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Home My WebLink AboutTC Min 2020-05-06 TOWN COUNCIL � � SP�CIAL & It�GULAR M�ETING MINUT�S Consistcnt with EYecutive Orders No. N-25-20 and No. N-29-20 fi-om the Exec�itive Department ofthe State ofCalifornia and the County Public Health Departme��t's April 29, 2020 Shelter in Place Order. councilmembers attended this i��eetii�g by teleconference. Members oftl�e public ��e�-e ii�vited to plrticipate i�� the meetinb by live-streaming the meeting on the Town's website and sub��itting comments to comments.c townoi�tiburon.orQ to be included in the public record for the i��eeti��g. Sl'L,CIAL MEETING —5:30 P.M. � On May 6, 2020, the Cow�cil held a special ��eeting as follows: CALL TO OKllI,R AND ROLL CALL �� Co�u�cilmember Kulik. Councilmember Ryan, Councilmember Weli�er, Vice Mayor Thier, ' Mayor Fredericl:s ' C'LOSEI) SESSIOId' i CONFERENCE W1TH LEGAL COUNSEL—AN"TICIPATED LITIGATION j Signiiicant Expos�ire to Litigation Pursuant to Pai•agraph (2) of Subdivision (d) o�FGoverni��cnt ' i Code Section 54956.9: (One potential case) ! i ADJOUI2NMTNT—to specir�l i��eetina � i SPECIAL MEETING - 6:30 P.M. j ROLL CALL � ; PRESENT: COUNCILMEMB�RS: Fredericl<s, l<�ilil<. Thier, Ryan, Welner PRESEN��: COUNCIL,MFMBERS: None PRESENT: EX OFI=1C10: Town Manager Cha��is, Town /attorney Stocl:. Director of Public Works/Town Engineer Pali��er. Town Clerl< Ste'l�ani � OI2AL COMMUNICATIONS There ��ere none. CONSENT CALTNDAR Pa,�=e 1 0��) � � Toi��n Cot�ncil tl�li�rn[c.i rUb'-=020 lllu>>6, 2020 �� CC-1. Announeement of Pending Vacancy—Announce pendin� vacancy on Belvedere- �� '� Tiburon Libra�y A��ency Board of Trustees (Departn�ei�t of l�dministr�tive Services) MOT10N: To adopt Consent Calei�dar No. l, as written. Moved: '�I�hier, seconded by Ryan VOTE: AYES: Fredericl:s, Kulil<, Thier, Ryan, Wel��er ACT10N ITI?MS AI-1. Belvedere-Tiburon Joint Recreation Committee (The Ranch)—Consider request for fi��ancial assistance ii-om the Ranch and co��sider authorization of a budbet amendment in the ai�io�u�t of$99,200 to f�md req�iest(Office of the Town Manage�•) � Town Manager Cha��is said the Belvedere-Tiburon Joi��t Rec►-eation ("The Rancl�") Board had submittcd a request i�oi-financial assistance fi-o�� the Town. He said the Ranch had bee�1 forced to � cancel virt�ially all pro�ran�mii�g throubhout the spring and siu�vner and was experiei�cin� a � S1b111f1Callt �OSS Ot l'eV�11U�. � Chanis said the Ranch had i��ii�imized expenses already, includi��; salary �•eductions. furloubh of �� staff, and red�iced o�l�tice expenses as inuch as possible. He ►-eviewed the Ra��ch's necessary � expenses; includin�� Che cash t�einb refunded for��ow cai�celled spring/summer pro�ramming, and � projected revenues based oi� r-educed operations. as required by the shelter-ii�-place orders. � '� Recreatio�� Directoi-Jessica Notchl<iss said the Ranch has attempted to co��tinue to o�(�i�er virt�ial program��i��g, Nhich is bringinb in some revei�ue, but not close to usual operations. � Vice Mayor Thier asl<cd Dii-ector Hotchl<iss abo��t the »umbers of people served by the Ranch. ' Hotchl<iss �•eplied the Rancl� receives 15,000 aclult registrations per year for various types of probramming, 5.000 summer can�}�ers per year, and approximately 300 I<ids per weel< i�� after � � SC�100� �71'O�?I'c�i11S. i Ii� response to a question fi�om Mayor F�•ederici<s, Hotchl<iss said the 1•equested funds ��ould be prioritized for operational costs while still findin� ways to provide recreatioi� for the community. Town Mana�er Chanis i�oted that the Ranch has p�it together an i��pressive prograir� with high � quality programmii�� and statf, wl�ile remainin�� tinancially efficient. He asl<ed Hotchl:iss if the �� Ra��ch was considering offering new p�-o�rammin; fo�• childi�en of essential worl<ers, as � potentially permitted ui�der thc revised I'ublic 1�lealth Order. 1��otchl<iss said they were. Mayor Fredericl:s opened the t7oor for public comment. � ; l<aren Beale said the Ranch offers many emotional and mental health benetits to the coi��m�u�ity strugblin<,� with t�ying times. She supported the Ranch�s rcc�uest. Puge 2 qf 9 To��i� Cozmcil�Llii�titc>s #Ob'-2020 �l�lar<. 2020 � Jeriy Riessen. Ranch [3oard member. said he and the Board were proud of the worl< Jessica Hotchlciss and her tea��i have done to quicl<ly adapt and put togethe�• new pro�ramming for the �o„��,��,�ty. Petey Steii�, Ra��ch [3oard member_ commeilded Ms. Hotchl<iss' ability to quicicly pivot in face of adversity. She s�id this would be the ideal t'ime for the Co�incil to assist the Ranch in maintaini��g the ability to operate ��ithout havii�<r to 'sta��t over' later. Mayor Fredericl<s closed the tloor for public comment. Councilmembei� Welner said he is aware ofthe seriousi�ess with which Ms. I-3otchl<iss has analyzed the Ranch`s bud��et and determined ��here cuts ��ust be made and what is required to maintaii� efticie��t operations. He supported the request. Vice Mayor Tl�ie�- was also impressed with the presentation aild tl�e Ranch's ability to co��ti��ue servinb many people �-vitl� less resources. She expressed co»cern that the Ranch is not able to quali�fy �for federal fi�n�ding assistai�ce as a joint powers abency. She also supported the request. Councilmember Ryan supported the request, citinb the Ranch's broad reaeh and impact in the community; a��d their efforts to �mdcrsta��d the community's needs in the face o�l�c�•isis. Councilmembcr I{�ilil< applauded the Ranch's efforts for being a crucial resource for the com�r�unity and felt the request was worthwhile and appropriate. He requested a follow up report � in June or July. Mayo�- Fredericks said the Ra��ch fills a funetion that would normally bc a Town departme��t at � no cost and is no�-v requcsting fi��ai�cial assistance to continue to provide a service to stay afloat � d�u-ing a healthcare crisis. She supported the request but said the Council should keep in mind that this eco�lomic crisis will also impact the Town's overall budget over the next several years. � MOT10N: To appi�ove a conU-ibution ro the Belvedei•e-Tiburon Joint Recreation Comi��ittee in the ai��o�mt of$99.200. to authorize a Tiscal Year 2020 budbet ai��end��ent in the amount of$99.200 from the General F��nd Operatinb Reserve to fu��d the request. ai�d to require an upda�e from the Ranch in June or July on the use of the � funds. Moved: 1<ulil<. seconded by Thier � �� VOTE: AYES: 1=redei-icl<s. Kulil<, Ryan, Thier, Welner � AI-2. Award 2020 Naveme��t Rehabilitation Maintenance Project—Consider authorization � o'f a) the To��n Ma��ager to a��ard coi�tract to Ghilotti Co��struction Company, Inc.; b) a bi�dget ai��endment in the amoui�t of$�79,651; c) the Town manaber to increase the construction project by I S°/o for contin�e��cy, ai�d to adopt a Resolutio�� to accept �� Measure A. AA, and B tilnds to��ard this project (Department ofPublic Worl<s) � Director of Public Worlcs/�To��n I;n<�ineer Palmer summarized the reco��endcd actions for the �, Coin�cil and spol<e bi-ietiv about pavei��ent i��anabement. He said the Town attei��pts to I<eep t�he � Pa��re 3 of 9 Tnir�7 C`orn�cil�t9iniite.s ;-0�4-2070 111ui 6. 2020 �� averabe pavement condition index of all streets in bood fiorm and uses a probrai�i to keep tracl: of necessary improvements and help decicle �-vhich roads to ��orl: on based on limited resources. Director Pali��er rcviewed thc To�vi�'s ro�dway i�ctwor-I< and said the majority of the netwo�-1< is in good condition, but 23% is in poor or failing condition. 1Ie discussed several possible funding scenarios and the resulting degradation levels of the roadways. He concluded his report by showinb a map of this year's proposed improvements. Cou��cilmember Kulilc asl<ed if the recommended scenario repi-esented tl�e most efficient `bai�� for bucic' improve��ent for the cost Dircctor Palmcr said it was. � Viee Mayor Thier asl<eci Director Palmer to comme��t o�� the poor or failing street segments in tow��. Pal»�er explained the pavement manabement probram attei��pts to keep the overall averabe condition of all streets at a high level and deteri��ii�es how many, or which, streets in poor condition should be addressed each year to i�se lii��ited f�u��ds most efficie��tly. Vice Mayor Thier said she would recuse herself from this vote based on proximity to her home. � Mayor Fredericl<s opened the tlooi� 1�or public comi��ent. There was noi�e. MOTION: To authorize: a) a budbet ame��dment in the ai��ount of$379,651; b) tl�e Town Ma��aber to approve the award of contract for the 2020 Pavement Rehabilitation � ai�d Maintenance Project to Ghilotti Consti•uctio�� Company, Inc. fo�• �� $1,695,41790: c) the T'own Manager to increase the co��struetion contract by l5% as a contin�ency; and d) adoption of a resolution to accept Measure A, AA, and B �� funds toward this p�-oject. � Moved: Kulil<, seconded by Ryan VOTE: AYES: Fredericl<s. Kulil<, Ryan, Welner RECUSED: Thier AI-3. Town Council Regular Meetin�s—Consider adoption of Resolution modifyinb Town �� Council regular meeting stai�t time while cond�ictin�,� teleconferenced i��eetings (OfCice of � the To�vn Manager) �' Town Mana��ei-Chanis said the Co�u�cil had expressed interest in chan«i��g its re�ular meetii�g start time to earlier in the day while meetii�b virtually. Mayor Fredericl<s opened the floor for p��blic com»�ei�t. There was i�one. The Colmcil discussed several differe��t meetii�g time options and settled on a 5:00 p.m. re�ular � meeting start tin�e while conducting virtual meetings. MOT10N: To adopt the resolutioi�, as amended, chan�in�� i-eb�ilar meetinb start time to be i 5:00 p.m. while conducting virtual meetin��s in accordance with the Governor's � Executive Orders. Moved: Thier. secon�ed by I�yan Page 4��f�9 Toi��n Cour�ci1111i�tz�te.s #Oh'-20?0 �l9cn�6, _7020 � VOTE: AYES: Fredericl:s. ]<ulil<. �I�hier. Rvan. Weli�er Al-4. Business Task F'orce Update—Consider request by Chamber of Comi��erce for reallocation of previously approp��iated funds (01�iice of the Towi� Manager) Town Manaber Chai�is said the Co�n�cil had recently received a prese��tation fi-o»� the Tib�n-on Peilinsula Chamber of Commerce, and had appoii�tecl Councilmembers Kulik and Ryan to a Chamber task force to lool. at short. mid-, and lon«-term ideas to help small businesses recover i�roi�� the COVID-l9 pandemic ai�d eco��omic shutdow��. He said the tasic force had met and developed a set of short-teri�i recommendations for the Coui�cil to consider, including a request for a reallocation of previously approved Cl�amber f�u�din� from the Town. DeAnn Biss, Executive Director of thc Tiburon Pei�ii�sula Chai��ber of Co�nmerce, said tl�e Chamber l�ad conducted a sw-vey of local businesses to compile data about their challenges a��d in what ways they could use assistanec. She revie��ed the res��lts of th� s�u-vey with the Council. Ms. Biss said the Chamber and tasl< force had discussed how to deal with the mabnitude of challenges now in fi-ont� ofthe small busii�ess community. includin; both short-term crisis manabeme��t and long-te�-n� positive chan�,�e. She said the tasl< force brol<e the s�n�vey data into th►•ee goal areas: refresh, reengag�, and reinvest. �� She said the goals were to tigure out how to ass�u-e residents and visitors that Tiburon is open for � business as the public health order restrictions begin to ease; includinb treating downtown with � the best cleaninb and sanitation of public areas ai�d restrooms, and creatii�g safe spaces foi•visitor � and community en�a«ement. She said the �roup had also woi-I<ed on a uniform co��mu��ication �� plan, includii�g the branded `Tiburon Safe Together' social media and marl<eting campaign. �� Of tl�e requests for fundii�g. Ms. Biss saicl doi�ated fiunds would be equally dispersed among the '�� businesses that had applied fior the local ��rant, and to assist the Cl�an�ber in ongoing operations. � Ms. Biss said tl�e Town hacl recently approved a one-time $]26,000 contribution; plus $20,000 �' annually for three yelrs. toward a 'I'iburoi� Welcome Center. She said the Cha»�ber is now �� requesting reallocation ofthose funds as the ori<�inal visi�>>� will ��o lonber be possible due to �� signiticant loss of Chamber of Commerce revenue fi-om ��ther sources. She said the Chamber is ' reqtiestin� a reallocation of those funds as 1�ollo�vs: � - $16,000 to COVID-19 Small 6usiness I=und - $10,000 to s�lpport a Chamber led Re-En��a��in�� l�1arl<etinb Campaibn - $30,000 to Chamber to support a scaled-cio��n Wcicoi��e Center - $20,000/year in Fiscals Years 2021. 2022_ and 20�3 to support ongoii�� Cl�amber operatioi�s at Welcon�e Center - Create COVIU-19 Business li��provement Reserve Fund and transfer rei��ai��inb $70.000 ; to newly c�-eated reserve fund Mayor Fredericl<S asl<ed if there were any constraints on I�o�� the businesses ca�� use the grant ; funds and if the businesses ��ould be willin�� to publicly report what the fui�ds were used for. Ms. � Puge 5 of 9 � 7'oi��n Cou»crl�i9i��zilcs ;#Ob'-?O20 ,1/cn� 6. 2020 I �� Biss said the Chamber had not created any co��str-aints on the use of the funds. and t�h�t the � Ch�i��ber �-vould be willin� to compile that report. Co�n�cilmember Welner inquired about tl�e $70,000 COVID-19 I3usiness Improvement Keserve Fund. Ms. Biss and Town Manaber Chanis explaii�ed those funds would remain with the Town in a r�eserve fiu�d app�-opriated for the current fiscal year. Vice Mayor Thier asl<ed Ms. Biss to comment on the $16,000 Small Busii�ess }�uncl and tl�e $30_000 conU�ibutioi� toward the Welcoine Center. Ms. Biss said the request for$16,000 was in line wit�h ��hat ��eibhboring Chambers of Co»�n�erce are requestin� fi-om their cities and towns and the Coin�ty. She said the Welcoi��e Center costs will go toward a smaller space o�� Main Street and allow thei�� to co��tii�ue basic operations given the loss of signiticai�t revenue sources. Mayor Fredericl<s opened the floor for public com�r�ent. There was none. � Vice Mayor Thier and Mayor Fi•edericks expressed a desire to have a stroi�ger reportin<r protocol for how the req�iested funds will be spent. Town Manager Cha��is confirn�ed the Memorandum of Understandinb could incl�ide lang�ia�e that requires the Chamber to provide reporting to the To��i� Council and that the Memorandum of Ui�derstanding would be brought bacl< to the Council for review. Councili��ember Welner said he was not i» favor of putting the remai��ing $70,000 in a Town reserve fw�d, stating a future request could be considered on its merits at that timc. Other members ofthe Council a<�reed. � MOT10N: To reallocate: a) $16,000 in fundi��g to the COVID-19 Small F3usiness F�n�d; b) $10,000 to support a Chair�ber of Commerce led Re-Ei�gabing Marl<etii�g Campaibn; c) $30,000 to the Chamber of Con�merce to support tl�e development of a Welcome Center at 46Q Main St�•eet, and to recommit $20,000/year, � bebinninb ��ith Fiscal Yeai•2021, to suppoi•t ongoii�b Chamber of Commerce �� operations at the Main Street location, and to require To��n Council review of the �� ssociated Me��oi-andun� oi�Understandinb at a 'l�uture To�vn Council meetin<r. Moved: 1<ulil<; seconded by Welner �� VO7�F: AYES: Fredericl<s, K��lil<; Ryai�, Thier, Welner llISCUSSION ITTMS D-1. COVIll-19 Upclate and Town Council Discussion —The To�vn Mana��er �vill provide � an update on the Towi�'s COVI D-19 response. �� To�-vn Manager Chanis spol<e about recent updates to the Public }�lealth O��der. including a ne�� revision allowin� all construction activity to contin��e. He said staff is worl<in<�to E�repare the ' Buildin� Division to be open on a limited basis. ]-ie said the Towi� continues to enforce parl:ing �' restrictions on visitors froi�� outside Tiburon. �� Pc�,�>e 6 qf�9 Tol��a C'ozrncil 117inzile.s #Ob'-?OZU Mav 6, 2020 i � Chanis said Shoreline Park has also experienced a lot of visitors with the downtown restaurants � openin« for tal<eout. 1-le said Public Woi�lcs is now impleir�entin« measures to more fi-equently monitor trash in the downtown area. He said the State may be planninb to relax other retail restrictions soon, b��t the County of Marin does not appear to be planning to loose�� those restrictions in pai-allcl ��ith the state. Mayor t=redericl<s said the Co��nty is worl<ii�b with b�isiness entities to fi�ure out ��hat further relaaatioi� oi�i�estrictions and the opci�ing ofretail mibht loolc like. She said the Goveri�or ��ill hopefully provide clarit�- to confusii�g parts ofthe Public Health Ord�rs soon. Vice Mayor Thier asl<ed ifthe Tow�� could i��plement an expedited review process for restaurants or retail t�o malce any necessary »�odificatio��s that would allow them to opei� and serve c�istoi��ers ii� a timely mai��er. Chanis said they may be some thii�gs the Town can do quicl<ly. He said stafl�is also stayin;t��ned in to wl�at otl�er cities ai•e doi��g to accommodate their busii�ess districts. TOWN MANAG�R RCP012T None. ADJOURNMENT—to i°e�ylar��eeling RrGULAR ME�TING —7:30 P.M. ANNOUNCI�M�NT OF ACTION TAKEN IN CLOSED SESSION, IF ANY There was none. ORAL COMMUNICATIONS The��e �vere none. CONS�NT CAL�NDAR CC-l. To��n Council llinutes—Adopt"Town Co�uicil minutes for January 15. 2020 re��ular ' To�-vi� Council m�eting (Department o�fAdministrative Services) CC-2. Town Council 1�Iinutes—Adopt Town Council minutes for February 19. special and � regular Town Council meetin�s (Depart��ent of Admi��ist�-ative Services) �� CC-3. Municipal Code Alnenclments— Adopt M��nicipal Code amendments to Chapter 9 of� the "Tiburon Municipal Code relatinb to the dissolution of the Mari�� Telecomm�n�icatio��s Agency and the transitio�� of MTA fi�netio��s into the Marin General Services Authority (Department of<<�dministrative Services) � Puge 7 of 9 � Toi��r� Corn�cil��linzr�cs =-`U,a_?070 �I�Ia)� 6, 2020 I � �; CG4. Resolutions—Adopt i-esolutio��s in recobnition of departin<� Town officials and sta�l�1� � �� (Departmei�t ofi Admii�istrative Services) � CGS. Investment Summary—Adopt investment summary for montl� ending March 31, 2020 (Department of Administrative Services) A ��iembei-of tl�e public requested Item No. CC-4 be removed �fi•om the Consent Calendar and Vice Mayor"Thier requested Item No. CG2 be removed from the Consent Calendar. MOTION: To adopt Co��sei�t Calendar Ite�ns l, 3, and 5, as writte��. Moved: Thier, seco��ded by Ryan VOTF: AYES: Fredef-icks, Kulil<, Ryan, Thier, Welner CC-4. Resolutions—Adopt resolutions in recognition of departinb Town officials a��d staff (Departi��ent of/�dministrative Services) Alessai�dro Beralcli thanl<ed Jim Fraser fior his years of service to the Town Co�i��cil. Coui�cilmember 1{ulil< also expressed disappointment tl�at a proper sendoff would not be possible at this time as the three departing ofticials have been excelle��t p��blic servants For mai�y years. He also thanl:ed them for their service. MOTION: To adopt Consent Calendar Item No. 4, as written. Moved: Thier. seconded by K��1ilc VOTE: AYES: Frederic]<s, Kulil<, Ryan, Thier, Welner CG2. Town Council Minutes—Adopt Town Council minutes for Februaiy 19, special and � rebula�-Tow�� Council meetings (Department of Administrative Services) Vice Mayor Thie�� said she would lil<e to provide a redline ofedits at the i�ext meeting. 'The Coui�cil a�reed and no action was t�l<en. TOWN COUNCIL R�PORTS Mayor Fredericl<s said she had been on a call with other Marin Cou��ty Mayors and tl�e Marin � County Public Health Ofiticer and said the i�eat fe�� weel<s are critical to be as safe as possible as the Count�� be;�ii�s to slowly re-open a��i��. �. TOWN MANAGI,R R�PORT None. W�EKLY DIGI?STS Received. Pt[��e 8 t�f�I '� To��r� C.'oza�cil R4ii�rrles #08-?020 A1a��<, ?020 - - - - __ - - - - �� ADJOUI2NMI?NT � Thei�e bein�,� no �further business before the Town Co�u�cil ofthe Town ofTiburo��, Mayor Fredericics adjourned the meeling at 8:35 p.m. �� ,:�'"1/./� 'r'',� �� ,-� �_ ALICE FREDERICKS, MAYOR ATTEST: , � � � � ��;��,�-��'-fid...� �.:' . , . LE� STEF NI. "I�OWN CLERK Pu��e 9 qf 9 To�i�i� C"oin�cil Nlinzu�s ;+Ob'-?OZO 11<�cry 6, ��0?0 �