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Home My WebLink AboutTC Res 19-2024Page 1 of 8 Town Council Resolution No. 19-2024 June 19, 2024 RESOLUTION NO. 19-2024 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TIBURON REPEALING RESOLUTION NO. 04-2023 AND ADOPTING AN AMENDED MID-MANAGEMENT AND UNREPRESENTED EMPLOYEES RECOGNITION AND INCENTIVE COMPENSATION PROGRAM FOR FISCAL YEAR 2024-25 WHEREAS, in January 2002, the Town Council established and adopted a Mid- Management and Unrepresented Employee Recognition and Incentive Compensation Program to attract and retain professional, competent and qualified employees to carry out the Town's public service mission, and WHEREAS, such a program enhances the professional growth, motivation, and loyalty of mid-management, professional and confidential employees and promotes a consistently higher level of service to the public, and WHEREAS, the Town Council has updated and amended the Mid-Management and Unrepresented Employee Recognition and Incentive Compensation Program most recently in January 2023 by the adoption of Resolution No. 04-2023; and WHEREAS, the Town Council wishes to further amend the Mid-Management and Unrepresented Employee Recognition and Compensation Program to amend Section 3 (Benefits and Insurances); and WHEREAS, the Town of Tiburon Unrepresented employees are defined to include the following positions: Accountant I Accountant II Administration Assistant I Administration Assistant II Administrative Services & EOC Coordinator Assistant Planner Associate Engineer Associate Planner Building Inspector Building Official Building Permit Clerk Building Permit Technician Community Development Aide Engineering Technician/Inspector Finance Manager Human Resources Analyst I Human Resources Analyst II IT Coordinator DocuSign Envelope ID: 481CED10-BC6F-47F0-BD8B-97A8B793644A Page 2 of 8 Town Council Resolution No. 19-2024 June 19, 2024 Management Analyst Planning Manager Planning Technician Police Captain Police Records and Services Coordinator Public Works Division Manager-Operations Public Works Division Manager-Engineering / Town Engineer Superintendent of Public Works Senior Planner Town Clerk NOW, THEREFORE, BE IT RESOLVED that the Town Council of the Town of Tiburon does hereby repeal Resolution No. 04-2023 and all predecessor versions of the Mid- Management and Unrepresented Employees Recognition and Incentive Compensation Program and adopts the following amended Mid-Management and Unrepresented Employees Recognition and Incentive Compensation Program: SECTION 1. SALARIES Effective July 1, 2024 all management classifications received a 4% COLA increase, therefore, salary ranges for positions covered by this resolution shall be: Accountant I $6,080 - $7,599 Accountant II $6,774 - $8,467 Administration Assistant I $5,277 - $6,597 Administration Assistant II $5,541 - $6,926 Admin Services & EOC Coordinator $7,182 - $8,977 Associate Engineer $8,804 - $11,005 Assistant Planner $6.454 - $8,068 Associate Planner $7,171 - $8,963 Building Inspector $8,097 - $10,121 Building Official $10,640 - $13,300 Building Permit Clerk $5,277 - $6,597 Building Permit Technician $6,090 - $7,612 Community Development Aide $4,894 - $6,118 Engineering Technician/Inspector $6,892 - $8,615 Finance Manager $9,331 - $11,664 Human Resources Analyst I $6,050 - $7,653 Human Resources Analyst II $6,410 - $8,546 Management Analyst $7,669 - $9,586 Planning Technician $5,277 - $6,597 Police Captain $12,902 - $16,128 Police Records and Services Coordinator $6,191 - $7,526 PW Division Manager - Operations $11,781 - $14,727 PW Division Manager/Town Engineer $11,781 - $14,727 Senior Planner $9,067 - $11,334 Superintendent of Public Works $10,195 - $12,743 DocuSign Envelope ID: 481CED10-BC6F-47F0-BD8B-97A8B793644A Page 3 of 8 Town Council Resolution No. 19-2024 June 19, 2024 Town Clerk/Communications Manager $9,631 - $12,039 SECTION 2. SALARY ADJUSTMENTS Movement through the salary ranges will be based upon merit following a comprehensive written performance evaluation by the employee's supervisor. SECTION 3. BENEFITS AND INSURANCES The Town shall contribute a dollar amount equal to the combined total of the CalPERS Kaiser two-party premium and Delta Dental family premium to each Mid-Management and Unrepresented employee's cafeteria plan to purchase medical, dental, life and disability insurance. This dollar amount will float with the increase or decrease in the cost of the CalPERS Kaiser two-party and Delta Dental family rate. In addition, for active employees with 2 or more qualifying dependents, the Town will contribute the dollar amount equal to the difference between the Kaiser 2-party rate and the Kaiser Employee & 2+ premium rate towards an employee’s medical insurance premiums. If the full sum specified is exceeded for group insurances of a given employee, then that employee shall pay the balance of the monthly cost via a payroll deduction from the first two payrolls of the month. If the full sum specified is not used for the group insurances cost of a given employee, then that amount, not to exceed $400 per month, shall deposited into one of the Town's Deferred Compensation Plans in the employee’s name. Any employee who on December 31, 2008 receives more than $400 per month accruing fringe shall be capped at the higher amount. Should, at any time, such employee’s accruing fringe fall below the grandfathered cap, but more than $400 per month, the lower amount becomes that employee’s new cap. The enhanced medical benefit for employees with 2 or more dependents will not increase the cafeteria allowance nor expand eligibility for the deferred compensation contribution of unused cafeteria allowance amounts. The cafeteria allowance will remain equal to the Kaiser two-party rate and the Delta Dental family rate in effect on January 1 of each year. Any part-time employee shall receive a prorated amount of the monthly cafeteria allowance based on their full-time equivalent. Retirement – The Town contracts with CalPERS for the provision of a retirement program for its miscellaneous and public safety employees. The Town does not administer the retirement program and makes no representation of the specific parameters of the program beyond what is provided in the Town’s contract with CalPERS. Employees may obtain a copy of the CalPERS contract to review all elements of the current program. Effective July 1, 2015, all employees considered “classic” under CalPERS shall “pick up” 1% of the CalPERS Employers rate. This additional 1% is above the Employee’s normal rate of 7% for Miscellaneous and 9% for Safety. Employees considered “new” under PEPRA shall continue to pay 50% of the normal cost. The employee retirement DocuSign Envelope ID: 481CED10-BC6F-47F0-BD8B-97A8B793644A Page 4 of 8 Town Council Resolution No. 19-2024 June 19, 2024 contribution shall be made on a pre-tax basis as allowed under Internal Revenue Code 414(h)(2). For Miscellaneous Members of the Public Employee's Retirement System hired prior to January 1, 2013, the Town of Tiburon shall provide the CalPERS 2% @ 55 retirement formula, with the highest single year calculation. Public Safety members hired prior to January 1, 2013 shall receive the 3% @ 55 retirement formula with the highest 36 months calculation. Miscellaneous members hired after July 1 2013, who are “new members” of the retirement system as defined by CA Government Code Section 7522.04(f) shall be provided the 2% at 62 benefit formula with the highest 36 months calculation. Public Safety employees hired on or after January 1, 2013, who are “new members” of the retirement system as defined by CA Government Code Section 7522.04(f), shall receive the 2.7% @ 57 retirement formula with the highest 36 months calculation Medical Insurance - The Town of Tiburon offers its employees and their dependents medical/hospital insurance coverage. An employee covered under this resolution may choose from the plans offered through the Public Employees Retirement System Health Benefits Division for medical/hospital insurance coverage. Such insurance is mandatory for employees unless they can demonstrate compliance with other coverage. Dental Insurance - The Town of Tiburon offers employees and their dependents a dental plan. Such insurance is mandatory for all employees unless they can demonstrate compliance with other coverage. Life Insurance - The Town of Tiburon offers employee covered by this resolution a $25,000 life insurance policy. Such insurance is mandatory. The Town of Tiburon offers employees covered by this resolution additional life insurance above the mandatory $25,000 policy, up to a combined total of no more than $95,000. Participation is optional. Disability Insurance - The Town of Tiburon offers employees covered by this resolution long term disability insurance which provides two-thirds of an employee’s salary up to a maximum benefit of $4,500/month. Such insurance is mandatory. Long Term Care - The Town of Tiburon offers covered employee a long-term care policy. Participation is optional. Deferred Compensation Plan - The Town of Tiburon offers a choice of two deferred compensation plan to employees. Such monies deposited would become tax-deferred and would be subject to income taxation in the year they are withdrawn from the deferred compensation plan. Participation is optional. IRS Section 125 Plan - The Town of Tiburon offers employees the ability to participate in its IRS Section 125 Plan. Participation is optional. DocuSign Envelope ID: 481CED10-BC6F-47F0-BD8B-97A8B793644A Page 5 of 8 Town Council Resolution No. 19-2024 June 19, 2024 SECTION 4. VACATION LEAVE Mid-management and Unrepresented employees shall accumulate vacation time in accordance with the following vacation entitlement schedule: Service Work Days 0-5 Years 12 Days 6-10 Years 18 Days 11+ Years 20 Days Upon termination of a covered employee’s service with the Town, such employee shall be paid a lump sum equivalent to his/her accrued vacation leave. Maximum accumulation of vacation leave is 35 workdays. SECTION 5. SICK LEAVE Mid-management and Unrepresented employees shall be entitled to accrue one working day of sick leave for each month or major fraction thereof. Sick leave may be accrued by qualified employees without a maximum limitation. SECTION 6. SICK LEAVE PAY OFF Mid-management and Unrepresented employees hired prior to July 1, 2001 may receive cash equivalent compensation of 50% of their accrued sick leave, up to a total of 60 days, if the following conditions are met: a. The employee files for a service retirement from the Town, or b. The employee voluntarily separates from the Town and has at least 15 years of service with the Town. Effective July 1, 2011, the cash value of this benefit will be determined based on each employee’s hourly rate and number of eligible hours for cash-out purposes (50% of sick leave balance, up to 60 days). This value will be documented and the value capped. This value cannot grow through additional accrued sick leave or though increases in pay. Employees with 15 years or more service with the Town may request a cash-out of 60% of the eligible hours (early cash-out option). Should an employee request the early cash-out of 60% of the eligible sick leave hours, they will not be entitled to any further sick leave cash-out upon retirement or separation of employment with the Town. Those hours cashed out will be deducted from the employees sick leave balance. If an employee is not eligible for, or elects not to take, the early cash-out option, they shall be paid the frozen dollar value upon separation of employment with the Town. The only way the frozen dollar amount can be lowered is if an employee has less accrued sick leave hours upon separation of employment than they do on July 1, 2011. For tax planning purposes, should an employee desire to take the early cash out option, they will be allowed to take this payment in either DocuSign Envelope ID: 481CED10-BC6F-47F0-BD8B-97A8B793644A Page 6 of 8 Town Council Resolution No. 19-2024 June 19, 2024 2011 or in January 2012. For employees hired after July 1, 2001 in Mid-Management and Unrepresented positions may accrue unlimited sick leave with no option for "cashback" benefits. SECTION 7. HOLIDAYS The Town agrees to provide Mid-Management and Unrepresented employees the following holidays: Independence Day Tuesday, July 4 Labor Day Monday, September 4 Thanksgiving Holiday Thursday, November 23 Friday, November 24 Christmas Eve Observed Tuesday December 24 Christmas Day Observed Wednesday, December 25 Veterans Day Observed Monday, December 30 New Year’s Eve Observed Tuesday, December 30, 2024 New Year's Day Observed Wednesday, January 1, 2024 Martin Luther King Day Monday, January 15 President's Day Monday, February 19 Memorial Day Monday, May 27 When a holiday falls on a Saturday, the preceding Friday shall be observed. However, if a holiday falls on a Saturday and the preceding Friday is also a holiday, the Town Manager may designate the preceding Thursday or following Monday to observe the holiday. When a holiday falls on Sunday, the following Monday shall be observed. However, when a holiday falls on a Sunday and the following Monday is also a holiday, the Town Manager may designate the preceding Friday or following Tuesday to observe the holiday. SECTION 8. HOLIDAY CLOSURE All represented and non-represented employees will be required to take 1 day vacation or administrative leave as part of the holiday closure program. The Town will also contribute one day off as part of the program. Tiburon Town Hall will be closed from December 24, 2024 through January 1, 2025. Proposed Schedule: Tuesday, December 24, 2023 Christmas Eve Observed Wednesday, December 25, 2023 Christmas Day Holiday Observed Thursday, December 26, 2023 Employee contributes a day Friday, December 27, 2023 Town contributes a day DocuSign Envelope ID: 481CED10-BC6F-47F0-BD8B-97A8B793644A Page 7 of 8 Town Council Resolution No. 19-2024 June 19, 2024 Monday, December 30, 2023 Veteran’s Day Observed Tuesday, December 31, 2024 New Year’s Eve Observed Wednesday, January 1, 2024 New Year’s Day Observed SECTION 9. ADMINISTRATIVE LEAVE In recognition of the long hours required to perform at the Mid-Management and Unrepresented level, including attendance at numerous meetings outside normal working hours, the following Administrative Leave policy shall be implemented. Each exempt Mid-Management or Unrepresented employee may receive up to ten days administrative leave annually, to be awarded at the discretion of the Town Manager. Administrative Leave shall be taken in one-hour increments. SECTION 10. DINNER ALLOWANCE All Mid-Management and Unrepresented employees who live more than10 miles from Town and who are required to attend night meetings or work after office hours beyond 7:00 P.M. may be reimbursed an amount not to exceed $25.00 for the purchase of dinner for that night. Employee reimbursement is subject to the approval of the Town Manager and must be accompanied by a restaurant receipt which shall include the amount, date, meeting or purpose, and the employee's name. SECTION 11. RETIRED EMPLOYEE'S MEDICAL ALLOWANCE For employees covered by this Resolution and who were hired prior to July 1, 2009, the Town of Tiburon will make contributions toward a retired employee's medical insurance plan based upon the following conditions: a. Employee must retire directly from employment with the Town of Tiburon and apply to PERS for retirement benefits. b. The retiree's medical insurance allowance is fixed and capped at the Kaiser single rate that is in effect at the time of the employee's retirement. c. The Town's contribution rate is based on the following formula: Percent of Kaiser Years of Consecutive Single Rate Service to Town 50% 15 Years 75% 20 Years 100% 25 Years Such coverage is not extended to the employee’s spouse or dependents. Employees hired after July 1, 2009, shall not be eligible for retiree medical allowance. DocuSign Envelope ID: 481CED10-BC6F-47F0-BD8B-97A8B793644A Page 8 of 8 Town Council Resolution No. 19-2024 June 19, 2024 SECTION 12. PERSONNEL RULES & REGULATIONS In the event any provisions of this Resolution contradict those included in the Town's Personnel Rules & Regulations, the terms of this Resolution shall prevail. PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Tiburon on June 19, 2024 by the following vote: AYES: COUNCILMEMBERS: Fredericks, Nikfar, Ryan, Thier, Welner NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ALICE FREDRICKS, MAYOR TOWN OF TIBURON ATTEST: LEA DILENA, TOWN CLERK DocuSign Envelope ID: 481CED10-BC6F-47F0-BD8B-97A8B793644A