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Home My WebLink AboutTC Min 2020-06-03 TOWN COUNCIL SPTCIAL & R�GULAR M��TING MINUT�S Coi�sistent with Eaecutive Orders No. N-25-20 and N-29-20 fi�om the Executive Uepaetment o1� the State oi�Calii�ol•nia and the County Public ]-lealth Departmei�t`s May 18, 2020 Shelter in Place Order, councilmembers attended this meeting by teleconfel-ence. Members of the p�iblic �a�ere i��vited to }�articipate in the meeting by live-streaminb the meetin� o�� the "�I'o��i��s ��cbsite and sub��itCinb comments to comments(c�;townattiburon.or�r to be included in the public i-ecord fior the meetii��. � SPECIAL METTING —4:00 P.M. O�� Jtu�e 3, 2020, the Town Coui�cil he(d a special u�eeting as follo��s: CALL TO ORD�R AND ROLL CALL Councilmembel- 1<ulil<, Cou��cilmembe�• Ryan, Councilmember Welner; Vice Mayor "I�hier, Mayor Fredericl<s CL��EI) �E��ION Public Employee Perfori��a��ce Review: Government Code Section 34957 Title: Tow�� Managei- ADJOURNMFNT—to �•e�rulrrr n7eetin� R�GiJLAR ME�TING —5:00 P.M. � ROLL CALL � PRESEN7�: CO[.�NCILMEMBERS: Fredericl<s. 1{ulil<. Thier, Ryan. ��Jeli�er �� PRESENT: CO�;NCILMEMBERS: None � PRESENT: EX OFI=]C10: Tow�� Mana��er Chanis. Town Attorne� Stocl<, Director of Admii�istrative Serviccs Crecl:more_ � Directoi�of Public Worl<s/Towi� En��ineer Palmer. Chief of Police Cronin. To��n Clerl< Stefani � ORAL COMMUNICATIONS � � Vice Mayor Thier spol<e against discrimination and said the 7�o��i� ��ould not condoi�e such � behavior. Mayor Fredericl<s c��ngratulated tl�e local graduates. Pc�,�Te 1 r�f 6 Toirn Cozincil��linz�� 10-?020 Ju�e .i, 2020 � � con�sLN�r c.aL�NnAR CC-1. Community Development Block Grant Agrecment—Adopt Resolution authorizi��g execution of a;,�reement renewal with the Co�inty of Marin to administer the Con�munity Developmei�t Blocl< Grant for Tibw-oi� (Oftice of the Town Ma��aber) CG2. Investment Summa�y—Adopt i��vestment summa�y fo�•inonth endii�� April 30, 2020 (Department of Admi»istrative Services) CC-3. MMWD Easement Agreement—Approve and authorize execution of Easei��ent Agreement �vith Marin Municipal Water District in preparation for conveyance af land to the Belvedere-Tiblu-on Library Agency (Office of the Town Manager) � MOTION: To adopt Conse��t Calendar ltems No 1-3, as written. Moved: 1<ulil<, seconded by Ryan VOTE: AYES: Fredericics, Kulil<, Ryan, Thier, Welner � ACTION ITTMS AI-1. Temporary COVID-19 Outdoor Activities and Encroachment Agreement— Consider �� adoption of resolution establishin;temporary agreement to facilitate the reopeninb of businesses in Tibur-on in a manner consistent with State and local social distancing �� i-equirements, and waivin� certain Town permits (Office ofthe Town Attorney) 7-own Attorney Stocl< said Marin County l�ad received permission to move forward with � reopening certaii� b��si��ess sectors pursuant to State guidelines. He said the proposed agreei��ent � �ould streamline staff approval for the utilization of public right-of-way or adjoininb private property to encourage restaurants a��d i-etail to move their operations outdoors to facilitate social �� distancin�. }-le said the agreement i��cludes sta��dard inden�nifieations and will still require standard buildii�� permits, if i�ecessaiy. � Mayor Fredericl<s opened the filoor for public eomme»t. There was none. MO'TION: To adopt tl�e resolution, as written. � Moved: Thier, seeonded bv 1<ulil< � VO"1�E: AYCS: Fredericics, I{�ilil<, Ryan, Thier, Welner AI-2. Business Task Force U��date—Receive ��pdate on the Local Qusincss 'Tasl< Force, coi�sider request to purehase outdoor furniture for Fountai�� Plaza. and discuss potenCial closw�e of Main Street d�n-inb summei� months (Of�fice of the Town Mana��er) "I�own Mana��er Chanis and Tiburon Peninsula Chan�ber of Comn�ei-ce Executive Dircctor I DeAnn Biss ��pdated the Co�mcil on recent activities by the Chamber's COVIU-19 Small � Business Tasl< Force. Ms. Biss said the Cha»�ber is today ►-equestinb authorizatioi� to purchase outcloor dining furniture to be temporarily replaced at Fountai» Plaza for use by the public to � furt�her facilitate social distancin�z. � Pu�'e 2 Q�6 � To��r» Coimcil�11i��ules #?10-2020 Jzrr�e 3, 202U � �� They also brietly presented on thc `Slow St�•eet' proposal to temporarily close Maii� Street to �'� vehicular traftic on summei�weel<e��ds (July through Labor Day). The proposal is i��eant to create a passive space to acco��modate social distancinb and aive the downtown i-estaurants ai�d merchal�ts the opportunity to expand outdoor dining and retail into the ribht-of-way. "The Town Mai�ager said the Counci I would cor�sider authorizing the Slow Street portion of the proposal at a fut�n�e i��eeting. The Town Council representatives to the task force, Counciimembers I<ulil< and Ryan, both spol<e in favor ofthe proposal. 1<ulil< said the outdoor fi�rniture was an efficient spend and believed the Slow Street proposal to be an excellent outco�ne to the tasl< foree's mission of comin� up with ideas to assist the downtown �ne►•cha»ts. Ryai� agreed and further spol<e in favor of the teinpor-aiy nature of the p�-oposal, stating the concept is not invasive a��d co��siderate of ai�y who may have been opposed to the idea. 1<ulik said he would lilce to see the Council review the Slow Street in August to see how it is goi►�g, and perl�aps consider ai� extension into the fall while the weather is still bood. � Mayor Fredei-icics aiso spol<e in favor ofthe proposal. She recommended the Council I<eep in mind that Fountaii� Plaza is one of the few places in Tiburon where larger broups can bather and hoped the outdoor furniture would remain a temporary installation. Mayor Fredericl<s opened the floor�fof- public comn�ent. Theo-e was none. MO"i,ION: "I,o approve the purchase of outdoor Furniture in the amount of$12,482.31. � Moved: Ryan, secoi�ded by Kulil< VOTF: AYES: Fredericl<s, Kulilc, Rya», "Thier, Wel��er � AI-3. Old Rail Trail Maintenance Project—Consider authorization of a) a budget amendment in the amo�.int of$322,]28; b) the Town Ma��ager to approve thc award of contract for the project to MVC Enterprises, Inc.; and c)the Tow�� Ma��aber to approve � the constructioi� contract ehange orders up to ]5% of the construetion eontract amount (Department of Public Worl<s) �� Director of Public Worl<s/To��n Cn;ineer Palmer reviewed the scope of proj�ct. including pavement rehabilitation along �ntire le��gth ofthe Old Rail Trail. ' Mayor Fredericl<s asl:ed if it �ras cheaper to bid the entire project at oi�ce. Direcror Palmer contirmed this poii�t. � In respoi�se to a question from Councilmember Ryan, Pali��er explained the contingency line item is only for �ise if some imloreseen circu��stance arises in the tield. �� Vice MayorThier asl<ed about chai�ges to the existinb Old Rail �1'rail and about the closure ` schedule. Palmer co��iirmed nc� portions ofthe Old Rail Trail will be changed, but some a��eas of � gravel or decomposed ��ranite �vill be added next to the asphalt because trail users wall< there now. He also explained the sched�ile is anticipated to be 45 worlcin� days, and public outreach � will be done ii� advance. P��e 3 of 6 � To�r» Coamcil�LlimNc.e #10-?020 Jin�e 3, 2020 �� Other councilmei�ibers asl<ed about the periods of time the path will be inaccessible to the p�iblic. �, Palmer said there will be no closures loi�ger than tl�ree days or over the weeice��d. 1-3e also �xplained the project is temperature-sei�sitive, so the timing ofthe project is impoi-tant. Mayor Fredericl<s opei�ed the floor for public comment There was none. MOTION: 'To authorize a b�idget amei�dment in the amount of$332,]28, approve the project and authorize the 'Town Manaber to award the co��iract to MVC Enterprises, Inc.. a��d to authorize the Tow�� Mana;er to approve conti•act change orders ��ot� to exceed 15% as contin;ency. Moved: Kulilc, seconded by Welner VOTE: AYES: Fredericks. Kulil<; Ryan, Thiei•, Wel»er PUBLIC HEARINGS PH-1. 2020-21 Municipal Budget and Capital Improvement Program —Introduction o1� Fiscal Year 2020-21 M�u�icipal Budget and Capital I�r�provement Program (Oftice of the Town Manager/Departi�e��t of Administrative Services) Town Manager Chanis said the Town has experie�leed a di•an�atic decrease in 1-evenue associated with business activity. He said the proposed budget without a ti�ansfei•of gene�-al f�u�d i-esei-ves would have a deficit of approximately $227.000. Director of Adi��inistrative Services Creel<more said the pi•oposed Fiscal Year 2020-21 blid�et is p�•esented at a total appropriation of$17,609,901, with an operating budget of$13,040,130. Director C��eel<more said the Town's general f��nd revenues are pi•oject to decrease 2.7% over the prior year and reviewed the hisCorical trends of several ofthe top sou�-ces of operating reve��ue. She also explained the To��n's expenditures are expected to i»ct•ease 3.5% over thc priol-year, and abain reviewed the historical trends ofseveral ofthe ��ajor expenditure categories. She then summarized the projected expenditures of each department as follows: � • Administration�s proposed bud�et is $2.1 million. � • Community Development's pi-oposed budbet is $1.7 million. • Police�s proposed bud��et is $3.7 ��illion. • Public Worlcs� proposed budget is $L.2 million. • "l,he non-departmental proposed budget is $3.4 millio��. � Director of P�iblic Worl<s/"Cown Engii�eer Palmer presented the proposed Capital Improvement Program, with total expenditures of$2.918.053. Director Palmer also briefly reviewed the � project list and summarized the anticipated costs and eurrent status ofson�e ofthe upcoming comm�u�ity projects and their fundii�g sources. Councilmember Welner asl<ed about priorit�� rankinb of the projects for the upcomin� liscal year. To��n Manager Chanis said this discussion usually talces place at the annual Co�mcil/Staff retreat, which did nut happen this year due ro COVID-19. For that reason, he said statf is proposing a Puge 4 qf�6 lol�i�» C'oui�crl��7inzdes #1 U-_70?0 Jime 3, 2020 � '��, Capital ]mproveme��t Pla�� with projects that are �n�co��trove�•sial, already awarded in conti-acts, or necessal-y maintenance projects. Chanis the�� reviewed thE balai�ces of the Tow��°s reserve funds, includinb the bei�eral fund reserves, restricted reserves, and the CaIPERS and OPEB trust funds. He also spol<e about the Town's lo��g-te��m liabilities (CaIPCRS ai�d Otl�er Post Employment �3enefits). Vice Mayor Thier asl<ed if staff foresaw any potential adjustments to the b�idget that might chanbe projective revenues and eapenditin-es. Chanis said tl�e revenue p�•ojections are extremely conseivative, and there n�ay be adjusted sources of revenue in the comir�g year. Councilme��ber Welne�-asl<ed if the bud�et ad hoc subcommittee had reviewed the proposed budget and was recomme��din� adoption to the Council. Mayor F►-edericks and Vice Mayor Thier confirmed they had reviewed the proposed b��dbet witll staff and made no i•ecoulmendations for chai�ges prior to brinbin� it to the full Council. Welner expressed discomfort supportin� a budget that required reserve funds to balance o��t. He wondered if there was an opportiu�ity t�o mal<e more disciplined cuts. Mayor Fredericl<s and Vice Mayor Thier both felt the use of�-eserve funds this year was reasonabic based oi� unl<nown projections and a 1<��own loss of reven�ie. Fredericks believed the proposed budbet was co��sistent with the "l�own's history of conservative budgets, and Thier said the pur�pose of buildinb resel•ve f��mds is to utilizc them dui-ing periods of uncertainty to inaintain the same level of service to the public. Town Manager Chanis pointed out some unusual expenditures this year, includinb significant contributions to tl�e library expansion pro,ject and tl�e Cl�amber of Commerce. � Co��ncili��ember Ryan said he did not have a peoblem using resei•ve funds if necessa�y but would lil<e to know the Town has exhausted all other avenues for balancing the budbet. He said he would lilce to see what a recon�mendatioi� foi•additional cuts might lool< lilce. Co�incilmember Kulil: believed it �vas important to maintain a baseline of service for Tiburon residents, and past Councils have made dii�ticult decisions to be extremely f�iscally disciplined to build up a rescl-ve fund. I-Ie saicl l�e is comfortable with the proposed budbet because it mai��taii�s � the To��i�°s services to residents. Fredericl<s also i�oted that the "t�o��n has a policy of I<eepi��g a minimum ai��ount of operating reserves, and the c�u-rei�t balai�ce has far e�ceeded the minimum balance req��ired because the Council plans ahead. Welner urged the Council to consider another loolc to find opportunities to bala��ce the budget without utilizin� the i-eserves. Pu�e S oj6 � To��rn Cour�cil Miizzrte.s #IO-?020 .h�me 3, �020 � The �-est of the Council abreed staff�-vould revicw the budget a�ain for additional c��ts iu expendit�n-es or adjust»�ents in projected revenue t'hat could be made before brin�i��g a final budget bacl< to the Council for adoption. Mayor Fredei•icl<s opened the Iloor for public comment. There was none. Item continued. TOWN COUNCIL REPORTS Mayo�•F►-edericl<s said she was writing two lettel-s: oi�e to thanl< Harvey's Garden volunteers and the other to s��pport the Leag�ie of Cali�l�ornia Cities letter that supports beginninb a larber amount of CARES Act fi�ndin� to s��aller cities. TOWN MANAG�R REPORT TM-1. COVID-19 Update The Town Manaber said t�here may l�e some loosening of restrictions of local parlcs and parl<ing lots in the next few days. He said stai�l�is observii�� a big increase in the amount of trash bei��g genei•ated, and with the inc�-easc ii� visitation of Shoreline Parl<, there are increasinb demands on both Pliblic Wori<s and Police staff�. WEEKLY DIGESTS Received. CLOSED SI:SSION Public �mployee Perfo�-i1�a��ce Review: Government Code Sectioi� 34957 Title: Town Mana�er ANNOUNCEM�NT OI' ACTION TAKTN IN CLOSED S�SSION, II'ANY � No action tal<en. ADJOURNMI;N7' T�here bein� ��o 'further business befiore the To�-vi� Council of the Town of Tibw-oi�, Mayor Fredericics ad,journcd the meeting at 8:00 p.m. � % . � ,�/� � -''�G'G��.�'- �-�''--�_��=��`��-' ALICE FREDERICKS, MAYOR ATTEST: ��;Z�-, _��_-- LCA STEIx`ANI. TOWN CLERI< Pa�e 6 qf 6 Toi+�n Cozmcil�11i»u1�s #10-2020 Jzme .i, 7U20 �