project and inflating the standar-d contingency
to 20% fi•om 15%. This is desig��ed to incite fear, lead to false assumptions, and will ensure
failure ofthe project. This is co���pletely opposite to the ��iil (a��d voting) ofthe community,
who will be shou(dering rnuch ofthe costs o�Fthe project.
We urge yol� to act in the best interests ofTown, its inhabitants, and those who work and visit
here to approve and sta��t the u��dergrou��dii�; project before trabedy befalls us that could have
easily been prevented.
Thank you for your consideration.
Jeff and Jessie Tu��b
From: Bahram Sevedin-Noor
To: Lea Stefani
Cc: (Hawthorne Updates)Maysa Namakian
Subject: Action Item 4-Comments
Date: Wednesday,Odober 7,2020 2:57:05 PM
_................�....._.._.........._...._...._.........................................._�_........__.................._..............__............_..............................................................._._.............................._................................................................................................................_........._..._..._._......__...............�.._......
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Dear Town Council—
Thanl<you for serving oul•coinmunity.
Today,yoLi are being asked to vote to establish a contingency before putting tl�e Hawthorne
Undergrounding project out to bid. I, along witl� many other neighbors, asl<that you reign in that
contingency to tlle standard l5%, and not a higher amount, for which there is very little support.
The standard contingency of 15% is realistic and in line ���ith applicable data for the reasons that Sara
1<lein put forward in her metic��lously-doc�nnentecl letter.
Why, after all, are we paying$722,000 for a const��uction manager i1�lhat person is not able to 1<eep
the project on bud�et? Belvedece used lowei-estimates ai�d contingencies and—not surprisingly—
obtai»ed lower prices. The need for a lower continge��cy is bolstered by the fact that the existing bid
is ali-eady inflated celative to the Belvedere project:
• As you know, tl�e Hawthorne estimate includes se��arate Mobilizatio�� and Ti-affic Control line
items(total $870,000)wl�en in 'fact those were ii�cluded in the trenching mnnbers in the
Belvedere project; and
• Further, the estimated trenching costs for Hawthorne are �norc tha�� twic�that of Belveder-e
without any clear justification
If we put out an abs�u�dly high contingei�cy, then we are simply inviting the bidders to fill it. Tl�at's
not the way to run this pl-ocess. You should, instead, rely on reasonable }�recedcnts ai�d seek to
manage the costs.
Thanl<you sincerely.
Bahram Seyedin-Noor
and Maysa Namakian
681 Hawtho��ne Drive, Tiburon; CA
Bahram Seyedin-fVoor
Direct+1 415 868 5602
4 Embarcadero Center, Suite 1400
San Francisco, CA 94111
www.altolit.com
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From: Jill Sideman
To: Lea Stefani
Subject: Hawthorne Undergrounding Project
Date: Wednesday,October 7,20Z0 3:14:35 PM
CAlJT10N:This cmail originated frot�� outside of the organiz_ation. Do not clicl< li��ks or open attachinents unless
vou recoenize the sender and kno�� thc content is saie.
Dear Town Council.
Mv husband Richard Sidema��and 1 are the o���ners of l�l Mara Vista Court and have been at this address since 1984.
We are proponents of the undergroundii�g project. �
As we have eapressecl in past Council meetin�s on tl�is pr�jcct. ���e arc.a��d continue to be;coi�cer��ed���itl�satety.
As we all know;���ith climate changc���e are seeine ereatly increased i�ire rish. We also anticipate a major earthquake
ii�the not too dista��t futm•e. We should be mal<ine all ciiorts to elimi��ate the hazards of abovegrow�d power lines
and the nccessaiy po�a�er poles, ii�themseh�es a dai�eer. Wc have already had a po��ver pole fall in our neighborhood.
We received a copy of om•neighbor Sara Klein's letter to the"Towi�, in��-hich she raises several important issues and
discrepancies in the fu�al cost estimate for the pro_ject. Most��otable is the e�tre���e differei�ce between the bid sheet
number for the blended trenching rate ii�the I3elvedere Laurel-Acacia llisU-ict and that nun�ber for the Hawtl�orne
District.As her letter mal<es clear,the 1-la���thorne rate is more than double that ol'Belvedere. It is impossible to
believe that it is t���ice as difficult to trench in the 1�����thorne area as ii�the[3�lvedere area."l�l�e'I'owi�and iYs
engineer sho�ild provide us a complete and understandable explanation for this ditference. It cam�otjust be changes
ii1 costs over time,as the Belvedere pro,ject�-vas complcted one}ear ago.
Sara Klein's letter raises signiticai�t questions about tl�c excessive continee��cv raCe oi'20%that the Town is
proposing for the Hawthorne project. As she��otcs, the I�st t��0 13elvcdere pr��jccts used much lower contingency
rates and these pi•ojects came in belo���or��ery sliehtl}�above the set contingency rate(in one case;8.2 %actual
against ai� 8%contingency; in the other.bclo��v the set contingency rate).Wc believe that the To��n should use the
contingency rate of l5%that it uses on other co��struction projects. Addine a 20%rate on top of the already inflated
basic costs is just going to price this pr�ject out o1 realit��.
We were part of the Del Mar undergroundine project w�til our F�la���thorne ar�a�vas f<�rced to be clropped fi-om that
project by a lawsuit.We tried hard f'or under�roiu�din�thcn and ��e v�e still u-ying to make the town and our area
safer and,of cotiu-se,more bea�itilul b�� removin�the poles. u�ansibrmers. and�-vires as has been clone in much of
7�iburon already.Please take the time to respi�i�d to thc obrious�lisa-epancies and excessive cost qtiiestions that���e
and others have raised.This pro.ject is im�ortant to us and to manv"Tib�n�on rsidents.
Sincerely.
Jill Sideman
From:
To: t«�:G•�:'r'.:•_
Subject: icn Ite���a Co���n�.en:
Date: fton�lay,OctoLnS,>0201�:32-11At�i
� .. ....... ............ .. .
..... ....... ....... ................. ......... ......... _... .. ........... ........ ...... ............. ................. .............
,. ....... .... ... ....... ........ ...... ........
; . .... ............... ..... ....... ...... ............. ....... .......
: '.�.Thi=z , . .�,.c�_ci l. iA��rc .'me�t_�nl_s .�n�«�Jc�.nCk ...—. -__... ..�
- �._d �,ar c..� J.,�ctc��c�.l F.�nal: y.,�rcc�„iz_ .�,-,;It�cont��'�
Uf.11'�tl\\Il�111111CII.
- I ha��e been�priman�propunen�ul ihe lia�<ihurne l;nJer��ruudmg prqlecl��d mNinue�o fully suppon iL I beliere Ihe S�aff Repon and i�s attendnnl recummendolions
are O,i��rd.bo�h in their;ubsiance�nd Ihe philosoph�-�ha�guided�heir eonstruction. Please direct Stnff to rec�ify these deficiencies so that residems anJ Ihe To�cn can
bcnc�lL
In E�hibii J.Sia(i�sho��s;i"1=in.il Opinion nt Probable Cons�ruc�ion Cost"in�vhich Slaff manufactumd some key unit eosts_ Li parlicular,�he prico-per-foot in hemti G-
16 ore caleula�ed fi�om losine bids in ihe A��rginia Dri�-c proleci fhe Virginia es�imales haid bcen similnrly cons�ruc�ed by arerauine minnin_and losine bids on�wo
: f3cicedcre under��roundine projec�s lsee.-Appendi�I). In oihci words,the I-Ia�Nhome es�imnles are producls of hvo�_enerations of questionnble methodolog��anrl
pnienii���la�ccd mnth(scc bclo�v)
��PP�������'-���he bid sheei liom 13elceJere's Laurel-:Aencia Dis�ricl In Items 1 J-L3,you can see thflt the�cinner's blended ra�e lor trenching is 5104 per linear tboL
f3y comparison.lia���hume's trenchin�_blended rnie(licros 6-16 in E�hibi�4)is$21950 per linear foo�. ]n addi�ion,Ha�vthorne's eslimate includes Items I and?_
�rhich are A-Iobilizulion and l�rnftic Control.respecli��nlv.iotalhn!_�S7Q004 Nole ihat the 6eh�edere�vinnin��bid includes no line-items for AdobilizNion or l}al7ic
� Control. A1�hr noi7 Heivedere's coNrac�or induded A��obilizauon and"�raRle Comrol in�heir[renchine numbers. So the apples-to-apples coinparison of unit pricin��
should be abuul S90 per li�ot In Hel��cdcre(i c.$104 minus mohilization and�raffic)�o$219_i0 in I-1mNhome. In other�vords,the tiawthorne estima�e includes g870 000
of duullc-coumcJ iicins. ;As a relc�ani as�Je,f3cl��edcrc's"�n•�ineer's[stin�te"toi I auic6Ac�used a blended trenching rate of$74 per linear foot,inGuding
inobilization and traffic.
Town Staff used a simflar methodology in constructing the estimate for Virginia Drive,and many responding bidders anchored their bids to the produced
estimate. I believe it is probable that some subset of contractors will target iheir bids to and around the engineer's estimate for this projeci.Why on earth
� would we signai to them to bid highl This only benef�s�he coniraclors.
As to the contingency,I hope you respect the 15%standard that the Town uses on alt construction projeds(ex-undergroundiny). Like wilh biddiny lo an
� estimale.contradors may attempf to use all of a contingency,regardless of what it is. When the Town applies its 15%contingency to ils other projeds,
� how often does it get exceeded? Maybe ifs only dif(erem on undergrounding because you use a different contingency. I propose that broader data
supporis this idea. In Belvedere's recent Laurel-Acacia project,for example,the City authorized a 13%contingency and the final payment was 117%
� over the base bid(see Staff Reports re and�). Inciuding ihe last two completed Belvedere projects,the Table in the Staff Report for AI-4 would
read thusly:
- � � � � � Projecl �� � Contingericylnduded� � ActiialContingencyUsed � �� � � ���� �� ��� � � � � � �
Lyford UG 23% t6.5%
Del Mar UG 23% 27%
VirginiaUG 25% tg%
Laurel-Acacia UG 13% 11.7%
. Pine Ave UG 8% 6.2%
Lither Tiburon Staff cherry-picked examples to prove an otherwise ienuous case,or Tiburon is unusually incompetent at managing undergrounding
projects specifically. We shouid hold ourselves to a higher standard.
One finul poim���lih respect io cnnuneenacs is ihis�.Elsc�vher��in our project's budget is�i line item for"Construction Mana,er"with n$732000 eslimale. AA'hat��alue
arc residents ueu6ig li>r three quuricrs of a million dollars ifnu;�he assurance�ha�the construcliai firin will be exncti�ig in holding tirm to con�in!!enty limits'
In conclusion,my two asks both center on the observation that Belvedere uses low estimates and contingencies,and they get low prices. The idea that
inFlated eslimates protect or benefit the resideNs or the Town cannot be substantiated;in fact,the opposite is true.Tiburon's approach ot using high
estimates and contingencies yields high prices. As high prices directly harm residents and the Town,Council should direct Staff to use an approach
similar to Belvedere to avoid such hann. Specifically:
-Direcl Sfaff to use Belvedere's winning bid unit prices in the Hawthorne estimate.
-Adhere to the standard 15%constructiai contingency and hold our$722,000 construction manager accountable to managing the projecl exactingly.�
Thank vou for eour nitemiun io�his maucr.
Sincercl�-.
Sarz I�lei❑
. Appendi.�I-Airpini�i bid�(cn��inrcr's r��im:itc>740.000-SS�.1000) .
� Screcn Shoi 30'_0-10-0�m S�7.io:AAI.pn��
�3
.lppendis'-L3cl��edere's Lnurel-Acocia CCi bid shoei I���o pu�:es)
p I of?
��%� Virginia line-item bid detail �; � �-�
�
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� TIBURON-VIRGINIA2080IDPRICINGANALY515 � � �
2/21/2019
En ineer's Estimate �Kerex En ineerin;Ine. West Vaile Construction,Inc. Mitcheli En ineerin St.Frdnds�Electric,lLC CF Contactin,ina Ti ht Access Exwvanon,inc.
, ESTIMpTED I EXTEN�EO �EMENDEO �: i EXTENDED EICTENDED EX7ENDED EXTENDED EXTENDED
ITEM NO. ITEM DESCRIPTION QUANT7TY UNIT UNIT PRICE �I CRICE UN�T PRiCE��. .��:DRtCE� UNIT PRICE � PRICE t1tdlT PRICE PRICE UN1T PRICE PRICE UNIT PRICE PRlCE UNIT GRICE PRICE
- M681U7ATION
� 1 M061lIZATION/DEMOBILI2ATION 1 LS $ 49,000.00�5 49.000.00 $ 40�000.00� $��.��.40000.00 $ 25900.�0 $ 2R,900.00 I.S 60,000.00 $ 60000.00 $ 30000.00 $ 30000A0 $ 10�000.00 $ 100000.00 5 '0,200.00 5 10,200A0
�� 7RAFFICCONTROL
- 2 TRAFFICCONTROLRCCNSTRUCTIONAREASIGNS I�LS $ 21,000.00�$ Z1,OOO.00IS 7.000,00. $����700�.00 $ 52,300.00 $ 52300.00 5 90,000.00 $ 90000.00 $ 50000.00 $ 16,000.00 S 125,0OO.00 $ 125,000.00 S 18,000.00 $ 18,000.00
- UNDERGROUNDELECTRIC PG&E
� 3 � , 2 En ;5 12,0<8.00�,S 24,096.00 $ 1000000 $ 20,000.00 5 11,800.00 5 23,600.00 5 13,943.00 5 27,E86.00 $ 15,819.00 5 31,638.00 5 3000.00 S 6,000.00 5 6,4n2.00� 32,8$dt3Q;
�24"x 36"x 3G'D E2 SECONDaRY SPLtCE BOX;FULL I I ' ^
a �TRhFFICCOVER 8 EA �5 5,248.00�5 41,984.00 5 �.��4,500.00 $ ��36000.00 $ 3900.00 S 31200.00 5 3340.00 S 26720.00 $ 8,000.00 64,0OO.OD S 1,50�.00 5 12000.00 5 2631.00 •;.i Bl{3p.-
4'x 6'x 6'6"D E-6 BO%FOR TRANSFORMEA(FULL ' �
5 TRFGFICCOVER i 2 EA �5 15,360.00 5 30,720.00 5 ��78,00000 $ .36000.00� S 17800.00 S 35600.00 5 24.636.00 5 49272.00 �24389A0 5 48,778.OD $ 6,000.00 $ 12000.00 S 30496.00 '2Q��92:���`.�
� F a�irlCHDIAMETERCONDUIT�PRIMnRY 8081F $ 6.00 5 4,S4R.00 5 . � .�5.00 $ . d040.00 $ SAO 5 a,040.00 5 27.00 $ 16,468.00 $ 12.00 S 9,696.00 $ 60.00 $ 48,480.00 S 4.80 S 3,87860
- 7 3�MCHDIAMETERCONDUIT SERVKE �i ],965 li 5 5.00 5 9,940.00 S 5.00� S 9940.00� 5 2.50 $ 4970.00 5 12.00 $ 23,856.00 S 9.00 $ 17892.00 5 50.00 $ 49,400.C�0 5 3.60 7 S$;Bi��i:
- UNDERGROUN�TELEPHONE AT&T
., 20"x a2"X 28"D T-3 SERVICE 60X(PULi TRA`rFIC �i
8 COVER 1 EA $ 9,167.00 S 9167.00 5 -4500.00 5 �'-050000� $ 4,460.00 5 4,4b0.00 $ 3,471.OD $ 3,A71.00 S�.. 3200.00 S �: �3200.00 5 1250.00 5 1,250.00 5 2?72.00 $ 2,412.00
' ,_, ___9___ ZO"Xa2"X28"�L3SERVICE80% S�eA $ 9,167.00 S 45835.00 . 450D�.00� S ��22,SW.OD��: 4,410.00 5 22,�50.00 $ 3,297.00 16,485.00 ��2900.00 S .14�500.00 5 1250.00 6250.00 5 2,412.00 $ !2,�60.00
_ . _.__ - . .___- _
����'o=ninn� .C���uRir�� raacCL _ ' ;,1ni1� �t a.on15 a,fln8.o0 5 5.00 $ 6,060.00 S 2.SC S 3,D30D0 S 8Af)�5 9,696.00 5 Z50 $ 9,090.Op 5 40.00 5 a8,d80.00 5 2A0 5 2.908.80
�� 11� 4-INCHDIAMETERCON�UIT 1,D521f 5 6.00 $ 6,312.00 $ � .�. 500 �;�:5,260.00�: $ 5.00 S 5260.00 $ SO.OD $ 10520.00 $... . 50.00 $ �.�10,520.00 5 60.00 $ 63,120.00 S 4,80 $ S,OG9.60
�' UNDERGROUNDCABIE COMCAST
-�� 12 7.3"x2G"x78"DB-30TV-60X FULLTRAFFICCOVER 1 EA S 4,635.00 $ 4,635.00 $ ��.4�50000 $ �::�4500.00�. $ 1590.00 $ 1590.00 5 �790.00 790.00 $ .���1,600.00. $ ���1�600A0 $ 1000.00 5 1,0�0.00 $ 2,412.00 $ 2412.00
=�� 13 13"x 26"x 18"D 830 N-VAULT 4 EA $ 4,12�.00 $ 16,480.00 5 ��A�500AD S �.�YS 000.00': 7 340.00 5,360.00 $ 1,066.0� $ A 264.00 $" ��:130�.00� 5 ���.�5 200.�0 5 1 000.00 5 4 000.00 5 2 412.00 5 9,64&.00
��� 14 1-MCNDIAMETERCONDUIT SERVICE 1,212 LF 5 3.00 5 3,636.00 S �-�"500 $ G608tlA�': $ 1.50 $ 1,818.00 5 8.00 $ 4696.00 �$'�� ��.4.00�� $ :�-4�848.OD S 35�.00 42420.�0 5 110 S 1,454.40
..� 75 2-INCHDIAMf.TERCONDtJIT t,246 LF 5 4.00 5 4,984.00 $ '��':500 $ �'�.6,23U.06"�: 5 �2.50 S 3,115.00 5 B.OD 5 9,968.00 ��$�`� ������6.00�� $ �:��7476.00 $ 40.00 $ 49840.00 $ 2.40 S 2.990.40
'��'� UNDERGROUND UTiL17Y EARTHWOftK
EXCAVATE AND BACKFIII 18"WIDE JOINT TRENCH AND� �� � � �� � � � �� � „r�x�� ��,
�� 16 JO�NTTRENCHCONNECTIONANDDE-WATERING 1,592 LF 5 157A0 5 2d9,944.00 $ ISOOb $ 23880CI.130��. $ 159.00� S 253128.00 .5 182.00 5 289,74400 $'. 255.00�� $ 405,96�.00 $ 90.60 5 143280.00 5 388.27 .,,,�Cr1F$Y�5:8�;'`�
HARD ROCK EJ(CAVATION FOR 18"WIDE 101N7 TRENCH �
17 ANDIOINTiRENCHCONNEQION REVOCABL[ 110 CY $ 309.00 5 33,990.00 S 215A0 $ 23,650.0(5'. $ T20:00 $ �24,200.00 $ 880.00 5 96,800.00 $�- 205.00� 5 22,SSO.OD` S 200.00 $ 22,000.00 S 420.00 $ 46206.00
.., E%CAVATE AND BACKFILL 24"WIDE JOINT TAENCH AND
7.R JOINTTP.EN[HCONNECTIONAND�E-wnTERiNG 12 LF 5 211.00 $ 2532.00 S SDO.OD S %606Q.D0'�. S �2A0.00� S 2880.00 $ 322.00 5 38Fd.00 285.00� 5 3d20:�0 $ 20�.00 2d00.00 $ 480.00 5 5760.00
,,,, HARD ROCK EXCAVATION POR 24"WIDE JOINT TRENCH
18 AND101NTTR[NCHCONNFCTION REVOCA6lE 1CV ;$ 309.00 $ 309.00 $ 25000 $ �: 250.00���. $� 253.00 $� �253.00� $ 1,051.00 $ S,O51.00 $�� 525.00�. $ 525.00� $ �500.00 $ 500.00 S 480.00 $ 450.00
OVERE%CAVATION OF TRENCH�UE TO UNSUI7ABLE � �
�� 20 BEDDINGMATERIAL REVOCABIE � IO CY I 5 361.00 5 3,610.00 5 f00.Ob S (1,000.00' S 715.D0 S 7,I50.00 5 11Z�0 $ 1,17000 5� 350.00r 5 3500:00. S 150.00� 5 1,500.00 5 220,00 S 2,200.06
- 21 SHOR!NGANDTRENCHSAPETY 1 LS $ 21,7G0.00 S 21,760.00 5 �1500000 5 �35D60�.D0`�. 3490.00 8,490.00 S 5,216.00 $ 5216.00 $��. �2500.00 5 .'2500.OD 5 25000.00 5 25000.00 5 G,240.00 S 6,240.00
�'� PAVEMENTWORK � � �
�-�� 22 HOTMIXASPHALT 288 TON $ 360.00 $ 103,650.00 $ 250A0 $ 72,000.00�� $� 399.00 $ 114972.00 $ 256.00 $ 73,728.D0 $� 125.00� $ 36000.00 $ 225.00 $ 64,800.00 $ 370.83 5 106,799.04
�- 23 MINOR CONCRETE AND GONCRETE STAUQURES 1300 SF ;5 50.00 5 65,000.00 '15.00 19 SP0.00. 5 84.00 S 109 200.00 5 21.Q0 5 27 300.00 .109A0�� 5 141,700.00� 5 20.00 5 �.�Z6 000.00 5 24.00 5 31 200.00
2a BIUE MARKERS 1 EA $ 10.00 $ 10.00 $ .'�500.00 $ �:�: 500:00���� $ - 285.00 $ 285.00 $ 268.00 $ 268.00 �$���. �.550:00�: $ �:�� �550.00 $ 100.00 $ 100.00 5 24.00 $ 2d.06
-- 25 HOTMIXnSDHALT BASEFAiIUREREPAIR 1 TON S 350.00 $ 350.00 $ :�.300.00 $ ��.'�. 500.00�: $ 7290.00 5 7,290.00 �$ 358.00 $ �355.00 5 �A�500:00�$�r.4500.00� 5 750.00 5 750.00 5 300.00 5 300.00
-� .TOTALBASEBID $ 758,670.00 $ 603,290.00 $ 755,081.00 $ 859,091.00 $ 8$:3,6A3.00 $ 905,570.Q0 $ 950,423.28
.., NONBIDITEMS S - S - ;{,:;(i(}.06 $ a�)O.f;U
_+ CONT0.ACTOR'STOTAlBIOPRICEASSUBMITTEO $ �597,290,00�.� . $ 755,081.00 .. $ 859,091.D0 $ 593,143.00 $ 905,970.D0 $1,014,840.00
BID TABULATIa�N -ACACIA/LALTREL UTILITY UNDERGROUNDING ASSESSMENT DISTRICT
June 14,2018 11:00 AM
ENGINE�R'S ESTIMATE MICHAEL PAUL CO. D&D PIPELlNES
�o. rrr.�r Qunn�rrrv u�rrs u;��rT rR7c�; �r�o�r.a�,�krcH r,�vrr rr��c� �rorAr,►�rzrcx, i;Tvrr p�rc� �ro�rAr_rr��cr
1.0 F.XCAVATl�,,Bf�Ch'FILL,.AIVD COMYAC"1"IRENCHES
I.I 12"Wide Trench 2778 LF (ci 63.00 $175,014.00 100.00 $277,800.00 150.00 $416,700.00
1.2 1$"Wide 7'rcnch I772 LF (2 75.00 $132,900.00 105.00 $186,d60.00 200.00 S35�t,400.00
1.3 24"WideTrcnch (915 LF (u� 86.00 $164,690A0 109.00 $208,735.00 300.00 S57�F,500.00
2.0 EXCAVAT]'s,BACKFILL,A�D COMPACT UTILTTY VAULTS,BOXES
2.1 "1'4 Enclosuc'i: I2 I�A (�i; 2,400.06 528,800.0� B4OOU.OQ �)6,000.00 2,500.00 330,000.00
2.2 T3 Enclosure 1 EA (a�. 1,435.00 $1,435.00 5,000.00 �5,000.00 �,000.00 $2,000.00
2.3 T2 Enclosurt. 1 EA @ 25�.00 $250.00 3,OOU.00 53,000.00 1,SU0.00 �1,500.00
2.4 7 Primary Enclosure 4 BA @ 10,2UO.OQ $40,800.00 10,790A0 �43,160.00 �5,006.00 $2�?,000.00
2.5 6 Primary Enclosure 13 GA @ 9,800.Od $127,400.00 9,2�9.00 $I20,367.00 5,000.00 �65,000.00
2.6 5 Primary Enclosure 1 EA G 8,625.00 $8,625.Od 6,500.00 $6,500.00 4,OOQ00 $�,000.00
2.7 3 Secondary Enclosure 2 EA @ 5,750.OU $11,500.00 2,000.00 $4,bU0.00 3,000.00 $G,000.00
2.8 2 Secondary E:nclosixre t0 EA �a; 2,000.00 �26,000.00 2,30'7A0 �23,0']0.00 I,�OOAO 510,000.00
2.9 Transformer PAD 80"x 30" 1 LA @ 500.00 $SOd.06 6,650.00 $6,650.00 :3,000.00 $3,000.00
2.10 48 Enclosure wBxtensions 6 EA @ 1,725.00 $10,350.00 6,OOOAO $36,000.00 1,000.00 .�',6,000.04
2.1 I 36 Enclvsure 7 EA @ 57�.00 $4,025.00 2,OOOAO $14,000.00 1,OOO.QO $7,000.00
2.12 30 Enclosure 6 EA @ Sfl0.00 $3,Od0.00 2,000.00 S12,000.00 1,000.00 $6,000.00
2.13 Street Light F3ox 8 E.A @ 575.00 $4,600.00 900.Od �7,200.00 1,000.00 $8,000.00
3.0 PURNISI3 ANI)1NS"V"AT.,[.U'I'iLF"1`1'VAC71.�7'S,I30�ES
3.1 T4 Enclosure 12 EA (a` 2,400.00 $28,800.00 5,000.00 S60,OOO.dO 8,000.00 �96,000.00
;.2 T3 F,nclosurc 1 EA �'. 1,4:,5.00 51,435.(")0 3,00(}.00 �3,OOO.QO (i,000.00 $6,000.00
3.3 1'2 F:nclosure 1 EA �� 250.00 �250.00 2,5�0.00 52,500.00 '>,250.00 $5,250.00
3.4 7 Primary Enclosure 4 EA @ 10,200.00 540,300.OQ 8,I 13.00 $32,452.00 13,000.00 �32,OOD.00
3.5 6 Primary Enclosure 13 EA � 9,800.Od $127,400.00 6,962.00 590,506A0 6,OOOAO S78,OOOAO
3.6 5 Primary Enciosurc 1 EA �cL 8,62�.00 $8,G25.00 G,000.00 �6,�00.00 .i,000.00 $5,000.00
3.� 3 Secondary 1„nclosure 2 i;A � 5,758.00 $1 1,51b.00 2,274.00 �4,548.00 �t,500.00 $9,Opp.pp
3.8 2 Secondary}�nclosure 10 EA @ 2,000.00 $20,000.00 1,735.60 �17,3�b.00 4,000.00 �40,000.00
N:VOBS\2014 Jobs\2014-092 BE�Ivedere-Acatia-Laurel Utility Undergrounding\Advertise&Award Prcject\BiC Tabula;ion-Acacia-Laurel.xsx -1�
- 3.9 Transfonner PAD 80"x�i0" t EA @ 3,000.00 $3,000.00 5,000.00 $5,000.00 �,000.00 $5,000.00
3.10 48 Enclosure w/F,xtensions E EA @ I,725.Q0 �10,350.00 6,SOO.dO �39,000.00 5,000.00 �30,000.00
3.11 36 F.,nclosure 7 F�;A {c� 575.00 $4,025.00 2,000.00 �I4,000.00 4,Spp.00 $31,500.0�
3.12 30 Enclosure 6 LA �a 500.00 S3,000.00 2,000.00 �12,000.00 3,00C1.00 $18,004.00
3.13 Street I.,ight Box 8 EA 'v 575.00 54,600.00 500.00 54,000.6d 2,5�6.00 520,000.00
4.0 FUFL�ISH E1ND INSTALL IJTILITY CONDU7TS
4.1 Electric G'Duct(PlasFic} ROS LF {cu 13.50 S 10,867.50 10A0 58,050.00 4.00 $3,220.00
4.2 F.lectric 5"Duct(Plastic) 259 I.F (� 12.50 �3,237.�0 9.00 S?,331.Qb i.00 5777.00
4.3 Elech�ic 4"Duct(Plast7c) 4515 LF (a), 1 I.50 �51,922.50 8.60 536,120.00 3.00 �13,545,00
4.4 �lectric 3"Duct(Plasdc) 3172 LF @ 9.20 S29,182.40 7.00 �22,204.00 2S0 $7,930.00
4.5 Teiephone 4"Duct(Plastic) 4233 LF (a; I 1.50 548,679.50 8.00 S33,864.60 3.00 S 12,699.00
4.b Tclephone 2"Duct(Plastic) 2761 LF �c� 5.20 514,3�7.20 6.Ofl 516,566.Ob 2.00 $5,522.00
4.7 ��V 2"I�uct("Plastic) 6i66 I.:P @, 5.20 �32,063.20 4.50 �27,747.40 3.Q0 �18,49�.00
4.8 TV t"nuct(Plastic) �577 LF @ 4.00 �10,303.00 4.00 �10,308.00 2.00 �5,154.00
49 ST.LT.2"Duct{Plastic) 734 LF @ 5.20 53,816.80 4.00 52,936.00 2.50 $I,$35.0�
g.0 FUT27�`TSH:�NDTNSTALI.51"T2EE'1` 8 �� �� 3,45d.00 527,600.00 1,000.00 �8,000.00 4,000.00 Si2,000.00
LIGIIT FOUNDATIONS
6.0 F[1RiVISH AND INSTALL GROUND RODS
6.1 P.G.&E Crround Rods 17 EA �c� 4d0.Od 56,800.00 150.Od �2,550.00 500.00 $8,Sd0.60
6.2 Cable TV Ground Rods 3 EA @ 175.00 $1,400.OQ 125.00 �1,060.OQ SOO.OQ �4,OOO.dO
7.0 SHORING AND BRACING I LS @ 20,0OO.Od �26,000.00 SOOAO $500.00 84,000.00 584,000.00
FL'F2NISH AND Il\STALL
8 a ASPtiALT CONCI2ETE 350 TONS @ 200.00 $70,OQ0.00 25Q.0(3 587,500.00 450.00 S 157,500.00
PAVEiVIENT TRENCH
RT�',STORATTON
FURNISFT AND IVSTAI..I.,
9.0 PORTLAND CONCRETE 250 SF @ 9.00 $2,25Q.00 220.00 �SS,OOO.dO 25.00 $6,2�0.00
CEMEN'C PAVEMF.,NT TRF;NCFI
RESTORATION
��0 ROCK EXCAVATION �0 CY @ 23Q.00 $2,300.00 30d.00 $3,000.00 300.00 $3,000.00
(RE VOCABLF,
11A ���Y�'�'T'1NG AN�REPLACTNG 1 LS (a 3,500.00 �3,500.00 12,000.00 512,000.00 IO,OU0.00 �10,00Q.OQ
PAVi:M11ENT V(ARKERS
TOTAL ESTIiVIATE $1,335,974.60 $1,669,_580AOI $2,268,280.00)
From: Park Allen
To: Lea Stefani;Alice Fredericks; Holli Thier; David Kulik;Jon Welner;Jack Rvan
Cc: Christina Goebel
Subject: Hawthorne Undergrounding-we need your support
Date: Monday,October 5,2020 3:18:06 PM
, ..........................................................................._.....__..........�.........__............._................_....__......._..........._.�........._...._.._.......�........._....._...__..................................._...._..........._.�......................._...............__...._......................................____..............................._..............._.............
_.
�..�=U��'i)�\:This email originated from outside of the organization. Do not click links or open attachments unless you
;recognize the sender and know the content is safe.
Dear Town Council,
We, Christina Goebel and Park Allen, are the property owners of 699 Hilary Drive. We live in
the Hawthorne Terrace neighborhood. Along with our 3 daughters, we have lived here for 12
years and are active participants in the neighborhood and community. We have supported the
undergrounding project from it's very beginning and continue to support it.
Why replace:
Global warming is speeding up. We now have prolonged fire seasons every year. EVERY
. SINGLE TOWN in California (and elsewhere) should be tal<ing aggressive action to minimize or
eliminate fire hazards. Toward the top of that list should be replacing hanging power lines on
failing poles (and moving the wires underground).
There are other very good reasons for undergrounding which include removing heavy metals
from above our homes, removing creosote covered poles from our yards, removing the
dangers associated with cars hitting power poles or wind toppling those poles over.
The town, not just this neighborhood, benefits from this project. This project is adjacent to
Tiburon Blvd, includes two community churches and their schools, and our roads serve as a
conduit to Del Mar school. Making this neighborhood safe touches our entire community. It is
in the best interest of the Town of Tiburon to ensure the success of this project.
Our"skin in the game":
Our neighborhood followed in the footsteps of several other neighborhoods in offering to tal<e
cost and responsibility from the town. We recognize the cost, but firmly believe in the
benefit. U�e voted to let the town guide us through this process. Each parcel is assigned a
very large biil ihat wiil cover most of not ali of the costs.
T}lp rnia�t���ill fail ��nlc��T��"�n !y'nw'���I .��„�+� o+-,�f+.. .d'�� ++1� +•......,+,,.
r�.�-��--- a.�a �aa � w auju$� u "c cS�i�na�c.
But this project is destined for FAILURE before it even starts. Not because of a bad plan. Not
because of lack of support or resources. But because of bureaucracy and over estimating the
costs for this project. Here are two significant problems with the staff recommendation:
The "engineers cost estimate" uses unreasonably high unit pricing
• Staff is advising Council to add an additional 20% contingency, even though all non-
undergrounding projects use 15% as a standard. This is in addition to the many
contingencies already built into the plan
Understanding that the town is trying to mitigate their own financial risk by inflating the
engineering estimates, this methodology will ultimately stop this project from moving
forward. It is well established that with provided engineering costs, construction firms will
target their bids to the estimate provided by the town. Putting in an inflated number
ensures an above market cost to the project and with the 20% contingency, this project
will be too expensive for the neighborhood to support causing the entire project to fail and
the money invested by the neighbors as well as the$500,000 invested by the town, will be
for nothing.
We urge you, our Town Council, to act in the best interest of the neighbors and the Town and
to direct staff to mal<e wholesale changes to the estimate.
• Align the engineering estimate to the actual costs of recent similar projects.
• Lower the contingency to standard projects
• Utilize the contracted and well compensated project manager to maintain costs.
s
Trust that there are many built-in contingencies already in the engineering plans.
Thanl<you for reading and your consideration.
Sincerely
Park and Christina
From: Donald Youna
To: Lea Stefani
Subject: Hawthorne�ndergrounding project
Date: Tuesday,Odober 6,2020 9:09:19 AM
CAUTION:This email originated fi�on� outside of the oreanization. Do not clicl: lii�ks or open attachments unless
yo�i recognize the sender and kno�v the content is safe.
My��-ite Jane and I live at 673 1-la��vthorne Dr.
� \�U,r-�a;'��n;'�in��n�P,tc nf�h�, ��lc� ,�; ' .�� I� I. �'.. f J t �� � t, i � i
- � � �, �„� .,1'^U-1':,�,�� , i},','Cji; , ui`i,�j v�Su�iti\'uiiii �i�ii icSjiiiiiUci icCi�iiii�, uiii iti�G Ui:GiAiiJC i11C
poles and transforme�s are a blight�n�hich much of the rest of Tiburon has eradicate�i.
We��-ere passed alon�a copy of neighbor Sara 1{lein's email to the to���i�,�-vhich��ou probably rcceived todav.
It lays out many critical poii�ts. I-ler conclusions are ones that�ve support and her questions are ones that��ve lvould
also respectfully ]ike ai�swered;by the town.
There are some meaningful disparities citecl.These disparities, on the mar�in, are lil<ely to thre�ten the viabilit��of
� this project;we and many other district neighbors who have dutifully voted-in the currei�t Council.a��d also rely on
to��m prof'essionals' doing diligent research;would like to see these poii�ts assessed in a�vav that���e can all feel
comfortable with the conclusions. Reaching the most thoughtFul assumptions and conclusions should not be rushed;
this is m�ucial to the districC to get right.
�� Ylease ensure that proper care is tal<ei�,particularly at thisjwlct�u�c,���hen thcrc are so many of us��-ho can
straightl'or�-vardly see that the metrics and assumptions being�ised arc likelv to�inderminc the outcomes.
Respectfully,Jane and Don Young
Bon Youi�g
Managing Director
m.+1-916-799-2500 �
1'��� i��. 1 pledge to support inc]�ision at�on every day.
�����;�`�'�
�G�i' 0 6 1�7�
From:Judy Bell �- ���;��,�z-,,v�
To:Alice, Fredericks, Holli Their, Lea Stefani, David Kulik,Jon Weiner,Jack Ryan �r������
Subject: Hawtharne Undergrounding
Date: 1'uesday October6, 2020
Dear Town Council,
The ariginal engineering reports for the Nawthorne undergrounding included generous contingencies to
ground the construction bid. In early 2018,the project costs were estimated $1315 per foot, which was
50% more than multiple other cities, including projects on and around Belvedere
1. Our district now clocks in at 13,338 linear feet, so at$12.4 million, our price per foot is "better"
at$930.
2. Belvedere's Laurel-Acacia district completed one year ago, was 6,465 linear feet with a total cost
of$3.3 million or$508 per foot.
3. Perhaps some of the difference is that Belvedere's undergrounding project managed to trench
at$104 per linear foot,while Hawthorne's costs are estimated at$219.40. But it seems
irrational to assume that trenching Hawthorne, where roads have aiready explored the ground
is twice as difficuit as undergrounding on rocky Belvedere.
Why would the staff base their estimates on an average that includes the highest (losing) bids fior
Virginia Drive, and then add 20%? Losing bids were clearly over market, in short inflated. To add an
extra 5%to the normal 15%contingency compounds inflation of an estimate that was already inflated.
Expectations drive bargaining. My father's idea of selling a table was to say that he wanted $30, but"I'll
take$15". Of course, it sold for$15. If you tell a contractor that he can ask for more money, he will bid
up to that higher price, and perhaps over because he knows you will stand for it.
Rather than inflating the standard contingency, shouldn't the staff trust the engineering report,the
example of the winning bid for Belvedere's completed project, and normal contingencies? Is t3elvedere
more competent than Tiburon? A competent project manager should be able to bring the project in
under normal contingency rates.
By pushing the price point beyond the district's tipping point,Tiburon staff will have buried this project.
The two schools on Rock Hill Drive will continue to be at risk of blockage if poles and electric lines come
down in fire or ear�hquake. PG&E high wind shutdowns will have to consider the high voltage lines
serving Belvedere as significant fire risks, and if some line breaks and starts a fire, it wi(I involve adjacent
areas of Tiburon.
This project is important to town safety.This is the second time this district has attempted
undergrounding and it means a great deal to us. Please do not cause it to fail by using estimates which
will encourage overpriced bids.
Sincerely,
<_'-
���� � �
Judy Beli -- 7 �,y,,
�,,;
�� r`�ii�f��e°I' �(CiI.iCG'Sl, :.f�
f '--_I { t '�l
;t __
From: David Kina
To: Lea Stefani
Subject: Hawthorne Terrace Undergrounding Project Comments
Date: Tuesday,Odober 6,2020 2:05:45 PM
�_._r.. ___ _�__—__.__V .�_---------._......___..._._...._._.____............._.�..._ ...�._._--.— ---...---..__..__ _ _
;C.��UTIOi�! This email onginated from outside of the orgarnzation. Do not click links or open attachments unless you
;recognize the sender and know the content is safe
Dear Tiburon Town Council,
I am writing regarding the Hawthorne Terrace neighborhood undergrounding project. My wife,
Sarah Wilson, and I are the owners of 735 Hawthorne Drive, where we have lived for 10 years with
our child. Prior to that, from 1968 to 1995, I lived in the Del Mar neighborhood. I now admire the
unobstructed views and increased safety in that neighborhood where I grew up, and I have been a
long-time supporter of completing an undergrounding project in my current neighborhood.
After all of the hard work that has been invested to date on the Hawthorne project, I encourage you
to push the Staff harder on behalf of i lawthorne residents to prepare an estimate that allows our
neighborhood to achieve what we voted for.
I have spent my career as a deal lawyer, and I have learned that there is always room to drive a
better price. The Staff's recommendation, by starting�Nith overly high estimates; will invite vendors
to bid and spend to that amount.
In reviewing the Staff's recommendation, I see two major problems. The first is the pricing.
Belvedere commissioned two projects with a trenching rate of less than half the Staff's estimate of
$219.50/ioot. Even worse, �he Belvedere projects' rate includes costs for traffic control and
equipment mobilization. The Staff's estimate adds line items for those that add up to over$850,000
on top of the already high trenching rate. If we use Belvedere winning numbers minus the traffic
control and mobilization, our estimate would be over$2 million less. We need contractors to shoot
for that lower number.
The second probiem in the Staff's report is the 7_0% contingency. My understanding is that the
standard for these types of projects is 15%, so I don't understand why the Staff would propose a
higher number, particularly since the budget includes $725,000 for � construction manager,whose
job should be to keep costs in line. It seems like the Staff is more worried about cost overruns than
about obtaining a good cost to begin with (that is then properly managed). To me a far bigger risk is
the loss of all of the time and money that has already been invested in the project.
We've come too far for the project to fail at this point. I hope you ask the Staff to prepare a revised
estimate,just as I hope the Staff and then our construction manager do the same to drive an
efficient project.
Thank you for considering my comments.
Sincerely,
David King
From: wrankinaaia(�amail.com
To: Lea Stefani;Greo Chanis
Subject: Hawthorne Undergrounding
Date: Tuesday,Odober 6,2020 6:16:22 PM
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October 6, 2020
Dear Madame or Sir,
My wife, Sally Rankin, and I are aware of the case Sara Klein makes concerning the most recent
Flawthorne UG staff report and recommendations. We support her analysis and opinions fully, and
request that each of you give her views your closest attention.
Very truly yours,
William Rankin
13 Mara Vista Court
Tiburon, CA 94920
415.203.5390
From: ]on Lake
To: Lea Stefani
Subject: Hawthorne Utility Undergrounding District
Date: Tuesday,October 6,2020 8:29:25 PM
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Dear�I'o��=n Council.
Mv�+�ifc and 1 antl oun c�o dauehters live nl the top ol�Rocl:liill llriva Soon after�ce mo��ed here sit vears ago,���e�cere apprised of this
movciuent to undcr�round�he utilitr�Iines in our Ha�cthome l�errace neiehborhood.A�'e bccame su'one supporters,and remain so.
It has come to our attention through our neighbor Sara Klcin�s Icucr�o ihc To���n Council that�he Staff Report estimatin�a linal
� consU'uction cost oflhc 11a��-thorne Unda�,roundin�projeci containti a doublc-countin�error oPS470.000.This,on top ofthe
� methodolugy used to cletennine trenchin,cost,per linear lout of};219.�0�'ersus about$90 in Beivedere's Law�el-Acacia Distriet_makes
it de�r that thc Staff Repor�has errors�ind ovcrintlatcd da�a inpu�s.���e thinl:thes�issues nnui be corrccted be�or�the pr�ject is sent out
tix biddin��.
"I'he Town Couneil might rely on�he tact that the estimate�cas certified bc enginezrs for the con�truction firnt Ifso_�-ou�could be
relying on a glarina$870.000 crror:which wns cc�tilicd as���cll.It�cuuld bc inappropriate to send a project out lor bidding tifler bein�
apprised ofsucl�an error.
In previous discussions���ith the To�cn Council aboui this project.many re�idcnts resistered oiu�dissatisfaction�aith what���e belicved
�vere the inflated estimates in the on�inal piajeciioos.No��,havin�linal costs of local recent undcrgrounding projccts to compnre
against,�ve believe the amoimt of intlation in�hf;lia��ihornc Undcr��roundin��e,limatc is starl.and unreasonablc.
The To��vn Coiuicil might teel it is bet�cr to ao�cith a he�vilv inFlflted estimate thinkii��tl�at ihis���oiild��roteat ihe to�cn agaiust h8vii��to
cover overages from�n estimate that is too lo�c.;An inllatcd estimalc is sure to result in inflated bids from contractors.����hich is
tantamount to givin�awa��11a���thorne Tcrrace residcn�s�n�onr��lor no added service.Pleatie let�s not be forced to bid against ourseh=es
tbr oin�o����n pro,ject,the lion's sh.�re oP�chich is comin�from us.
1 believe presenti�ie a bicl�<�ith accurate ligures:md estimaies that reflec�market rates is the be:t���y to mo��e ft�rward.It��vill protect tl�e
residents of I Iawthorne"ferrace li�om estra cosL protect the pr��jec� fi�om heine dcrailed,and thereb�-protect the-I�o����n ol�"t�iburon from
losing the money alre�idy spcnt.
Thank yo�i lor your Efforts on bchalt ol the re,id�nu ol Ha�cthomc'I�errace.
Sincerelp.
.Ion and Linda Lake
From: kamran shirazi
To: Lea Stefani
Subject: Under-grounding eledricity in Hawthorne and Hillary Drive
Date: Tuesday,October 6,2020 11:36:29 PM
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Please continue the u��der-�rounding process for the Hawthorne Terrace and Hillary Drive
project. ,
Kai7�ran and Oranous Shirazi
3 Rocl<I Iill Drive
Tiburoi� Ca 94920
Sent fi•oi�� my iPhone
From: Tracey Turner
To: Lea Stefani
Cc: Jonathan Turner
Subject: Support forthe Hawthorne Undergrounding Project
Date: Wednesday,Odober 7,2020 7:15:05 AM
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you recognize the sci�der and hno��°the contei�t is safe.
T)e�i�7�o��'n Cou�7�_il_
We<u-e the property o���ncrs of 3 Palmcr Ct��hich talls���itl�in thc Hawthorne Undergroui�ding project area. There is
a large transforn�er j�ist outside our dau�hter`s bedroom w�indo�v wl�ich�ve view as both a health anci safety hazard.
� Ftu•tl�er we are territicd b��the wildtir�s��-e sec ras�ine across California,ma��y oi'�a�hich start because ot'po�a�e�•lines.
Please,please tincl a wa��to make this project a realit��. Given the health and safeCy issues for all our to���n citizens;
� �ve expcct the to��m council to do ever;�thine in��our po���er to bring this project to ti�uition.
I have been follo��vin�the StafF Reports and its recommendations over the years and in its most recent report; t7nd
many problems and in�onsistencies in the budget assumptioi�s th�t s�:em to imply there is a bias against the pro,ject.
1-low can���e not make more rational assum�tions that�vould pro��ide an tiinbiased tinancial }�erspective? Given all
��, the data ol'health and safct��risks thc po�ver lines cause;ho��v can�-ve not?
_
� Thanl<you t�>r all you do to m<lkc ow�to��-n such a special place. Please uiake it a safe one too.
Tracey and Jonathan Turncr
3 Palmer Ct
Tib�iron CA 94920
415-595-��82
From: iane colwell
To: Lea Stefani
Subject: Hawthorne UG project
Date: Wednesday,October 7, 2020 8:01:42 AM
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Dear Town Council,
We are proponents of the Hawthorne Undergrounding project and continue to fully support it. We
find the Staff report to be horribly flawed and strongly urge you to rectify what are clearly very
significant mistakes.
The first problem is the Hawthorne trenching blended rate. How is it possible that the engineer
estimates$219.50 per linear foot when Belvedere had a trenching rate of$104 which includes
Mobilization and Traffic Control and for us the engineer has a second line item for M &TC? Why
would we be charged so much more for this?
Another problem is the contingency cost Why are we not using a 15%estimate as is standard for
projects in Tiburon?The 25% in the report is excessive, particularly considering the Virginia UG came
to 19%and L-A in Beivedere came in even lower at 11.7%.
This brings us to question why are we not using the company Belvedere has used? It seems to us
that if the town used an estimate that was reasonable but not excessive, we will find the right
contractor that will meet that cost estimate. It is obvious that if the town inflates the cost, it will find
contractors that will be happy to do it at that inflated cost. They will be very grateful for that
opportunity. Your job is to represent us and you are not representing us by handling this so
irresponsibly.
It is hard not to wonder if someone ori the staff is not directly trying to ur�dennine this project. The
recent underground projects do not support the grossly inflated and flawed numbers that are line
iten�ed in our project. We insist that these issues are appropriately address�d so we can move
forward with this long overdue project.
Thanl<you.
Dr Christopher B. and Jane K Colwell
From: Andre Mancl
To: Lea Stefani
Subject: Hawthorne Undergrounding Project-Accountability
Date: Wednesday,Odober 7,2020 8:34:13 AM
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� Dear Tov�%n Council.
My name is Andre Mancl, I'm a resident of Hawthorne Drive in Tiburon and otu•family
has lived on this street for 10 years. I'm writing to voice my suppor-t for the Hawthorne
Teri-ace uilder-groundinb pro,ject but also to strongly disapprove of the cost estimates
used by the town for the project.
<I—[if Isupport�ists]-->1) <!—[endif]-->Time is up —we've been waiting over 5 years for
this pi-oject. I�Z that tiln�span, I've had a utility pole fall in my fi-ont yard in tl�e
� � � � � � � � � exact area where my c1li�lciren would play—��ithin a fet�� feet of a soccer goal�to� �� ��
� be exact. We happened to be away fi-om the house during the incident so someone
was lool<ing out foi- our family that day but ihe pole was quickly 1•emoved and the
incident swept under the rug. The friction caused by evelyone around this project
has been too mL�ch and we've waited far too long. The Virginia Drive pi-oject was
planned and executed in undei- one year. It is time to stop obstructing the project
with bloated estimates and get things moving.
<!--[if !supportLists]-->2) <I—[endif]-->The town cost estimates are highlX f7a�ved. The
co�nparable project data is available to the public and it is veiy clear—the Cown
simply cannot defend the estimates and t11e cherry piciced coinps being used for
this pro,ject. When a project cost assumptions are 10% or 20% higher-than other
� co���parable projects, it shoLlld raise an eyebrow. When they are 100% or in some
cases 244% higher on a cost per square foot basis—people should start getCinb
firec�. It also begs the following questions - who is really benefiting hei-e? Why
ai•e town plannei-s ci-eating such an unneeessai-y contingency? Wolild they be so
benerous with estimates if it was their own nloney? We don't have clear answei-s
and need some accountability.
Our n�ighborhoo�l is eYcited about the prospects of the project moving foi-ward, but at
some poi�it we need to hold town managers accountable for the jobs we are payir�g them
to do. Witl1 the cui-l-ent estim�tes bein� used —the ,�roject will f�il, "T'his is � ��,-o,ject witl,
a big budget and there is an equation that I've seen again and again during my time in
the militaiy wl�en usinb liand picked contractors:
Big budget + unreasonable estiinates + ul�•easonable overages + uiu-easonable
conti»g�ncies = sti-ong potential for taxpayers getting ripped off
That is what we fear is happening here. Witl� the assilmptions being tiised here, the
ultimate project cost will end up costinb moi-e tlsan it should and will fail. The town has
beeil given the right to choose the service providers for our project (the project we are
paying for) and the town also chooses the underlying �ssumptions being used (which are
highly f7awed). It is time we stai-t holding eveiyone accountable and that starts with the
town council. Can you pleasc hold the town enlployees to a highei• standard, get some
reasonable and defensible esti�nates into the budget, and gct the project underway before
another pole falls and the town has a muc11 bigbei-problem to deal with.
And�•e Mancl
From: krscollinncomcast.net
To: Lea Stefani
Subject: Hawthorne undergrounding project
Date: Wednesday,October 7,2020 10:33:24 AM
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From:Bruce ancl K�thy Scollin
To:Lea Stefani
Subject:Hawthorne Undergrounding project
Date: Wednesday, October 7, 2020
We reside at 154 Rock Hill Road. We have been supportive of the undergrounding project
from the beginning and donated money to support the engineering work. We believe this
project is most important for the safety of our neighborhood and all surrounding areas in
Tiburon. As we've seen over the past three years, fires move quickly, causing loss of life
and damage/destruction of property.
�Ne reviewe� the letters already sent to Lea and wart to add our strong support for this
project. We agree completely with all that has already been pointed out by the letter writers.
Most specifically we are concerned about the following:
� The proposal by Town Staff regarding the potential costs are excessive and well
beyond the costs of other undergrounding projects in Tiburon and Belvedere. They
are significantly higher and need to explain why that is.
� Inflation of the engineering estimates to a point of unaffordability by many of the
residents needs to be considered more carefully. Staff should be negotiating with
engineers, rather than allowing them free reign to set the prices, particularly when
there are comparisons locally to guide the decision.
� The engineer was hired by the Town. Would a firm working under contract deliver a
product that would cause the client to lose $500,000 and receive nothing in return?
The homeowners are the true clients, not the engineers or contractors; and should be
given first consideration; rather than assuming we have unlimited financial resources.
\�/e hAl1e��v, thry TC�N�?'S jQ�"J IS tC uuVOCui� fC� tr� �1CI71�0�J�12t"S, ilGi iii2 C^vtlti a^Ct^vi S tilat ai c
hired to do these types of projects.The contractors should be heid to a tight budget, tight
timeline and charged a penalty for breaking those parameters. Who will negotiate and
monitor this?
As homeowners, we're asked to share in the costs of this project.We suggest that an
oversight committee for this project should include 3-5 homeowners who will have access
to all information as the project proceeds in order to protect our financial interests as well.
Lastly, we believe the engineer's estimates for the cost to each homeowner—which is
different for each home — should be revisited. It is our impression that those figures were
based on `view obstructions by the poles'. This was an objective assumption by the
engineer and unfair. Views are important but looking at a telephone pole from a home
should not be the deciding factor. ALL residents see the poles and lines and ALL are
vulnerable to fire hazards created by the multiple poles and lines. There should be a more
equitable standard for sharing in the costs.
We hope that you will give serious consideration to the homeowners' feedback as you
move forward.
Sincerely,
Bruce and Kathy Scollin
From: Deb Bendinelli
To: Lea Stefani
Subject: Town Council Meeting-October 7
Date: Wednesday,October 7,2020 1:28:35 PM
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To���n Council Members:
� M�� hiisband, Steve ai�ci 1, have lived at our properry at 73� Hilary Drive for ovcr 2� ��ears. Wc ha�c eagerl�� and
paticntl��a�vaited the lengthy under grounding pro.ject for our neighborhood. We believe in the saleh� improvements
it�aill provide as���ell as the pleasing aesthetics.
We sharc gre;�t concerns RL the ongoing and�ipwardly spiraline costs evcr��time this projcct is newl;� adciressed.�I�o
this point,
�� ���e�u�dcrst�ii�d that in similar nearby neighborhood projects;engineering costs have�aried���idel��. Lil:cly;tl�e'I�o«n
of"l�iburon���ill have a concern about the possibility of going over budget beyond the contin�enc��and therctore
� anothcr e��ei�se to the to�vn. However,even in lower estimates f�rom e��gineers;there is alrcad��a b�iilt-in
anticipation for some��<ldding.The engineer's estimate uscs cxce�tionally hieh unit pricing and the 20°/,
_ contingenc��thcy propose is ui�reasonable. We would recommeuci the I�%contingency that is considcred st�ndard. ��
Please do not make thc mistal<e of�choosing tlle high costs at this stage of our undcrgroundin�pr��ject or it�a�ill
s�irely t�iil in the long run!
i�eb and Steve 13cndinclli
Sent t�rom m�� iPhone
From: Jeff Tunq
To: Lea Stefani
Subject: Hawthorne Undergrounding Project
Date: Wednesday,Odober 7,2020 2:27:42 PM
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Dear Tiburon To�vn Council,
We are the owners of]50 Rocic Hill Road and have been ►•eside»ts l�er•e for almost 6 years. We
wholeheartedly support the Hawthorne u»dej•grounding project and have so sii�ce tl�e day we
moved here. Amonb other be��efits, this project is ever so impo►•ta�1t given the inci•eased f�ire
dangers we have beei� seeing for the last few years, locally a��d globally. Our fai(inb
powerlines are i��creasin� the rislc of��re every minute they remain above ground. Please clear
all obstacles to the project to ensure the healtl� and safety of our neighborhood, first
responders, and the �Town.
O��e major obstacle that needs to addressed and removed is the specious rampinb up of the
cost estimates i�� ar� atte���pt to 1<ill this project, including the use unreasonable cost estimates
that�-eflect the uppe�-���ost potential costs of ihis project and inflating the standard contii�gency
to 20% from l 5%. This is desigi�ed to incite fear, lead to false assumptions, and will ens�n�e
failure of the project. 'I,his is completely opposite to the will (and votii�g) of tlle commu��ity,
who will be shouldering much of the costs of the project.
We urge yo�� to act in the best interests ofTown, its inhabitants, and those who worl< and visit
here to approve and start the underbrow�ding project befoi-e t�•agedy befalls us that could have
easily been prevented.
Thanlc you for your consideration.
Jeff ai�d Jessie Tu���
From: Bahram Seyedin-Noor
To: Lea Stefani
Cc (Hawthorne Updates)Mavsa Namakian
Subject: Action Item 4-Comments
Date: Wednesday,Odober 7, 20Z0 2:57:05 PM
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� llear Town Council —
Th�nl<you for sei-ving ow�comm�lnity.
Today,you ar•e being asked to vote to establish a contingency before putting the Hawthorne
Undergrounding project o��t to bid. I, along with many other nei�hbors, asl<that�you reign in that
contingency to the standard 15%, and not a higher amount, for which there is very little s��pport.
The standard continge»cy of]5% is realistic and in line wiCh applicable dat� foi-tl�e reasons that Saca
� IClein put fof�ward in her meticl�lously-documented letter.
�� Why, after all, are we payin�$722,000 for a construction manager if that person is not able to 1<eep
� the project on budget? Belvedei�e used lower estimates and contingencies and—not surpi�isingly—
obtained lower pr•ices. The need �for a lower contingency is bolstered by the facC Chat the existing bid
is already inflated i�elative to the Belveder-e project:
• As you know, the IIawthoi�ne estimat� includes se arate Mobilization and Traftic Control line
ite�ns (total $870,000)when in fact those were included in the trenching numbers in the
13elvedere project; and
• Further, the estii�ated t�-enching costs for (-]awThorne are more than twice that of�Belvedere
without any clear justification
If we put out an absurdly high contingency, then we are simply inviting the bidders to lill it. That's
� not the �vay to run this process. You sl�ould, instead, rely on reasonable precedents and seek to
� manage the costs.
Thank vou sincerely.
� Bahram Seyedin-Noor
and Maysa Namakian
� 681 Ha�-vthoi-ne Drive, Tiburon; CA
Bahram Seyedin-Noor
Direct i 1 415 868 5602
4 Embarcadero Center, Suite 1400
San Francisco, CA 94111
www.altolit.com
���� � � ���
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From: Jill Sideman
To: Lea Stefani
Subject: Hawthorne Undergrounding Project
Date: Wednesday,Odober 7,2020 3:14:35 PM
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� Dear To�-vn Council.
My husband Ricl�ard Sideman and 1 are the o���ners oF 14 Marl Vista Colu�t and havc heen at this address si��ce 1984.
� We are proponents of the undergrounding project.
As we have expressed i��past Couneil meetings on this E�roject,�ve are, ancl contin�ie to be,conccrned with safety.
As���e all l:now,�vith climate change�ve are seeing greatly incre<�sed tirc risl:. We also anticipate a ma,jor earthquake
in the not too disCant future. We sl�o�ild be inaking all efforts to climin�itc the h�lzards of aboveground po�ver lines
and the necessary power poles;in themselves a dangcr. We have alread�� had a po��-er��ole fall in our neighborhood.
We received a copy of ow•��eighbor Sara IUeii�`s leuer to tl�e�I`o��n. in����hich she raises se��eral important issues and
discrepancies in the l�inal cost estimate 1'or thc projcct. Most notable is the extreme dii�ference between the bid sheet
nw»ber for the blended trenching rate in the Belveciere L�urel-Acacia DisU�ict and that number for the I-lawthorne � � � ���
� Dish-ict.As her letter makes clear,the Ha�a�thorne rate is morc than doubic that oF I3el��edere. It is impossible to
believe that it is twice as difficult to trench in the Hawthorne are<�as in the Belvcdere area.The Town and its
engineer should provide us a complete and��nderst�ndable explai�ation for this difference.lt cannot jUst be cha��ges
in cosCs over time; as the Belved�re pro,ject�vas completed one��ear ago.
Sara Klein's lettei-raises significant qucstions abot�t the excessive contingenc;� rate of20%that tl�e Town is
proposii�g for the Hawthorne project.As she notes, the last two I3elvedere�rojects us�d much lo�.ver coi�tingency
� rates and th�se projects came in below or very slightly above thc set contingency iate(in one case,8.2 %actual
againsC ai� 8%contingency;in thc other,belo�-v the set contin�enc�� rate). We believ�that the Town should use the
� contingency rate of 15%that it uses on other construction projccts. Adding a 20'%rat�on top of the ah•eady inflated
basic costs is just going to price this pr�ject out of realit��.
We were part ot�the Del Mar undergroundii�g project until ow�{la���thornc arca���as forced to be dropped fi•o�n that
project b��a lawsuit. We tried hard for undergrounding thcn ancl���e are still tr��ing to mal<e the to�vn and ow�area
safer and,of course, more bea�ititu] by removin�the poles.transformers,anci�vires as has been do��e in much of
Tiburon already. Plcase take the time to respond to thc obvious discrepancies and exc�ssive cost questions that we
and others have raised.This pr�ject is i�»portant to us and to man��"I�iburon residents.
Sincereh.
Jill Sideman
From: Allison Richards
Ta lea Stefani
Cc Eric Richards
Subject: Hawthorne Undergrounding
Date: Wednesday,October 7,2020 4:03:45 PM
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Dear Town Council:
We live at 696 Nilary Drive and have been proponents of the fiawthorne Undergrounding Project
since we first moved to the neighborhood in October 2016. There are many reasons to support this
project, including greater service reliability, superior public safety and better aesthetics. These
reasons are recognized by the Town of Tiburon, which is why it has required all new developments
to place their utilities below ground since 1976. We also recognize the Town Council needs to
protect the Town from any costs in excess of the budget (including contingency) and it is relying on
Certified Engineers to estimate these costs. Unfortunately, in the past, this project has not received
appropriate support, resources and due diligence from the Town Council, particularly as it relates to
costs. We kindly ask that you do so now in order to act in the best interest of the Hawthorne District
and Town, and direct staff to challenge its estimates and make more reasonable assumptions so that
overall costs are not over-estimated. We need your leadership.
To provide some discussion points, below are a few line items that should be considered:
1) Overall Project Costs:The tota) project cost (including a 25%contingency is estimated
at$13,254,233, which equates to$110,452 per parcel. The recently completed Virginia
Undergrounding Project had a final cost of�$1.5 million, or less than $70,000 per parcel. If
Hawthorne had a similar cost per parcel, it would equate to $9.2 million. This is close to the
original estimate provided by Harris &Associates in 2016. So, why does this project
consistently get estimated at 1.5x higher than other undergrounding projects?
2) Joint Trench and Utility Construction Costs:The estimate of construction costs (using
25%contingency) is$10,780,401, which equates to �$800 per linear foot. The Town of
Tiburon has actual costs and bids from the Virginia Undergrounding Project, which shows a
range of$450- $800 per linear foot. Why is the total cost using the highest estimate from
this project, especially when that bid was $80 per linear foot higher than the next closest
estimate and 21% higher than average? Even with the actual contingency used of 19%, the
Virgir�ia project was$95 per linear foot or 15% below the average bid. At a minimum, why
not use the average bid with a standard 15%contingency? This would reduce the estimated
project cost by�$1.5 million.
3) Construction Management: In Incidental Expenses, there is a line itern for cons,ruction
management, which is set at 8%of construction costs. Based on preliminary cost estimates,
this amounted to $722,262. The current construction cost estimate boosts this cost to
$862,432 when assuming a 25% contingency. This does not include engineering so vvhat
value is the town receiving for this amount? Second, the estimated cost of this project
should lead to a lower figure of less than S%so why use a high assumption? This could save
more than $400,000.
As you can see from these points, it is easy to challen�e these estimates and make more reasonable
assumptions, and in the examples above, save your constituents at least $1.9 million. A�ain, we
kindly ask that you support our neighborhood and direct staff resources to revisit the Hawthorne
Undergrounding cost estimate before submitting this project for bids.
Sincerely,
Eric and Allison Richards
From: Rika Gopinath
To: Mavor Alice Fredericks; kulikl(�me.com; David Kulik; ixw(ajmbm.com;Jon Welner; Holli; Lea Stefani
Cc: Isaac Nikfar; clhornbrookCalqmail.com;Angela McInernev; ITiburon POST)Park Allen;cdmurphy(c�gmail.com;
Deirdre McCrohan
Subject: For tonighY's Council meeting:Tiburon Town IPM policy/Town Manager"s report
Date: Wednesday,Odober 7,2020 3:08:35 PM
Attachments: imaae.ona
Lifeline citations and information.docx
GG-Spray Records Redaded.pdf
Gmail-Email regarding Tiburon POST Commission meeting 9 15 2020.pdf
Tiburon-Spray Records(1).pdf
;-- � ______�_ �____�___
��=UTION:This email originated from outside of the organization. Do not dick links or open attachments unless you
;recognize the sender and know the content is safe.
Dear Tibui-on Town Council members,
I am writing to again ask that you consider giving POST Commission oversigl�t to the
review and recommend if necessary updates to the Tiburon IPM policy.
Additionally, I wanted to sl�are a more complete comparison of the current Tib�u�on IPM
policy and the Marin County Pai-1<s IPM policy, as the staff report to POST Com���ission last
montl� was significantly it�complete. I was also dismayed to find that POST Coi��mission's
�-equest was not provided in w►•iting to your Council_ afteT-the POST�Commissio�l spent a great
deal of tii��e and effort to ag�-ee upo�1 specific wordinb of their request to you on this topic.
Tonight, it will be conveyed verbally by the Towi� Ma»abei�.
Tl�e issue of Tibtiiron's IPM policy has bee» before you several times and each time is
mediated by and through tl�e Town Manage�-and seems to simply leav� things as they are,
while distorting what I thought were different intentio��s of both the Town Coui�cil and now
POST Commission.
The co►�e issue r•emains the same. Tiburon Public Wo►-ks and their contractors continue to
use Lifeline �;li�fosinate ammoniuml, ignoring safer, effective alternati��e methods and
codifying that decision in an IPM policy that is, by definition, suppose to consider what
is least toxic alternative each time a landscape issue rises to the level oi�'pest' or problem tl�at
i-equi�-es a pesticide/herbicide ii�terventio�� (rather than i��anually removinb it, mulching it, or
usi��g a less toxic pesticide/herbicide). That is only one tlaw in the currei�t "l'iburon IPM
policy - it p�•eslm�es the use of Lifeline and lacl<s a coherent process for evalutinb ai�y othei•
options, incil�ding pi•oven safer a��d effective herbicides lil<e WeedSlayer/A��roGold, which are
not even registered herbicides as FIFRA 25b exe�r�pt product.
1 would strongly urge your Town Council to talce action to initiate an update to
TIburon's outdated and dan�erous IPM policy that dictates the application of a toxic
herbicide while not allowing coi�sideration of less toxic optio��s. "i'his polic�� not o��ly
continues to allow Lifeli��e to be applied in public areas and traffic i��edians where pedestrians
are exposed to it, but rislcs potential liability to the town, hai-m to Tibui-on public works
employees and cont►-actors who apply it, a��d the public who is ea�osed to it. lt is ir�ystif�ying,
especially when less toxic options are readily available.
Please take strong and decisive action to��ight to give yow�appointed POS7�Commission
authority to review, tal<e public comment upon and revise as needed, tl�e Tihuron 1PM policy.
Below (and attached) are the st►•ilcing differences in your IPM policy and the Marin
County Parks policy that I shared with the POST Commission at tlieir last meeting
that Tiburon staff did not uncover in their ►•eport to the POST Commission.
�9ddirion�lly,I arn attaching cii�fions about che currentiy used conventional herbicicle,
Lifeline and the amounts applie�l by Tiburon Public Works and your contractors in
2019- present.
� Please talce stronb actior� tonight to change the status quo of spraying conventioi�al herbicide
glyphosate, by direct�inb a review and possible revision to the c�irrent Tiburon IPM policy.
Tl�e Tnwn nfTihin•nn C�,ln t'�n ��rttr>r:ii�� f���e-r� ic nn tirn� lilr� tl�p nrr�cvnt i�� 4arLlv fh;� �
..,... r....�..,.� w �uw���, �i��o i:�:>ui,.
Sincerely,
Rilca Gopinath
Rika
Gopinath <rikaao... �ruati, Sep 15, 1:49 PM
to Isaac, clhornbroo!<, angelamcinerney, p��rkallen, cdmu
Dear Tiburon POST Commissioners,
Thank you so much for your attention to the Tiburon Integrated Pest Management(IPM) policy and your request
for staff to provide a comparison of the Tiburon IPM policy to the Marin County Park IPM policy. I was
disappointed to see another opportunity lost by Tiburon staff to contact Marin County IPM staff, read the Marin
County Parks IPM Annual Report or investigate alternatives to their stated decision to use Lifeline, a conventional
pesticide(herbicide).
There are several glaring differences in the two policies that staff did not choose to identify. I'll also address
some factual errors in the Tiburon staff report at the end of this email. Lastly, I am sure that Marin County Parks
staff would be willing to give a short presentation about Marin County Parks' IPM program to this Commission.
Sharing IPM education with other municipalities and the public is part of Marin's IPM policy.
Tiburon IPM Policy assumes Lifeline should/will be used and there are no clear guidelines or
transparency into that decision making process.
In contrast, current Marin County IPM policy has these explicit goals(from 2019 Marin County Parks IPM Annual Reportj:
. County Parks IPM prioritizes non-chemical methods over relying on pesticides.
. Pesticides�re �sed only after it is determined that alternative methods wi!! not be effective.
. For any pesticide used, replace ANY conventional pesticide with a certified organic product.
Tiburon's IPM policy states it will use Lifeline, a conventional pesticide(herbicide). Yet, the policy also states "The
Town of Tiburon will use pesticides oniy when necessary and will select a pesticide that is both
effective and leasf toxic". There is no criteria or process for the selection of the least toxic pesticir�e.
Instead, it is listed by name.
Tiburon' IPM policy"Guidelines for Pest Treatment Selection"is difficult to understand at best. The first criteria
listed in deciding pest treatment is"the pesticide to be applied"and #6 is"least hazardous to human health and
the general environment."(3.20.Z020, na 3). There are no decision criteria here that resemble an IPM approach
or understanding.
The policy refers to page 8, "A Guideline has been developed to select the best pesticide to use "
This form lists the pesticide to be used with a checklist of"least toxic7"vs alternative.
I would urge the Town Council and POST Commission to ask for these decision rubrics to be shared by Tiburon
staff publicly so we may all understand how Lifeline is less toxic than Weed Slayer,for example.
Going back to Tiburon's IPM Policy Goals on �aae Z, the contraction is highlighted as Lifeline has a higher risk of
reproductive toxicity, groundwater contamination than other less toxic alternatives available.
"IPM goals regarding pesticide selection and use shall include but not be limited to:
1. Elimination of Category I and II pesticides.
2. Minimization of Category Iil and IV pesticides.
3. Elimination of pesticides that are classified by government agencies as carcinogenic, reproductive
toxicants (teratogems, mutagens), endocrine disruptors, carbamates, organophosphates or ground water
contaminants.
4. The Town of Tiburon will use pesticides only when necessary and will select a pesticide that
is both effective and least toxic.
5. Playgrounds, picnic areas,Town Hall and the Police Station will be designated as pesticide free.
6. Compliance with the Phase II, MS4, NPDES Storm Water permit requirements as outlined in F.5.f.9
(page 91 of permit)
I would strongly disagree that IPM allows the identification of a conventional pesticide as a solution, even with the
form on page 8, without trying or listing less toxic pesticide alternatives, including WeedSlayer+ Agro Gold mix.
(see footnote).
This Tiburon IPM policy begins with the end result predetermined. Assuming the use of a conventional chemical
to control weeds is the OPPOSITE of Integrated Pest Management. IPM understands that nature is not static and
any IPM policy will be a decision making, problem solving paradigm and includes non-chemical methods
first, pesticides as a last resort and if needed, least toxic pesticides selected. Any chemical treatment is the last
resort in an approach that is supposed to rely on least toxic methods as well as least toxic products.
While Marin County IPM includes a yearly list of�proved possible pesticides, they are clear that using any
pesticide is after and in conjunction with non-chemical methods in an integrated approach. Indeed, County Parks
just removed the use of a "limited exemptions"category of products to send a clear message that less is better,
as other municipalities looking to Marin County Parks for guidance may misconstrue the existence of a list as
approval/preference to use these more toxic pesticide products. The County's IPM "special use list" still remains.
It identifies more toxic pesticides that may be necessary in limited circumstances and requires benchmarking and
eventual elimination of special use pesticides. (Marin County Parks IPM ordinance pg 11)
Tiburon's IPM policy(3.20.2020, pg 3) now includes this sentence:
IPM"does not have percentaae cutbacks and benchmarks in it "
I believe this is a reference to Marin County Parks IPM 2013 ordinance which requires special use pesticides to
have benchmarks and requirements to decrease % used year over year. And it has worked. Conventional
pesticide use is measured in ounces per year, not alq lons. (Marin Countv IPM 2019 Annual Report,pg 121
This highlights the second stark difference between Tiburon's IPM policy and Counry Parks.The County Parks IPM
policy has transparency and accountability as foundations. The Marin County IPM Policy and current applications
of pesticides are posted online in near real-time. The Board of Supervisors appoints members to the Marin County
IPM Commission, which meets quarterly and includes citizen representatives from each district plus an at large
member. County Parks staff report quarterly pesticide use, non-chemical IPM hours spent by staff, contractors
and volunteers in this public forum. It is a venue for public access and input for how County parks are managed
and for County staff to bring challenges and share education through guest speakers and presentations. It has
helped County policy evolve and given the public and the Commission a way to debate and decide complex
problems. It also helps create support for County staff when additional resources are needed, especially
volunteers.
The Tiburon IPM Policy lacks any decision making process to select least toxic pesticides, when needed. There is
no requirement to post site specific IPM plans or pesticide usage in a publicly available format online.
Since Tiburon Town Manager and the Public Works staff he oversees have consistently resisted any
change from their policy of using a conventional pesticide, I hope this POST Commission and the
Tiburon Town Council will consider additional steps to improve the quality of Tiburon's landscape
management and IPM approach. I stand ready to be a resource in that process,as does the Marin
County Parks Superintendent,Jim Chayka and IPM Specialist Kat Knecht.
Corrections to Tiburon Staff report :
]tem "I�iburon Count�
Categnry I and[7 Pcsticides Not Allowed Not Allowed
Qualified Applicator Reyuired _ — No Kcl'erence
Certificatc/Liccnsc
_ _.____ _.. ___
Pesticiae Free Arcas Playgrounds,picnic nr�as,turf Playgrounds,picnic areas,turf
� arcas, To���n Hall, Policc arens,
Station
A}�proved Yesticide LifeLine Annual List Approved by
� Commission Exhibit 3
� Limited Use Exem�uons Y"es y�s
Notification o1�AP�lication 4S hour adeance postin 9G hour advanc�ostin
Non-Herbal Pesticide �Not Allownd Vo Reference
1. Qualified Pesticide Applicator Licenses: Marin County policy absolutely requires qualified applicator
rPrtifi�at�c/IirancPc fnr anv ctaf�nr�nnrra�r�r a nl���n., no�tt.-�.�o�
--._...___ , ._.......... .... � ,� .,�.,,, .,, ...,.,",..,,.,� �,N�..�r� �y �,����..�u�o.
2. Pesticide Free Areas: Marin Counry Parks IPM policy goes beyond identifying specific areas to keep
pesticide free. (see above).
- 128 of 147 sites are now managed without any pesticides(including 5 regionai parks and McInnis Golf
Course). Traffic medians(along Sir Francis Drake), Gnoss Airport and Marin Health and Wellness Center
are managed without any conventional herbicides.
3. Limited Use Exemption:
This is nuanced, but in lan. 2020, Marin County IPM list of allowed products was changed to remove the
'limited exemption' list of pesticide products.The list of'special use' products remains.The reason was
concern that listing exemption products could be misconstrued by other municipalities as being endorsed
for use by Marin Co��nty Parks. They are not. And the special use category has additional restrictions
possible (benchmarks to reduce amount used).
4. Non- Herbal Pesticide. Tiburon does not aliow use and said County policy is not referenced. I believe
staff is referring to insecticidal soaps?
For structural IPM, Marin County Parks currently uses Essentria lC 3 insecticide,which is FIFRA 25B
minimum Risk category with active ingredients of rosemary oil,geraniol, peppermint oil. It is used for
buildings(structural IPM), which Tiburon's IPM policy does not cover.
Note: "Non-Herbal Pesticide"is referenced in the staff report and Tiburon IPM policy and is unclear and
doesn't refer to anything I am familiar with in IPM. It wouid be beneficial to clarify this.
Footnote: Co�anty Parks contractor Gardener's Guiid used WeedSlayer+Agro Gold product mix more
than any other especially on traffic medians. It is FIFRA 25b exempt(all ingredients listed, all recognized
as generally safe and doesn't require EPA label/registration). Marin County Parks has found it highly
effective and replaced most organic pesticide use since 2019 with Weed Slayer/Agro Gold mix. (2019
Annual Report, pg 11-13).
It continues to baffle me why Tiburon staff won't try something new, less toxic for their employees and the
public and possibly less expensive!
Thank you for your consideration on this important Tiburon Town policy.
Sincerely,
Rika Gopinath
415-297-8779
rikagopinathlc�gmail com
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. Feb.:H,2aC0 �
From the Desl<of'Rika Gopinath rika��opinatl���o�aiLcon�
fldditional i►�fo►•mation:
� Please note that Lifeline's active ingredient is a netu-otoxin and shows reproductive harm in lab
studies. I �vas also surprised to read that the EPA originally recoinmended "dis�llowing a
glt�fosinate contdining herbicide in counties where endangered/threatened plZnts eYist in �r adjaccnt
� to non-crop areas, but the T'PA later changed the recommendation to 100 yard buffer
zone... However, EPA classifies glufosinate as inobile and it's solubility in ���atei- is high." s_�_u s E�:�.�
1990.[:[_I3 re��iea�. 1385�0,_5==10-Lf.IiO.F:T.GR.(Dec-20)- -
�� Lif'elii�e is Caution label,whid� does NOT�1�ean that it is less toxic than an organic(OMRI)certifiied �roduct with a Wan�ing label. lt
all depends on ho�-v toxicity is defined.
�...... �.. • -�:�__....._ ��,_ . •
. Lyiia��y iiil�iviir"iiii, i iuu�vu�iai1 iS fCfCGlill�llle SaIeSL CaT@�OI"y OI Ic111qSCTp2�i'OCIUCT c1V01ic1�10 WlCll 011e LV-V22k TI'ITI OIl �70Tte�1 �JIc�11tS
� :FIFKA 25b exemp[products(whic}� h�ve no warning label or EPA registration required because ALL ingredients are�enerally
�� re��arded as safe).
25b exempt product use should still be reported and recorded and is an important area for co��sideration.
Nlarin County Parl<s reduced the amount of ALL pesticide/herbicide products used dramaCically by adoption of 25b exempt products
in?019.
Dan6er vs C'aution labels:
� Acute toxicity [o a person while�roixing a product or ap�lying it?Acute toxicity from active ingreciients? (SeE,th_is article fior
� explanation).
Tl�e�oinC I sE�oke to at the Town Council was that higher�Warning label on some organic OMRI prod�icts(in the case of Finalsan) �
� refers to the higher acute danger if it is splashed�in the eyes the person applying/mixing the pesticide. But once applied, the product
in��redients are vastly safer for the public,the applicator,and Yhe environment with no clu•onic danger fi�om the active or
inert/adjuvunct ingredients bec�use in OMR] products, all ingreciients are accounted for. Not so in conventional/synthetic products
where only the acute toxicity of the active ingredient is evaluated. Studies show that conventional coi��mercial pesticide
(herbicide) products such�s Li�feline ca��be more ac��tely toxic together tl�an active ingredient(s)alone.
Citations about Lifeline:
Herbicide datasheets Lifeline (glufosinate ainmonium� and RoundUp (�ly�hosate� including
lnechanisins of�ction, possible health and environmental harms (attached below as Glufosinate and
� Glyphosate). Ghifosinate aminoniuin has a mechanism of action that affects plants as well as
anim�ls/people. Lifeline/ glufosinate ammoniuin has not been studied as intensely as glyphosate,
�� but now that it's use is increasing, it is not unthinkable that lawyers may test the scienti�f�ic question
�� in potential liability claims before industiy scientists address concerns.
Data about Lifeline (active in�redient Glufosinate ammonium�_
From .IOURNAL OF PES7'ICiDE REFORM/WINTER ]996 • VOL.16,NO.4
•Glufosinate is a new(1996)broaci-spectrum herbicide whose use is expected to increase rapicily in the near futw•e.
• It I.ills plants by ii�hibiting the enzyme glutamine synthetase,an enzyme also found in animals includin�huinans.
�Glufosinate chemically resembles glutamine,a n�olecule used to t�ansmii nerve in��p�ilses in the br�in.
•Neu�rotoxic symptoms observed in laborato�y animals following in�estion,dermal exposure,or inhalation of glufosinate
include convuulsions, diarrhea,aggressiveness,ancl disequilibrium.
•Esposure of pregnant iaboratorv aoimals to glufosinate eaused an increase in premature delivery,���iscarria�es,the number of
dead fetuses,ai�d arrested develop�roent of fetal kidneys. �
•Concentrations of a glufosinate-contai»ing herbicide of less than one part per million cause mortaliry of oyster and clam
laivae.
•Several species of disease-causing fungi are resist�int to glufosinate,while a beneficial f�i��gi that parasitizes disease-causing
fungi is very susceptible to ��lufosinate.This means that use of glufosinate can have"importai�t microbiolo�ical
consequences."
•Fish: Concentrations of a glufosinate containing herbicide.... For raii�bow trout,tl�e LC50 was 27 ppin with a fo�n�day
exposure 46 and 7 pp��i with a 21-day ex�osiu�e.l For both fish,as well as for D�ph��ia,glufosinate-containing products
show higher toxicity than glufosinate alone. (See Figin-e 2.)
• Endangered species: EPA's Ecological Gffects Branch review of glufosinate stated, "Any off-target inovement ... is expected
to adversely affect nontarget ei�dai�gered terrestrial plant species"51 ai�d recomn�ends that`'lgnite [a�rlufosinate contai��ii�g
herbicide] i��ust be disallowed i��those coui�ties(or areas withi��counties)whcre endailgered/threatened �lai�ts exist in or
adjacent to non-crop areas."51 Tl�is recomn�endation was later changed to a recomme��dation for a 100 yard buffer zone
around areas that have e��da��gered species.
•38 Soil Mobility and Persistence EPA classifies glufosinate as"mobile"in soiL It's solubility in water is high: 1370 grams
of glufosinate ca�� be dissolved in a liter of water.2 In laboratory tests of n�obility in loam or saudy loan� soils,up to 80
percent of the ghifosi��ate leacl�ed ei�ough to be classified as"mobile"ai�d up Yo 7 percent leached ei�ou�h to bc classified
as"veiy mobile."Only in a volcanic ash was glufosinate mostly immobile.52 This means that"the potential fo►•
ground�vater contamination does exist."2
From 2001 Health and Enviroiunental Im�acts of GlyosivaYe
Ammonium https:/!pd'fssemanticscholar.orU/142e/eea95701cc77134854c11648add1005742e1.pdf
Persistence in soil and �vater The US Environmeutal Protection Agency(US EPA)classi�es�lufosinate ai�imonium as"persistent"
and"mobile".
Degradation of gliifosinate is I�rgely by microbial activity.The half life has been determi��ed in numerous labor�to�y studies a��d
��aries from 3 to 42 days ii1 some studies and up to 70 days in others.32 Tl�e shortest half life tends to be in soils with a hieh clay and
organic matter content.33 �1��umber of factors can affect persistence including temperature,3�soil moistw�e content,and whether the
soil is uncovered or covered with ��rasses.35 Tl�e presei�ce of nitrogen fertilisers may also affect the persistence of glufosii�ate. Some
bacteria appear to use glufosinate as a source of nitrogen and tl�e availability of inoi•gai�ic nitrogen would provicie an alternative source
for the bacteria.36 In one stuciy. residues of glufosinate were found in tl�e edible parts of spinacl�,radishes,��vheat and carrots plai�ted
1?0 da}�s a{�ter glufosii�ate had beei�applied.37
In sandy soils,which overlie many aquifers,glufosinate llas been�found to be highly persistent due to lack of biodegradation. Its
transport tl�roi�gh tlle soil was also determined to be"essentially unretarded".38 Glufosinate'�`s metabolife, MPI'A-3,has beei�found to
be more persistent�and more mobile than glufosinate.39 In a soil column leaching experiment the amount of MPPA-3 leached was
greater by a facYor of 20 than the amou��t of glufosinate leached..
41 Effects on soil micro-organisms Aventis claims tl�at�glufosinate wil]uot l�arm most common soil bacteria.42 However,
Phosphinothricii� is a nat�iral microbial tosin and tllere has been a relatively large interest in the effects of glufosinate soil microbiai
populations. Many studies have found that gl�ifosi��ate significantly decreases bacterial ancl fungi populations with some species being
more susceptible than others: ! In vitro studies of the sensitivity of 227 soil ai�d water bacteria to blufosii�ate found that 38 strains(17
per cei�t)��vere wholl}� resistant at concentrations up to 3 mM(milli���oles)of glufosinate,while the growth of 84(37 per cent)���as
inhibited at concentrations of less tl�an 1 i��M. lnhibition could be reversed with glutan�ine sup�lemcnts. Glufosinate-tolerant mutants
appeared ii� all sensitive isolates.These uiutants were fow�d to have gluta�nine synthetase levels on avera�e 10 times hi�her thai�
��lufosinate-sensitive wild types.
44 Aquatic anii�ials Glufosinate is toxie to a number of aquatic animais iucludinb the larvae of clams and oysters,45 daphnia anci some
freshwater fish s�ecies.d6 The commercial formulations are more toxic tha��the technical grade glufosinate. For example,for the
aqueous formulation,the LCSOs for tlle fish tested were between 12.3 and 79 mg/I and for the active ingredient they were between 320
and 1000 mg/1.47 Tl�e rainbow u�out,Oncorhynchus�nyl<iss,w�s 1he most sensitive species in these tests. It is not clear what a worst-
case ex�os�ire of the aquatic enviro�unei�t to poorly applied glufosii�ate could be.
Eff�ects on beneficial insects Veiy little data is available on the impacts of glufosii�ate on beneficiai inseeis.The inciirect effects
throu�h chan��es in habitat are lil:ely to be similar for glyphosate."There is evidence tl�at Basta is hi��hly toxic to phytoselids and
bag�aorm moths, both useful predators in the arable field.�l8 Terrestr-ial plants Glufosin�te is a broaci-s�ectrum herbicide ai�d is,
therefore,damaging to most plants tl�at it coi��es into contact witl�.
���i.��i C`��II�I��I�
Glufosinate-Ammonium fact sheet from Beyond Pesticides
https://www.beyondpesticides.orq/assets/media/documents/GlufosinateChemWatch.pdf
HERBICIDE FACTSHEET GLUFOSINATE JOURNAL OF PESTICIDE REFORM (dated, but many
references)
https://d3n8a8pro7vhmx.cloudfront.neUncap/paqes/26/attachments/oriqinal/1428423375/qlufosinate.pdf?1428
423375
Perinatal Exposure to Glufosinate Ammonium Herbicide Impairs Neurogenesis and Neuroblast
Migration through Cytoskeleton C7estabilization
https://www.frontiersin.orq/articles/10.3389/fnce1.2016 00191/full
Multiple effects of the herbicide glufosinate-ammonium and its main
metabolite on neural stem ceils from the subventricular zone of newborn
mice
https://www.sciencedirect.com/science/article/pii/S0161813X18301785�via%3Dihub
Pre- and postnatal exposure to low dose glufo�inate ammonium induces autism-like
phenotypes in mice
httas://vwvw.fr�ntiPrsin nrn/artir.lP�/1(1 33Rq/fnhah �n1d nn�qn�f����
� Pesticides/ Herbicides 101: Synthetic, OMRI (or�anic), FIFRA 25b exempt and the EPA
labelin�:
OMRI (or��anic)certified pesticides and F1FRA 25b e�empt products have to disclose�II in+�redients
Challen�e of'inert' ancl t�nc�is�losecl iragredients in eonvention�al pes#ieic�es.
PDF of reuort from NY State Attv General on the problems with 'inert' ingredients in
uesticides
� I�norin�Adjuvant Toxicity Falsifies the Safety Profile of Commercial Pesticides
��, �������.8���
Rika Gopinath <rikagopinath@gmail.com>
Email regarding Tiburon POST Commission meeting 9/15/2020
15 messages
Rika Gopinath <rikagopinath@gmail.com> Tue, Sep 15, 2020 at 1:49 PM
To: Isaac Nikfar<isaac@nikfar.com>, clhornbrook@gmail.com, angelamcinerney@me.com, parkallen@gmail.com,
cdmurphy@gmail.com
Cc: Alice Fredericks <alice@alicefredericks.net>, kulik1 @me.com, kulik.tiburon@gmail.com,jxw@jmbm.com,
jwelner@townoftiburon.org, hollithiertiburontowncouncil@gmail.com, Deirdre McCrohan
<dmccrohan@thearknewspaper.com>, Istefani@townoftiburon.org, gchanis@townoftiburon.org
Dear Tiburon POST Commissioners,
Thank you so much for your attention to the Tiburon Integrated Pest Management(IPM) policy and your request for staff to provide
a comparison of the Tiburon IPM policy to the Marin County Park IPM policy. I was disappointed to see another opportunity lost by
Tiburon staff to contact Marin County IPM staff, read the Marii�County Parks fPM Annual Report or investigate alternatives to their
stated decision to use Lifeline, a conventional pesticide(herbicide).
There are several glaring differences in the two policies that staff did not choose to identify. I'll also address some factual errors in
the Tiburon staff report at the end of this email. Lastly, I am sure that Marin County Parks staff would be willing to give a short
presentation about Marin County Parks'IPM program to this Commission. Sharing IPM education with other municipalities and the
public is part of Marin's IPM policy.
Tiburon IPIW Policy assumes Lifeline should/will be used and there are no clear guidelines or transparency into�hat
decision making process.
In contrast, current Marin County IPM policy has these explicit goals(rron,zo�s Marin County Parks IPM annual Repon):
• County Parks IPM prioritizes non-chemical methods over relying on pesticides.
• Pesticides are used only after it is determined that alternative methods will not be effective.
• For any pesticide used, replace ANY conventional pesticide with a certified organic product.
Tiburon's IPM policy states it will use Lifeline, a conventional pesticide(herbicide). Yet,the policy also states "The Town of
Tiburon will use pesticides only when necessary and will select a pesticide that is both effective and leasfi
toxic". There is no criteria or process for the selection of the least toxic pesticide. Instead, it is listed by name.
Tiburon' IPM policy"Guidelines for Pest Treatment Selection"is difficult to understand at best. The first criteria listed in deciding
pest treatment is"the pesticide to be applied" and #6 is"least hazardous to human health and the general environment."
(3.20.2020, pg 3). There are no decision criteria here that resemble an IPM approach or understanding.
The policy refers to page 8, "A Guideline has been developed to select the best pesticide to use "
This form lists the pesticide to be used with a checklist of"least toxic?"vs alternative.
I would urge the Town Council and POST Commission to ask for these decision rubrics to be shared by Tiburon staff publicly so we
may all understand how Lifeline is less toxic than Weed Slayer, for example.
Going back to Tiburon's IPM Policy Goals on page 2, the contraction is highlighted as Lifeline has a higher risk of reproductive
toxicity, groundwater contamination than other less toxic alternatives available.
"IPM goals regarding pesticide selection and use shall include but not be limited to:
1. Elimination of Category I and II pesticides.
2. Minimization of Category III and IV pesticides.
3. Elimination of pesticides that are classified by government agencies as carcinogenic, reproductive toxicants(teratogems,
mutagens), endocrine disruptors, carbamates, organophosphates or ground water contaminants.
4.The Town of Tiburon will use pesticides only when necessary and will select a pesticide that is both
effective and least toxic.
5. Playgrounds, picnic areas,Town Hall and the Police Station will be designated as pesticide free.
6. Compliance with the Phase II, M54, NPDES Storm Water permit requirements as outlined in F.5.f.9 (page 91 of permit)
I would strongly disagree that IPM allows the identification of a conventional pesticide as a solution, even with the form on page 8,
without trying or listing less toxic pesticide alternatives, including WeedSlayer + Agro Gold mix. (see footnote).
This Tiburon IPM policy begins with the end result predetermined. Assuming the use of a conventionai chemical to control weeds
is the OPPOSITE of Integrated Pest Management. IPM understands that nature is not static and any IPM policy will be a decision
making, problem solving paradigm and includes non-chemicai methods first, pesticides as a last resork and if needed, least toxic
pesticides selected. Any chemical treatment is the last resort in an approach that is supposed to rely on least toxic methods as well
as least toxic products.
While Marin County IPM includes a yearly list of approved possibie pesticides, they are clear that using any pesticide is after and in
conjunction with non-chemicai methods in an integrated approach. Indeed, County Parks just removed the use of a "limited
exemptions"category of products to send a clear message that less is better, as other municipalities looking to Marin County Parks
for guidance may misconstrue the existence of a list as approval/preference to use these more toxic pesticide products. The
County's IPM "special use list" still remains. It identifies more toxic pesticides that may be necessary in limited circumstances and
requires benchmarking and eventual elimination of special use pesticides. (Marin Cour�ty Parks IPM ordinance pg 11)
Tiburon's IPM policy (3.20.2020, pg 3) now includes this sentence:
IPM "does not have percentage cutbacks and benchmarks in it..."
T �1P�IP\/P t�'lIC IC Y fP�PfP�1�P'Y`v M�r!^ �viinn �uiL.�i iDiVi �vi,�.i "ruiii'�'�n�n����h � ' I F�.,�.J...,4.-. L.-...,. I..,...�.i-..-.,.-...i.f.
�r �� w��� �� �i� i cyuii c5 SN2Ci8i uSc j�cSuuuca w i iavc uc�i�i n i iai na
and requirements to decrease % used year over year.And it has worked. Conventional pesticide use is measured in ounces per
year, nat galions. (Mar�n County IPM 7019 Annual Report,pg 12j
This highlights the second stark difference between Tiburon's IPM policy and County Parks.The County Parks IPM policy has
transparency and accountability as foundations. The Marin County IPM Policy and current applications of pesticides are posted
online in near real-time. The Board of Supervisors appoints members to the Marin County IPM Commission, which meets quarterly
and includes citizen representatives from each district plus an at large member. County Parks staff report quarterly pesticide use,
non-chemical IPM hours spent by staff,contractors and volunteers in this public forum. It is a venue for public access and input for
how County parks are managed and for County staff to bring challenges and share education through guest speakers and
presentations. It has helped County policy evolve and given the public and the Commission a way to debate and decide complex
problems. It also helps create support for County staff when additional resources are needed, especially volunteers.
The Tiburon IPM Policy lacks any decision making process to select least toxic pesticides, wheii needed. There is no requirement
to post site specific IPM plans or pesticide usage in a publicly available format online.
Since Tiburon Town Manager and the Public Works staff he oversees have consistently resisted any change from
their policy�i using a�anv�n�ion�i pesficide,I hope this POST�ommission and the 1"iburon�'own Council will
consider additional steps to improve the quality of Tiburon's landscape management and IPM approach. I stand
ready to be a resource in that process,as does the Marin County Parks Superintendent,)im Chayka and IPM
Specialist Kat Knecht.
Corrections to Tiburon StafF report :
�---�— Ttem I'iburon -----..__ Count��
- = - --- --- '
(:atccory 1 and lt Acsticidcs Not Allpwed Not All��i�cd
- ---- - -- --__........---
Qualiticd Applic�ifor I�equired No Reference
Cer[iticate.'Licen;z
_... _ �. _.....___ .. __ _�_. _.
P�ytic�clePre�Areas Plxygrounde,picnic are;vt,turf Playgroundt;Piciu�area.,turf
'arcat, "fowi� }lalt, Pulicc arcas.
' Station
Appruved Pesficidc LifeLine --- Annunl Li,t Appcovcd bv
Corr�mi�si�n(Cxhibit 3)
_. __._ __ _. _._._--. . _____.�. _ _ ______
1 nn�Rd l;s Ftiempti,nm }ts Yes
_ _........ __.. ,... .._. __ __
�'votiGcati�n�fAppticaripn 48hour:td«ncepi>atins; _ 961i�ur:id�.incepo�t�n�
?von-Herb[�I Pesticidc I Not Aflo�a•ed No Refcrence ------
1. Qualified Pesticide Applicator Licenses: Marin County policy absolutely requires qualified applicator certificates/licenses for
any staff or contractor applying pesticides.
2. Pesticide Free Areas: Marin County Parks IPM policy goes beyond identifying specific areas to keep pesticide free. (see
above).
- 128 of 147 sites are now managed without any pesticides (including 5 regional parks and McInnis Golf Course). Traffic
medians (along Sir Francis Drake), Gnoss Airport and Marin Health and Wellness Center are managed without any
conventional herbicides.
3. Limited Use Exemption:
This is nuanced, but in Jan. 2020, Marin County IPM list of allowed products was changed to remove the 'limited exemption'
list of pesticide products. The list of'special use' products remains. The reason was concern that listing exemption products
could be misconstrued by other municipalities as being endorsed for use by Marin County Parks. They are not. And the
special use category has additional re�trictions possible (benchmarks to reduce amount used).
4. Non- Herbal Pesticide.Tiburon does not allow use and said County policy is not referenced. I believe staff is referring to
insecticidal soaps?
For structural IPM, Marin County Parks currently uses Essentria lC 3 insecticide, which is FIFRA 25B minimum Risk category
with active ingredients of rosemary oil, geraniol, peppermint oil. It is used for buildings (structural IPM), which Tiburon's
IPM policy does not cover.
Note: "Non-Herbal Pesticide"is referenced in the staff report and Tiburon IPM policy and is unclear and doesn't refer to
anything I am familiar with in IPM. It would be beneficial to clarify this.
Footnote: County Parks contractor Gardener's Guild used WeedSlayer+Agro Gold product mix more than any other
especially on trafFic medians. It is FIFRA 25b exempt(ali ingredients listed, all recognized as generally safe and doesn't
require EPA label/registration). Marin County Parks has found it highfy effective and replaced most organic pesticide use
since 2019 with Weed Slayer/Agro Gold mix. (2019 Annual Report, pg 11-13).
It continues to baffle me why Tiburon staff won't try something new, less toxic for their employees and the public and
possibly less expensive!
Thank you for your consideration on this important Tiburon Town policy.
Sincerely,
Rika Gopinath
415-297-8779
rik�gapiilath�gr-��ail.com
Attachment: Marin County Parks 2019 IPM Annual Report
�� 2019 Marin County Parks IPM Annual Report.pdf
10354K
_ _ _ _ �.. . __ _ ...�_. �.. _. _ ___ __ __ __
Kevin Hessel <editor@thearknewspaper.com> Tue, Sep 15, 2020 at 1:50 PM
To: rikagopinath@gmail.com
Hello there, and thanks for your email! Kevin is disconnected through Sept. 27, so your message has been automatically
forwarded to The Ark's assistant editor, Emily Lavin.
• For general Tiburon news, reporter Deirdre McCrohan may be reached at dmeci�ohan a��hearknewspaper.com.
• For Belvedere and public-safety news, contact reporter Hannah Weikel at hweik�l�the�,r�cne4vspap�r.com.
• For Strawberry and youth news, reporter/Assistant Editor Emily Lavin may be reached
at elavin�th�arknevvspaper.com.
• For display advertising, email Director of Business &Advertising Henriette Corn
at hcorn c�thearkn��P�rspap�r.corri.
• For legal or classified ads or subscription information, reach Accounts Manager Leigh Pagan
at(p�gan�thearkf�evdspaper.corr.
Thanks,
- Kevin's Vacation Responder
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_ __ _..... .. _ _ _ __.. _ __ _. __. . ___ _.. .._._.
Angela Mcinerney <angelamcinerney@me.com> Tue, Sep 15, 2020 at 1:52 PM
To: Rika Gopinath <rikagopinath@gmail.com>
Thank you, Rika
As someone with a last name that can get pronounced several ways (Mick-a-nerney, Mic-nerney, MAc-A-Nierney— It's
actually Mac-n-Ernie), I wanted to be able to say yours correctly during the meeting tonight. I appreciate your help and
input.
Best,
Angela
;Quoted text hidden]
[Quoteu text hidden]
<image.png>
1. Qualified Pesticide Applicator Licenses: Marin County policy absolutely requires qualified appiicator
certificates/licenses for any staff or contractor applying pesticides.
2. Pesticide Free Areas; Marin County Parks IPM policy goes beyond identifying specific areas to keep
pesticide free. (see above).
- 128 of 147 sites are now managed without any pesticides(including 5 regional parks and McInnis Golf
Course). Traffic medians (along Sir Francis Drake), Gnoss Airport and Marin Health and Weliness Center are
managed without any conventionai herbicides.
3. Limited Use Exemption:
This is nuanced, but in Jan. 2020, Marin County IPM list of allowed products was changed to remove the
'limited exemption' list of pesticide products. The list of'special use' products remains. The reason was
concern that listing exemption products could be misconstrued by other municipalities as being endorsed for
use by Marin County Parks. They are not. And the special use category has additional restrictions possible
{benchmarks to reduce amount used).
4. Non- Herbal Pesticide. Tiburon does not allow use and said County policy is not referenced. I believe staff
is referring to insecticidal soaps?
For structural IPM, Marin County Parks currentiy uses Essentria lC 3 insecticide, which is FIFRA 25B minimum
Risk category with active ingredients of rosemary oil, geraniol, peppermint oil. It is used for buildings
(structural IPM), which Tiburon's IPM policy does not cover.
Note: "Non-Herbal Pesticide"is referenced in the staff report and Tiburon IPM policy and is unclear and
doesn't refer to anything I am familiar with in IPM. It would be beneficial to cfarify this.
Footnote: County Parks contractor Gardener's Guild used WeedSlayer+Agro Gold product mix more than
any other especiaily on traffic medians. It is FIFRA 25b exempt(all ingredients listed, all recognized as
generally safe and doesn't require EPA label/registration). Marin County Parks has found it highly effective
and repiaced most organic pesticide use sinca 2019 with Weed SlayerlAgro GoEd mix. (2019 An�uai Report,
pg 11-13).
It cont;nues to baffle me why Tiburon staff won't try something new; less toxic for their employees and the
public and possibly less expensive!
Thank you for your consideration on this important Tiburon Town policy.
Sincerely,
Rika Gopinath
415-297-8779
rikago��inath@c�maiE.com
Attachment: Marin County Parks 2019 IPM Annual Report
<2019 Marin County Parks IPM Annual Report.pdf>
Rika Gopinath <rikagopinath@gmail.com> Tue, Sep 15, 2020 at 1:58 PM
To: Angela Mcinerney<angelamcinerney@me.com>
Hi Angela,
That's so kind of you! And I apologize that this is in late mail again -- it's tough to put an uninterrupted hour together to
tackle thisi (And I tried to edit out my personal frustrations :)
My name is pronounced
Ree-ka. Go- pin-ahhhth
I think the biggest take away I have from looking at the current policy closely is that there should be a staff process to
decide least toxic products used. The mysterious page 8...
I would ask how and when that documentation is shared/kept.
I am going to ask for the public records of pesticide use. I tried getting them for 2019 from State Cal Dept of Pesticide
Regulation, but their website was down.
Thank you for your volunteer work serving on this important Commission!
Best,
Rika
[Clucted text hiddenj
Rika Gopinath <rikagopinath@gmail.com> Tue, Sep 15, 2020 at 2:00 PM
To:jwelner@mintz.com
[Quc,ed 4ext hidden]
Rika Gopinath <rikagopinath@gmail.com> Tue, Sep 15, 2020 at 2:45 PM
To: stefani@townoftiburon.org
Bcc: Holli Thier<hollithier@gmail.com>
Hi Lea,
I wanted to make sure you saw this email for tonight's POST meeting. I'm sorry I couldn't get it in sooner!
Thank you for your help,
Rlka Gopinath
[Cluoted text hiddenj
This highlights the second stark difference between Tiburon's IPM policy and County Parks.The County Parks IPM policy has
transparency and accountability as foundations. The Marin County IPM Policy and current applications of pesticides are posted
online in near real-time. The Board of Supervisors appoints members to the Marin County IPM Commission, which meets quarterly
and includes citizen representatives from each district plus an at large member. County Parks staff report quarterly pesticide use,
non-chemical IPM hours spent by staff, contractors and volunteers in this public forum. It is a venue for public access and input for
how County parks are managed and for County staff to bring challenges and share education through guest speakers and
presentations. It has helped County policy evolve and given the public and the Commission and County Parks staff a way to debate
and support staff decision making in the face of complex problems. It also helps create support for County staff when additional
resources are needed, especially volunteers.
[C�ueted text hidden)
�� 2019 Marin County Parks IPM Annual Report.pdf
10354K
_ __ _._ __ __ _ __ . ___ __ _ _ _ __. _ __..._..... _...
Mail Delivery Subsystem <mailer-daemon@googlemail.com> Tue, Sep 15, 2020 at 2:45 PM
To: rikagopinath@gmail.com
Addr��� r��� fiou�d
Your message wasn't delivered to stefani@townnftiburon.org
because the address couldn't be found, or is unable to receive
mail.
The response from the remote server wes:
550 5.4.1 All recipient addresses rejected : Access denied. AS(201806271)
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the server for the domain towr7oft€bi.iron.orc�.)
Diagnostic-Code: smtp; 550 5.4.1 All recipient addresses rejected : Access denied. AS(201806271)
[L01 NAM04�T025.eap-NAM04.prod.protection.outlook.com]
Last-Attempt-Date: Tue, 15 Sep 2020 14:45:55-0700 (PDT)
---------- Forwarded message----------
From: Rika Gopinath <rikagopinath@gmail.com>
To: stefani@townoftiburon.org
C c:
Bcc:
Date: Tue, 15 Sep 2020 14:45:10-0700
Subject: Fwd: Email regarding Tiburon POST Commission meeting 9/15/2020
----- Message truncated-----
Angela Mclnerney <angelamcinerney@me.com> Tue, Sep 15, 2020 at 2:47 PM
To: Rika Gopinath <rikagopinath@gmail.com>
Can you explain what"no action" approach means? County policy paragraph 3, letter d.
Thank you & sorry for the brevity-typing from my phone.
Angela Mclnerney
914.486.8398
Rever doubt that a sma!! gro:�p of thoughtful, cemmitted, citizens can chang�th�wcrld. lndeed it is the o�ly thirg that
ever has.
--Margaret Mead
On Sep 15, 2020, at 1:59 PM, Rika Gopinath <rikagopinath�r�m�iLcom>wrote:
[C�uoted text hidden]
_ __._. __ __ __ _.... _ _ _ _ ____.
Rika Gopinath <rikagopinath@gmail.com> Tue, Sep 15, 2020 at 5:21 PM
To: isaac Nikfar<isaac@nikfar.com>, clhornbrook@gmail.com, Angela Mclnerney <angelamcinerney@me.com>,
parkallen@gmail.com, cdmurphy@gmail.com
Cc: Istefani@townoftiburon.org
I'm disappointed that I was removed from the public meeting.
I shall again try to reconnect.
On Tue; Sep 15; 2020 at 1:49 PM Rika Gopinath <rikagapinath@gr�nail.com>wrote:
(Qucted text h;dden]
_. _ __ __ _ _ __... _... .......... _.._ __ _ ___ __ ____
Rika Gopinath <rikagopinath@gmail.com> Tue, Sep 15, 2020 at 6:17 PM
To: Isaac Nikfar<isaac@nikfar.com>, clhornbrook@gmail.com, Angela Mclnerney <angelamcinerney@me.com>,
parkallen@gmail.com, cdmurphy@gmail.com
Bcc: Holli Thier<hollithier@gmail.com>
Thank you for your time tonight and I apologize that I did not introduce myself properly or time myself(it was a little tough
to concentrate with our two young kids unsupervised off screen).
That being said, I was disappointed that as I finished my comments, I was ejected from the Zoom. I tried to get back in
and I was unable to rejoin as I was removed from the meeting.
I just wanted you each to be aware that I did not leave by choice or because of any technology issue on my end. ( I dialed
back in with my 2nd grader's zoom account :) and heard the rest of the meeting. I have lots of experience interacting with
municipal staff, so I'm not taking this personally.
I deeply appreciate your service on the POST Commission and thoughtful approach and questions. I sincerely hope that
your request to Town Council will allow your Commission to further review the current Tiburon IPM Policy.
Good night!
Rika
.. •,
. * •+• '• �
' �
� � �
�. s �
����, � �m -�:
On Tue, Sep 15, 2020 at 1:49 PM Rika Gopinath <rikago�inath@gmaiLcom>wrote:
[Qucied text nidden]
___ _ _ _ _ _ __ _........ . _ . _.. _ _.. ___ _ _
Angela Mclnerney <angelamcinerney@me.com> Tue, Sep 15, 2020 at 6:35 PM
To: Rika Gopinath <rikagopinath@gmail.com>
Thank you for your time and very valuable and informative emails.
Hopefully the Town Council will grant our request to look further at the town's IPM.
Have a good evening!
Best,
Angela
Angela Mclnerney
914.486.8398
Never doubt that a small group of thoughtful, committed, citizens can change the world. Indeed it is the only thing that
ever has.
--Margaret Mead
On Sep 15, 2020, at 6:18 PM, Rika Gopinath <rikagopir�ath@g��-�ail.cair�>wrote:
Thank you for your time tonight and I apologize that I did not introduce myself properly or time myself(it was
a little tough to concentrate with our two young kids unsupervised off screen).
That being said, I was disappointed that as I finished my comments, I was ejected from the Zoom. I tried to
get back in and I was unable to rejoin as I was removed from the meeting.
I just wanted you each to be aware that I did not leave by choice or because of any technology issue on my
end. ( I dialed back in with my 2nd grader's zoom account :) and heard the rest of the meeting. i have lots of
experience interacting with municipal staff, so I'm not taking this personally.
I deeply appreciate your service on the POST Commission and thoughtful approach and questions. I
sincerely hope that your request to Town Council will ailow your Commission to further review the current
Tiburon IPM Policy.
Good nighti
Rika
<image.png>
[Quoted text hidden]
[Quoted text hidden]
<image.png>
[Quoted text hidden]
Chuck Hornbrook<chuck@hornbrookco.com> Tue, Sep 15, 2020 at 8:12 PM
To: Rika Gopinath <rikagopinath@gmail.com>
Cc: Isaac Nikfar<isaac@nikfar.com>, Angela Mclnerney <angelamcinerney@me.com>, Park Allen <parkallen@gmail.com>,
cdmurphy@gmail.com
Rika-sorry that happened. We will coordinate with the team managing the calls and let them know what happened. Glad
you got in and couid provide your public comments. Glad we can open up the windows now too!
Chuck
[Quoted text hidden]
___ _ _. _._...... _.. __. _ _ . .
_ __ ___. _.._ __ __. __
David Eshoo <deshoo@townoftiburon.org> Wed, Sep 16, 2020 at 9:06 AM
To: Chuck Hornbrook<chuck@hornbrookco.com>, Rika Gopinath <rikagopinath@gmail.com>
Cc: Isaac Nikfar<isaac@nikfar.com>, Angela Mclnerney <angelamcinerney@me.com>, "(Tiburon POST) Park Allen"
<parkallen@gmaii.com>, "cdmurphy@gmail.com" <cdmurphy@gmail.com>
Good morning Rika,
Thank you for the email below. I apologize as it may have been an error on my part as I am learning to navigate the
Zoom meetings. Once speakers are done I need to remove them from the screen and I must have removed you from
Zoom instead. I was surprised you had left but did see your last name back up on there and glad you were able to listen
to the rest of the meeting.
Thank you,
David O. Eshoo
Associate Engineer� Department of Public Works
1�U5 Til�uron Bivd � Tiburon, Califiornia 94920
Tel: 415-435-7354 � Email: deshoo�townoftiburon.org
** �ll( �Tcs�ru�i facili�ie� �re closect far walk-in service. Addition�l if��csrrr��tion abcaui access 4o Towr�services durirsg
�he �helte�-in-plac� ord�r i�available o�� fihe 7"own's website. i�ost s4afif are available by �mai6 (��a��Dircc�ary).
F'�e�s� nc�te ihat`sr�divid�l�l phone lin�s may nat b� mar�itorec! ar�ci er�ail is the l�est rne�hod of cflrnrr�ur�icatiian.*'�*
From: Chuck Hornbrook<chuck a�ilornbrookca.com>
Sent: Tuesday, September 15, 2020 8:13 PM
To: Rika Gopinath <rikagopinath@gi�naiE.com>
Cc: Isaac Nikfar<isaac a�nikfar.com>; Angela Mclnerney<angelamcinern�y�me.com>; (Tiburon POST) Park Allen
<parkalle��@gmail.com>; cdmurphY@gmail.com
Subject: Re: Email regarding Tiburon POST Commission meeting 9/15/2020
i
�i;�iJ�::"��l: This email originated from outside of the organization. Do not click links or open attachments unless you
�
!recognize the sender and know the content is safe.
�. _...___.............._................................................._�........._...._.........................................................__._.......................... ...................................._...... _................_................_._._.........................................._.....................�
Rika-sorry that happened. We will coordinate with the team managing the calls and let them know what happened. Glad
you go: in and could provide your public comments. Glad we can open up the windows now tool
Chuck
On Tue. Sep 15, 2020 at 6:18 PM Rika Gopinath <rikagapin�th�yzrEail.cnm>wrote:
Tharik you for your time tonight and I apologize that I did not introduce myself properly or time myself(it was a little
tough to concentrate with our two young kids unsupervised off screen).
That being said, I was disappointed that as I finished my comments, I was ejected from the Zoom. I tried to get back in
and I was unable to rejoin as I was removed from the meeting.
I just wanted you each to be aware that I did not leave by choice or because of any technology issue on my end. ( I
dialed back in with my 2nd grader's zoom account :) and heard the rest of the meeting. I have lots of experience
interacting with municipal staff, so I'm not taking this personally.
I deeply appreciate your service on the POST Commission and thoughtful approach and questions. I sincerely hope
that your req�aest to Town Council wifl allow your Commission to further review the curr�nt Tiburon IPM Policy.
Good night!
Rika
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Rika Gopinath <rikagopinath@gmail.com> Wed, Sep 16, 2020 at 11:55 AM
To: David Eshoo <deshoo@townoftiburon.org>
Cc: "(Tiburon POST) Park Allen" <parkallen@gmail.com>, Angela Mclnerney <angelamcinerney@me.com>, Chuck
Hornbrook <chuck@hornbrookco.com>, Isaac Nikfar<isaac@nikfar.com>, "cdmurphy@gmail.com"<cdmurphy@gmail.com>
Hi David,
Thanks for explaining. And I assumed it was inadvertent,just wanted to give a heads up because it was impossible to
rejoin, along with an unfriendiy zoorn message "Leave Meeting. You are unable to rejoin this meeting
because you were previously removed by the host."
Rejoining required logging in from a different device AND a different zoom account. (Most folks
probably don't have 4 family zaom accounts handy on difFerent devices!) ,
Don't want it to happen to sameone else who rr7ay misunderstand what happened.
So good luck with that!
And good luck with school at home for ail of you with kids still at home ;)
Warmly,
Rika
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David Eshoo <deshoo@townoftiburon.org> Wed, Sep 16, 2020 at 1:11 PM
To: Rika Gopinath <rikagopinath@gmail.com>
Cc: "(Tiburon POST) Park Allen" <parkailen@gmail.com>, Angela Mclnerney <angelamcinerney@me.com>, Chuck
Hornbrook<chuck@hornbrookco.com>, Isaac Nikfar<isaac@nikfar.com>, "cdmurphy@gmail.com"<cdmurphy@gmail.com>
Hi Rika,
Thank you for your understanding. I will be getting additional training on running Zoom meeting.
Have a great day!
David O. Eshoo
Associate Engineer( Department of Public Works
1505 Tiburor� Blvd ( Tibt���on, Ca[ifornia 94920
Tei: 415-435-7354 � Email: deshoo@tov�naftiburon.arg
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