HomeMy WebLinkAboutTC Res 2023-01-18 (3)Page 1 of 2 Town Council Resolution No. 03-2022 January 18, 2023
RESOLUTION NO. 03-2023
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TIBURON AUTHORIZING THE SIGNING AND ENDORSING OF CHECKS AND OTHER INSTRUMENTS OF PAYMENT & ACCESS TO DOCUMENTS RETAINED IN SAFEKEEPING
WHEREAS, the Town of Tiburon has, by resolution, adopted a policy which identifies
the employees and officials who may sign and endorse checks and other instruments of payment on behalf of the Town, and which employees may have authorization for access to Town documents held in safekeeping: and
WHEREAS, from time to time as employees or Councilmembers authorized to sign and
endorse checks and other instruments of payment on behalf of the Town leave the Town’s service it becomes necessary to add an authorized signer, and NOW THEREFORE, BE IT RESOLVED THAT:
1. The Bank of Marin, Tiburon Branch, shall be the depository for all funds of the Town of Tiburon. Commercial accounts shall be established and maintained by and in the name of the Town of Tiburon at the designated bank upon and subject to such terms as may be agreed to from time to time.
2. All checks, drafts and other instruments for payment from the Town’s commercial account in the amount of $5,000.00 or less, or relating to the Town’s state and federal payroll tax obligations, PERS retirement, or health insurance obligations in any amount shall be -authorized for payment on behalf of the Town by any two (2) of the following people: Town Manager
Gregory Chanis, Director of Administrative Services Suzanne Creekmore, Town Clerk Lea
Stefani, or any member of the current Town Council (Alice Fredericks, Noah Griffin, Jack Ryan, Holli Thier, or Jon Welner). 3. All payroll, payroll payable, and payroll benefit checks shall be authorized for
payment by the Town Manager and Director of Administrative Services, and in the case of
either’s absence the Director of Administrative Services, or any member of the Town Council. 4. All other checks, drafts and instruments for payment shall be authorized for payment on behalf of the Town by either the Town Manager, Director of Administrative
Services, Town Clerk and by one member of the Town Council.
5. All checks, drafts or other instruments for payment made payable to the Town of Tiburon may be endorsed for deposit by written or stamped endorsement in the name of the Town of Tiburon without individual signatures.
6. Staff is directed to provide a certified copy of this resolution to the Bank of Marin along with signature authorization forms which include signatures of the individuals currently holding the following positions: Town Manager, Director of Administrative Services, Town
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Page 2 of 2 Town Council Resolution No. 03-2022 January 18, 2023
Clerk, and Town Council members. The Town Clerk shall inform the Bank of Marin of any changes in these positions and provide new signature cards when necessary.
7. The Bank of Marin is requested and authorized to honor, receive, certify or pay any instrument signed or endorsed in accordance with this Resolution. This Resolution and signature authorization forms submitted by the Town Clerk shall remain in full force and effect, and the Bank is authorized and requested to rely and act thereon, until such time as the Bank
receives written notice of any changes from the Town Clerk.
8. The Bank of America, Tiburon Branch is the location of four Safe Deposit Boxes that the Town rents from the Bank. The following employees of the Town are authorized by signature to place, extract, or review items held in safekeeping: Town Manager (Greg Chanis),
Town Clerk, (Lea Stefani), Director of Administrative Services (Suzanne Creekmore). PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Tiburon on January 18, 2023, by the following vote:
AYES: COUNCILMEMBERS: Fredericks, Ryan, Welner
NAYS: COUNCILMEMBERS: Griffin, Thier ABSENT: COUNCILMEMBERS: None
JACK RYAN, MAYOR TOWN OF TIBURON ATTEST:
LEA DILENA, TOWN CLERK
DocuSign Envelope ID: 81A6F99A-4820-446A-B1E5-D301400C3F3B