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HomeMy WebLinkAboutTC Digest 2015-04-03TOWN COUNCIL WEEKLY DIGEST Week of March 30 — April 3, 2015 TIBURON Correspondence, Notices and other Information 1. Email - Mayor Doyle - Workshop "Thriving as a Region" 2. Email - Tom Gram - Library Agency Reappointment 3. Letter - Annual General Plan Implementation Status Report - 2014 4. Letter - Jerry Riessen - Broom Report 5. Article - Pacific Sun - "Hero"- Yellow School Bus Challenge Agendas and Minutes 1. Agenda - Tiburon Planning Commission - March 25, 2015 2. Agenda - Heritage & Arts Commission - March 30, 2015 3. Agenda - Tiburon Design Review Board - April 2, 2015 REGIONAL, AGENDAS AND NOTICES Regional 1. Marin County Mental Health Board Agendas and Minutes On1L 1. Agenda - Reed Union School District - March 10, 2015 2. Agenda - Tiburon Fire Protection District - April 8, 2015 3. Agenda - Sanitary District 5 - Draft - April 9, 2015 Patti Pickett Subject: FW: Postponed to May 8: Workshop to help your city and our region thrive From: DOYLE Frank [mailto:standingstonec sbcglobal.net] Sent: Wednesday, March 25, 2015 4:15 PM To: Peggy Curran Subject: Fw: Postponed to May 8: Workshop to help your city and our region thrive This may be of interest to all of the council members and board members Frank X Doyle I Founder 1 Standingstone Brand Design 1 415 793 5188 1 standingstonegroup.com On Wednesday, March 25, 2015 4:08 PM, "Anu Natarajan, TransForm" <anutransformca.orq> wrote: if you have trouble :'::c,r Trans Form click hors JOIN US! Dear Councilmember Doyle, Please join us at "Thriving as a Region", a workshop designed for councilmembers, especially those recently elected, to learn about strategies for maintaining a high quality of life in our beloved Bay Area. Note that this replaces a workshop that had originally been scheduled for this Friday, March 27, in the same location. Thriving as a Region Workshop for New Councilmembers Friday, May 8, 2015 Mountain View Community Center Registration: 9:00 a.rn. Workshop: 9:30 a.m. Networking and Lunch: 1:00 - 2:30 p.m. Cost: $25 per person As a former counciimember myself, I wish I'd had the opportunity to attend an event like this when I joined the Fremont City Council in 2004. Now "retired" from public office, I'm excited to help others tackle the complexities of transportation, land use, and affordable 1 1 housing policy in a regional context. RSVP Now You'll hear from expert panelists in the fields of transportation, parks and open space, and affordable housing. You'll have the opportunity to discuss local and regional planning and brainstorm ways to think and act outside our industry silos. And you'll do so with other councilmembers from around the region. Click here to register online by April 23, or please feel free to contact me directly by replying to this email with any questions. If you want to pay by check, please contact Gina Lee of the Non -Profit Housing Association of Northern California, at oina@nonorofithousinq.orq. Sincerely, nu Natarajan Fremont City Council 2004-2014 TransForm Board of Directors Greenbelt Alliance Board of Directors This workshop is jointly sponsored by Greenbelt Alliance, Non -Profit Housing Association of Northern California, and TransForm frank©standingstonegroup.com - Manage your email preferences 2 Patti Pickett Subject: FW: Library Agency reappointment From: Tom Gram [tomgram@pacbell.net] Sent: Wednesday, March 18, 2015 2:19 PM To: Diane Crane lacopi; dmazzolini@bel-tib-Iib.orc Subject: Library Agency reappointment Diane I believe my term expires in June. I would like to be reappointed by the Council for a second term thanks Tom Gram 5801 Christie Ave., Ste. 680 Emeryville, CA 94608 1 2 DIGEST Town ofTiburon • 1505 Tiburon Boulevard • Tiburon, CA 94920 • R 415.435.7373 F. 415.435.2438 • www.ci.tiburon.ca.us Community Development Department Governor's Office of Planning & Research State Clearinghouse & Planning Unit P. O. Box 3044 Sacramento, CA 95812-3044 Department of Housing & Community Development Housing Policy Division 1800 Third Street P. O. Box 952053 Sacramento, CA 94252-2053 April 1, 2015 RE: ANNUAL GENERAL PLAN IMPLEMENTATION STATUS REPORT FOR CALENDAR YEAR 2014 Please find attached a copy of the Town of Tiburon's annual general plan implementation status report, intended to satisfy the statutory requirements of Government Code Section 65400(b)(1). This annual report was reviewed by the planning agency (Tiburon Planning Commission) on March 25, 2015, was accepted by the legislative body (Tiburon Town Council) on April 1, 2015. Should you have any questions regarding the contents of this annual report, please contact me at (415) 435-7392. Very truly yours, I tciL, Scott Anderson Director of Community Development Frank X. Doyle Mayor Erin Tollini Vice Mayor Jim Fraser Councilmember Alice Fredericks Councilmember Emmett O'Donnell Councilmember Margaret A. Curran Town Manager Enclosure: Town of Tiburon Annual General Plan Implementation Status Report for CY 2014 Cc: Digest S:U'lanning\StaffFolders\sanderson\Letters\opr-hcd letter CY2014,doc 3 DIGEST Hi Peggy and Tiburon Council March 31, 2015 Subject: Broom report Summary: The broom along the ORT is greatly reduced from a couple years ago. There are and always will be some broom. But less each year IF Tiburon stays committed to its annual removal. IF Tiburon hires or employs one ORT broom puller person for one day, twice a year (when flowering — late March and late April), that should be enough. Note: BROOM PULLER WITH BROOM WRENCH, NOT CUTTER OR MOWER. Does Tiburon even own a broom wrench? Details: In the last week I pulled broom all along the ORT — including to the curb of Tiburon Blvd and the curb of Lagoon Road, wherever those roads are nearby. About 6 hours total work. Much of the broom I pulled was hard to pull as it has been cut or mowed for years. I designate three ORT zones. Zone 1 — Bayside Garden Center to two houses NW of San Rafael Avenue I found a number of large broom plants (over 5' tall) that had been missed before. Mostly along Lagoon Road. Plus the are some patches of small broom plants that need to be spayed asap. The Belvedere part of Tom Price Park is loaded with broom — including some very large plants. The biggest — more like an 8' tree is located between Lagoon Road and the midpoint of Tom Price Park. All these broom plants must be removed immediately as they are spreading broom seeds every spring. Note the bright yellow flowers now — soon to be seeds. Zone 2 — Two houses NW of San Rafael Avenue to southern McKegney Green This zone seems free of broom!! A great improvement from before. Zone 3 — Southern McKegney Green to Blackie's Pasture and the end of the RR trestle. This zone is also much improved. The worst part is next to the southern wastewater treatment pond. Spraying would help. Or pulling. Also next to the RR trestle will need monitoring. There are still lots of broom on the wastewater treatment plant's property at its northern end, next to the ORT. f 36Ry RI ss5 3 Pacific Sun Mar 23, 2015 Hero &Zer6 by Nikki Silverstein Hero: It's no fun to sit in traffic on Tiburon Boulevard during commute times. When school is in session, there are 65 percent more cars on the road in the morning. That congestion is the driving force behind the Yellow School Bus Challenge 2.0, a program to put more kids on the school bus to help reduce gridlock. The program provides half-price bus passes for Reed School Union District students and faster travel times with more buses, new routes and campus -specific buses. During the one-year pilot program, the town of Tiburon and city of Belvedere will subsidize the fares through existed reserves. Kudos to a community taking action to solve the traffic problem. Parents, the success of the program relies on you to sign up. TOWN OF TIBURON Tiburon Town Hall 1505 Tiburon Boulevard Tiburon, CA 94920 DIGEST 4' Agenda - Regular Meeting Tiburon Planning Commission March 25, 2015 — 7:30 PM AGENDA TIBURON PLANNING COMMISSION CALL TO ORDER AND ROLL CALL Chair Welner, Vice Chair Kulik, Commissioner Corcoran, Commissioner Weller, Commissioner Williams ORAL COMMUNICATIONS Persons wishing to address the Planning Commission on any subject not on the agenda may do so under this portion of the agenda. Please note that the Planning Commission is not able to undertake extended discussion, or take action on, items that do not appear on this agenda. Matters requiring action will be referred to Town Staff for consideration and/or placed on a future Planning Commission agenda. Please limit your comments to no more than three (3) minutes. Testimony regarding matters not on the agenda will not be considered part of the administrative record. COMMISSION AND STAFF BRIEFING Commission and Committee Reports Director's Report PUBLIC HEARINGS 1. 1694-1696 Tiburon Boulevard: Consider Approval of a Conditional Use Permit and Adoption of a Mitigated Negative Declaration for Construction of a New 8,304 Square Foot, Three - Story Mixed Use Commercial and Residential Building Intended for Condominium -type Ownership; File #11402; ACV Argo Tiburon LP, Owner; Zwick Architects, Applicant; Assessor's Parcel No. 059-101-12 [DW] NEW BUSINESS 2. Consider Recommendation to Town Council to Accept the Annual General Plan Implementation Status Report for Calendar Year 2014 [SA] MINUTES 3. Planning, Commission Minutes — Regular Meeting of January 14, 2015 ADJOURNMENT Future Aeenda hems: Zoning Text Amendments Related to Wireless Communication Facilities (TBD) Tiburon Planning Commission Agenda March 25, 2015 Page 1 TOWN OF TIBURON LATE MAIL POLICY (Adopted and Effective 11/7/2007) The following policy shall be used by the Town Council and its standing boards and commissions, and by staff of the Town of Tiburon, in the identification, distribution and consideration of late mail. DEFINITION "Late Mail" is defined as correspondence or other materials that are received by the Town after completion of the written staff report on an agenda item, in such a manner as to preclude such correspondence or other materials from being addressed in or attached to the staff report as an exhibit. IDENTIFICATION OF LATE MAIL All late mail received by Town Staff in advance of a meeting shall be marked "Late Mail" and shall be date-stamped or marked with the date of receipt by the Town. Late mail received at a meeting shall be marked as "Received at Meeting" with a date -stamp or handwritten note. POLICY For regular meetings of the Town Council and its standing boards and commissions: (1) All late mail that is received on an agenda item prior to distribution of the agenda packet to the reviewing authority shall be stamped or marked as "Late Mail" and shall be distributed to the reviewing authority with the agenda packet. (2) All late mail received on an agenda item before 5:00 PM on the Monday prior to the meeting shall be date-stamped and marked as "Late Mail" and distributed to the reviewing authority as soon as practicable. Such mail shall be read and considered by the reviewing authority whenever possible. if the Monday, or Monday and Tuesday, prior to the meeting are a Town -recognized holiday, the deadline shall be extended to the following day at Noon. (3) Any late mail received on an agenda item after the deadline established in paragraph (2) above shall be date-stamped, marked as "Late Mail" and distributed to the reviewing authority as soon as reasonably possible, but may not be read or considered by the reviewing authority. There should be no expectation of, nor shall the reviewing authority have any obligation to, read or consider any such late mail, and therefore such late mail may not become part of the administrative record for the item before the reviewing authority. These provisions shall also apply to special and adjourned meetings when sufficient lead time exists to implement these provisions. if sufficient lead time does not exist, the Town Manager shall exercise discretion in establishing a reasonable cut-off time for late mail. For controversial items or at any meeting where a high volume of correspondence is anticipated, Town staff shall have the option to require an earlier late mail deadline, provided that the written public notice for any such item clearly communicates the specifics of the early late mail deadline, and the deadline corresponds appropriately to any earlier availability of the agenda packet. Pursuant to state law, copies of all late mail shall be available in a timely fashion for public inspection at Tiburon Town Hall, 1 505 Tiburon Boulevard, Tiburon. Tiburon Planning Commission Agenda March 25, 2015 Page 3 T 1 B U R O N HERITAGE R TS COMMISSION DIE Town of Tiburon Heritage & Arts Special Commission 1505 Tiburon Boulevard, Tiburon, CA 94920 415-435-7373 AGENDA HERITAGE & ARTS COMMISSION March 30 , 2015 Town Hall Conference Room 7:00 p.m. I. Call to Order II. Roll Call III. Oral Communications Persons wishing to address the Heritage & Arts Commission on subjects not on the agenda may do so at this time. Please note however. that the Heritage & Arts Commission is not able to undertake extended discussion or action on items not on the agenda. Matters requiring action will be referred to the appropriate Commission, Board, committee or staff for consideration or placed on a future Ileritage & Arts agenda. Please limit your comments to three (3) minutes. IV. Minutes — February 24, 2015 V. Treasurer's Report VI. Artist Recruitment - New Artists for Exhibition (At each meeting, any Commissioner may present art work for consideration for future exhibits. Once approved by the group, the individual's samples will be turned over to one of the Artist Recruiters for scheduling and processing.) Duty Roster — Del Mar Art Students — Hang: 3/31— Reception: 4/1 VII. New Business a. Swearing In of New Commissioner — Sandra Chin VIII. Old Business a. Educator Award Review Wording for Award Compose Mailing List — Specific Name Request - Review Invitation Plan Menu for Reception IX. Announcements X. Adjournment Next Regular Meeting — April 28. 2015 TOWN OF TIBURON Tiburon Town Hall 1505 Tiburon Boulevard Tiburon, CA 94920 AGENDA TIBURON DESIGN REVIEW BOARD T Regular Meeting Design Review Board April 2, 2015 7:00 P.M. CALL TO ORDER AND ROLL CALL Chair Cousins, Vice Chair Tollini, Boardmembers Chong, Emberson and Kricensky ORAL COMMUNICATIONS Persons wishing to address the Design Review Board on any subject not on the agenda may do so under this portion of the agenda. Please note that the Design Review Board is not able to undertake extended discussion, or take action on, items that do not appear on this agenda. Matters requiring action will be referred to Town Staff for consideration and/or placed on a future Design Review Board agenda. Please limit your comments to no more than three (3) minutes. Any communications regarding an item not on the agenda will not be considered part of the administrative record for that item. STAFF BRIEFING (if any) PUBLIC HEARINGS AND NEW BUSINESS 1. 1910 STRAITS VIEW DRIVE: File No. DR2015027; Catherine Schwab, Owner; Site Plan and Architectural Review for construction of additions to an existing single-family dwelling. The applicant proposes to construct a new two-story addition on the western side of the house, which would include a new bedroom, bathroom and exercise room. The project would increase the house size by 657 square feet to a total of 6,116 square feet. Assessor's Parcel No. 059-091-58. [DW] 2. 102 JEFFERSON DRIVE: File No. VAR2015004; Britton and Matthew Barkoff, Owners; Site Plan and Architectural Review for construction of additions to an existing single-family dwelling, with Variances for reduced side yard setback and excess lot coverage. The applicant proposes to convert the existing living room, dining room and third bedroom into a great room and add wings to the rear of the house for a new dining room, bedroom and bathroom. The floor area of the property would be increased by 896 square feet to a total of 1,945 square feet. The north side yard setback would be 7 feet, 7 inches in lieu of the minimum 8 feet; the lot coverage would be 31.2% in lieu of the maximum 30.0%; Assessor's Parcel No. 034-252-16. [DW] Design Review Board April 2, 2015 Page 1 S 3. 2 SOUTHRIDGE DRIVE: File No. VAR2015006; Amy and Paul Kochis, Owners; Site Plan and Architectural Review for construction of additions to an existing single-family dwelling, with Variances for reduced front and side yard setbacks and excess lot coverage. The applicant proposes to expand the family room, add a foyer, laundry room, storage room, powder room, and expand the master bedroom suite and one of the bedrooms. The floor area of the property would be increased by 542 square feet to a total of 2,601 square feet. The front yard setback would be 25 feet, 1 inch in lieu of the minimum 30 feet; the north side yard setback would be 13 feet, 6 inches in lieu of the minimum 15 feet; the lot coverage would be 35.4% in lieu of the maximum 15.0%; Assessor's Parcel No. 034-224-01. [KO] 4. 678 HILARY DRIVE: File No. VAR2015001; Daphne Hooker, Owner; Site Plan and Architectural Review for construction of additions to an existing single-family dwelling, with Variances for reduced front, side and rear yard setbacks and excess lot coverage. The applicant proposes to proposal would add a 420 square foot garage, a new entry, new bedroom, master bedroom suite, and family room. The floor area of the property would be increased by 695 square feet to a total of 2,526 square feet. The front yard setback would be 14 feet in lieu of the minimum 15 feet; the east side yard setback would be 5 feet in lieu of the minimum 8 feet; the rear yard setback would be 11 feet, 6 inches in lieu of the minimum 20 feet; the lot coverage would be 37.2% in lieu of the maximum 30.0%; Assessor's Parcel No. 055-182-11. [KO]. MINUTES 5. Regular Meeting of March 19, 2015 ADJOURNMENT Design Review Board April 2, 2015 Page 2 aIGEST q Marin County TSL Mental Health Board 20 North San Pedro Road, Suite 2021, San Rafael, CA 94903 March 25, 2015 Dear Friends, May is Mental Health Month, a time to raise public awareness of mental health and mental illness. In Marin, we use this time to "Celebrate the Uncelebrated". The Marin Mental Health Board in conjunction with the Alcohol and Other Drug Board is holding a testimonial dinner and recognition ceremony, recurring every other year. We honor clients, family members, volunteers, staff and professionals who have dedicated their time and energy to improve the quality of life for children and adults with these neurobiological illnesses. We realize there is a silent army of those who could be honored, and from this group we select those who deserve special recognition because of their efforts to improve the quality of life for others. These people, including you, contribute by working "behind the scenes" not expecting recognition or publicity. We hope you can join us on Thursday, May 14, 2015, at the Embassy Suites Hotel, San Rafael, at 5:30 p.m. for a night of joyous celebration! Your invitation to the dinner is enclosed. Please distribute widely, in order to make this event a continued success! Sincerely, Sandra Fawn, Chair . . • . • • • • u•,/ • (•••,_• •. • • • • • • • Marin Mental Health and Alcohol & Other Drug Boards /GEST Invite you to attend the 11th Biennial "Celebrating the Uncelebrated" Recognition Awards Dinner and Art Exhibit - "The t ,,,,-,,.- rV ,ry, Giving Back" Honoring those individuals of the Mental Health and Alcohol & Other Drug Communities who have selflessly contributed to the betterment of the entire community Thursday, May 14, 2015 No Host Social and Art Exhibit 5:30 PM - Dinner and Awards 6:30 PM Embassy Suites Hotel, 101 McInnis Parkway, San Rafael Please RSVP by April 25th For information, please call 415/473-6809 Yes, please include me in "Celebrating the Uncelebrated" on Thursday, May 14, 2015, at the Embassy Suites at 5:30 p.m. Please reserve seats @ $45 per ticket = $ + Please reserve tables of 10 seats @ $450 = $ + +Please choose an entree: Chicken entree # of Vegetarian entree # of Fish entree # of I have enclosed a donation for scholarships for those who wish to attend: Number of Scholarship seats you wish to donate: @ $45 per ticket = $ **Total Enclosed: = $ If you would like to attend and be considered for scholarship, please call 415- 473-6809 to add your name to the list. KNLI: W TMESIGNS svlcIde , preventable ._ • .; EACH MIND \ MATTERS 4 ,0 REGULAR MEETING Reed Union ESD March 10, 2015 6:0OPM Regular Board Meeting A. Convene to Open Session/Public Meeting: 4:30 PM B. Public Comment on Closed Session Items Quick Summary / Abstract: Persons desiring to address the Board on matters not on the Agenda: The public may direct questions or comments related to school business to the Board and Superintendent concerning matters not on the agenda. No action may be taken by the Board unless the matter is placed on a subsequent agenda. A person wishing to be heard by the Board shall first be recognized by the President and shall then proceed to comment as briefly as the subject permits. Individual speakers shall be allowed three minutes to address the Board on each agenda or non -agenda item. The Board shall limit the total time for public input on each item to 20 minutes (Reference: Bylaws of the Board, BB 9323) C. Recess to Closed Session to Consider and/or Take Action Upon C.1. Public Employee Performance Evaluation, Pursuant to Government Code 54957 Superintendent C.2. Conference with Labor Negotiator (Dr. Steven Herzog) Pursuant to Government Code 54957.6 Reed District Teachers' Association (RDTA) and California School Employee Association (CSEA) Chapter #448 C.3. Conference with Legal Counsel - Anticipated Litigation - Significant exposure to litigation pursuant to subdivision (b) of Government Code Section 54956.9, One Case C.4. Public Employee Discipline/Dismissal/Release, Pursuant to Government Code 54957 D. Convene in Open Session - 6:00 PM E. Report from Closed Session F. Public Comment Quick Summary / Abstract: Persons desiring to address the Board on matters that are on OR not on the Agenda: The public may direct questions or comments related to school business to the Board and Superintendent conceming matters that are on OR not on the agenda. No action may be taken by the Board unless the matter is placed on a subsequent agenda. A person wishing to be heard by the Board shall first be recognized by the President and shall then proceed to comment as briefly as the subject permits. Individual speakers shall be allowed three minutes to address the Board on each agenda or non -agenda item. The Board shall limit the total time for public input on each item to 20 minutes (Reference: Bylaws of the Board, BB 9323) G. Approval of Agenda Quick Summary / Abstract: The Board will vote to approve the agenda H. Approval of Consent Agenda Quick Summary / Abstract: Approval of the Consent Agenda is recommended. Trustees and staff may remove items from the Consent Agenda. A roll call vote will be taken to ensure that any legal requirement will be met. 1. Consent Agenda Quick Summary / Abstract: The items on the Consent Agenda are listed below. 1.1, Approval of Personnel Report Rationale: Approval of Personnel Report #646 Attachments: l'.rsonns! R.porf 1)3.10.15 Quick Summary / Abstract: Approval of Personnel Report #646 1.2. Approval of Warrants Rationale: Approval of Vendor Payments -Batches 42-45 totaling $491,985.78 Attachments: \l arrant,: 03.10.15 Quick Summary / Abstract: Approval of Vendor Payments -Batches 42-45 totaling $491,985.78 1.3. Review and Approval of Fundraising Activities for 2014-2015, Spring Updates Rationale: The Board approves all fundraising activities at the start of each school year and reviews the list again in the spring. Attachments: Fundraisin2-A11-2014-2015 Spring Quick Summary 1 Abstract: Review and Approval of Fundraising Activities for 2014-2015, Spring Updates 1.4. Adoption of Resolution No. 7-2014/15, Authorization to Sign on Behalf of the Board--Loreen Farrell Rationale: The attached resolution authorizes Business Manager Loreen Farrell to sign various documents on behalf of the Board of Trustees. Attachments: Authorization to Sign on Behalf' of the Board—Farrell Quick Summary / Abstract: Adoption of Resolution No. 7-2014/15, Authorization to Sign on Behalf of the Board—Loreen Farrell 1.5. Disposal of Surplus or Obsolete Equipment or Instructional Materials Rationale: The following items are to be disposed of in accordance with Board policy: 1. Holt 2003 ELA text and workbooks 6 boxes 2. Hampton Brown 1984 ELA text and workbooks 4 boxes 3. US Dept of Ed 1992 "We the People" social studies text 2 boxes 4. Curriculum Assoc Skills for Success 2 boxes 5. TCI History Alive 2004 student workbooks 6 boxes 6. Glenco 2001 Earth Science 1 box 7. Life Skills student workbook 1 box Quick Summary / Abstract: Disposal of Surplus or Obsolete Equipment or Instructional Materials J. Items Removed from Consent Agenda Quick Summary / Abstract: Any item removed from the Consent Agenda by members of the Board or staff can be considered for action at this time K. Information Items K.1. Reports from the Administrative Team Quick Summary / Abstract: The Administrative team will report on their activities, such as District meetings, school meetings or events, staff development, and county or state trainings. K.2. Reports from PTA and The Foundation for Reed Schools Quick Summary / Abstract: PTA and Foundation Presidents will report on their activities. K.3. Information from the Board of Trustees Quick Summary / Abstract: The Trustees will share information concerning meetings and events they have attended. K.4. Enrollment Report Rationale: Current grade level enrollment information is attached. Attachments: Enrollment Report 03.10.15 Quick Summary / Abstract: Information Only L. Trustee Considerations Quick Summary / Abstract: Items for Trustee Consideration may be for discussion only or for action. Any item for which the members of the Board may vote will be marked as an ACTION ITEM. L.1. Technology Plan Updates -Discussion Only Rationale: Superintendent Herzog and site administrators will provide information on the status of technology use in the district. Additional information on use of technology devices for K-5 and 6-8 schools will be provided by the administrators. Device Status and Recommendations for Device Distribution in 2015-2016 REED SCHOOL • Each classroom TK -1 will have adequate devices for a 1:1 distribution. o Move iPads 2's or 3's from across district to Reed for use by TK, K, and 1st graders • Reading/SPED room has 6-8, iPads, laptops, and/or desktops (2012 or newer) • NEW: 2nd graders each get a new iPad Mini 2015 version = 175 devices • NEW: Each teacher gets new iPad Air = 30 devices BEL AIRE SCHOOL • Each 3rd grader has — 2012/13 iPads • Each 4th grader has — 2014 iPads • Grades 3, 4, and 5 have older laptops, shared in clusters in each room • SPED/Reading = Version 3 or older iPads and laptops • NEW: Each 5th grader 2015 version of iPads = 190 devices • NEW: Each teacher gets new iPad Air = 30 devices DEL MAR SCHOOL • Each 6th grader has either a 2013 or 2014 year Mac Book Air • Each 7th grader has either a 2012 or 2013 year Mac Book Air • Each 8th grader has a 2012 year MacBook Air • Each new student will receive a repurposed 2013 teacher laptop (have 100) • The SPED resource class has 2012-13 iPads • NEW: Pilot iPads = 50-75 devices • NEW: Each teacher will receive a new iPad Air = 30 devices ADDITIONAL IT ISSUES: • Older model Smart Board and Promethean projectors are wearing out o RECOMMEND: Gradual replacement of devices that fail with LCD or altemative projection devices of next generation • LightSpeed Content filter is working slowly when Del Mar students are off campus. o RECOMMEND: We are investigating alternative filtering process and products and will switch if not able to repaired promptly • Need for studio capabilities at Del Mar and Reed to help with professional development and delivery of curriculum to students. o RECOMMEND: Could be "Raise the Paddle" type purchase • As batteries age, older Del Mar laptops will need to be charged during day. Batteries are greatest failure. o RECOMMEND: Charging solution for classrooms • Teachers request for more training support on applications, instructional delivery, and subscription curriculum units is a high need (Bright Bytes). o RECOMMEND: Need to hire IT Director with focus on training , curriculum, oversight of technical staff BUDGET ESTIMATE FOR 2015-16: 1. Use lease money for one-year ($290k) on new devices: a. iPad Minis for 2nd graders = 175 devices b. iPad Air 32g for 5th graders = 190 devices and some pilot devices (50-75) for Del Mar c. iPad Air 64g for staff = 110 devices COST for 500 iPads estimated to be $225k -$250k. • Remaining IT budget for replacing projectors, Smart Boards, power recharging Discussion only, no action Quick Summary / Abstract: Superintendent Herzog and site administrators will provide information on the status of technology use in the district and recommendations for additional devices L2. Home to School Transportation and Proposals for Revised School Hours - Discussion Only Rationale: Superintendent Herzog will update the Board on the status of the Yellow Bus Challenge, including information on routes and proposals for revised school start and end times. Discussion only, no action. Attachments: 1'clloE\ fans C halkrrac - School 1 -lours Quick Summary / Abstract: Superintendent Herzog will update the Board on the status of the Yellow Bus Challenge, including information on routes and proposals for revised school start and end times. L.3. Staffing Parameters for 2015 -16 --Discussion Only Rationale: Superintendent Herzog will provide information on staffing plans for the 2015-16 school year. Discussion only, no action. Attachments: Stalling PI-esrntaiiou Quick Summary / Abstract: Superintendent Herzog will provide information on staffing plans for the 2015-16 school year. L.4. Review of Administrative Staffing Pilot in 2014-15—Discussion Only Rationale: Superintendent Herzog will provide information on the 2014-15 administrative pilot. Discussion only, no action. Quick Summary / Abstract: Superintendent Herzog will provide information on the 2014-15 administrative pilot. L.5. Revision to Board Policy/AR 5141.21, Administering Medication and Monitoring Health Conditions - First Reading, Discussion Only Rationale: Many students with identified allergies have prescriptions for Epinephrine auto -injectors (Epi -pens) and have provided the Epi -pen to the school office for emergency use. However, a recent change in state law requires districts to have emergency Epi -pens on hand for use when there is an unforeseen need by someone who does not have a personal auto -injector at the school. Districts must obtain prescriptions and the Epi -pens and maintain a supply of various doses at each school. District Nurse Diane Russell has worked with the Marin County School Nurses Association on the development of protocols for the use of the auto -injectors and obtaining the prescriptions from the Marin County Office of Public Health. There are other minor revisions to the policy language. All new language is indicated in bold/italics and deleted language is indicated in strike through text. This item will be brought back to the next regular meeting for final approval. Attachments: AR 5141.2 I I:irsr Reading Quick Summary / Abstract: Revision to Board Policy/AR 5141.21, Administering Medication and Monitoring Health Conditions - First Reading, Discussion Only L.6. Presentation of Initial Interests of the Reed District Teachers' Association (RDTA) Rationale: The Reed District Teachers' Association (RDTA) has presented its notice to the District of the items it intends to open in collective bargaining negotiations. The District will sunshine the articles it intends to open in negotiations at a future date. Attachments: Sunshine or Initial Interest!,: of RDTA A Quick Summary / Abstract: Presentation of Initial Interests of the Reed District Teachers' Association (RDTA) L.7. PUBLIC HEARING: Initial Interests of the Reed District Teachers' Association (RDTA) Rationale: The Board will conduct a Public Hearing on the RDTA initial interests for 2015-16. Quick Summary 1 Abstract: PUBLIC HEARING: Initial Interests of the Reed District Teachers' Association (RDTA) L.8. Approval of Second Interim Financial Report, 2014-2015 - ACTION Rationale: The Second Interim Report is the financial report required by Education Code Section 42130 that is submitted to the State for the period ending January 31, 2015. The following report contains the same information that is in the state required forms, only in an easier to read format. The purpose of the Second Interim Report is to give the County Office of Education, which is the monitoring arm of the State, an opportunity to evaluate each District's financial condition at a point in time. The state software pulls the data directly from our data processing system and also evaluates each account code to meet the state criteria. Attachments: Second Interim--Narative State Reports 1 State Reports 2 Stag Reports 3 State Reports 4 State Reports State Reports 6 Quick Summary / Abstract: Approval of Second Interim Financial Report, 2014-2015 M. Conclusion Quick Summary/Abstract: Future Meeting Agenda Items: Disability Information: It TIBURON FIRE PROTECTION DISTRICT BOARD OF DIRECTORS MEETING AGENDA 1. CALL TO ORDER 2. CONSENT CALENDAR A. Approval of Minutes, Mar. 11, 2015 3. COMMUNICATIONS WEDNESDAY, APR. 8, 2015 6:30 P.M., HEADQUARTERS FIRE STATION 1679 TIBURON BLVD. r 4'311 '�1✓�cJ r��_1 4. PUBLIC OPEN TIME for items not on the agenda This portion of the meeting is reserved for persons who want to address the Agency on any matter not listed on the agenda. The Ralph M. Brown Act prohibits discussion of items that are not duly placed on the agenda. Speakers are limited to three minutes. Please Note: the Chair will allow time for public comment on each agenda item. 5. CHIEF'S REPORT A. Monthly Report B. Approve Appointment of Steven Ardigo to Battalion Chief, Range 320, Step #1, $9,401/mo., effective April 16, 2015 C. Approve Appointment of James Hart to Firefighter Trainee, Range 322, Step #1, $2,845/mo., effective April 16, 2015 D. Discussion of LAFCO Special District Representative Election E. Apparatus Committee Recommendations 6. TREASURER'S REPORT A. Finance Committee — Directors Kirchhoff and Sears Finance Committee Meeting — Monday, April 6, 2015, 1530 hrs. Headquarters Fire Station, 1679 Tiburon Blvd. B. Approval of Warrants C. Update on CaIPERS liability prefunding D. Review current year budget revisions E. Recognition of CFO Rosevear as recipient of 2014 GFOA-CAFR Award 7. RESOLUTIONS A. Approve Resolution identifying the Terms and Conditions for Fire Department response away from their official duty station and assigned to an emergency incident 8. COMMITTEE REPORTS A. MERA — Chief Pearce B. SMEMPS — Director O'Neill C. PERSONNEL — Directors Sears and Miller D. SPHERE OF INFLUENCE — Directors O'Neill and Kirchhoff In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the District office at 435-7200. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements. 9. BOARD OF DIRECTORS 10. ADJOURNMENT NEXT REGULAR TFPD BOARD MEETING: May 13, 2015, 6:30 PM. A complete agenda package is available for viewing at 1679 Tiburon Blvd. Copies of past TFPD minutes are available for viewing at the same location. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the District office at 435-7200. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements. Michael Lasky. President Richard Snyder. Vice President John Carapiet. Secretary Catharine Benediktsson. Director Tod Moody, Director NOTICE AND AGENDA Regular Board Meeting at Sanitary District No. 5 of Marin County Meeting Room 2001 Paradise Drive, Tiburon, CA 94920 Thursda Ap '19 2 4 5:00 P.M. REGULAR BOARD MEETING CALL TO ORDER ROLL CALL DIGEST PUBLIC COMMENTS: The public is invited to address the Board on items that do not appear on the agenda and that are within the subject matter jurisdiction of the Board. The Brown Act does not allow the Board to take action on any public comment. Please limit public comments to no more than three minutes. DIRECTORS' COMMENTS AND/OR AGENDA REQUESTS CONSENT CALENDAR 1. Approval of March 12, 2015, Regular Board Meeting Minutes (Dohrmann) 2. Approval of April 1, 2015, Regular Board Meeting Minutes (Dohrmann) 3. Approval of all Warrants for March 6 through April 7, 2015 (Dohrmann) 3. Receipt of Financial Reports for March, 2015 (Dohrmann) MANAGEMENT REPORTS 4. District Management Summary Report (Rubio) NEW BUSINESS 5. Review and Approval of 3 -Year Contract with Perotti & Carrade for Audit Services, Not To Exceed the Amount of $25,000 — Action (Rubio) 6. Review and Adoption of Resolution No. 2015-02: A Resolution to Tax Defer Member Paid Contributions — IRC 414(h)(2) Employer Pick -Up — Action (Rubio) /2 Board of Directors Agenda Regular Board Meeting, April 9, 2015 Page 2 of 2 UNFINISHED BUSINESS: None COMMITTEE REPORTS: 6. Capital Improvement Program Committee (Lasky/Carapiet) 7. Governance Committee (Snyder/Benediktsson) 8. Finance & Fiscal Oversight Committee (Benediktsson/Moody) 9. Personnel Committee (Carapiet/Snyder) OTHER BUSINESS: None ENVIRONMENTAL: None CORRESPONDENCE: INFORMATIONAL ITEMS: None ADJOURNMENT The Board will be asked to adjourn the meeting to a Regular Board Meeting on May 14th, 2015, at 5:00 p.m. at the Main Plant of Sanitary District No. 5 of Marin County, located at 2001 Paradise Drive, Tiburon, California. The Board of Directors may at its discretion consider agenda items out of the order in which they appear above. Accessible public meetings: Upon request, the District will provide written agenda materials in appropriate alternate formats, or disability -related modification or accommodation, including auxiliary aids or services to enable individual with disabilities to participate in public meetings. Requests are to be submitted in writing to the District at P.O. Box 227, Tiburon, CA 94920 or rdohrmann@sani5.org at least two days prior to the meeting. C:\Users\jpalmero\AppData\Local\Microsofl\Windows\Temporary Internet Files\Content.Outlook1MS4ORO1 E\2015 04 09 Regular Agenda RLD TR.doc