HomeMy WebLinkAboutTC Agenda Pkt 2020-05-06 SPC , , -���-� � O��'i� Ot� Tll�l:RC�N Tiburon Town Council
j��::'�, 1-ibul oi� To���n 1 i.il l
May 6,2020
y .,/�
' j � � �� �- l5(�S Tibu�-on Uonle�=a�-d
,, �1���� ` � Special Meeting
�, � ��`� ; -l-i[�uron, C.l 94920
5:30 p.m.
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TIBURON
TOWN COUNCIL
AGENDA
CORONAVIRUS (COVID-19) ADVISORY NOTICE
On npri129,2020,the �ilarin Counry Public 1-3ealth Ufficei-issued a lebal order directing resiclents to
shelter at homc w�til A�lay 31. l�hc order limits ac�i��it��,ti-a��el and business funcrions to onl}�tlle most
essential needs.Add�tional inEormac�o» is a��ailal�le at https:,'%cor��navirus.�n�u�ii�l�hs.orQ/
Consistent�vith Elecuti�°c Orcicrs No. ��-?0 and vo. N-29-20 fi-om the Executi��e Dep�rtment of the
State of C��lifornia,the"T o���n CoLo�cil meet�nb��aill no�be ph}�s�cally open to the public and all Cou»cil
Nleinbers�vill be teleconferencing int��the�1�eet�ng. To�na�i�nizc public safet}'�vhile still�naintaining
transparency and public access,mcmbers of the public cai� acces�the�neeting by follo�ving the meeting
live at:
Audio/Video Wcbinar: httl�s_� atte��dec�r��t�����cbinar.co�n%re�istrri'S946C)2844774��32812
Webinar ID: 848-191-C,2%
C�11-ii� Nt�mber: +1 (97�)6]�-3?2l
Access Code: 392-S15-OOS
lnstructions for pro�°iding public comment]i�°c dtn-in�;the mceting usin�GoToWebinar are available on
the To���n's���ebsite and attach�d to thi5 a�;enda.
ivlembers of the public ma����rrn°ide��ublic comment b��sending cc�mtnents to the To�vn Clerl<b��email at
commentsC��to���noltibur��n.or,�. Comm�nts mc�i�°cd ��rior to the,tart of th�Council meetinb«�ill be
d�istributed electron�call�°to t he To��n Council �lnd posmd on the Tow�n's���ebsite. Comnzents recei��ed
after the start time of the Co�mci]mcerin�. but��riur to the close��f public comment period Ior an item,
���ill the» be read into thc rccord.���d� a m�laimum al]o���ance of 3 minutes per indi���dua]comment,
subject to thc i�l�iyo�'s discrcti��n. ,�ll comments�-cad into the record shou]d be a malimwn of�00
�1�ords,�vl�ich corres��oncls to appro�imatcl�� 3�nint�tes c�f spealzinQ time. ]f a co�n�u�nt is received after
the agenda item is hcard but brfore che close of the meetin�;,the conu»ent w�ill still be inclt�cled as a part
of the record of dIr meetin�bue ���ill n��t bc read into the recorcl.
An}�inember of the public���ho neec]s accommodat�ol�s should email or call thc 7-o���n Clerk���ho will use
their best efEorts to��l-o���cl��-��isonablc accommodations to pro��i�le as mucl�accessibility as possible
��vhile also maint�uning public�afet��in accordance���id� the To��n's procedurc for resol��i�i�reasonable
accommodation mqucsts. All rcasonable accom�l�odat�ons oEEerc�l ���ill be listed on the Town's�vcbsite
�t��°�����°.to��°nuftiburon.or«.
� SPECIAL MEETING—5:30 P.ivl.
� CALL 1 O ORDER AND ROLL CALI_
�� Co�u�cilmember l�ulilc, Councilmember 12��an, Co�u�cilmember \�Velner, A�ice ��la��or Thic��, ;vlayor
Frrdericl:s
CLOSED SESSION
CONFLRLNCE WITFC LEG�L C;OUNSFL— ANTiCIT_>�TFT�I_ITIGf��IiON
� SigniFicant �Yposure to Litibation Puxsuant to Paraara��h (2) of Subdi�•ision (d) uE Go�°crnmen� Cocle
�� Scction�495C9: (One potential case)
6:30 P.M.
�� CAL.L TO ORDER AND ROLL CALL
� Cotmcih»e�nber I��ulik, C�u��cilnleinber Ryan, Councilmember ��Vclncr, �'ice \-1�i��or -[�hier, 'vlayoi-
{'I"CC�('1"1C�CS
CONSENC CALLNDAR
f�111 items o�1 the Consent Caleild<u�map be appro��ecl by one motion of thc-T�o��n Cotmcil unless a rcquest
is macl� b�� a meniber of tlze Town Council,public or staft to remo�•e an item for sc���lrate discussion �nd
consideration. If }�oa ���ish to spealz on a Consent Calendar item, plcasc scelc rcco�ni�ion b�� thc Vla}�or �
and do so at this time.
CC-1. AnnoLmcement of Pending Vacancy — Anno�mce pending ��aca��cy ��n ��cl�•ederc-�fibw�on
Libra�-y A�;enc}�Bo�u-d oI Tr-ustees (Depart�nei�t of Ac(�ni�listrati��c Ser��ices)
11CTION ITLMS
f1I-i. Belvedere-Tiburon Joint Reereation Committee (The Ranch) —Co��sidcr request for Einancial
ass�stance f_mm the Ranch and cons.ider authorization of a bucl�;et �m�cnch»cnt in the am���u�t of
599,200 to fund request(Office oF d�e To�vn Manaber)
�\1-2. �Award 2020 Pavement Rehabilitation Maintenance Project—Consicic:r authori�ation oi�a)the
To�vn Nianaber to a��-ard eo�ltract to Gh�lotti Consti-uction Con�pan��. Inc; b) a hudget
�lmcndmcnt in thc vnount oE 5379,651,c) the To���n m�ina��cr to incrcasc tllc conse�•ucti��n ��roject
by 17`;�, for continbcnc}'; �uid to adopt a Resolution t�accepc ��Icasure:A. .=\,-�, ancl (3 E�unds to���ard
this��roject(Department of Public Worizs)
AI-3. Town Council Regular Meetings — Consider adoption of Rcsolution mocliE��in� To���n Cotmcil
rc;ular mectinb start tim� «�hile conductin�; telcco»fcrcncecl �nectin�;s (C�(ficc of the To�-vz�
�'��111II��1'�
AI-4. Business Task �Force Update — Consider reqriest b�� Ch�imbcr oF Commcrcr for rcalloc�i�ion oF
pre��iousl}'appropriated itmds (Offace of t17e To�vn Nlana�;cr)
DISCUSSION I1�EMS
D-L COVID-19 Update and Town Council Discussion — The To���n \-1ana�cr ���ill pro��idc an
ll��date on d�c To�vn's COV'ID-10 response.
TO���i\T M�1NnGER RLPORI-
ADJOURNMENT—to ��c�<>rJrn�»�c�etifvQ
GLNLRAL PUBLIC INFORMATION
ASSISTANCE FOR PLOPLE WIT�I�DISABIL��[TIES
In complianc� ����th the ,gn1e�-,icails �virh Disabilities Act, if you necd special
assistancc to participatc in this meetiti�,please contact the To���n Clerk at (41�) 43�-
�37�. i�otification 48 I�ours piior to the n�eeting �l�ill enable the To�a�n to mal:e
rc�lsonable �ii-�-an;cmel�ts to cnsure accessibiliry ro this mectin;.
AVAILABILITY OF INFORMATION
Copics uf all agencla rcports and supporring dara are available for ��ie����in�; and
inspcction at To�a�n }-�iall aild at the Beh�edere-Tiburon Libl-ary locared adjaccnt to
l�o�,��n Na,ll. Agcndas and minutes are posted on tl�e Town's website,
��-�v�a�.to���nol�tibtn-on.or�. �
Upon �-equesc, the To�vn �.vill provide �vritten agenda nlaterials in appropi-iare
alternati��e Eormats, o�- disability-related nlodification or accommoclation, includin;
au�il.ia��� aids ol- ser��iccs, to enable individuals �vith disabilities to participate in
public mectin7s. I�lease send a �vritten request, includiilb ��our name, »>ail��inb
adch�css,phone ntm�ber and brief description of the rec�uested n�aterials and preferrcd
alternati��e formar or �au�iliary aid or service at leasr � days before tl�e meeting.
Requests should be sent to tlle Office of the To��n Clerlc at the abo��e adch-ess.
PU:BLIC HEARINGS
Public H��lrin;s ��ro��idc the general public and interested parties an opportunit}' to
p�-o��icic testimon}� o�� these items. If you challe�ige any pl-oposed action(s) in co�n-t,
��ou m<i�� be lil»ited to raising onl�� those issues you or someone else raiscd at thc
Public Hearinn(s) describcd latcr in tl�is a�enda, or in ���ritten correspondencc
dc]i�°rrcd to the To���n Council ar,or priol-to, the Public Heari�ig(s).
T1M1NG OF ITEIvIS ON AGENDA
\�'hilc thc To���n Council acccmpts to hear a11 items in order as stated on thc a�;�nda,
it rescr��cs thc ri�hr ro talzc items out of o�-dcr. 1�o sct times are assi�ned to itcros
ap��earin�on rl�e To����� Cou�7cil a��enda.
Tow�n Council Meetin��
TOW\� OF TII3URON May 6. 2020
� ��"' I505 Tiburoi� Boulevard A�enda Item: CC - 1
� � Tibiu-on. CA 94920
. _._....
° ' A '
To: Mayor and Members ofthe Town Council
l�`rom: Depa�-t»�e��t o1�Administl-ative Scrvices
Subject: Annoui�cement of Pending Vacancy on tl�e Belvedere-Tiburon Library Agency
Qoard of Trustecs
;%
,
, �
Revie���ecl By: �;�°-,� �~ ��� '
v!��_ e f�--r�
Gre<�Chanis.Town Mana�er Be��jamin Stocl<,Town Attornev
SUMMARY
'l�he Council ���ill formally announce the pendi��g vacancy on the Belvedere-Tiburon Library Agency�
Bo�rd of�"I'rustees and invite a}�plications fi�om qualified applicants.
RECOMMENllEll ACTION(S)
1. Announce the pending vacancy on the Belvedei•e-Tiburon Library Agency 13oard of
'T►•ustees by adoption of this item on the Consent Catenclar.
BACKGROUND
Eacl� Ja��uary. the Town Co�mcil ai���ou��ces the pendinb vacancies on To���i� bo�rds, commissions
and committees that are cxpected to expire i�� the coi��ing year. Most "T�owi� appointments are
regularl� scheduled to expire on Februaiy 28 of each year, but the Town appointmei�ts to the
Belvedere-"I�iburon Library /lgency Board of'Tr��stees ("Libraiy Boa��d") expire oi� June 30 of
eacl� vear.
There is one pending vacancy on the Lil�rary Board this year. Jeff I=oran�s second ten�� on the
E3��ard expires oi� June 30. 2020. and accordin�� to the Board�s by-laws, he ���ili not be eli<�ible for
a third term. He submitled his resignation to tl�e Board o�� April 10_ 2020 (�xhibit l).
Pending v�tcancies foi�the e��tire calendar year are always advertised as part of the re�rula��
appointments process at thc beginning of each year, but it may be appropriate to remii�d the
public ofthe pending vacancy a��ain and ii�vite qualified applications.
The Notice of Pendin� Vacancy (Cxhibit 2) has been posted a��d statf will acc�pt applications
until June 1 l, 2020 at 5:00 p.m. and schedule ii�terviews with the Town Cow�cil. The Co�mcil
will interview all new applications for tl�e position until a�� appoi��tment is made.
ANALYSIS
To����� or T�suao�r Pac� 1 or 2
t
No further analysis provided.
� FINANCIAL IMPACT
� StafFa��ticipates no direct fiscal impact to the "I�o�vn by adoption of tl�is item.
ENVII20N1VIENTAL REVICW
Staff has nreli,��i��arily deter»�is�ecl 11�t,t ��c,o,,tio,, ci'tl,is ;te�,� i� �ta?„?n,�;ly r_k�_,:,�? ,�:•�:�, r.,��
�� req�iireme��ts ofthe California Environmenta) Quality AcC (CEQA) pursuant to Section 15378 of
� the CEQA Guidelines i�� that it does not constitute a project �inder CEQA.
� R�COMIVI�NDATION
�� Staff recommends that the Town Council �nno�mce the pending vacancy on the Belvedere-
� Tiburon Library Abency Boa��d ofT�ustees by acloption of this report on �he Consent Calenda�-.
�� Exhibit(s):
� I. Jeff For1n Resignation Letter
2. Pending Vacai�cy Notice Posted 5/�/?020
Prepared By: Lea Stefani,Town Clerl<
T0�1',A� OF�I'IBUROV` -- �— PAGI: 2 OF 2
EXHIBIT 1
npril 10, 2020
Dear Bill,
f�s you lcnow, itai-en and I will be moving frorn Tiburon later this month.
Therefore, I tendei- my resignation to the Belvedere Tiburon Libi•ary Agency
effective April 30<<�.
This date is a few months sho�t of the end of my term-so I will nZ;s� tne iinal
tu�o meetings. �1nd rniss them, I will. My tenure has been filled with a wide range of
rewarding experiences from advancing �he expansion program to the monthly
financial reviews. 'I'he monthly meetings have varied in agenda but all were
important. Throughout these years my experience has been enhanced by the
leadership quality of Debbie Mazzolini and the competence of her staff.As the
statewide data demonsti-ates,we have one of the best libi-aries in the state and, for
that matter, in the country.
I would like to stay involved �Nith the library and one opportunity to
mainCain my involvement is to remain on the Construction Committee. Glenn
Isaacson has aslced that I cor�tinue as an advisoi-on the committee and I seelc your
approval to do so.
I wish you and the other boai-d rriembers my best as you complete the
expansion pt-ogram while continuing youi-oversigllt of the normal operations of the
library.
Best egar
�,.
i
j. F. �oran
Cc: Debbie Mazrolini
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EXHIBIT 2
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TOWN OF TIBURON
NOTICE OF PENDING VACANCY
ON TOWN BOARD OR COMMISSION
- - Fin�n
r���y GVGU
BELVEDERE/TIBURON LIBRARY AGENCY — BOARD OF TRUSTEES
(Statutoiy �uthc���iry: G��vt. Cocie Section 6�00 et SPq. and Joii�t Po��vers A;reement for
Belvedere/Tiburon Library A«ency)
Position: 'I�RUSTEE —TOWN OF TIBURON
"I�eri��: 4 Years
Qualitications: Applicants m�ist be residents ofthe To�vi� ofTibu�•on and have the interest,
cledication and time cominitmei�t to serve as a trustee on the Board.
inclucling attendance at rebulai•mo��thly ineetings and other activities.
The penciinb vacancy on the Libraiy Board is as i�ollows:
,9ppointee Dcrte Appoi��lec! Term E�pircttion
1) Jefi�Foran May 20 I 3 June 30, 2020
I��tcrested residents can contact �I�iburon T�wn Clerl< Lea Stefani at (415)435-7377 Por more
information, or pick up ai� application at 7'iburo�� Town I-lall, 1505 Tiburon Boulevard.
Applications are �ilso av�ilable online �t �v��°w.townoftiburon.or�.
Dec�dline fo�Applications: June 11, 2020 cct S:00 p.m.
1Votice��oslecl crl 7�o�rn Null
Pub/r.shed i�� Ihe fli�k on .11cn� /3 c� 2%. ?020
'l�o��vn Counci) Meetin��
TOWN OF TII3URON May C. 2020
���� 1505 Tibin-on Boulevard A��enda Item: �1-1
� Tiburoi�. CA 94920
. � , .
To: Mayor aild Me���bers of the Town Council
From: Of�(ice of the Town Manager
Subject: Consider Reqliest fot•Fina��cial �lssistanc� from The Belvedere-'l�iburon Joint
Rec�-eatio�� Con�mittee (The Ranch) to Support On�oin�� Operations at The
Ranch duri�lg the COVID-19 Pandeil�ic.
i-
Revie�ved I3y: r`�-�,/''
�"'�'� , n/a
Gre�Chanis,Town Manaaer Ben'amin Stocl._To�-vn Attornev
SUMMARY
As a result ot State and Cou��ty social distancing restrictions put in place due to the COVID-19
pa��demic, The Belvede�-e-'I'iburon Joint Rect•eation Com»�ittee (The Rancll) has eYperienced a
signii�icant decline in program revenue. Council is considering a request by The Rai�ch for
financial assistance totalin� $124,000 frc��n the Town of Tiburon and Cit}� of Belvedere, which
would allow it to contin�ie basic ope��ations until the curr•ent restrictions are lii-ted.
RECOIVIMENDED ACTION(S)
1. Consider approval of a reqi�est for f7nancial assistance from The Ranch, and pursuant to
t}�e terms of the 20l 6 Joint Powers Agreement between the "l�own anci City, approve a
Tiburon contribution i�� the amount of$99,200.
2. Approve a Fiscal Year 2020 Budget Amendment in the amo�mt of$99,200, with the
sow-ce of funds �for the amendment to come fi�om Genel-al Fund Opel�atii��� Reserves.
I3ACKGROUND
The E3elvedci-e-Tiburoi� Joint Recreation Committee, hereii�af-ter referred to as The Ranch,
provides diverse recreatioi� pro;rammi��b for the Town of Tiburon (Town) and City of Belvedere
(City) throu�,l� a Joint Po�ver Abreement tirst formed by tl�e C�vo municipalities in 1975. Tl�e
Ranch operates out of a To��m ow��ed facility located at 600 Ned's Way. but provides
pro«ramming ii� a variety of locations. including Tibw�on To���n }lall ancl the Belvedere
Comm�u�ity Cei�ter. This partnership has proven to be a cost-effective ��ay ofdeliverin�� hi«h
qu�lity recrcation programming to the residents of both communities.
From its formatioi� nearly 45 years ago, The Rai�ch has bi-ow�� ii�to an organizatioi� ��-ith
apE�roaimately $I.9M in annual operatinb revenue_ 7 full time employees and ncarly 70 part time �
cmployees and indepe��dent contractors. Collectively, these en�ployees ai�d conU�actors deliver an
impressive array of prog��amming including:
To����� or`Ti�uao� P.ac� 1 or 4
� • Serving over 1475 campers and 74 teen Counselors in Tr�ining each s�immer
• Servin; over 1000 locals throu��h tei�nis courts �nd tennis pro�rams
• Attractii�g over 5000 North Bay residenCs to attend communiTy events lil<e the Spring
Carnival, Fat'her Dau<rhter Dance. [�oo Bash �lalloween Trick or Treat, and Tiburon Taps
B�er Festival
• Providing after school programming I�or over 3800 children each school year
• Providing adult pro��rammin�� to over 13.000 participants thro�ighout the year. These
probi•ams include bridge. lan��ua��e_ art. fimess programs and »�ore
� • Providinb the oppo�-tui�ity for 1400 Nlarin Count�� residents to participate in tl�e M�rin
� Sociai Sporrs i�rograi�i tiiis past ye�r.
Althoubh the Town ai�d Ciry tinancially support The Ranch indirectly in a variety of ways, on a
pw•ely oper�tinb b�idget basis. it is lil<ely the only `Recreation Departme��t' in Marin County that
has been larbely self-supporting. Ho���ever, as an or�a��izatio�� virtually 100% reliant on probram
� reven�ie to fund its operations, The Ranch is p�rticularly sensitive to unforeseen eve��ts lil<e the
� current COVID -19 pandemic. Unfortunately, as a result of State a»d County directives
� restricting most gro��p activities in response to the pand�mic, The Raneh s��spended most of its
revenue be��erating activities in ir�id-March. and it is unclear at this time wl�en these activities will
� be a(lowed to res�une. This has led to a signiticant deterioration in the outlool< for the Fiscal Year
� � 2020-21 Operatinb Budget of The�Ran�h. and placed an enormous strain on the o�-ganization's
modest tinancial rese�ves.
On Ap�-il 29, 2020, the Town ancl City received a letter(l;xhibit 1) fi�om The Ranch Board of
Directors seel<inb a total of$124_000 in I�inai�cial assistance fi•om the 7�own and City. The letter
provides details on the ncgative afiect the COVID -19 pandemic has had on its operations and
associated revenue streams, as weil as listin�f the steps The Rancl� has tal<en to mitigate the
situation. These steps include:
• Discontinued employment of all part-time emplo��ees and independent contraetors other
than those directly i��volved ii� o�n- ne��� virtual pr��grams.
• Given two-weel<s' notice to all 7 tull-time emplo��ees oTthe following changes to theii-
employment status efifiective May I I:
0 2 employees �-vill be red�iced to '/� time employment
0 2 employees �vill be reduced to 3/� time employment
� 0 3 employees �vill continue �f�ull-tii��e with a pay i-eduction �I�rom 17% to 25%
• Eliminated all nonessential costs and stafting.
• Determined that as a public a��enc�� thev are currently not eligible fol-any federal
� assistance.
In addition to the letter (��hibit 1). The Ranch has provi�ed �dditional i��formation (Exhibits 2
� anc� 3) in support ofthe request 1-or �financial assistance. �l,l�ey can be s�iinmarized as follows:
Exhibit 2- The Ranch Monthly Cost Analysis
� The tirst page of this 2-page document provides inform�tio�� on the monthly cost of operations
after f�actoring in the cost cuttin�� meas�u-es noted above. �i'he document indicates the estimated
hard costs to operate The Ranch at this reduced Ievel is �:�3,140 per month.
To���;�� or Ti�uaol Paci�2 or 4
"The second pa�,�e of Cxhibit 2 is a summai-y a��alysis oi�"I,he Ranch's pro,jected cash reserve
balai�ces after factoring ii� the follo�-vi��g:
• The loss of revenuc fro��� Sp�-ing ai�d Summei- Pt�o�,�rams.
• Accountii�g for estii��ated expenses thro�i�h June.
• /�ccounting for$53,140/i��oi�th in expenditures in .(�ilv and �u��ust.
• Assuming a combined contribution fi�om the Town a��d City of$124,000.
Tahibit 3- The Ranch Budget Report FV19-20 �
This document is an un�udited su���i��ary of�Z�he Ranch�s }�iscal Year 2019-20 Operating Budget.
Please note tl�e Ranch operates on a Fiscal Year that r�ms 1i-om March 1-Februaiy 28(29). As a
result, the document represents actual figures for an entire F�iscal Year and indicate The Ranch
ended }�iscal Year 2020 with a�� operating surpl��s of appro�imately $87.000.
ANALYSIS
Nearly 45 years abo, tl�e Town ofTiburon and City of Belvedere for«ed a unic�ue part��ership with
the modest goal of providinb recreatio�� optio��s foi• local residei�ts. Over the ensuinb decades,
�I,he Ra��ch has brown to become an integral part of the community. providin<� diverse.
innovative, hi�h quality recreation probramming to thousands of residents on the Tiburon
Peninsull, and beyond. "The fact they are able to provide thcse services while ge��erating
sufficient revenue to cover the operational costs of the organization is impressive. ai�d a testan�ent
to tlle quality oft�he o�•ganirations staff; as well as the leadersl�ip provided by the Board of
Directors.
The COVID-19 pandei��ic has presented The Ranch with an �n�precedented tinancial challenge. In
respo��se, The Ranch Directo►� in conjunction with The Rai�ch Board of Directors has tal<en the
appropriate. albeit difficult, steps to mitigate the efFect of�the sudden. precipitous declii�e in
revenue caused by the current restrictio��s on group activities. The request to the Town a��d City
for a total of$124,000 in ��nancial assista��ce appears to be ���cll founded. and stafTi-ecoi��me»ds
Town Coui�cil approve the r�q��est and deter���i��e the appropriate share for Tib�n-on to provide.
ns stated above, the letter requesti��g financial assistai�ce seel:s a total of$124,000 in 1i�ndinb but
tal<es i�o position as to what proportion the individual contributions should be from either the ,
I�o���n or City.
l�he Joii�t Po���ers Agreement between the To���n and City rclated to The Rancl� �vas la�t amended
and i-estated ii� 2016 ai�d is attached as �xhibit 4 (The 2016 /\��reement).
Section 15 of the 2016 Agreement reads as follo�vs:
1�. Obli�atio�7s of�ihe C'or��»�illee. Obligatiofvs !ha! bolh 13eh�eclei�e uncl Tihzn�nn cr���e�� �o�t.ij�d
shcrll be .shcn-ed crs follo�r,s (�n bel�eriodically revi.sec��o reJlec� the �-crtio bel�reen tl�e p�,��trlatio�.s
of�1he��cn�lie.s herelo):
13ehec�ere: '0%
Tibtn�os�: 80'%
T0�1'�� OF�1 1�3UR0V' , l'�CI�:3 Ol��
� Based on the all�cation methodology included in the 2016 Agreement; Tiburon's share (80°/�) of
the f�equested amount (`6124,000) would be $99.200.
PINANCI�IL 11VIPACT
Staff recommends the source of fiu�ds for ai�y tii�ancial contribution authorized by Town Co�incil
� should be allocated ti�om Genei�al Fund Operatii�g Reserves.
� ENVIRONML;NTAl. R�VIEW
Cta1�f 11?,s �;1'cli���i���,t'il� cic_tc�;-�i�ji�z,�i tlis}� �r�nnt�ni� nj't��jc ;1Fp: i� St����tr_ily �x�ii;pt t;•n;,? iiie
� i�equil-emenCs of the Calif�ornia Enviroi�mental Quality Act (CEQA) pui�s��a��t to Section 15378 of
ihe CEQA Guidelines in that it does i�ot constitute a project �u�cier CEQA.
RECOMMENDATION
� Staff recommends that the 'I�own Co�incil:
1. Consider approval o�f� request fior fiinancial assistance fi�om The Rancl�, and pursuant to
� the teen�s of the 2016 Joint Po�vers Agreemei�t between the Town and City, approve a
� Tib�u�o�� contribut'ion in the v»ount of$99,200. �
2. Approve a Fiscal Year 2020 B�idget Amendmei�t in the amount of$99,200, with the
source of funds 1�or thc amendment to come froi�� General Fund Opei-ating Reserves.
Prepared Qy: Gre17 Chanis.Town ulanager
Exhibits:
I. Letter from Ranch
2. Ranch Nlonthly Cost.Analysis
3. Ranch E3ud�et Report(FY-2019-20)
4. Joint Po����crs t\greement(last upclatcd 2016)
To�a�� or T��i���rzo�� Y:�cl�, �6 or�4
EXHIBIT 1
April 29, 2020
To: Town of Tiburon Counci) Members and Tiburon Town Manager
City of Belvedere Council Members and Belvedere City Manager
The Ranch (Belvedere-Tiburon Joint Recreation JPA) is writing you to seel<financial support for our
organization in order to continue our operations through this t�m?of har�ship d!�e to the COVID-19
pandemic.
Due to state and local government directives,the Ranch suspended most of its revenue-generating
programs as of mid-March.The Ranch has subsequently been able to quickly create new youth and adult
virtuai pro�rams with over 100 members oT the community currentiy participating in these programs.
As you probably know,the Ranch is the only self-supporting recreation department in Marin County. We
again had a financially successful fiscal year ended February 29. During the past year we had gross
revenues of approximately$1.9 million, and employed 7 fuli-time employees and over 70 part-time
employees and independent contractors. A brief summary of the size and extent of our programs is
shown at the bottom of this letter. Subsequent to the suspension of all of our existing programs in mid-
March, we have tal<en the following steps:
• Discontinued employment of all part-time employees and independent contractors other than
those directly involved in our new virtual programs.
• Given two-weeks' notice to all 7 full-time employees of the following changes to their
employment status effective May 11:
- 2 employees wiil be reduced to%z time employment
- 2 employees will be reduced to 3/time employment
- 3 employees will continue full-time with a pay reductions from 17%to 25%
• Eliminated all nonessential costs and staffing.
• Determined that as a public agency we are currently not eligible for any federal assistance.
The Board's primary goal is to maintain a bare minimum number of our current experienced
employees to enable an efficient rebuilding of the recreation programs in the Fall. If we were to lose a
large number of our experienced employees, it could take many years to rebuild these programs.
�n the meantime, we hope to continue to expand our online virtual programs and to plan for the changes
and adjustments needed for a restructured organization after this pandemic has passed.
Over the past two weel<s The Ranch Board's ad hoc Finance Committee has reviewed the current
financial position and projections for-I he Ranch. After refunding deposits and other account balances for
Spring and Summer programs that have been cancelled,The Ranch will have approximately$190,000 in
remaining cash reserves. To be conservative, we have assumed that any Summer programs will be
minimal. Under this scenario with the reduced employee costs summarized above,The Ranch will need
an additional $124,000 to be prepared for some level of re-opening of programs in the Fall. This amount
of funding will allow us to cover our minimal operating expenses through the end of August and still have
$40,000 of remaining cash to help fund our resumed activities in the Fall. If by late July it becomes clear
that the allowable Fal) programs will be severely restricted, our Board will need to reconsider the path
forward.
We have attached to this letter reports that show our financials and actions that we have tal<en to reduce
costs at this time.These reports demonstrate the basis of our request for funding in the amount of
$124,000.
Thank you for your consideration.
The Ranch Board of Directors
Julianne Schaefer, Board Chair
Jason Rosell, Vice Chair
Erin Burns
Melissa Feder
Robert McCaskill
Jerry Riessen
Peyton Stein
Sherry Wangenheim
Jon Welner
and Jessica Hotchkiss, Executive Director
Summary of Ranch Proqrams Durinp the Past Year
• Serve over 1475 campers and 74 teen Counselors in Training a summer
• Serve over 10001ocals through tennis courts and tennis programs
• Over 5000 north bay locals attend community events like the Spring Carnival, Father Daughter
Dance, Boo Bash Halloween Trick or Treat, and Tiburon Taps Beer Festival
• Provide afterschool programming for over 3800 children each school year
• 13,000 adult program registrations throughoui the year. These programs include bridge,
language, art,fitness programs and more
• 1400 Marin County residents participate in Marin Social Sports this past year
EXH I � I� 2
Proposed Monthly Costs after Payroll and Cost Reductions
Directors recommendation for The Ranch moving forward until further directives are known
PAYROLL& BENEFITS-Salaries reduced to all staff and three staff also have'hours reduced $ 33;672.00'`
Unemployment-givento everyone that has beerrfurloughed or experienced reductions $ 8�600.00`
UTILITIES ` $ 1;975.0�
QTHER FIXED EXPENSES $ $;893:00
MONTHLY TOTAL AVERAGE HARD COSTS DURING COVID $ - 53,140.00'
The Ranch has done the followin�to reduce costs:
reduced all 7 full time staff salaries
reduced the hours of 4 staff postions
furloughed all part time staff
reduced expenses in the annual budget in the areas of office exepenses and eliminated all
nonessentional office needs
The Ranch has done the followin�to generate revenue:
created over 30 virtual online classes for youth and adults this spring
creating summer camp programs that can be hosted virtually
_ _
The Ranch Pro�ected Cash Balances
NEW DECREASED
OPERATIONS
Bank of Marin and LAIF Balances as of Aprii 3,'2020 ' $ ' 862,234.00
Spring Program Revenue Refunds $ (140,000.00) "
Summer Program Revenue Refunds $ (528,390.00)
Cash bafance after program refunds ' $ ' 193,844.00
Hard costs from April through end of June(unpaid bills and payroll) $ (171,107.00)
July and August hard costs @ $53,140 per month $ (106,280.00)
Requested Financial Support $ 124,000.00
Remaining cash balance $ 40,457.00
(
EXH i BIT 3
THE RANCH - Belvedere Tiburon Joint Recreation
Fiscal Year March 1. 2019 - February 29, 2020
Actual as
BUDGET of
AMOUNT 2/29/20
Academy Revenues 666,500 653,736
p �,�prr; , ..n„�o� ��z�r -��: i3�� n,�
Cu....,, y �K,..,,,�..� `�JJV, Jl> , � ,=,��,
Net Academy Program 276,303 265,244
Adult Revenues 293,600 201,635
Adult Expenses �215,900) _ (128,018)
Net Adult Program 77,700 73,617
Camps Revenue 583,000 649,337
Camps Expenses (330,600) (350,131)
Net Camps Program 252,400 299,206
Other Program Revenue 431,400 388,244
Other Program Expenses (301,200) (266,482)
Net Other Programs 130,200 121,762
Facility Rental Income 18,000 20,999
Facility Rental Expense (735) (2,566)
Net Facility Rental 17,265 18,433
Interest Income 0 0
Net Non-Program 0 0
Subtotal Revenues 1,992,500 1,913,950
Subtotal Expenses (1,238.632) (1,135 687)
Subtotal Excess Revenues/Expenses 753,868 778,263
Administrative Expenses (685.686) (654,422)
Dairy Knoll Expenses (68.300) (55,885)
Contributions- Dairy Knoll 637 0
Del Mar Tennis Courts re-surfacing (15.000) (13,000)
Strategic Review 0 (2,295)
Prior year program adjustments 0 34,284
Excess Revenues/Expenses (14,481) 86,945
EXHI � I� 4
AMENDI�D /�NI.) lll?S"I'/V"1�1i17 JOIN"l�POWF�RS I�GRLI-�;NIL,N�1_
]�OR 13I�LVEDERI�,=I��II3URON .IOINT RI�C7�l?A"I�ION COMMI"1�"1�1-:}�?
7�l�is Agi-eei»ent �nade ai7d elltered into tllis ,iuly __, 2016, b}� and bct�reen t11e City oi�
Belvcdei�e (hei�einaftel� 'Belvedere") and [he To�n�n of"l�iburon (hci�einaftci� "Tibui-o�7") and
ptiirsuant to the provisions of Governn��ent Code Section 6>00, ct sec . ��el�lti��g lo join( exei�cise of
��owei�s (Lhe "Act").
RL;C f"1�A1_,S
That i�1 .Tune 23, 1975, I3elveder-e a»d T�ibtu•oi� entered iilto a Joint� Powcl-s �1�.reen�ent �uhicli
estal�lished tihe Belvedere/"Tiburon Joiilt Reca�eation Committce (lacrei»after "Committee").
F3. Since that time ihe Corlaz�littee has functioncd pl.n-s��ant to the origina] nbrecment as
amended in l�pril 1 l, 1983, Scptenlber l, 1992, Octobcr 4, 1995. Ociobe�� �, 20(�1, and
June 12, 2012.
C. "l,he pai�l.ies now wisl�i to again an�lel�d �nd restatc the l-��reerncnt �n iis entirety 1'or tihe
Coi��mittee.
NOW, "I'I�LRLI�ORE, tl�e parties hereio do agree as �I�ollows:
1. Puipose of Agreei��ent. T11is Joint Po���ers Abreement (hereinaPter "Agreemcnt") is
entered into for the purpose of establishing a IZecrea�ion C'ominiltee to 1-orniulate, adi��ainister and
operate recreatioi� and ec�ucation programs a»d facilitics Ior the residents of I3elvederc and
"I,iburon.
2. Administcrii���l�eney_. Ptu�suant to California Government Coc�c Section C5�0 et seq.,
tllez�e is hereby created a��ublic entity to administei�and e�xecute tl�lis �1��i�eement�. This ag�ncy
shall be 1<nowil as the Belvedere/Tibui-on Joint ]�Zecreatior� Con»rlittec (l�ereinafter the
"Comn�ittee").
3. I'owcrs of Committee. 1�he Committee shall tal:e �all such steps as it deems advisable ai�d
approln�iatc in its cliscretion to do the followin�:
(a) Initiate,plan; coordin�te, mainlain �nd operate rccreation and eciucation probrams
For the primaiy benert o�l�residents of Belvedere and "I�iblu�o��.
(b) Administer aild opei-ate tllose rccr�ati�>n l��iciliiies clesignated by t�he parties, suc11
as t��lnis courts, playinb i�ields, communiiy ccnter and �>tller-sucll lacilitics.
(c) �In addit�on to pro�ran�s iniiiated b�� the Committee, additioi�al programs �nay be
iuitiated by either of thc.partics l�ereto so long as thc pri>gram satist�ies the provisions ol�this
Adreement.
(cl) �l,he Committee sl�all have ihe }�o���er to charge fees for parti�ipation in its
��rograms.
_ (e) 'l�he Com»�itte�. shaJl ins�n-e itsel�[�and ttie parties to this /1�i�eement fi�om loss,
liability; and claims arising out ot�or in any ���a}' connectcd with the pe1'I�orn�iance of this
A�reemen t.
(1�) �I�he Comn�ittec shall have thc power to appoiz�t or einploy o'1�I�icers, cn�pli�y�cs.
� and a�cnts or to contr-aet Por prol�essioz�al services, as m�y fi•om time to ti�ne a}�}�ear re�sonable
and <lppropr�ate in thc exercise ol�its powers uncler tl�is Agreenient, anc� sl��all do all other act's
� necess�u-y for�thc e�ercise oi�the express co�nmon power and �or the pul�pose speciiied in Section
1 hereof.
� Tl�e Committee is authorir.ed, ii� its o�vn name, lo do all acts necessary for the exercisc of
said potivers. Notwithstanding thc foregoing, the Com���ittee has any additional powers confei�rcd
under th� l�ct or undc;r applicable law°, ii�sofar as sl�ch additional powers may be necessary to
aecon�plish the ��tu�poses sct lorth in Section I.
4. Membersl�ip o�F Committee. "I��he Committce slzall consist of i�ine (9) members a�pointed
as follows: ---
� (a) �l��l�e "1�own Cot.incil ��Ctl�e "I'own of�Tiburon sh�111 appointi Iour (�)membei�s io tl�e
� Committ�ee, 0�1� of who»� shall be a member oFthE"T'own Council.
(b) "l,he City Council of the City af]3elvedere shall appoint fotiu� (4) nlembers to thc
Commiitee, onc oC�vlloi» shall be a �nembei�ol�the City Coui�cil.
(c) i1 ninth n�eralbcr sl��ll be designated an"at large" tnember and shall, to tl�e e�tent
possible, be rccommended by anci a member of tihe Reed Union School Distriet.
� 5. "1�e1-n�1. "l�he tern�� o1�oClice Ior eacl� membeT�other than T'own and City Council meal�bers
sl�all be four (4) ���ars. 1'hc te��ms of the memb�rs shall be staggel�ed so that no nlore than lour
� (�) �errns expire durin� ai�y one I�iscal yeai-. Nleinbers may be reappointed for any�Zuia�ber of�
successive tci-ms at t11c ciiseretion ol�t'he appoini�ing authority.
6. Conlmittec Of�fic�rs. "1'l1e Commiitee shall select a chairpersoi� al�d ��ice chairperson
whose terms shall r�n�� lor one (]) ye:ar; comtne»cin�on the 1�irst n�eeting of the calendar year.
The Con�initte� shall hold re;gular mectin�?s, and special meetings as n7ay be called ptu�suant to
th� F3ylaws.
7. �3yla���s. �I'he Com7��ittc�e shall adop( 1.3��1a��s which �nal<e provisions for the calling ancl
conduct a1 mecti�l�,s, castin� o�l�vo�tes, appoii�tn�ent of olficcrs a�Icl otl�er mattcrs raoi�mally
eontained in I3ylaws; all to be eonsistcnt ���ith th� IZalph M. }3ro�vn Act (Section 54900� et aI. ol
the Goveri�ment Code) azid <�I1 other ap��licable st�te stahltes.
8. Debis, l,iabilities ancl Obli<�ations. I��o debi�, ]iabilit�y oz- obligation of tl�e C'o�l�mittee
� shall be a debt_ liability or olligation of eit�her'I�ibi.iron or I3elvedere.
9. Treasurcz�and Controller. I'ursuailt to 1�he pi�ovisions oi�Govci-nmcnt C�ode Sectii>n
6�OS.b; t11e ",i�i-e<isui�er o1�lhe Committee shall bc an officer or �u� en�ployee of the Co�mnittec.
The Treasut-er shall f�eceivc and have cti�stody of all nlonies o1'thc Co�nlnittce, shall be
respoi�sible for the safel<ccping and disbtu�semeni ol��ll su�h monies �nd shall pay all sums due �
when a.ppro}�riately presented to the Comnlitt�e. �111 ���iihcirawals fi-oi�� the Committee's bank
accounts sl�all be made l�y checl<; ci�edit card or or�line hanl: tr�nsfer a}�pro��ed by an ofi�icer or an
employee approved by the Committee by resolution. Pursuant to this scction;thc "I,rc�sti�rcr shall
eause an indepei�dent audit to be rnade by a certil�ie� pLrblic aecowlta��t. ol-public accountant i�1
ct�mpliance with Section 6�05.5. � �
l0. Iiade�endent Coiltractors. 'The Commi�tee may; ��-itl�in its discretio�i, contract wit11
independent const.iltants or indivi��uals <<� ��erlorm ad��»inistr�ative and/or operatioa�a] functions of
tl�e Comnzittee. Before enteri�lg into any conlract ����ith si.ich i»dcpc�ldcnt coilsultants or
individu:�ls,tl�e Co���mittee shall have ihe fori�� ol�contract to be executed approveci by Tiburota
and Belvedere. Tl�e Co�l�mittec nlay in its discrction require independcnt conti�actois to provide
liability insurance in �ppz�op��iate amouuts.
11. Oiiice Space and Ser�vice. �I��he ('on��i�itte�. sh��ll pay for sei�vices rendered to or on behalf
of it or for space ol• facilities provided to it by t�hc pai�ties at tl�e paT-ties' cost or foi�that
compensation which is agreed to by tl�e Committee m�d the party rcndering the service o�'
providing the space, o��facility, wl�ichever is less.
12. I3ud�et. The Con�mit-tee shall pre�ai�c aa� annual buci�et using a Marcla ] tl���oug11
Febi-uary 28 fisca] ycar, anci to tl��e eatent practical said budget shall ve subn�itted to llle parti�s
for appi�oval at least thirty (30) days�rior to the beginniug ol�thc t�iscal year.
13. Liability of Commiitee and Con�nlittee Meinbers l�n�ployccs �ncl inde��enelcnt�
Contractors. During the term of ihis Atrec�nent, tl�ie Comrnitiee will be responsible for 1he
defense and indemzlity of any claims arisin�o�i account of bodily injtn�}, inclucling de1t1�
tlzeT-efi�om ol-property damage suffer-ed or alleged to t�e sul�l-ei�ed by an�� perso�l oi-pei-sons
v,�homsoever, resulting di�-cctiv or indirectly Ii�om any act or aciivity of the Com�nittee, a.nd its
inembei�s, ernployees or inde�c�Ide�lt coiitractoi�s iI�saicl act or activities occurs in 1he coui•se oi'
representii7g thc Commitiee or pe1-tor�n�i�ig thc dt.�ties of the Com���ittee. 'I�his��rotection shall
also izichide ihe costs of cic�-endinb any sucl� Con7rnittce men�ber, enlpl��yee, or independent
contraetor. Noiwithsta�lciin� the above, tl�c Comrni�tee rna}� in its discr�tion rec�uire indepelxlent
contractors 10 indemnify, defend and hold har»�less thc Comi��ittcc and tl�e ��arties to this
Agrceme�ii.
14. Assui���?tion of LiabilitS� of Commiitee. Pursuant to Govcr nmeni Code sectioa� �95.4, �he
partii;s agree tlaat tl�e Co»imittec sl�all bc solely liable lor an}% dainages or liabilities arising out of
the periorn�ance of tl�is Agreenlcni ��nd shall indemnil'y. delen�l �md hol�l harmless 'l�ibin�on and
I3elvedere.
1�. Obli�ations of Cornmittee. Obli��ations th�t both 13elvcde3�e anii '1'iburon agree to fund
shall be sl�ai�ed as follo«�s (to be periodic�ll}� revised to a�e.ilect tlle ���ltio beiweeii tlie ��oplilatio�Is
OI Llle �J�iPI1C;S IIt;IC:IO�:
Belvedere: 20%
"I'ibtn-on: �0%,
16. �I c,an�__"I�rmi�Z�tti��n. "l��his n�reement shall be i'oi� ar� indelir�ite tern��, and may be
� t�rminat�d only hy al least si�t�y (60} days wl�itte�l notice by cither party to ihe other party.
17. Dis��osition of�lssets llpon Tei-mination. Wl�ile this �gi�cement is in ci�fect, al] property
an�l monic5 receivcd by 111e Commiitee sh�ll be h�ld by the Committee. Il ihis /\�rcement is
ter�ninatcd as providecl for in pa��a�raph 16, all propez-ty, both s�cal �r�cl personal. shall be disposed
01�as ��greed upon by tl�e pa1'ties. All cash on hand at tlle te1��11ination of�tElis a��reemcnt sh<lll be
� returned to the p�irt�ies in the tollowinb ratio:
1JC',�1�'l',III:AI�. �ll���
l�iburon: 80%
1 S. Eniire A��_ecment. �i�his document constitutes the entire agrcerl�cnt betwcen the parlies as
� t�� the subjecl n�att�r t�l�ercof, and may be altei�ed or amenc�ed only by an instrun�ent in �,vriiinb
duly executed by both parties.
1). Successors. This ng��ee�nenl shall be binding upon and shall iuur�e to t11c be�ne.tlt oI�the
� successors to the parties hercto.
�0. Modilicatioil or Sus}�eilsion. In the event State or l��ederal la��s or rc�Lllations, enacted
a(-ter ihe e1'Tective date o�'this ll�rcement, prcveni or preclude co�npliance with one or nlorc
provisions herein, such provisio�ls sllall be modi�ed or suspended as may be necessary to
comply with such laws or re�ulations.
� 21. Noticc ]'tu-suant io Uovernn�ent Code 66503.5. Within 30 days afier tl�e e�ecution of t'his
__.-— — - -- ---
Agrec�aaent, ille E;ommittce sl�all cause a iiotice of tl�e ngz•eei��ent to be prepli�cd and Iiled ��itll
t}�� of�fice o�f the Sec1•et�ly of�State, as�-eyuireci by Califoinia Government Codc 650�.5.
:'_2. ]�I(ective- Date: P1-ioi' Agreement: Sever�bility. �l'his ilbr-eement shall bccornc c�ll�ccCive
on the first day o�f the month ima��cdiately followin�adopt�ion ol�this �lgrecm�nt by the
��ovcz�ning bodics ��I�I3elveclei-e ailcl Tibur-on. Upon the effective clate he���of, tl�is ngrcell�e»t
shall su}�ersede and replace tl�e prior Joint Powcrs Agreer��cnts, dated .1une 23; 1975, /1pi�il 1 ],
1983. ar�c� Septe�nber 1, 19�2, C)cto�ber 4; 1995; October 8, ?0(?l, ai�d June 12. 201?.
� _I_d�� hercb.y� certilj� tha� �z�;�[��re�ging �lmendcd and Restatecl l�gree�l�ent (�or.loint F,xercise oT
Po��ers was approved by the "I'own Council of ihe Town o1'"libtn�on on .� -� . ?O16.
�`��`e�a�t�ttr����si.�i _ j�'�.����,f
� �
ae� ��oeo�oo�«..�� ������ _
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�� oo`� o�'o��� r' � ' � _ .
� � NIAYOIZ, 1'o�n�i� of'"I'ibliro.�r;
�, � i '� � / �/
�: � � "' (,��,� t a .
� � e d � J ( � �, � . � ;'� ._ � (.F..�
� � �
� °e�o "I,OW1�r CLLRK, 'I�c�wn of"l�iburon
� � e
s �°�°o, <�' �`
ao�s � ��`'^•>oe.em.•�°°°r °����
(Seal)�aem'��'�t��t���0e��
1 do lle.reby ccrtify that the [�oreb��ir�g A�ne�ndecl and Restated .Ioint Pow�l-s �1gi�eemeilt was
approvcd by the City Go�u�c�l of thc City o�I�I3elvedere on July 1 l; 2016
�.� .
� CGf1,�:'C� /�.��, ,�,c,� /
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(seal) . .,.. _ .
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�',°� �.-�� � �� \ <�A
%p ' ���i�r�+A�3,r:�c, ��� . ('_I"1�Y CI_,FRK, City of l3elvedel�e
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\� i.
�i�
To�vn Council Meetin��
TOWN OF TIBURON May 6. 2020
��� 1505 Tiburo�� Boulevard A�enda ltem: AI-2,
� Tiburon. CA 94920
. � � .
To: Mavor ai�ci Members of the Tow�� Council
From: Department of Yublic Wor•Ics
Subject: Recoi��mei�datioi� to Award the 2020 Pavem�nt Rchabilitatioi� and
Maintenance PI-oject
�
Revie���ed l3};; <'�,�,,
���.�c ,
Gre��Chanis.T'ow�� ManaQer Bei�jail�in Stock,Town Attorne�
SUMMAI2Y
The TY 2019/20 G]P incltided fundina fo►-only the design phase oi�a Pavement Rehabilitatioi�
and Nlai»tenance PI-oject. That Projeet h�s been designed, put out for� bid and tlle bids have beei�
opened. The lo���est responsible responsive bidder is Ghilotti Co��st�•uction Compa��y, Ii�c. with a
bid of$1,695,417.90. The Proje�ct constr�uction f�inding was progl•ammed in FY2020/21 and i�ot
in FY2019/20 since coi�struct�ion was planned to be completed after construction of the
Ha�-vthorne� Undergi�o�u�din; District. Since the Hawthorne Project will not be constructed this
summer, the Pavement Rehabilitatioi� and Maintenance Project will proceed immediately, and a
bud�et amendment is requircd to advance son�e const�-uction fiinding fi-oin FY2020/21 to
FY2019/20. Additionally, Staff was successfu) in obtaining fi�nding fi�om Transportation Sales
Tax Measw�e A, AA, B for this Project, and the Co�incil ���ust formally accept the f�u�ds.
RECOMM�NI)EI) ACTION(S)
Staff recommencls that the Town Council:
1. Author•ize tl�e buclget ainendment in the amount of�379,b51.
2. Autho►•ize the To��n iVIanager to approve the award of contract f'or the 2020
Pavement Rehabilitation and Maintenance Project to Ghilotti Construction
Company,Inc. for 51,6,95,417.90.
3. Autl�orize tl�e "I�o���n Manager to inci•ease the construction conti•act b3� 15`%�
($254,313) as a contingency to cover any design or const►-uction issues that a►•e not
now readily apparent.
4. Ado_t a Resolution to Acce�t the Measure A, AA and B funds towards this ro'ect.
BACKGROUND
Tl�e 2020 Pavement Rehabilitatioi� ai�d Maintenance Project (Project) involves rehabilitation of
thc street se��ments sho«�n ii� "I-able 1 below. �
To���� or T�t�u�zo�� PAc� 1 or 5
M�v 6. 2020 �
The worl< to be done consists of roadway repairs, i��cludin`�: cold plai�ning, remove and replace
hot mix asphllt, cracl< sealinb, hot mix asphalt overlays, thin maintena��ce overlays,
� reconstructin� conerete sidewall<, cw�b ���d butter, constructing concrete pavement a��d v�lley
��utters, and trafi�ic stripinb.
Originally, staff planned that a number of these roads would simply have digo�its this year and be
� tinished with slur�y seal in a followii�g project ii� another tiscal year. However, after testin�� and
stiidy, oin•consultant determined that the best lifie cycle cost �vould result ti�om placinb a thin
� maii�tena��ce overlay on these roads instead of a slurry seal. "The sole exception was one end of
�:al�Pp V�✓�v tl��t ���il] ti•r-�r-;��F rjlbOtiiS ::i:� €'e��i:%e �1 ��l:t't`y SE'�l� ::7 :�1e f;ll;lt':.'.
�� ��'able 1 - Street I_,ist for 2020 Pnvement Rehabilitation and Maintenance Pro'ect
STREET START I�NI) YCI TR�ATM�NT
Barn Road Bay Vista End 22 Overlay
_ __ __ _.- -
� Corte Las Casas Reed Ranch cul de sac 47 Overlay
Indian Rocl<Co�n-t Reed Ranch cul de s�c 31 Overlay
I<ai-en Way Blackfield cul de sac 63 Overlay/Dibouts
Stewart D�-ive Silverado Tenaya 58 Overlay
Stewart Drive Tenaya Roseville C5 Overlay
Bacchaf�is Place Cypress Hollow End 65 Overlay
� Benton Cou�-t Hacienda cul de sac 62 Thin Overlay
Blackfield Drive Cecilia Av Karen Wy C8 Overlay
Buckwheat Co��rt Blacicfield End 67 Thin Overlay
Corte Palos Verdes Reed Ranch cul de sac 57 Overl�y
� Rancho Drive Cecilia cul dc sac 65 Thin Overlay
� Turtle Rock Court Trestle Glen c��l de sac 62 Thin Overiay
Via Capistrano Frontage Blaci<tield 6� "Thin Overlay
Vista Tibu►-on Via Los Altos cul de sac 51 Thin Ovcrlay
The engineer's const�•�iction estimate was $1,647;458.32
�(�he project was put out �for bid in March 2020. Bids for the project wcre opened publicly on
April 9, 2020.
�)�he Towi� received the followinb fo�u- bids:
Gl�ilotti Bros, [nc. $2.298_789.00
�_ Ghilotti Constr�iction Company, Inc. $I.69�,417.90
� Mabgiora & Ghilotti $1;737,737.00
� CF Co��tracting Inc. $2,75�.228.90
1�he Ghilotti Co��struction Company, Inc incl�ided all the required forms, and Staff veriiied that
� they have a valid Contractor's license as reqLiired by the Bid Doc��i��ents.
.aNALYSIS
�6�0������ orT��it�►zo�� Y,ac►�:2 or;
May 6. 2020
Statf has reviewed the bid submitted by Ghilotti Construction Company. Inc and iinc{s no bid
irregularities, and has determined that they are tl�e lowest responsible and responsive bidder. The
bid is over the engineer's estii��ate by $47,959.58 (3%). The differe��ce bet���een the lo��� bidder
and the second lo��v bidder is about 2%.
Staff is also recom���e��di��b the Council authorize the Town Manager to approve chan��e orders
i�ot to e�ceed 15°/> of the contract amount ii� o�-der to address ai�y unforeseen constructioi� issues
in � timely »�ai�ner. "The total estin�ated cost of the Project is sho���n in the table belo�,v.
Phase Expended to Date I'rojected Total
PreliminaTy Ei�bineeri��g $174,450 -- $174,450
Constructioi� & Contii�bency -- $L,949.731 $I,949_731
Coi�struction Management/Inspection -- $55.470 $55.470
$174,450 $2.005.201 �2,179,651
This estimatcd cost exceeds the total amou��t currently program���ed in the C�pital ]mprovement
Plan (CIP) of$1,800,000.
A copy of the agrcement witl� Ghilotti Constructio�� is included as Exhibit 1. Aiter this action to
a�nlard by the Council, staff will send a Notice of Award to the Contractor alon�� ���ith t11is
agreei��ent for the Contractor to execute.
Staff notes that around 2006 the Town Council started a "Failed Stl-eets" pi-ogi-ai�� to improve
i�oad conditioi�s in �Tiburon. A failed street is defined as a street with a PCI ��f 30 or less. With
this project_ there will be only one street i�� Tibui•on with a PCI of less than 30. the west end of
Hawthor��e�Drive. That road was part of a previous pavii�g pro,ject but dela�ed duc to the
Ha���thorne Under�,roundii�b District. Gradually, the Town's streets have improved �oin�� from
an average PC1 of 61 in 2005 to an average PCI of 78 in 2018. The program en�cted by Coui�cil
and statf the past several yeacs is wo�-I<ing. It is i»�porta��t to reme���ber that the systen� used does
not simply prioritize the worst streets f�7rst, but attempts to i��aintain roads in an economical
i�ashioi�. ���hile rehabilitatinb failed streets. In addition, tl�e improved trench restorltion standards
approved by Coui�cil a few years ago play a critical part.
Staff also request� that the Coin�cil approve the attached resol�ition acceptin�� Measure n. nn.
and B Trai�sportation Sales Tax fimds for this Project (Cxhibit 2). The Town applied for and
i-eceived an allocation of transportation sales tax fund for this Project from the Transportation
�uthoriry of Ma��in (TAM). ln order to receive these funds, the Council i�iust adopt the attached
resolution appi�oving the funding a�reement. The fundi��g a��reeme��t included as E�hibit 3 states
that the 'To��m ���ill follow all laws and TAM policies when using tl�e transportation sales tax
fui�ds.
I�INANCIAL IMPACT
A budget amendmei�C is required for the following reasons:
A. Accept out�ide f�u�dinb in the amoui�t of$214,862 fi-om Measure A, nA. a��d B
���ransport�ltioi� Sales Tax.
To����� or Tir�t�rz«�� Y,�c��:3 or�
� ,_I
May 6, 2020
B. Increase the tot�al project budget by $379.651 to retlect the �ictu�l bids received. The
adopted C1P budbet �for this Project is $1,800.000 ���ith $1,640,000 from the Tiburon
Street lmpact Fund, and $160;000 fi�om Californi� Roact Maintenance and Rehabilitation
�ccou��t (RMRA), also I<nown as S�nate [3ill I (5131), Funds. Based on the bids t�eceived,
� the total project cost is estimated to be �;2,179,G51. The new "l�rai�sportation Sales Tax
fundin; partially offsets this increase. and the fimcling ti-om the Tiburon Street Impact
Fund will increase fi-om $1,640.000 to $1,809_097.58. '�l,his will reduce the projected
� Tiburon Street Ii��pact F�ind Balance to $788,040.42
r i • �• �• . . � ,•• � .
�_ .�+�.c��c:F?'1t�= �j'(I�PC'� {iilll;�:�b ��:'�ii. :'iSC�:I JF�;�;• ��171�1�1 i'�' ,''ISC�L' `;�:;u1'�i1i�17�1 C:�' ;�;��CL ���:,
acceleration of the project timeline. 'The Fiscal Year 2019/20 F3udbet only i��cluded
funding of$200,000, which was intended for design. Construction w�s plai�ned to be
eompleted after co��structioi� of the Ha��thorne Under��roundinb District, so const�•�iction
tu��ding was progi•ammed in Fiscal Year 2020/21. Since the H�wthori�e Project will not
be constructed this s�m�mer, this Pavement �ehabilitation �nd Maintenance �'rojeet will
proceed im���ediately, ai�d a budbet amenclment is req��i�-cd to advance constructio��
f�indii�b irom FY2020/2l to FY2019/20.
Amended Project fiundinb is shown be�ow:
Fi�ii� Projectecl FY20/21 Total
FY19/20
Tibui•on Street Impact
F��nd $5�1,408 $1,303.381 �1,804,789
RMRA (SB-1) $I 60,000 $l 60,000
Measure A $g4,575 $84,575
Measure AA $46,706 $46,706
Measure B $83.581 $83,581
� S8-6.270 51.303.3b'1 S2,179,6�1
�NVIRONML'.NTAL REVI�W
Staff determined that this Prc�ject is cate«oriall�� exempt from the requiremei�ts of the California
Environmei�tal Quality Act (CEQA) Section I i301, Class 1 (c)) ofthe CEQA Guidelines. As
specified in Section 15301, the pl-oject involves maintenance of existing �-oad����ays. The Project
consists ofthe i-epair and maint�nance ot�c�isting public ticilities, involvinb negligible or no
expai�sion of tise �eyo3�d that existint� at tl�� time ot�thc lead a��ency's cieie��rnination. This project
consists of�-oadway and cw•b rai��p repairs and maintenance. n Notice of Exemption was tiled
with the Marin County RecordEr and State Cle�lring House.
R�COMMENDATION
Staff recomn�ends that the Town Council:
1. Authorize a bud�et amendmei�t incre�sing the total project fundinb by $379,651, with
$214,862 fi-om transportation sales tax Ilinds and $121,138 ti-o��� Tiburon Street Impact
To���� or T�«utzo� P:ac[�.-� or��
May 6. 2020
Fund; and accelerating construction funding so a total of$876.270 is eapei�ded in
1=Y2019/20 a��d $1,303,381 is expei�ded in FY2020/21.
2. Approve the Project and Authorize the Town Mana�,�er to approve tl�e award of conti�act
for t�he 2020 Pavement Rehabilitatioi� and Mainte��ancc Project to Ghilot�ti Gonstruction
Coi��pa��y, Inc. for$1,695,417.90.
3. Authorize the Town Ma��ager to approve contract chai��re orders not to exceed 15°/o
($254,313) of the coi�tract amou»t a contingency to cover any design or constructioi�
issues that are not now readily apparent.
4. Adopt a Resolution to Accept the Measure �1, AA and B 1-unds to��-ards this project.
Exhibit(s): 1.Construction Agreement
2. Resolution Approving TAM il9easure A,AA, 13 I�unding Agreement
3.TAM Measure A,AA, B Punding Agreement
Prepared 13y: Steven Palmer,Director of Public Worlcs/Town Eii�ineer
�I,O�V'! Ol�TII3l;R0V` l'AGF; �OI��
EXHl � l� 1
DOCUMENT 00 5200
AGREEMENT
THIS AGREEMENT,dated this[ ]day of[Month], [2020], by and between Ghilotti Construction
Inc. whose place of business is located at 246 Ghilotti Avenue, Santa Rosa, CA, 95407] (Contractor),
and TOWN OF TIBURON, a political subdivision of the state of California (Owner), acting under and by
virtue of the authority vested in Owner by the laws of the State of California.
WHEREAS, Owner, through its BOARD on 15th day of April, 2020 awarded to Contractor the
following Contract:
2020 PAVEMENT REHABILITATION & MAINTENANCE PROJECT
20-ST-01
NOW,THEREFORE, in consideration of the mutual covenants hereinafter set forth, Contractor and
Owner agree as follows:
ARTICLE 1 SCOPE OF WORK OF THE CONTRACT
1.01 Work of the Contract
A. Contractor shall complete all Work specified in the Contract Documents, in accordance with the
Specifications, Drawings, and all other terms and conditions of the Contract Documents (Work).
1.02 Price for Completion of the Work
A. Owner shall pay Contractor the following Contract Sum (Contract Sum) for completion of Work in
accordance with Contract Documents as set forth in Contractor's Bid, attached hereto.
B. The Contract Sum includes all allowances (if any).
NONE
C. The Contract Sum is all inclusive and includes all Work; all federal, state, and local taxes on
materials and equipment, and labor furnished by Contractor, its subcontractors, subconsultants,
architects, engineers, and" vendors or otherwise arising out of Contractor's performance of the
Work, including any increases in any such taxes during the term of this Agreement; and any duties,
fees, and royalties imposed with respect to any materials and equipment, labor or services. The
taxes covered hereby include (but are not limited' to) occupational, sales, use, excise,
unemployment, FICA, and income taxes, customs, duties, and any and all other taxes on any item
or service that is part of the Work, whether such taxes are normally included in the price of such
item or service or are normally stated separately. Notwithstanding the foregoing, each party shall
bear such state or local inventory, real property, personal property or fixtures taxes as may be
properly assessed against it by applicable taxing authorities.
ARTICLE 2 COMMENCEMENT AND COMPLETION OF WORK
2.01 Commencement of Work
A. Contractor shall commence Work on the date established in the Notice to Proceed
(Commencement Date).
B. Owner reserves the right to modify or alter the Commencement Date.
2.02 Completion of Work
A. Contractor shall achieve Final Completion of the entire Work within Sixty (60) Days from the
Commencement Date.
ARTICLE 3 PROJECT REPRESENTATIVES
3.01 Owner's Project Manager
Agreement 00 5200 - 1 2020 Pavement Rehabilitation ,.
& Maintenance Project
A. Owner has designated the Town Engineer as its Project Manager to act as Owner's Representative
in all matters relating to the Contract Documents. If Project Manager is an employee of Owner,
Project Manager is the beneficiary of all Contractor obligations to Owner including, without
limitation, all releases and indemnities.
B. Project Manager shall have final authority over all matters pertaining to the Contract Documents
and shall have sole authority to modify the Contract Documents on behalf of Owner,to accept work,
and to make decisions or actions binding on Owner, and shall have sole signature authority on
behalf of Owner.
C. Owner may assign all or part of the Project Manager's rights, responsibilities and duties to a
Constr��ction Manaqer, or other ONmer Representative.
3.02 Contractor's Project Manager and Other Key Personnel
A. Contractor has designated [ � as its Project Manager to act as Contractor's
Representative in all matters relating to the Contract Documents.
B. Contractor has designated the following other Key Personnel for the Project:
Name Position
ARTICLE 4 LIQUIDATED DAMAGES FOR DELAY IN COMPLETION OF WORK
4.01 Liquidated Damage Amounts
A. As liquidated damages for delay Contractor shall pay Owner two thousand dollars ($2,000.00) for
each Day that expires after the time specified herein for Contractor to achieve Final Completion of
the entire Work, until achieved.
4.02 Scope of Liquidated Damages
A. Limitations and stipulations regarding liquidated damages are set forth in Document 00 7200
(General Conditions).
ARTICLE 5 CONTRACT DOCUMENTS
5.01 Contract Documents consist of the following documents, including all changes, Addenda, and
Modifications thereto:
Document 00 5100 Notice of Award
Document 00 5200 Agreement
Document 00 5500 Notice to Proceed
Document 00 6113.13 Construction Performance Bond
Document 00 6113.16 Construction Labor and Material Payment Bond
Document 00 6290 Escrow Agreement for Security Deposits
Document 00 6325 Substitution Reques# Form
Document 00 6530 Release of Claims
Document 00 6536 Guaranty
Document 00 7200 General Conditions
Document 00 7301 Supplemental General Conditions
Document 00 7316 Supplementary Conditions — Insurance and
Indemnification
Document 00 7380 Apprenticeship Program
Document 00 9113 Addenda
2010 California Department of Transportation Standard Specifications and any revisions
thereto
2018 California Depar#ment of Transportation Standard Plans and any revisions thereto
Agreement 00 5200-2 2020 Pavement Rehabilitation
& Maintenance Project
Specifications
5.02 There are no Contract Documents other than those that are listed above. The Contract Documents
may only be amended, modified or supplemented as provided in Document 00 7200 (General
Conditions).
ARTICLE 6 MISCELLANEOUS
6.01 Terms and abbreviations used in this Agreement are defined in Document 00 7200 (General
Conditions) and Section 01 4200 (References and Definitions) and will have the meaning indicated
therein.
6.02 Contractor and Owner understand and agree that in no instance are the persons signing this
Agreement for or on behalf of Owner or acting as an employee, agent, or representative of Owner,
liable on this Agreement or any of the Contract Documents, or upon any warranty of authority, or
otherwise. Contractor and Owner further understand and agree that liability of Owner is limited and
confined to such Ilability as authorized or imposed by the Contract Documents or applicable law.
6.03 Pursuant to Labor Code Section 1771(a), Contractor represents that it and all of its Subcontractors
are currently registered and qualified to perform public work pursuant to Labor Code Section
1725.5. Contractor covenants that any additional or substitute Subcontractors will be similarly
registered and qualified.
6.04 In entering into a public works contract or a subcontract to supply goods, services or materials
pursuant to a public works contract, Contractor or Subcontractor offers and agrees to assign to the
awarding body all rights, title and interest in and to all causes of action it may have under Section
4 of the Clayton Act (15 U.S.C. §15) or under the Cartwright Act (Chapter 2 (commencing with
§16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of
goods, services or materials pursuant to the public works contract or the subcontract. This
assignment shall be made and become effective at the time Owner tenders final payment to
Contractor, without further acknowledgment by the parties.
6.05 Copies of the general prevailing rates of per diem wages for each craft, classification, or type of
worker needed to execute the Contract, as determined by Director of the State of California
Department of Industrial Relations, are on file at the Owner's Facilities Development and
Management Division, may be obtained from the California Department of Industrial Relations
website [http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm] and are deemed included in
the Contract Documents, and shall be made available to any interested party on request. Pursuant ,
to Labor Code Sections 1860 and 1861, in accordance with Labor Code Section 3700, every
contractor will be required to secure the payment of compensation to his employees. Contractor
represents that it is aware of the provisions of Labor Code Section 3700 that require every
employer to be insured against liability for workers' compensation or to undertake self-insurance in
accordance with the provisions of that Code, and Contractor shall comply with such provisions
before commencing the performance of the Work of the Contract Documents.
6.06 This Agreement and the Contract Documents shall be deemed to have been entered into in the
Town of Tiburon, State of California, and governed in all respects by California law (excluding
choice of law rules). The exclusive venue for all disputes or litigation hereunder shall be in the
Superior Court for the County of Marin, California.
IN WITNESS WHEREOF the parties have executed this Agreement in quadruplicate the day and year first
above written.
CONTRACTOR: [CONTRACTOR'S NAMEJ
By: By:
(Signature) (Signature)
Its: Its:
Title (If Corporation: Chairman, President Title (If Corporation: Secretary, Assistant
Agreement 00 5200 - 3 2020 Pavement Rehabilitation ,
& Maintenance Project
or Vice President) Secretary, Chief Financial Officer or
Assistant Treasurer)
OWNER: TOWN OF TIBURON
ay:
(Signature)
(Print Name)
(Title)
Attest:
Secretary
(Print Name)
APPROVED AS TO FORM AND LEGALITY
THIS_DAY OF , [20_]
By:
Attorney for Owner
(Print Name)
END OF DOCUMENT
Agreement 00 5200-4 2020 Pavement Rehabilitation
� & Maintenance Project
EXHIBIT2
DRAFT R�SOLUTION NO. XX-2020
A RI;SOLUTION OF TI3r TOWN COUNCIL OF TIIE TOWN OP'TII3URON
� AUTHORIZING ACC�PTANCE OF.S',84,575 OI�' ML+;AStJRC A, �46,706 OF MEASURE
AA, ANU $83,581 OF M�ASUI2E B FUNDS FROM TH� TRANSPORI'AT10N
� AUTHORITY OF MARIN AND AUTH012IZING THT TOWN MANAGI:R TO
TXrCUT� THE AGI2rrMrNT
WHL:R�AS, the votei-s of Marin County approved the authoi-izations of Measure �1. Me�sure B,
a��d Measure A� at ti�eir Generai Eiections 1�eld on November 2_ 2004. Novemt�er 10_ 20 i 0. and
November 6, 2018; and
WH�R�AS, a�ithorizinb that the T►-ai�sportation A��thoi�ity of�Marin (TAM) be given the
responsibility to admii�ister the proceeds from � one-hall�cent tl-ansaction and use tax a��d vehicle
i�egisiratioi� fee; and
!��-I�Id��S, T�1M req�ii�-es the To�vn to execute an agrccmcnt an����ally.
THTREFORI',, I31? IT 12ESOLV�ll thnt the 'l��ibu�-on Town CounciL does resolve, declare,
� determine ai�d order as follow:
� 1. "��he Town Manager is hei-eby a�ithorized to execute the currenC funding agreement for the total
funds of$241,862.
2. The To���n M�nager is also hereby authocized to accept on behalf of the Towi� of Tib�u-on
Measure A. AA and B funds branted by 1"AM.
THCREFOR�,B� IT RESOLVED that, the Director of Public Worl<s shall be the contract
manager of the grant funds.
PASS�ll ANll ADOPT�D at a i•ebular meetinb of the Tib�u-on 1�own Council on May 6, 2020
by the follo���inb vote:
�1Y1-;S: COUNCILMEMBERS:
N�YS: COUNCILMEMBERS:
nBSEN"1�: COUNCILMEMBE�;RS:
AL►CE; FREDER1CitS. MAYOR
"1'OWN O� TIBURON
� n���rt.s�r:
LEA ST�EFANI. TOWN CLERI<
, Page 1 ��1�1
'To�-vn Council Resolution No. XX-2020 OS/06/2020
EXH I BIT 3
. TAM AGRGEMENT A-FY"20-1(
FUNDING AGREEMENT
E3F.TWEGN
TRANSPORTATION AUTH0121TY OF MAR1N
ANU
TOWN OF TIBURON
This .AGREET�IE1�iT is made this dav o!� . ?01 . bv �,��d bet�veen
the �'ransportation nuthority of Marin, hereinafter referred to as '`TAM". a local p��hlic agency, and the
To�-vn of TibL�ren, hereinafter referred to as "RECIPIENT", a local public a�ency.
SECTION l. RECITALS
l. The voters of Marin Cot�nty approveci the authorization of Measures A, AA, and B, thereby
authorizing that "1�AM be given the cesponsibiliry to administer the proceecls from a one-half cent
h�ansportation sales tax (TST) and � $10 increase in the vehicle registration fee (VRP), respectively, to
fund transpo��tation-related projects and probrams in Marin Countv.
� 2. The proceeds will be used to pay for Che progr�n�s and projects outlined in the Meas��res A, AA,
and F3 Expenditure Plans and fw�t}�er g�.�idecl by the Nleasures A. AA, and B Strategic Plans.
� 3. According to the Measures � and AA TS"l� Ex��enditin�e Plans, local streets a��d roads fiinds are
provided to local cities, towns, and Marin County (local agei�ci�s) to be lised for any local trans�ortation
need. inclucling streets and i�oads pro,jects, local transit projects. bicycle pedestrian projects and other
h-ansportation uses.
4. Accordinb to the Measure B VRF Strategic Plan. thirry-tive percent (3�°io) of f'unds will be
� distributed to sponsors,under Element l.1, for local streets mainten�nce and improvements.
5. Each project �vill be required to consider the needs of all road�-vav useis and; wher�e feasible,
, locallv defi7ned bicycle and pedestrian projects will be implemented at the time a road���ay is improved.
6. Local priorities would be determinecl by each local as�enc��'s Public Works Director with approval
of their governing board in a public meeting.
SECTION 2. PUIZPOSE OF FUNDING AGRGEMENT
"I�his AGREEMENT is entered into by and between TAM and RF.CIPIENT to dorument the fundi��g
co��ditiot�s nzcessary for tl�e RE�IPIENT io cori�ipiy �-vith applicable la�� and TFlM policies and
conciitions (EXHTBI'T A). This ,�1GREEMENT consists of��jdditional documents stat�d in these sections
as being attacheci hereto and incorporated in the AGREEMEN�I� bv reference.
� SECTION 3. PROJECT DEFINITION AND SCOPF
This :1GREEMENT, approved through Resolution ?019-08 of TAM. in accordance with the requirements
of TAM's Measures �1 anci B Expenditure Plans and Strate�ic Plans. is i��ade for the following purposes
� identified in the RL-CIPIENT's Measures A, AA and B Allocation Request Form (EXHIBIT F3):
Local Inf�rastructure i'or All iVlodes
Vage I of 7
Additioi�al information on project scope is included ii� the Meas�u�es A, AA. and B Allocatioi� Request
Fori��.
SECT�ION 4. GRANT
TAM hereby grants to the RECIPIENT the sum of$214,862.00 �s desi�i��ted in Resolution No. 2019-08
(EXHiBIT D)_a�}�roved JLine 27. 2019. ���hich is included in this AGREE1viFNT by reference.
SECTION 5. COST ELIGIBILITY
Cost eligibilin� shall be determined by TAM's �xpenditur�� Plan and Strategic Plan policies. Funds may
be used for any local transportation need identi�tied by the RECIPIENT's Public Worl<s Director,
includi��g sh�eets and roads projects, local transit projects, bicycle pedesU�ian projects ai�d other
transportation tises. as approved by the RECIPIENT's governing board. Where f�asible_ locally defined
bicycle and pedestrian pi-o,jects will be implemented in conjunction with a relatecl roadway im�rovement.
This could ii�cludc s�fety improvements, pedestrian facilities incll�dii�b disabled access. or bicvcle
facilities such as bil<e lanes or signage.
SECTION 6. BUDGET AND SCOPE
RECIPIENT shall maintain a project or program budget. RECIPIENT shall carry out the project �incl
shall iiuur obligations against and make disb�n�sements of t�he grant in coni�orn�it�� with 'TAM's
requirements and the budget.
S�CT10N 7. PROJECT MANAGEMENT
RECIPIENT shall be responsible for the project and provide managei��ent of consult�i�t a��d contractor
activities for �vhich RLCIPIENT coi�tracts, including res}�onsibility for schedule, scope_ and budget,
consistent with TAM's resolution allocatinb the brant unless othe��wise agreed upon in writing.
SECTION 8. PROJECT OVERSIGHT
REC1PfEN�f shall cooperate ��ith TAM's project management teai�� and shall provide anv request�d
proj�ct information.
SECTION 9. ATTRIKUTION AND SIGNAGE
If any portion of grant funds is used for production of reports. acla�owledgment of thc TAM�s rolc shall
be included in the documents. lf any portioi� of grant funds is l�sed 'for construction. RLC)PIENT shall,
upon initi�tion of tield worl< or at the earliest feasible time thereafter, ii�stall and m�intain a si<rn at the
construction site identitj�ing Measures �1, AA, and/or Measure B Funds 1nc1 TnM (e.�_ "I-nM and
RECIPIEN�T�s logos—`'Yo�u� Measures A, AA, and/or B Dollars at Worl:'�). For non-construction capital
purchases tunded by any porti�n of grant funds_ RECIPIENT shall aftix permanent si��na�e i�lentifi�ii�g
TAM and Measure A and/or Measure B Funds as a fui�ding so�u�ce. RECIi'IENT shall demonstrate
com��liance �ith attribution �i�d signage rec�uiremei�ts as an indispensable condition for authorizatioi� of
Meas�u�es A. AA. and B reimbursements for project expenses.
Pa��e?of 7
� SECTION 10. PRESS KELEASES
RECIPIENT shall notify TAM in advance of any peess releases about project and program activities,
� particularly groundbreal:ings and ribbon cuttin��s, in connection to ��r�nt funds expended from this
AGRL'EMEN1'.
SECTION 11. COMPLIANCE WI7'T-1 LAW
In the perfiormance of its obligations purs��ant to this AGREE,MENT, RECIPIENT shall keep itself fully
� info��me�� of the fecleral. state and lo�al la�vs. orclinances ancl regulations i�� a;�y manner affectin� the
perfonnance of This Agreement, ai�d must at �ill Cimes comply with such la��s, ordinances, and regulations
as they may be amencled fi-om time to time.
SECTION 12. ENVIRONMENTAL COMPLIANCG
RECii'I�NT shall undertal<e all environmental miti��ation me�sures that may be identified �s
� eommitments� in applicable documents (such as environmental assessments, environmental impact
st�tements �nd reports, and memorar�da of agreement) and comply ���ith any conditions imposed as a p�rt
of a finding of no signiticant impact or a record of decision: all sl�ch mitibation measlu�es are incorporated
in this AGRELMENT by reference. Recipient shall be respon�ible for obtai��ing all necessaiy
environmental permits fior performance of�vorl:. �
SECTION l3. FINANCES
All costs charged to the projecC shall be supported by properly prepared and documented time records,
invoices, or vouchers evidencing in detail the nat�u�e and propriety of the charges and the basis 'for the
percentage charged to TAM.
SECTiON 14. R�CORDS
All checl<s, payrolls, invoices, contr�cts, vouchers. journal entries, worl< orders, o�- other accounting
documents pertaining in whole or in part to the project shall be maintained by REC1PiENT for a period of
five (5) yeai-s after t�he later of project closeout or termination af grant. Such project documents shall be
clearly identifiied, readily accessible, ancl. to the extent feasible. I:ept sepa�-ate and aparC fi�om all other
• similar documenCs not pertaining to the project.
SECTION 15. PAYMENT
TAM shall remit payment to REC1PlENT upon �-vritten request by the RECIPIENT after the e�ecutioi� of
tl�is AGREEMENT. P�yment shall not exceed the sched�ile shown in the Measure A Sales T�a Pro�ram
� Alloeation Request Form - Fiscal Yeai-Cash Flo��� �vailabiliry.
SECTION 16. ELIGIBLE EXYENS�S
RECIPTENT shall expend �funds only on eligible e�penses as follo�a�s: operating costs, direct sCa'ff time
(salaiy and benefits), eonsultants; right of�way en�ineering and acqui�ition costs (including permitting),
and competitively bid constr�iction contracts. ]ndirect costs (as detined by OMB Circular A-87) will not
be considered an eligible expense. Funcis shall also be expended according to the applicable provisions of
the Espendit��re Pla��s and of the Public Utilities Code Section l 80000 et seq.
Page� of 7
TAM shall provide i�otice to RECIPIENT of any and all expenditures made by RECIPIENT ���hich are
not in compliance �vith this �1GREEMENT or the Expenditure Plans proi�iptl�� after TAM becomes a��are
of anv such expei�ditures.
SECTION 17. AUUITS
TnM rese���es the right �t any time Co coi�duct or require � tinancial or performance audit of the
I2ECli'IENT'S compliance with this AGREEMENT. 'TAM will give advanc� i�otice of the requirement.
REC1PlENT shall permit TAM, or any of its duly authorized represent��tives. to inspect all work,
materials, pa��rolls, and other data and records ���ith regard to tl�e project, and to audit the bool<s_ records,
and accounts of the RECIPI�NT and its cont�ractors with regard to ll�e project.
SECTION 18. THIRD PARTY CONTRACT AUDITS
TAM reserves the right to request an audit of other third-parry conU�acts i�or a��y reasoi�. lf RECIPIENT is
subject to third party financial audit i�equirements imposed by another fundin�� so�u�ce, copies of audits
perfiormed in fiultillment of such requirements shall be pi�ovicled to t�he 'T/�M.
SECTION 19. CLOSEOIJT PROCEDURES ANll PROJECT REPORT
RECiPIENT shall provide Co TAM a Project Report as shown in LXHlE31T C. This report shall incillde
the total eapenditures for the approved scope, revenues fi�om all fundin�� sources applicd for the approved
scope of worl<. RLCIPtENT shall provide supporting documentation for expei�ditures and revenues from
its accounting �nd fi��ancia) management s}�stem. RECIPIENT shall ccrtify that the amo��nts sought are
only for project elements incll�ded in the Alloc�tion ReqLlest Fori��
SECTION 20. REPAYMENT OF INF,LIGIBLE COSTS
TAM reseives the ri�ht to offset RECIPIENT paybacl< of ineli�ible costs a��aii�st future grant approvals
ior this project or othei-projects in the Expenditure Plan for which REC1PlENT is the sponsoring agency.
SECTION 21. RIGHT TO WITHHOLD
If the above items are not provided to "['AM by the annual due date and/or sucl� items are found not to be
in compliance ���ith this AGREEMGNT, Public Utilities Code Section 180000 et seq.. the ballot measure
or the StraCe�ic Plan, TAM may withhold funds for future allocations from REC(PIENT until
REC[P1ENT has corrected an�� noted deticiencies to l�AM's satist'action. Whil� funds are being �vithheld,
all interest oi� withheld funds sliall be retained by �I�AM as ai� administrative fce.
SECTION 22. RESCISSION OF AUTt�IORIZATION OT' FUNDS
TAM reserves tl�e right to rescind its authorizatio�l of uiu�eeded grant funds prior to, or at the time of;
PROJLCT closeout. Funds are determineci to be L�nneeded i�f they are uncoinmitted at time oi� project
closeout.
SFC"TION 23. TERMINATION FOR CAIJSE
RECIPIENT a��rees that, upoi� ten (10) worl:ing days ��r-itten notice_ TAM may suspend or terminate all
or part of the financial assistance provided herein for failure to correct a �rcach of this AGREI:MENT.
nny failure to mal:e reasonable progress, inconsistency with the Lxpenditure I'lans or Allocation Request
Form. un�uthorized use of grant funds as specified in this AGREEMENT. or other violati�,n of the
P:���e�!of 7
�GREEMFNT that si��ni�ficantly endangers subst�ntial pertormance of the project shall be deemecl to be a
breach of Chis AGREEMENT and cause for teri��ination. Upon i�iutual consent, RECIPIENT �vill repay
TAM any uneYpendecl funds ori��inally provided under this Agreement.
�� SECTION 24. CORRECTION OF BREACFi
� With respect to any breach, �,vhich is reasonably capable of�beinb cured, RECiPIENT shall have thirry
(30) days from the date of notice of breach to initiate steps to cure. If RECIPIENT diligently pursues
� cure, such RECIVIF.,N�7� shall be allo��veci a reasonable tii��e to cure or by a time established in writing by
I'AM.
Sk,CT10N 25. 1 IARILI'?'�'
Neither TAM i�or any o�fficer or employee thereof. shall be responsible for any damage or liabiliry
oce�u�ring by reason of�nything done or omitted to be done by RECIPIENT under or in connection with
� any worlc, authoeiry, or jtn-isdiction delegated to RECIPIENT under this AGRF_,EML',NT. IC is also
� understood and agreed that pursuant to Government Code Section 895.4, RECIPIENT sh�ll fully defenci,
� indemnify and hold "I�AM harmless from any liability imposed for injuiy (as de��ned by Government
Code Section 810.8) occtu•rin�� by reaso�� of ai�ythin�,� done or omittecl to be clone by RECIPIENT under or
in connectioi� with any worl<, or jurisdiction delega[ed to RECIPIENT u��der this AGREF,MENT.
Neither RECIPIENT nor any ofi�cer or employee thercof, shall be responsible for any damage or liabiliry
� occurring by reason of anythin� clone or omitted to be done by TAM under or in connection with any
work, authority, or j�u-iscliction delegated to TnM ui�der this AGREEMEN"I�. It is �lso undersCood and
agreed that pursuant to Government Cocle Section 895.4, TAM shall fiilly defend, indemnify and hold
RECIPIENT harmless from any liability ii��posed for inj�uy (as defined by Government Code Section
810.8) occurring in by reason of anything done or omitted to be done by "CAM under or in connection
� with any work, a�lthority, or j�u•isdiction dele�ated to I�AM �uider this AGREF_,MENT.
� In the event of concun�ent neglig�nce of RECiPIEN"I� and TAM, the IiabiliCy for any �nd all claims for
injuries or damages to persons and/or prop�rty shall be apportioned undec The Califori�ia theo�y of
comparative negligence as presently established or as may hereafter be modified.
SECTION 26. OBLIGATIONS
in general, terminaCion of financial assistance ui�der this AGREEMENT will not invalidate obligations
� properly incurred by RE,CIP►EN"f before the teri��ination date; to the extent those obligations cannot be
c�nceled.
SGCTION 27. 1NTF.GRATION
���his AGRLEMEN��� represents the entire �1GREEMf::NT of the �arties with respect to the subject matter
t�hereof. No representations. ���arran[ies. inducement� or oral a�reeiT�ents have been macle by any of the
parties except�s expressly set �f�orth herein. or in other contempor�neous written agreements.
SECTION 2H. AMF.NDMENT
Except as otherwise provided herein. this AGRFEI�1ENT inay not be changed, moditied or rescinded
e�cept in writing. signed by all parties hereta and an� attempt at oral moditicaTion of this AGRLEMEN"T
shall be void and of no ei�fect.
Pa��e 5 of 7
SECTION 29. INDEI'ENDENT AGENCY
RECIPIENT perfonns the terms ai�d conditions oi�this AGRLEMENT as an entiry independent of TAM.
None of RECIPIENT'S aeents or employees sh�ll b� agents or employees of Tf�M.
SECTTON 30. ASSIGNMENT
The AGREEMENT i��ay i�ot be assigned, transferred. hypothecated. or pledt�cd by any party without the
e�press written consent of the other party.
SECTION 31. BINDiNG ON SUCCESSORS, ASSIGNEES OR TRANSPEREES
This AGREEMENT shall be bincli��g upon the successor(s). assigi�ee(s) or tr�nsferee(s) of TAM or
RECTi'IENT as may be the case. This provision shall i�ot be coi�strued as ai� autl�orization to assign,
transfer, hypothecate or��led�e this AGKEEMENT other than as provided above.
S�CTION 32. EXPENSES
Each parry shall be solely responsible for and shall bear all of its o�.�n respective legal expenses in
connection with a��y dispute arising out of this AGREEMENT and the transactioi�s hereby contemplated.
� RFCIPIENT may not use GRANT tiuids. or other TnM pr�o��rammcd funds. for the aforemenCioned
purpose.
SECTION 33. SF,VF.,RABILITY
Shol�ld any part of this AGR�LM�NT be declared unconstitutional. invalid, or beyond the authority o�P
either party to enter into or cany ouY, such decisions shall i�ot aftect the validit�� o�f the remainder of this
AGREEMENT, which shall co»tinue in f�ill force and effect; provided that the remainder of this
AGREEMENT can, absent the excised portion, be reasonably interpreted to gi��e effect to the intentions
of thc parties.
S�CTION 3=1. EXHiBITS
The follo���ing Exhibits are hereby made part o1`this ACiRLL'MLNT:
�XHIBIT A: Conditions on Local Infi-astruct�u-e for nll Modes
EXHIBIT B: Allocation Request Form
EXHIBI"� C: Project Report(Sample Format)
EXHIBIT� D: TAM Board Resolution 2019-08
Page 6 of 7
SECTION 35. ACCF.N'I�ANCE OF GRANT
RECIPIENI� does hereby declare that all writ�ten statements, representations, covenants, ai�d materials
submitted as a condition of this AGRI'�EMENT are tr�ze and correct and does hereby accept T,AM's grant
and a��rees to all of the terms and conditions of this �GREEMENT. The parties have executed this
AGREEMEN"f as of the date fiirst written above.
To�vn of'Tibur•on: Transpo►-tation Authority of Marin (TAM):
F�y:_ ---- R)':
, F,xecutive Director
Prii�t Name
Print l�itle
Approved as ro �form (optional):
By:
Town of Tiburon. Attorney
Print Nanie
Page 7 of 7
Exhibit A
Conditions on Local Inf�-astructu►-e for All Modes
Reci�ient agrees that it shall:
1. Agree to the foriT�ula used in the allocation of the funds �s reflected in Che Expenditure Plan and
agree to the use of the State Depar[ment of}�ii�ai�ce Estii��ates of Populatio�� figin�es (Report E-1,
updated each M�y) for California cities and counties for the biennial update of the allocation
formula.
2. Set up an appropriate system ot interest-bearing accounts and reporting for funds received. The
accounting systei�� shall provide adequate ii�teri�al controls and audit trails to facilitate a periodic
compliance audit for the tunds which shall b� maintained for the durat'ion of the Agreement plus
fivc years after discharge.
3. Provide T1�1V1 with the number of maintained road i��iles within Recipie��t's jurisdiction which
shall be consisCent �vith the miles reported to state and t�ederal agencies ai�d that contained in the
Recipient's pavemei�t i��anagement s�stem. Recipient shall provide TAM with the number of
maintai»ed road miles biei�ni�lly beginnii�� ii� April 2005, even if there were i�o changes in the
number of i��iles.
4. In t}�e event Recipient�s expenditures in a fiscal ye�r are less than the ainount the Recipient has
received, provide an explanation of why the revenucs exceeded expendituccs and how the
Recipiei�t plans to allocate the 1'unds [o tilture projects
5. Within 60 worl<ing days of the end of�each tiscal ye�u-, provide a Project Report for projects upon
which fiunds were expended. The Project Report shall show t}ie amount spent in that reporting
year; including the total estimated project costs, the total expenditures to date, a brief description
(including digiC�l photographs) and location of the project�s, and the benefits to be realized from
said project (see Project Report, l-:,ahibit C). The Re��ort must also include a description and
photograph o'f Measures A_ An. and B signage and the i�umber of sigi�s posted.
6. As part of the Project Report, incitide a statement, tigned by the Recipient's Public Worlcs
Director, ccrtityinb the Report�s compliance ���ith the provisions of this AGREEMENT. A
i�esolution by the Recipient�s �overnin� board approvin�� t�he project i�� a ��ublic meeti��g should be
attached to the Report.
7. Provide updated and acc�u-ate inlormation (including digital photographs of the projects bef�ore.
during and after construction) for TAM's ��vebsite, hi��hli��hting projects or programs in ��hich
funds received bl' Recipient have been uscd.
8. Provide updated and accurate information on Recipient�s website, in order to inform the public,
on ho�a� funds are being used in the Reci��ient's jurisdictio��. Also provide a linl< on the
Recipient's���ebsite to TAM�s �vebsite.
9. Mal<e available, upon req�iest from TnM_ Recipient's aciministrative ofticer or designated staff to
rentler � report or answer an}� and �II inquiries in regard to its recei�t,usage and com��lia��ce audit
findings of fui�ds before the TAM Board.
.,aP�o.E�r,���oPF�.,����,a���,.�s„�4S�o���„��.�.,...� : ��,� ,<< � ,�-. e.,_,_.�.,.<o:�.,��,�,,. _. , �,� „��„�,�„=d�� Page 1 of 2
10. lf al�ter the close of the third tiscal year, minimal or no funds have been ��pended on E�rojects.
� TAM reserves the rigl�t to ���ithhold tl�e i�ifth year's funds allocation until the Recipient's
allocation is dra�vn down.
I I. Provide parcel land use information for the ann��al TAM ti-ansportation modeling update.
12. Provide evidence of Pavement Management System certification in accordance with section
� 2108.1 of tl�e Streets and High�vay Code. MTC requires cities ai�d counties submitting p�vement
maintenanee and rehabilitation projects for funding to utilize a Pavement Management Program.
-�� �,�oPA�,R�M�,_ �����,Fze4�.e=,,:,,�ozF�.a�„9�9 ,..s,a�o o�s,,,���,<_ -o3o.s��s„a,�o„�F,. , _.�r_�o�d �s�o� Page 2 of 2
Lxl�ibit B
Trans��ortation Authority of Ma�•iu
Meastn-es A and AA—Transportation Sales Taa Funds �
Measure B-Vehicle Registration Fee Funds
Allocation Request Form
Fiscal Year of'Allocation: 2019/20
Eapenditure Plan: Local Roads and Related li�fi�astructures
Project Name: 2020 Street Paving Project at Various Locations in Town
Implementin; Agenc��: Town ofTibtn�o��
Seo�e of Work: Geind and overlay a nui��ber of existii�g roadway segi��ents in Tibtn�on.
Street Name From To PCI Project Schedule
Barn Road Bay Vista End 22 Summer 2020
Corte Las Casas Reed Ranch Cul-de-sac 47 Summer 2020
Indian Rock Court Reed Ranch Cui-de-sac 31 Summer 2020
Karen Way Blacl<field Cul-de-sac 63 Summer 2020
Steward Drive Silverado Tenaya 58 Summer 2020
Steward Drive Tenaya Roseville 65 Summer 2020
Baccharis Place Cypress End 65 Summer 2020
Hollow i
Benton Court Hacienda Cul-de-sac 62 Summer 2020
Blackfield Drive Cecilia Ave I I<aren Wy 68 Summer 2020
Bucl<wheat Court Blackfield End 67 Summer 2020
Corte Palos Reed Ranch Cul-de-sac 57 Summer 2020
Verdes
Rancho Drive Cecilia � Cul-de-sac 65 Summer 2020
i
Ti14.PROJEC75 AND PR06RAf�AS\14.001 Mcasure AF\Fun�3ing Aaieenien�s\Caiegoiy 2\F`�-o20\TiburonlPneasuies A AA and B ARF.doc r age � Qf 2
Turtle Rocl< Court Trestle Glen Cul-de-sac 62 Summer 2020
Via Capistrano Frontage Blackfield 64 Summer 2020
Vista Tiburon Via Los Altos Cul-de-sac 51 Summer 2020
Hawthorn Drive East End Rocl<hill 46 Summer 2020
Hawthorn Drive Rockhill West End 23 Summer 2020
I
Rock Hill Tiburon Blvd Del Mar 35 Summer 2020
Rock Hill Del Mar Cul-de-sac 77 Summer 2020
Cost of Scope: 1.5 Million
Measu�-e A Stj•ategy 3.2 Funcls Available Amount: $84.575.00
1Vleasure AA Category 21 Funds Av�ilable Amount: $46J06.00
� Measure B Element 1.] Funds Available Amount: $83.�8�1 .00
� Total Requested Amount: $214,862.00
Other Funding: Gas Tax, Streets Impact Fees, General Fund
Project I)elivery Scl�edule (include start & cornpletion pnilestones):
Design st�rts Aubust 2019
Bid Februaiy 2020
� Constr�iction Sta�-ts June 2020
Construction Complete Augt�st 2020
T:\14.VROJE�TSANDPROGRAMS\74.007M1AeasureAA\FundingAgreemen�slCalepory21FY1920\TibinonlP�easuiesAAAan<IBARF.dnr, Page 2 �f 2
EXNIBIT C
P►-oject Report(sample format)
(due within 60 da��s of the end of each fiscal year)
Amount spent ii� this reportii�g year-
Total estimated project costs
Total expenditures to dat�
Project locations ai�d clescriptions
(}�leasc provide digital photographs for each project)
Bei�efits realized from �roject(s)
Measures A. nA. and B signage:
Nui��ber of signs posted:
Attach a statement. signed by the City Public Works Director, certifying the reports coi��pliance ���ith the
provisions of tl�e funding A�reen��e��t
Attach a resolution by [he Governing Boa��d approving the project(s)
Attach the project ���orl:sheet template(sample follows) 'for each project includcd in the Project Report.
- ,<Fa,�E�T_..�.��fi<� _ .:�� .. «.:.. ..�.._ _:, ,�,�_��,��. ,��:o� ,��o,3,:o0�_�:o���s��=.,,,�ov�z�„��<r . �a�:.;,����,•�« Page 1 of 2
I,oc�l Road����y Projeck Repo►•t,P�rt 1
V'crnre o��rnadu�ay:
Project lrmfls:
- Jurtsdiclror7:
Uescrip/io��qf nu�i��/e»ance projecl:
Roadu�cry's Pavernenl Condition/ndex:
Dale of Ic�st PCI Gvah�alion:
!'lalYi-1l�adal anc!S:�feYy�RelaYed Co►�sicicr•ations
Accordin�to the Nleasui•es A, AA, and B E�pei�diture Plans. each loc�il roaci project�vill be required to consider the
� needs of all roadway users. Where feasible, locally detined bicycle and pedesu�ian projects will be implemented at
� � the time�road�vay is ii��proved. improvements could include sn i�in��and si��ning for bicycle lanes and bil<eways,
_ side�vallc improvements, cLirb ramps,and other accessibilit�• �nd s�f�ery improvements.
Please ciisaiss, in tl�e following three sectio��s,consiclerations for multi-modal and safery-related improvei��ents as a
part of the local road maintenance project.
I. S1fety Ii��provei��ents: Describe safety-related improvemenu considered �s a part of the project(reter to collision
statistics,teaffic volui�ies, roadway functional classification and od�er information, as appropriate). Discuss whether
d�ese im�rovements are feasible ai�d indicate if they could or could not be included as a par[of the project. If not,
state�-vhy.
2. Pedestrian and Disabled Persons Facilities: Describe pedestrian an�l .�1UA-related improvements considered as a
part of the project(reter Co pedestrian master plans. ,ADA h�ansition plans,school and n-ansit�ccess consider�Cions, and
other information,as appropriate). Discuss whether these improvements are feasible and indicare if they could or
coi�ld not be included as a part of the project. lf not,state��ay_
3. Bicycle Facilities: Describe bicycle-related improvements considered as� part of the project(refer to bicycle
master plans and other information, as appropriate). Discuss whether diese improvements are feasible and inciicate if
they could or could not be included as a�art of the project. It�not. state���hy.
r .:PFo,E�rsF�»PRa,aA��s„a�M_�=�,�,,,,��o�,:�o�R���_=,=,<ooazF���,,,..;.s,•,��,����,:���.�o���,r��..,3,_-.��_��o3�ss�„s�,����,3,F,,,,.._,.��_�N,�,P«R�oo,,do� Page 2 of 2
I;ahibit D
TAM RESOLU�'I�IV i�i�.2019-Q8
R��OL[!TIO�1 OT T�-i.F.. TRAl�'SY0�2Tr�.TIC3i�' ACJTh:�f}Iai'I'Y {�� �1�i'A�2I�:� �+t�� `I'��E
r'�L.IIiJCf1'�'I()� f)F �6,2�7,790 IPt `I'�N�I'�RTATI(}� SAI.ES TA}� (M���iJI2f�� A !��'I3
:�tEr�,��JI2E AA) AND VEH�CI,E I���I�TRATI�1� FE;E (�•tT'�.�i;12�, �3} F'L:NI�� TC�
�$�'�,��'��',k�'y CnRT.� ����Zf�y �''l�j.R�l��9 �.f�.�Z���U1Zy 1'd����L ��r�4��..�'�'�'y 1��)��:��f�y �����9
4�1`/ t91iT�Sid.t1Y3\l�ti7tt1\ 9\!'AS`LiA'1Ly�IiV�7HLl l�y TIL)URC�11Ty lil�l� 1V�ti1�H� 1�e�1[JIV���
WI-�L-:RF.AS, T'he voters of Marin County approved the authorizatioils of Nleasui•c �,
Measure I3, and Measure AA at the General Elections held on Nove,mbcr 2, 20U4, Nove1711�er 10,
2010, ar�d November �, 2018, respectively, thereby ai�thoz•izin� th��t Tr'�M bc, given tlle
responsibilit}� ta administer the proceeds frorn a one-half cet�t transactiol� at�d use tax (1��S`l��) a71d
s�ehicle registration fee (VRF); and
WI-IERLAS, The TST and VRF proceeds will be tised to pay for the pi�ogr�ms and
projects c�utlined their respective Fxpenditure Plans; and
�t'HLRE.�S, TAM has developed Strategic Plans to provide guidance on i�nplen�enEin�;
the LYpenditure Plans; and
WFIERI:AS, The Measure A Strategic Plan programmed T;T funds to the i-otiir strategies
listed in the Tx��enditure Plan, inciuding Strategy 3.2, Local tnfi�astructure lor all Modes; and
WHEIZEAS, The Measure I3 Strategic Plan p�•ograms VIZF fiinds io t}�ree e.lenlents listed
in the Expenditurc; including Element 1.1, Maintenance of Local Streets; and
WHEF�.AS, The Measure AA Strategic Plan programs TS 1�' funcls to the i-our categaries
listed in the Ex��e�nditure Plan, including Category 2.1, Maintaiz� and �lanage Local Roads; ar�d
��'HEREAS, Measure A funds f�or Strategy 3.2, i��Ieasure F3 fiznus for Eiement l.l, ar�d
Measure �f1 funds for Category 2.1 a1�e �rogrammed under the respective Strate�ic Plans to
R�arin Cc�unty �nd the cities or towns of Belvedere, Corte Madera, Fairfax, l,arks}�u��, Mill
�,�alley, ?vTovato, 1Zoss, San Atlselmo, San Ilafael, �ausalito, and Tiburon #or local ir7frastructure
improvement pr�jects that are prioritized by the respective Public Works I�it•ectoz•s; and
V�'HERF.�S, Measure A funds for Strategy 3.2, Measure B fiitads for Flem�l�t l.l, and
Measure A11 funds for Category 2.1 can be used for street and road p7-ojects, local transit
projects, and bicvele and pedestrian projects; anci
Page 1 of 3
�'HERE�AS, Ir�frasti�actu7•e improven�ient projects funded with Measure A funds far
Strategy 3.2, Me�sure B funds fu�• Elen�e.nt 1.1, and Measure AA for Category 2.l will be
appraved by the County's and Cities' go��erning boards at public rneetings, and
� Wf��IEREAS,�The p1•oject s��onsors are s•equ�;sting funds that l�ave been acctunulated for
FY 19l20: and
� WI-IERE.AS, Tl�ese �l)c�cations are consistent u�ith tl�e Measure A, Measure B, and
Measure AA �trategic Plans; and
�� z1JI��IERc�S, There are su��cienG func�s in the �irat�gy 3.2, Element i.l, and CaTegory 2.1
� line-items of the T'l�M's appi•ovcd 1�Y 1�)l20 i3udget to cover t17e proposed action; and
WHERCAS, After reviewing the reqi�ests in coordination with project sponsors, TAM
staff recommends allocatinb $2,4�3,544 in Measure A ttmds, $2,414,821 in Measure 13 fimds,
� and `�1,349,425 in i�leasure AA funds as requested; now, therefore; be it
RESOLVED, That the "I�ransportatio�� Authority of Marin hereby allocates a total of
$2,443,544 in Measure A funds, `�2,414,821 in :vleasure B fiinds, and $1,349,425 in Measui•e AA
fiinds for eligible projects under Strate��- �.2, Elemezlt l.l, and C'��t�gory 2.1, respectively, for
FY 19/20 as shown in the followin�table; and be it further
_.........._.................._........_....._._...._..........���._............................__............___�._._._...�_,._........._._....__...._........._...____
j Measure A Nleasure A� Measure B Total
--- . _
I3elvedere �_ _�23,999 �13,253 �23,717 $60,969
Corte Madera ' �;86,339 �47,E80 $85,324 � $214,343
Fairfax �� `�67,617 Tmm�m�r ��7,341 � �b6.822 $171,779
- . _...._ _ --------.�._.....____._---
I.,arkspur __�_ ��7,506 _ $�3,847 �9E�,3b0 $247,713
N1i11 Valle i $138,015 $76,218 � �136,393 $350 626
_._._._...__..�...._._��1._...�.�._�.._._...........�._�._.........�.�..._.._.._....�_..........................�........�...._..........._._..�.......e_...._.���_._..�._.__..__.�_�.....�__�_..._� _��._.._._�,�..�..._�_
Novato � �4�2,211 X�44,207 � $�37,013 �1,123,4 i 1
--.__.___.__�------._....---_ _______._..._-----
Ross � `�24,875 $13,737 �24,583 $f 3,196
_________._._------___----._.
_ - --
San.An�elmo � $l 0�,41 G �59 �72 �____._.._�_�7 1�1 $275 429
- �.------..._...._...._.........__.....-�---__......__.................._._._-._.._..______'____� �..._.----' -'---�
San Rafael � _ ��7H,b07 .$2{4,307 � �472,982 �1 215 896 �
_.._._�.._._____..�__........._......�.-,--- --_..__._...___....._.._......---._....._.__------..___.._�_.__.._._..�......._.�.�--- -----.___�__._....>.._..__...--.
Sausalito �G8,436 �37,793 $b7,632 $173,861
Tibtn•on i �84,57� $46,70b �F3,58I $214,862 �
� Nlarin Count �'otal.�._..$24�� 54�d -_�1�349 425 2 �13,273 �2,090,684
_ ___ __.�'...._
, , $ > , $ ,414,82] $6,2Q7,790 �
RESOLVED, That tl�e Transportation Auth�rityo uf Marin �Finds the allocations of these
funds to be in confornzance with the priorities and fundir�g levels established in the 'vleasut•e rA,
iVleasure B, and Measure AA Expenditure Plai�s and the Measure A, Meas�zre B; a�id Measure
AA Strategic Plan Updates; and be it furt}�er
Page Z of 3
IZESOLVED, That t}ie Transpor-tation Authorit5� of Marin }�ereby authai•izes the aetual
expenditure (cash reimbursement} of furids for these activities to tal�e place subject to the Fiscal
l'ear Cash Flow L�istribution Schedule detailed in t}�e attached Allacation Request Forn�s; and be
it further
RESOLVED, That as a condition of this authorization for ex}�endittire, t11e Exeeutive
I_)ir�ector shall inapose such tez7l�s and conditions as are necessary for the project sponsaz•s to
con�ply with applicable lau� and adopted Authoi-ity policies and eaecute Furlding flgreen�ents
«%ith the respective project sponsars ta that effect; and be it further•
RESOI.VED, That as a condit�ion of this autho�-ization far ex��enditt�re, the refercnced
p�-oject spoiasors sl�all provide the Autl�ority with any othel- infor��latioii it may request regar•ding
tlle use of the funds hereby authorized.
P�SSED AND ADOPT�D at a 1•egular meeting of t1�e 'I�ransp�rtation Authoritv of Marin held on the 27��'
day of June 20 i 9, by the following vote:
�1YES: Commissioners: Arnold, Campbell, Colbert, Connolly, Predericks; Kuhl,Kunhardt,
Lucan, Moulton-Peters, Phillips, Re�ed, Rodoni, �'Jithy
NOES: Commissioners: None
A�3SENT: Commissionei•s; Hillmer, Rice, Seaz•s
AF�STAIN: Commissioners: None
� ,� ---
Jt�id�4rj � ��i�c�l C:l��ir
'l�r�r }�r�rtt� ��n Authorit�v of Marin
hTTEST:
`�,.�` r" �
� � �-f ;.��,,f,.,/�'/��,�,�',� �
- ,.—� �.��'..: . �
1 :snr��.i�a�auser
F?xecutive l�irector
Page 3 af 3
"l�own Coui�cil Meetin<�
TOWN OI' TIBURON May 6, 2020
�" 1505 Tiburon Boulcvard /lgenda It�em: f�l - 3
d Tiburon. CA 94920
. �--�--- �
. � � .
'I'o: Mayoi-a��d Meinbers oi�the Town Council
I'�-om: Offic� ofthe Town Mana�er
Subject: Conside�•Change o�I�Re�ular Town Council Meeting Time While Conductin��
Virtual Meetings
�'
,
Reviewed By: d,��r r�.�-`-s��
Gre 7 Chauis,Town ManaQer Be��jamin Stock,Town Attorne�
SUMiVIARY
In March, ii1 response to the COVID-19 pandei��ic, Governor Newsom issued an executive order
permitting government bodies in Califori�ia to meet by teleconference. `I,onight, the Couneil will
discuss adjustinb the time of their i•egular meetings while co��ducting virtual meetings.
12I'.COMMENDEll ACTION(S)
1. Discuss options for�adjusting Town Co�mcil regulal• meeting time.
2. Consider adoption of the draft Resolution, as amended, updatin;the Towi� Council's
regular meetinb time, pursuant to today's discussion.
I3ACh'GROUND
ln 1978. the Town Council adopted Resolution No. 996 (�shibit 1) settin�� the location, time, and
datc f��r regular Tow�� Council meetinbs to be the first and third W'ednesdays of eveiy month at
7:30 p_m. at Tiburon Town Hall.
In March of this year, in �-esponse to the COVID-19 pa��dei��ic and E�roof of comn�iu�ity spl�ead of
this hi�7hly contabious diseasc in Califor��ia, Goveri�or Ne�a�soi�� si�rned an exccutive order
allo��in�� <rover��ment abencies in C�lifornia to i��eet remotely by telecoi�ference. and suspended
requir�ments tl�at city ai�d tow�� councils provide a public meetin�� place fior their meeti����s. Soon
afiter �he executive order was sibned, County of Marin public healtl� otticials and Governor
Ne�vs��m issued order-s fo�- all Calii�ori�ia residents to shelter-at-home to slo��� the spread oi�
COVID-19, and to limit activity to only the most essential services. Since the tirst shelter-in-
plaee ordEr was issued o�� March 16, 7��iburon Town Hail has been closed to thc public, ai�d public
meetii�<�s of the Town Co�mcil have been conducted remotelv b�� vidco conference.
Given the uncertain climate, it i��ay be the case that the Council ���ill be conductii�g virtual
meetings for the foi-eseeable future. For that reason, there has been interest in potentially
To�a�� or�'T�suuo� P�c� 1 or�2
adjusting the "]�own Council's re�ular�meetii�g time to earlier in the day while cond�icting virtual
� meetings. Toni��ht. the Council is asl<Ed to discuss the matter, and it�Coui�cil wishes to change thc
regular meetin��. consider adoption of a resolution (Exhibit 2) that would adjust Che Council�s
re;ular meetin�r tii��e only. The date (tirst and third Wednesdays of the month) will remain th�
same.
� Regular meeting times and dates differ between agencies. See Fi�ure 1 below for a survey of
: California cities regular meetin<� start times.
� �'�l'�iPi•tl�ar� 5;�� i;,i�;�, �I I� I
5:�� �.Ill. 9
5:�� �.Ill. (7
�:�� .Ill. 6�
6:30 .m. 27
-----..
7:00 �.m. 56
7:�� .I11. 9
� Figure 1. Survey of Californi�� cities.
ANALYSIS
No f�irther analysis provided.
FINANCIAL IMI'ACT
Staff anticipates no direct tiscal impact to the Towi�.
ENVIRONMENTAL RTVI�W
Statf has preliminarily determined That adoption ot�this item is stat��torily exempt �fi�om the
� requirements o�fthe California Environmental Quality Act (CEQA) pursl�ant to Section 15378 of
the CEQA Guidelines in that it does not constitute a project' under CEQA..
R�COMMENDATION
Staff recommencls that the �I�own Council:
1. Consider options �for adj�isting the `I'own Council �•egular meetinb ti»�e.
2. Conside��acloption of di-aft P�csolution. as �i��z;�cl�;, updati��� tl�e Town �otmcil's �e�ulai�
meeting time. p�n-s�iant to today's discussion.
Exhibit(s):
� I. Resolution tio. 996
2. Dratt Resolution
Prepared By: Lea Stefani.Town Clerl<
� �1'0���V' OF�I�1BL:R0� P:1GE 2 OI�2
EXHIBIT 1
RFSOLUTION N0. 996
A RESOLUTION OF TI�E CITY COUNCIL OF THE
CITY OF '1'IBURON ESTABLISHING THE TIME
AND DATE OF MEETINGS OF 'I'HE CITY COUNCIL
B� IT RESOLVED AS FOLLOWS:
l. The regular meeting of the City Council of the City of �iburon,
S�ate of California, sha11 be held on the first and third Wednesdays of eac_h_
month, effective September 6, 1978, at the hr_,t�r rL 7•3p Y,m, �� �ho �`�uiQi
place of ineeting, heretofore designated by the City Council through Ordinance,
provided, however, that when any such Wednesday falls on a legal holiday, then
such regular date of ineeting shall be held the next business day, not a holiday,
following such legal holiday.
2. Resolution No. 3 is hereby rescinded.
PIISSED AND ADOPTED at a regular meeting of the City Council of the
City of Tiburon held on June 26 1978 by the following vote;
,
AYES: COUNCILMEN: F3ass, Bergsund, Rockey, Edelstein
NOES: COUNCILMEN: None
ABSENT: COUNCILMEN• Hanson
�
Hal Edelstein, Mayor
ATTE S'I':
R. L. Kleinert, City Manager/City Clerk
Date Drafted: June 23, 1478
EXHIBIT 2
URAFT RESOLUTION NO. XX-2020
A R�SOLUTION OF TII� TOWN COUNCIL OF THT TOWN OF TII3URON
� ESTAI3LISHING TH� TIMI; AND DATE OI' M��TINGS OF THF, TOWN COUNCIL
WF�IEREAS. on Jui�e 6, 1978, the City Council ofthe City ofTib�u-on adopted Resol�ition No.
996 cstablishing its regula�� meeting time and dat� of th� City Council to be the tirst and third
� Wednesdays of each month at 7:30 p.m.; and
�� WHERC�S, in response to the COVID-l9 pandemic, the Goven�or ofi California issued
�,xecutive �i�ciers 1�;0. N-25-20 a��d N-29-20, ailo�ving government bodies in California to meet
entirely by teleconference, and no longer requirinb a physical location to be open to the public:
and
W}-IC,REAS, since March ]8, 2020, all Tiburon Town Coin�cil members have been
� telecoi�ferencing into all Town Council meetings, and Tib�n�on Town I-lall has beei� closed to the
public; and �
� W}-IEREAS, the Council wishes to chanbe its regular meeting time �vhile conductin�.:
teleconferenced meeti»bs in aceordance with Executive Orde�•s No. N-25-20 and N-29-20.
NOW, THEREFORE, BE [T KESOLVED the reg�ilar meetin��s of the T'own Council of the
Town o1�Tiburon, State of Califori�ia. shall be held on the tirst and third Wedi�esdays ofi each
month. at the hour o�t at the regular place of ineeting, designated by the "I��o�vn Co�mcil
through Ordinance, provided l�owever, that when a��y s�ich Wedi�esday f�lls on a legal holiday,
� thei� such reg�ilar date of ineeting shall be held the i�ext b��sincss day, not a holiday, followin�
such legal holiday.
� E3E IT FURTHER RESOVED this chan�e in rebular meeting time shall be in efFcct only while
� cond�icting teleconferenced meetinbs in accord�nce with Executive Orders No. N-25-20 and N-
29-20, and upon expiration of those executive orders, the To���n Co�n�cil regular meeting time
shall agaii� be held at 7:30 p.m.
BE 1"I� FURTHER RESOI�VED Resol�itioi� No. 996 is hereby rescindcd, and this Resolution �-vill
become effectivc on Ma� 7. 2020.
P/�SSED AND ADOPTED at a special meetinb of the Town Co��ncil of the To�rn of"l�ibw�on
held on M1y 6, 2020 by the following vote:
AYES: COUNCII_ME;MBERS:
N�YS: COUNCILMEMBERS:
ABSENT: COUNCILMFMBERS:
Pa��e I of 2
"Co�-vn Council Resolution'�Jo. XX-2020 OS/06%2020
ALIGE E'REDERIG]{S, MAYOR
"I�OWN OF TIBURON
A"I'"I,ES"l�:
LEA S7�E1=�AN1. "I��OWN CLERI<
I'a��c 2 of 2
To��-n Councii Resolution No. XX-2020 OS/06/2020
Town Co�n�cil Speci�il Meetin��
TOWN OI� TIBURON May 6. 2020
�
°�� 1505 Tiburon Boulevard A<renda Ite�1�: AI-4
� � ��iburoi�. CA 94920
. -.ti..
. � � .
To: Mavor and Memb�rs of the Town Council
F►•om: Otfice of the `I�own Mai�agel•
Subject: Update on Business Tas]< Force Activity and Consideratio�� of Chamber of
Commerce Request for Realiocation of previously Approved Welcome Center
Funding
Revie�a�ed By• �;�,�
y���_ , n/a
Gre��Chanis.Town Mana�er Bei�ja��iii� Stock,Town Attor��e�
SUMMAR�'
Council ��ill receive an ��pdate on the activity of the COVID-1 9 Sinall Busi��ess 'Tasl< Force and
consider a req��est by the TibuT�on Peninsula Chamber of Commerce to reallocate previously
approved Tibin�on Welcol��e Center funding for othei- uses.
RECOMM�NDTll ACTION(S)
With regards to fundi��g approved on October 16, 2019 for a proposed Tiburon Welcome Center,
staff recommends th� Town Council consider 1•eallocation of the funding as follows:
1. Reallocate $16,000 in fiunding to the COV1D-19 Small Business, with these 1-unds to be
held and disbursed by the Tiburon Pe��insula Foundation actii�� as Fiscal Abent.
2. Reallocate $10;000 to support a COC led Re-Engaging Marlceting Campaign.
3. Reallocate $30,000 to the COC to support the development of a scaled down Welcome
Cei�ter t�o be located at 46B Main Street.
4. Recom���it $20,000/ye�ar in Fiscal Years 21,22 and 23 to support ongoing COC
� o��erations at the Main Street location.
5. Direct statt�to establish a `COVID-19 Business Improvement Reserve Fund" a��d transfc:r
$70,000 into the newly created Fund.
BACKGROIIND
At a special meetii��� ol�the To���n Council on April 15, council��iembers received a presentation
by DeAnn Biss, Executive Director of the Tiburon Peninsula Chamb�r of Comn�erce (COC)
regarding the formation ofa COVID 19 Small Business ReliefTaslc Force (Tasl< t=orce). "I�he
purpose of the Tasi< Force is to study and develop short a»d lonb-term strate�ies to improve the
business environment in Tiburon as we emerge from the COVID-19 pandemic. At the conclusion
of the presei�tation, Council supported the formation of the Tasl< Force and appointed
Councilmembers Kulil: and Ryan to participate.
TO���N OI�TI l3URON PAGE l OF 3
` i; �.
� Subsequent to the April 15 meeCing, the �Tasl: Fo��ce has held three meetin��s and developed a list
� of short, mid and lon�-term objectives related to the recovery phase ofi the COVID-19 pandemic.
� Tonight, Council will I�ear an update ti-om the COC on thc pro�rress the ���asl< Force has made. A
copy ofthe prese��tation is attached as �xhibit 1. �
One ofthe objectives ofthe 7�as1< Force was to determine short term actions th�t could be
undertal<en relatively quici<ly. Therefore, ii� addition to hcaring a presentation on Che initial
meetii�;s of the Tasl< Force, Co�uicil will be considering a request by the COC to reallocate funds
previo�isly app.-oved for a �I�'ib��ro3� Welcorne Center to insteac! be ��sed t� �,�eet so�»e of tl�e sl�o�•r-
term objectives identified by the Tasl< Foree in their tirst few meetinbs.
Previousl�pproved Funds
O�� �ctoi�er ib, 20�19, Towii Coi���eii i�r�afii�r�o��sly a�E��roved a totai of$186,000 in �unding �o
� support the creation and onboing operations of�a Tiburon Welcome Centei•. Specitically, Counci]
approvcd thc followin;:
� • One-time funding in the an�ount of$126,000 to support the renov�tioi�s necessaiy to
establish the pi-oposed Welcome Center at 1704 "I-iburon Boule��ard, with the funds to be
� � expei�ded ii� Fiscal�Year 2020 (Current�Year). � �
• Be�inning ii� Fiscal Year 2021, Cow�cil alithorizetl $20.000/year in fundinb fio�-three
years to support onboing operations at the Welcome Center.
As a res�ilt of the COVID-19 pandemic, the COC made the deeision to ca��cel many of its
signature eve��ts, including the ani���al Wine Festival. The resulting loss o1'revenue will make it
impossible for the COC to ui�dei-tal:e the Welcomc Ccnter project as previously e»visioned.
Also, with the onset of COVID-19 and the dramatic decrease in btisine�s activiry associ�ted with
� tl�e current State ancl Co��nty restrictions, the COC has quicl:ly shifted it's focus to assisting the
business cominunity recover as the current restrictions are relaxeci and lifted.
Kequest to Reallocate F�mds
7�o»ight, the COC is asl<ing Council to rEallocate tl�e previo�isly appro��ed fundinb in a nuinbe�•of
are�s. "�I,he COC presentation will cover the request in more cietail. ho��ever the req�lest can be
� summarired as follows:
• $16,000 as contrib�itioi� to the COVID-19 Tibw�on Small Busin�ss 1=und-These f�u�ds
woi�ld be combined ���ith f�mds raised tl�rou��l� the; COC leci GoFiindMe campaibn, as well
as $9,000 in funding from the Countv of Marin. The "l��iburon P�nins�ila Foundation has
a��reed to act as Fiscal A�ei�t for these f�unds. With the requested "�Town contribution, it is
anticipated this fund would raise a total of$35.000-40,000 and mal<e that funding
available to elibible sn�all businesses.
_ $10,000 to Support a "Re-Engaging Marl<etin��" Campai��i�.
• $30,000 one-ti���e allocation to s�ipport the operatioi� ot�a scaled down version of the
Welcome Ce��ter to be located at �}6B Main Street�.
• Recommit�ment of$20,000/year for three years to support onboing COC operations at the
ncw location.
To��-n�oi�Tirivao� Y;ac►: 2 or 3
• Request that the remaini��g $70,000 be placed in a town-held reserve acco�u�t that may be
used to funcl i�ut�n-e initiatives developed by the Tasl< Force and brought to To���i� Coui�cil
for future consideratioi�.
FINANCIAI. IMPACT
As describcd above, Council previously approved $126,000 i» o��e-time fiundii��� in the current
Fiscal Year 2020 (C�n-rent Year) a��d committed to fi�u�din� an additional $20.00/year ii� Fiscal
Years 21,22 and 23. Accordingly, if Council approves all, or part of the COC request to
i-eallocate tunds. i�o additioi�al bud�et a���endments will be ��ecessary.
ENVIRONM�NTAL RTVI�W
Staff has �reliminarily determined that adoption of this item is statutorily exempt 1i-om the
requir-ements ofthe Califori�ia E��vironmenta) Qualit�y Act (CEQA) pursuant to Section 15378 of
the CEQA Guidelines in that it does i�ot constitute a project �n�der CEQA.
RI?COMIVI�NDATION
With regards to timdii�g approved on October 16, 2019 for a proposed Tiburon Welcon�e Center,
staff recommei�ds that the 7'own Council co��sider reallocation of the fui�ding as follows:
1. Rcallocate $16,000 in funding to the COVID-19 Si��all Busii�ess. �-vith these f�u�ds to
be held and disbursed by the Tiburon Peninsula Foundation acting as Fiscal Agent.
2. Reallocate $10,000 to suppoi•t a COC led Re-engabinb Marl<eting Campaign.
3. Reallocate $30,000 to the COC to support the developmei�t of a scaled down
VVelcome Center to be located at 46F3 Main Street.
4. Recommit $20,000/year in Fiscal Yeai•s 21,22 and 23 to suppoeC oi�goin� COC
operations at the Main Sh•cet location.
5. Direct staifto establish a `COVID-19 B�isiness lmprovement Reserve Fund' a��d
trai�sfei- $70,000 into the newly created F�n�d.
Pre�ared E3��: Gre�Chanis,Town Nlanager
�1�0�1'\Ol��1�113t;R0V� � }�:�(;F:3 OF 3
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Chamber o� Commerce Support
Committed to promoting sma91 businesses during current pandemic
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Reallocatio� o� f�ands already approved by Town Council in �ctober 2019 - C�n� TimE
$126K c�ntribution plus $20K annually �or 3 years
$10K re�lloc�ted �o Re-engagin� Marketing C�r�paign
$16i< reallac�t�d t� CC�VI�-19 Tib�ron Small B�sir��ss Fund
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From: Patricia Drummond
To: David Kulik;Alice Fredericks; Holli Thier; weiner d:townoftiburon.ora; Grea Chanis; Lea Stefani
Subject: Letter in support of Tiburon Small Businesses
Date: Wednesday, May 6,2020 5:34:14 PM
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Dear Mayor Fredericks,Vice Mayor Their, and Council Members Kulik; Ryan and Weiner
I have been a Tiburon resident for 12 years and I understand that the Town of Tiburon is reviewing the way in
which the Tiburon business community can be supported given the impacts of the shelter in place and long term
effects of the pandemic on our town.
If the resources exist to invest in a new welcome center, can I suggest that these funds get re-diverted to go
toward keeping existing businesses7 I question the need of us opening up a new center and incurring costs when
some businesses in town are struggling to survive and many will be operating at a reduced revenue rate for a long
time to come. Many of these businesses are operated by long time Tiburon residents or have been here in Tiburon
for a long time.
Hope you will consider re-diverting the welcome center funds for this need to ensure future vitality of the business
community in Tiburon.
We hope we can keep Tiburon an attractive destination but if most of the business close after this pandemic, the
welcome center will be in my opinion, a waste of funds that could be used to help rebuild the town.
Thankyou
Patricia Drummond