HomeMy WebLinkAboutAgr 2021-12-23 (Town Manager Compensation Study)Town of Tiburon 7/20 1 Agreement for Professional Services
TOWN OF TIBURON 1505 Tiburon Boulevard, Tiburon, CA 94920 AGREEMENT FOR PROFESSIONAL SERVICES
Town Manager Classification Compensation Study December 23, 2021
This Professional Services Agreement (the "Agreement") is dated December 23, 2021, and is by and between the Town of Tiburon, a public body of the State of California ("Town") and Regional Government Services Authority, a California Joint Powers Authority (Consultant) relating to Compensation Study Consulting Services (“Services").
RECITALS:
WHEREAS, Government Code section 53060 permit the Town to enter into agreements for professional services with individuals specially trained and experienced and competent to perform those services; and
WHEREAS, Consultant is willing to render such professional services, as hereinafter defined, on the following terms and conditions.
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, stipulated and agreed, the parties agree as follows:
AGREEMENT:
1.DESCRIPTION OF CONSULTANT’S SERVICES. Services are as described in the Consultant’sProposals, Exhibit 1, and the following:
_Total Compensation Study for the classification of Town Manager______
2.COMPENSATION FOR CONSULTANT’S SERVICES. Compensation for the Services shall be(select one):
[ ] Lump Sum of $ ______________, (with) / (without) [Circle one] progress payments; or
[ X ] Time and materials, per schedule of rates and charges included in Exhibit 1, with a guaranteed not to exceed price of $7,200.00.
3.EFFECTIVE DATE AND TERM.
The effective date of this Agreement is December 23, 2021 and it shall terminate no later thanFebruary 28, 2022.
4.PERSONNEL SUPPLIED FOR CONSULTANT’S SERVICES. Consultant shall use only thepersonnel listed below (resumes attached) in performing the Services. (If subconsultants are used,list the firm, personnel and attach resumes).
_______________NA____________________________________________________________
___________________________________________________________________________
5.TERMS AND CONDITIONS. Consultant shall perform the Services identified herein, in accordance
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Town of Tiburon 7/20 2 Agreement for Professional Services
with the terms and conditions of this Agreement, including without limitation, terms regarding Compensation, Schedule, Personnel, Annex “A” Agreement Terms and Conditions, and Annex “B”
Insurance. Consultant acknowledges its opportunity to negotiate such terms and conditions.
6. LIMITATIONS. Changes made to printed Terms and Conditions on this Agreement are null and void unless approved in writing by the Town.
7. USE OF AGREEMENT. The Agreement number must appear on all invoices and correspondence.
Send invoices in duplicate to Town of Tiburon, Accounts Payable, 1505 Tiburon Boulevard, Tiburon, CA 94920, immediately upon performance.
8. For purposes of this Agreement, Town and Consultant shall direct all communications to each other as follows:
Town: Suzanne Creekmore Director of Administrative Services 1505 Tiburon Boulevard Tiburon, CA 94920 Phone: ( 415) 435-7373 Email: screekmore@townoftiburon.org Consultant: Regional Government Services Attn- Richard H. Averett, Executive Director PO Box 1350 Carmel Valley, CA 93924 (650) 587-7300 X94 contracts@rgs.ca.gov
IN WITNESS WHEREOF the parties have executed this Agreement in duplicate as of the dates identified below.
TOWN OF TIBURON:
CONSULTANT:
[Name and Title of Dept. Director]
[Signature of Consultant]Richard H. Averett
Date:
Richard H. Averett [Please print name of Consultant]
Town Manager Title: Executed Director
[If Corporation: Chairman, President, or Vice President]
Date:
Date:
APPROVED AS TO FORM:
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1/5/2022
1/5/2022
Suzanne Creekmore, Tiburon Dir. of Admin. Srvs.
1/4/2022
Director of Administrative Services
Town of Tiburon 7/20 3 Agreement for Professional Services
DATED;___________ BY:_________________________
Sky Woodruff, Authority Counsel Attest: [Town Clerk]
Approved as to form and procedure: Town Attorney
END OF DOCUMENT
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1/5/2022
Town of Tiburon 7/20 Annex A - 1 Purchase Order for Professional Services
ANNEX A – PURCHASE ORDER TERMS AND CONDITIONS This is an Annex to the Agreement for Professional Services Agreement dated December 23, 2021 (“Agreement”) between the Town and Consultant, as described therein, for the provision of professional services (“Services”). ARTICLE 1 – TERMS OF PERFORMANCE
1.01 Agreement Force and Effect. The provisions of this Agreement constitute the entire agreement between the Consultant and Town regarding the Services, shall supersede all other prior purchase orders/agreements between Consultant and Town with respect to the Services, and shall control over any inconsistent provisions in any Consultant-prepared attachments hereto. No representation, term or covenant not expressly specified in this Agreement shall, whether oral or
written, be a part of this Agreement. Town is not responsible for Services rendered without the authority of an Agreement on this form.
1.02 Performance of Services. Consultant represents that it possesses the requisite training, licenses and permits necessary to perform the Services, and that its performance of the Services shall conform to the standard of practice of a professional having specific experience and expertise in professional services of like nature and complexity of the Services.
1.03 Licenses. If a license of any kind, which term is intended to include evidence of registration, is required of Consultant, its employees, agents, or subcontractors by federal or state law, Consultant warrants that such license has been obtained, is valid and in good standing, and shall be kept in effect all times during the term of this agreement.
1.04 Progress and Coordination. Upon Town’s request, Consultant shall provide Town with progress submittals showing status of Services, at times and increments as Town may
reasonably request, and shall provide Town with a progress schedule for performance of the Services, at times and in a level of detail as Town may reasonably request. Consultant shall coordinate with Town and authorities with jurisdiction as necessary to perform the Services. Time is of the essence in the performance of the Services.
1.05 Plans, Specifications, Reports, Deliverables. Work product under this Agreement shall be professional in appearance, comply with the requirements of this Agreement and with design
criteria established by Town, applicable laws and codes, and with all applicable professional standards. Services shall meet this standard within the agreed compensation and schedule; services necessary to correct work product, errors or omissions in work product, shall not entitle Consultant to an increase in compensation.
1.06 No Waivers. The granting of any payment, and any inspections, reviews, approvals or oral statements by any Town representative, or certification by any governmental entity, shall not limit
or waive Consultant’s obligations under this Agreement. Either party’s waiver of any breach, or the omission or failure of either party, at any time, to enforce any right reserved to it, or to require strict performance of any provision of this Agreement, shall not be a waiver of any other right to which any party is entitled, and shall not in any way limit or modify that party’s right thereafter to
enforce or compel strict compliance with every provision hereof.
1.07 Modifications. This Agreement may not be modified, nor may compliance with any of its terms be waived, except by written instrument executed and approved by fully authorized representatives of Town and Consultant. Consultant’s authorized representative is the individual
signing this Agreement unless Consultant otherwise informs Town in writing.
1.08 Payment Requests. Consultant shall submit all billings with all necessary invoices, time records,
deliverables, or other appropriate evidence of performance, after which Town shall make payment at the earliest practicable time. If requested by Town to facilitate the payment process
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Town of Tiburon 7/20 Annex A - 2 Purchase Order for Professional Services
and track progress, Consultant shall provide Town with an itemization of its compensation according to a Work Breakdown Structure (“WBS”) in a form Town supplies or approves (at Town’s option), that defines all Agreement tasks (Consultant’s and Subconsultants’), along with a project schedule defining the time line for each task, a project budget defining the planned man-hours and costs for each task, and a schedule of deliverables defining each deliverable to be provided to Town.
1.09 Scope of Compensation. Agreed method of compensation shall be full compensation for all Services required, performed or accepted under this Agreement, and Consultant shall not be entitled to compensation or reimbursement beyond or outside of agreed compensation. If Consultant previously commenced services within the scope of the Services, then the services performed and the compensation paid shall be subject to the terms of this Agreement.
1.010 Additional Services. Payment for Additional Services shall require a written addendum or
amendment, negotiated and signed by the Consultant and Town prior to commencing work of Additional Services, providing for the scope, schedule and terms of compensation.
ARTICLE 2 – LEGAL AND MISCELLANEOUS
2.01 No Assignment. Consultant shall not subcontract any portion of the Services or otherwise assign this Agreement without prior written approval of Town, and Consultant shall remain responsible for compliance with all terms of this Agreement, regardless of the terms of any such
assignment.
2.02 Records and Audit. At Town’s request, Consultant shall make available to Town, its authorized agents, officers, or employees, for audit, photocopy or compilation, any and all ledgers, books of accounts, invoices, payrolls, vouchers, cancelled checks, correspondence, internal memoranda,
calculations, drafts, and other records or documents evidencing or relating to the performance of the Services (hard copy or electronic), expenditures and disbursements charged to Town in
connection with the Services. Consultant shall maintain such documents for at least three (3) years following completion of the Services. Such rights shall be specifically enforceable.
2.03 Independent Contractor. Consultant is an independent Contractor and does not act as Town’s agent in any capacity, whatsoever. Consultant is not entitled to any benefits that Town provides
to Town employees, including, without limitation, worker’s compensation benefits or payments, pension benefits, health benefits or insurance benefits. Terms within this Agreement regarding
direction apply to and concern the result of the Consultant’s provision of Services, not the means, methods, or scheduling of the Consultant’s work. Consultant shall be solely responsible for the means, methods, techniques, sequences and procedures with respect to its provision of Services under this Agreement. Consultant shall pay all payroll taxes imposed by any governmental entity
and shall pay all other taxes not specifically identified in this Agreement as Town’s responsibility.
2.04 Indemnity/Liability. To the fullest extent allowed by law (including without limitation California
Civil Code Sections 2782 and 2782.8), Consultant shall defend (with legal counsel reasonably acceptable to Town), indemnify, and hold harmless the Town of Tiburon, its officers, directors,
officials, agents, employees, and volunteers (collectively, “Indemnitees”) from and against any and all claims, suits, expenses, liability, cause of action, loss, cost, damage, injury (including,
without limitation, economic harm, injury to or death of any person, including an employee of Consultant or its Subconsultants), of every kind, nature, and description, at law or equity, (including without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses and fees of expert consultants or expert witnesses incurred in connection
therewith and costs of investigation) (collectively “Liabilities”), to the extent that arise out of, pertain to, or relate to any negligence, recklessness, or willful misconduct of Consultant, any
Subconsultant, anyone directly or indirectly employed or retained by them, or anyone that they control. In the event one or more defendants is unable to pay its share of defense costs due to
bankruptcy or dissolution of the business, the Consultant shall meet and confer with other parties
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Town of Tiburon 7/20 Annex A - 3 Purchase Order for Professional Services
regarding unpaid defense costs. The Consultant’s obligations to indemnify, defend, hold harmless the Indemnitees shall not apply to the extent that such Liabilities are caused in whole or in part by the negligence, active negligence, or willful misconduct of such Indemnitee but shall apply to all other Liabilities, and in no event shall the cost to defend charged to the Consultant exceed the Consultant’s proportionate percentage of fault.
2.05 Conflict of Interest. Consultant represents and warrants that it presently has no interest, and
shall not have any interest, direct or indirect, which would conflict in any manner with the performance of work and services required under this Agreement. Without limitation, Consultant represents to and agrees with Town that Consultant has disclosed any potential conflict of interest, and will have no future conflict of interest, in providing Town services hereunder, including but not limited to, any interest (financial, share ownership, shared management, shared directors, or reporting responsibilities) Consultant may presently have, or will have in the future,
with respect to any other person or entity (including but not limited to potential suppliers, vendors, consultants, contractors, or regulatory agency) which may have an interest in the subject matter
of the Services.
2.06 Confidentiality. Any information, whether proprietary or not, made known to or discovered by
Consultant during the performance of or in connection with this Agreement for Town, will be kept confidential and not be disclosed to any other person. Consultant will immediately notify Town in
writing if it is requested to disclose any information made known to or discovered by Consultant during the performance of or in connection with this Agreement. These conflict of interest, confidentiality and future service provisions and limitations shall remain fully effective indefinitely after termination of services to Town hereunder. Notwithstanding the foregoing and for the
avoidance of doubt, Consultant as a public agency is subject to the California Public Records Act (the “CPRA”) and will comply with this Agreement to the extent that it does not conflict with
CPRA.
2.07 Ownership of Results. Any interest (including copyright interests) of Consultant or its contractors or subconsultants (together, “Subconsultants”), in studies, reports, memoranda, computational sheets, drawings, plans or any other documents (including electronic media)
prepared by Consultant or its Subconsultants in connection with the Services, shall become the property of Town. To the extent permitted by Title 17 of the United States Code, work product
produced under this Agreement shall be deemed works for hire and all copyrights in such works shall be the property of Town. In the event that it is ever determined that any works created by
Consultant or its Subconsultants under this Agreement are not works for hire under U.S. law, Consultant hereby assigns to Town all copyrights to such works. With Town’s prior written
approval, Consultant may retain and use copies of such works for reference and as documentation of experience and capabilities. As respects Consultant’s standard details and
proprietary design instruments of service (not specific to this Agreement), however, Town shall have only a non-exclusive but otherwise unrestricted license to use the materials prepared in
connection with this Agreement.
2.08 Non-Discrimination Policy. Consultant shall not discriminate against any employee or applicant
for employment, nor against any Subconsultant or applicant for a subcontract, because of race, color, religious creed, age, sex, actual or perceived sexual orientation, national origin, disability as
defined by the ADA or veteran’s status. To the extent applicable, Consultant shall comply with all federal, state and local laws (including, without limitation, all Town and Town ordinances, rules
and regulations) regarding non-discrimination, equal employment opportunity, affirmative action and occupational-safety-health concerns, shall comply with all applicable rules and regulations
thereunder, and shall comply with same as each may be amended from time to time. Consultant shall provide all information reasonably requested by Town to verify compliance with such
matters. Consultant stipulates, acknowledges and agrees that Town has the right to monitor Consultant’s compliance with all applicable non-discrimination requirements, and may impose
sanctions upon a finding of a willful, knowing or bad faith noncompliance or submission of information known or suspected to be false or misleading.
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Town of Tiburon 7/20 Annex A - 4 Purchase Order for Professional Services
2.09 Termination and Suspension. (i) Town may, with or without cause, direct Consultant to suspend, delay or interrupt Services, in whole or in part, for such periods of time as Town may determine in its sole discretion. (ii) Town may terminate performance of the Services under this Agreement in whole, or from time to time in part, for default, should Consultant commit a material breach of this Agreement, or part thereof, and not cure such breach within ten (10) calendar days of the date of Town’s written notice to Consultant demanding such cure, in which case Consultant
shall be liable to Town for all loss, cost, expense, damage and liability resulting from such breach and termination. (iii) Town or Consultant may terminate performance of the Services under this Agreement in whole, or from time to time in part, for convenience, in which case Consultant shall be entitled to recover compensation and costs for services performed to the effective date of termination, but may recover no other cost, damage or expense. The Town may condition payment of such compensation upon the Consultant’s delivery to the Town of any and all
documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the Town in connection with this Agreement. Consultant shall continue its work throughout the course of any dispute, and Consultant’s failure to continue work during a dispute shall be a material breach of this
Agreement.
2.010 Execution; Venue; Limitations. This Agreement shall be deemed to have been executed in the
Town of Tiburon, County of Marin. The exclusive venue for all disputes or litigation arising out of this Agreement shall be in the Superior Court of the County of Marin, unless the parties agree otherwise in writing. Enforcement of this Agreement shall be governed by the laws of the State of California, excluding its conflict of laws rules. Except as expressly provided in this Agreement,
nothing in this Agreement shall operate to confer rights or benefits on persons or entities not party to this Agreement. As between the parties to this Agreement, any applicable statute of limitations
for any act or failure to act shall commence to run on the date of Town’s issuance of the final Certificate for Payment, or termination of this Agreement, whichever is earlier, except for latent
defects, for which the statute of limitation shall begin running upon discovery of the defect and its cause.
ARTICLE 3 – CONSTRUCTION OF AGREEMENT
3.01 Headings. The headings in this Agreement are for convenience only and do not affect the
construction of this Agreement.
3.02 Modifications. Modifications to this Annex “A” Agreement Terms and Conditions shall not be
effective unless approved and initialed by Town’s Town Manager.
ARTICLE 4 – CONSULTANT’S PROPOSAL AND OTHER CONSULTANT-PREPARED DOCUMENTS
4.01 Exhibit 1. Exhibit 1 consists of Consultant-prepared documents (e.g., Consultant’s rate sheet and proposal, if any) attached to this Agreement for reference only, defining further the scope of
Consultant’s scope of Services hereunder.
4.02 Complementary Construction. This Agreement, its Annexes and attachments (including but not limited to the attached Exhibit 1) are deemed complementary; what is called for by one is as binding as if called for in both and shall be performed by Consultant. In the case of direct conflict, then the requirement providing Town with the broader scope of services shall have precedence.
4.03 Modifications. Exhibit 1 may not supplement, contradict or qualify Annex “A” Agreement Terms
and Conditions, except as listed below and initialed by the Town Manager.
4.04 Named Personnel and Subconsultants. It is recognized that the named personnel and Subconsultants in the Agreement are not bound by personal employment contracts to Consultant, however, Consultant agrees that reassignment of any of the named personnel or Subconsultants
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Town of Tiburon 7/20 Annex A - 5 Purchase Order for Professional Services
during the Services requires prior written approval of Town, which approval shall not be unreasonably withheld. Under no circumstances may Consultant replace personnel or Subconsultants with less qualified or less experienced personnel, without Town’s written consent, which may be withheld by Town on a reasonable belief of good cause.
END OF ANNEX “A”
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Annex B - 1 Purchase Order for Professional Services
ANNEX B – INSURANCE REQUIREMENTS This is an Annex to the Agreement for Professional Services Agreement dated ___December 23, 2021____ (“Agreement”) between Town and Consultant, as described therein, for the provision of professional services (“Services”).
ARTICLE 5 – INSURANCE
Consultant’s Duty to Show Proof of Insurance. Prior to the execution of this Agreement, Consultant shall furnish to Town satisfactory proof that Consultant has taken out for the entire period required by this Agreement, as further described below, the following insurance, in a form satisfactory to Town and with an insurance carrier satisfactory to Town, authorized to do business in California and rated by A. M. Best & Company A- or better, financial category size VII or better, which will protect those described below
from claims described below which arise or are alleged to have arisen out of or result from the acts or omissions of Consultant for which Consultant may be legally liable, whether performed by Consultant, or by those employed directly or indirectly by it, or by anyone for whose acts Consultant may be liable: Notwithstanding the foregoing, Town acknowledges that Consultant, as a public agency can, pursuant to California Government Code Section 990, satisfy the insurance requirements set forth herein with a combination of self-insurance and self-insured pool insurance. 5.01 Commercial General Liability Insurance Commercial general liability insurance, written on an “occurrence” basis, which shall provide coverage for
bodily injury, death and property damage resulting from operations, products liability, blasting, explosion, collapse of buildings or structures, damage to underground structures and utilities, liability for slander, false arrest and invasion of privacy arising out of construction management operations, blanket contractual liability, broad form endorsement, a construction management endorsement, products and completed operations, personal and advertising liability, with per location limits of not less than One Million Dollars ($1,000,000) general aggregate and One Million Dollars ($1,000,000) each occurrence. 5.02 Business Automobile Liability Insurance Business automobile liability insurance with limits not less than One Million Dollars ($1,000,000) each occurrence including coverage for owned, non-owned and hired vehicles. 5.03 Workers’ Compensation Insurance Workers’ Compensation Employers’ Liability limits not less than One Million Dollars ($1,000,000) each accident, One Million Dollars ($1,000,000) per disease and One Million Dollars ($1,000,000) aggregate. Consultant’s Workers’ Compensation Insurance policy shall contain a Waiver of Subrogation. In the event Consultant is self-insured, it shall furnish Certificate of Permission to Self-Insure signed by Department of Industrial Relations Administration of Self-Insurance, State of California. 5.04 Professional Liability Insurance Professional Liability Insurance, either limits of not less than One Million Dollars ($1,000,000) each occurrence or claim and Two Million Dollars ($2,000,000) aggregate, all with respect to negligent acts, errors or omissions in connection with services to be provided under this Agreement, with no exclusion for claims of one insured against another insured and with tail coverage for a period of five (5) years after the completion of the Services. 5.05 Additional Insured / Waiver of Subrogation
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Annex B - 2 Purchase Order for Professional Services
Consultant shall include Town, its officers, officials, agents, employees and volunteers as Additional Insureds under the General Liability and Auto policies, and shall supply specific endorsements for same. The Additional Insured endorsement under the General Liability policy will be the Additional Insured – Town, Lessees or Contractors – Scheduled Person or Organization ISO Form CG2010 with the current applicable revision date. It is acceptable that the Additional Insured endorsement to provide “where required by written contract." Consultant shall obtain a specific endorsement to its workers’
compensation insurance policy waiving all rights of subrogation against the Town, its officers, officials, agents, employees and volunteers. 5.06 The policies shall apply separately to each insured against whom claim is made or suit is brought except with respect to the limits of the company’s liability.
5.07 Written notice of cancellation of the policies shall be mailed to Town thirty (30) days in advance of the effective date thereof. 5.08 Insurance shall be primary insurance and no other insurance or self insured retention
carried or held by any named or additional insureds other than that amount Consultant shall be called upon to contribute to a loss covered by insurance for the named insured.
5.09 Certificates of Insurance and Endorsements shall have clearly typed thereon the title of the Agreement, shall clearly describe the coverage and shall contain a provision requiring the giving of written notice.
5.10 Nothing herein contained shall be construed as limiting in any way the extent to which
Consultant or any of its permitted subcontractors or subconsultants may be held responsible for payment of damages resulting from their operations.
If Consultant fails to maintain any required insurance, Town may take out such insurance, and deduct
and retain amount of premium from any sums due Consultant under this Agreement. END OF ANNEX “B”
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P.O. BOX 1350 | CARMEL VALLEY, CA 93924 | 844.587.7300 | WWW.RGS.CA.GOV
December 13, 2021
Suzanne Creekmore Director of Administrative Services TOWN OF TIBURON
1505 Tiburon Blvd,
Tiburon, CA 94920 screekmore@townoftiburon.org
SUBJECT: COMPENSATION STUDY PROPOSAL – TOWN MANAGER
Dear Ms. Creekmore,
Regional Government Services (RGS) takes a holistic approach to compensation studies as each
agency is unique in its work culture, services, and community. RGS will consider these factors
when analyzing and making recommendations. The methods of how this specific study will be
approached and analyzed are addressed fully below.
RGS is a unique, fee-supported, joint powers authority specializing in public-sector administration
and consulting services. RGS exclusively serves public agencies and employs experienced public-
sector professionals to assist our partner agencies. Since 2002, RGS has served over 200 public
agencies and has developed a unique network of geographically distributed Advisors who work
both onsite at partner agency offices and through various remote access technologies to deliver
services to partner agencies, reducing overhead and expanding our ability to provide high-quality
services throughout the state. RGS consultants are experienced in classification and compensation
studies, working effectively with management, employees, elected officials, and labor
representatives to achieve desired results. RGS will provide the resources necessary to fulfill each
study’s objectives and meet benchmarks and deadlines for projects awarded under contract.
The Town of Tiburon (Tiburon) is requesting a total compensation study be conducted for the
classification of Town Manager. The goals of the total compensation study are to:
•Determine the compensation for similar classifications in Tiburon’s identified comparable
agencies.
•Determine the value of benefits provided by comparable agencies to similar classifications.
•Analyze Tiburon’s compensation and benefits relative to the market utilizing the data
obtained.
EXHIBIT 1DocuSign Envelope ID: 3B9B1130-18BA-4903-923D-13A54E0E3AD0
Suzanne Creekmore, Director of Administrative Services December 13, 2021
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OVERVIEW OF STUDY
REQUEST AND REVIEW KEY ORGANIZATIONAL BACKGROUND MATERIAL
Once the contract is executed, RGS will request and review key background material and
documents from Tiberon to understand the relevant compensation policies, procedures, challenges,
and practices related to compensation systems and administration. Typical materials requested
include:
•Organizational Charts
•Existing classification specification for study position
•Previous related compensation studies, both external and internal
•Annual budget and other financial documents related to the compensation plan
•Applicable compensation policies and procedures
•Employee contract
COMPENSATION STUDY
Compensation elements to be surveyed include:
•Base rate of pay
•Contributions by BOTH employee and employer to the following programs:
−Pension system
−Social Security
−Health insurance premium, family coverage level
−Dental insurance premium, family coverage level
−Vision insurance premium, family coverage level
•Vacation Leave
•Administrative Leave
•Vehicle allowance
•Cellular Phone allowance
•All other forms of cash compensation
The comparison agencies that Tiburon has identified are:
1.City of Belvedere
2. City of Larkspur
3. City of Mill Valley
4. City of Novato
5.City of San Rafael
6.City of Sausalito
7. Town of Corte Madera
8. Town of Fairfax
9. Town of Ross
10.Town of San Anselmo
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Suzanne Creekmore, Director of Administrative Services December 13, 2021
Page 3
WORK PLAN
RGS will take the following steps to complete the compensation study. The RGS Lead Advisor
and Project Advisors will be available for phone and email consultation, in-person meetings, and
video conference/phone meetings throughout the project.
VIRTUAL KICK-OFF MEETING
If requested, RGS will meet virtually with Tiburon’s point(s) of contact to ensure a clear
understanding of the needs and parameters of the study. RGS will explain the methodology,
objectives, deliverables, and data collection methods to be used during the study.
COLLECTION OF DATA
Using the comparable agencies and the compensation elements listed above, RGS will identify the
comparable classification within each agency and collect and compile the compensation data.
Each comparable classification will be identified on a “whole job” basis, taking duties, reporting
structure, and requirements into consideration, and not by title alone.
COMPENSATION STUDY REPORT
Using the collected data, RGS will provide a written report to Tiburon that will include the
following information:
•Brief survey methodology
•A list of comparison agencies surveyed
•The classification surveyed
•Statistics for classification’s base rate of pay identifying the percentage above or below the
median of market comparators
•Statistics for classification’s total compensation identifying the percentage above or below
the median of market comparators
•Complete salary survey data
•Salary range recommendation
WORK SCHEDULE
The following is a tentative project timeline that may be modified with mutual agreement between
Tiburon and RGS. Staff availability and the responsiveness of comparable agencies may affect
the timeline. Meetings with Tiburon points of contact can be scheduled as required. Progress
reports will be provided throughout the project. RGS strives to manage the timeline to ensure
deadlines are met.
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Suzanne Creekmore, Director of Administrative Services December 13, 2021
Page 4
COMPENSATION STUDY TENTATIVE DATES RESPONSIBLE
PARTY
1.Kick-off meeting with Tiburon staff;
review all compensation documents.Week 1 RGS
2.Collection of specific salary and benefits
data for study classification.Weeks 2-3 RGS
3. Review and analysis of compensation
survey data.Week 4 RGS
4. Status meeting to discuss findings and
draft recommendations.Week 5 TIBURON/RGS
5. Draft compensation study report and
submit to Tiburon for review.Weeks 6-7 RGS
6.Feedback from Tiburon regarding the
draft report.Week 8 TIBURON
7. Final compensation study report to
Tiburon.Week 9 RGS
8. Presentations of study findings and
recommendations, as required.TBD RGS
FEE PROPOSAL
At RGS, we bill only actual hours attributable to the project at the rate of the actual Advisor or
technician. Work will commence upon notification by the Town of Tiburon of the project award.
Work is performed as agreed and subsequently billed each month based on the hours actually
worked. RGS Advisors are skilled at prioritizing projects and working within the budget of partner
agencies. All work and meetings will be held virtually, and no travel will be included.
BASE PAY SALARY STUDY
ESTIMATED
COST
1.Review Tiburon compensation documents, meetings with point(s) of
contact.$1,400
2.Collect, compile, and analyze compensation data from comparable
agencies.$3,700
3.Prepare data worksheets and compensation study report.$2,100
TOTAL ESTIMATED COST NOT TO EXCEED: $7,200
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Suzanne Creekmore, Director of Administrative Services December 13, 2021
Page 5
The hourly rate for work performed will be billed at the following hourly rates based on the
Advisor(s) assigned to the project.
TITLE HOURLY RATE
Chief Operating Officer $135 to $220
Deputy Chief Operating Officer $130 to $195
Senior/Lead Advisor $125 to $190
Advisor $115 to $160
Project Advisor $105 to $125
Project Coordinator $85 to $120
Technical Specialist $75 to $115
I am confident that you will find RGS’ approach is responsive to Tiburon’s objectives and needs.
RGS has a solid and respected reputation with the public agencies we serve for timely, cost-
efficient delivery and effective implementation. As a public agency, we fully understand the needs
and requirements of public agencies. This proposal will remain valid for a 60-day period from the
date this proposal is opened.
The RGS team appreciates the opportunity to be of service to the Town of Tiburon!
Sincerely,
Patty Howard
Lead Human Resources Advisor phoward@rgs.ca.gov 650-587-7300 x 94
Regional Government Services
PO Box 1350, Carmel Valley, CA 93924 www.rgsjpa.org
DocuSign Envelope ID: 3B9B1130-18BA-4903-923D-13A54E0E3AD0