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HomeMy WebLinkAboutTC Digest 2015-04-17TOWN COUNCIL WEEKLY DIGEST Week of April 13-17, 2015 TIBURON Correspondence, Notices and other Information 1. Memorandum - Peggy Curran - Police Shared Services 2. Email - Phillip Ramirez - H&A Notice of resignation 3. Letter - Patti Pickett - H&A Notice of resignation - move to liaison Agendas and Minutes 1. Agenda - Tiburon Planning Commission - April 22 REGIONAL, NOTICES AND AGENDAS Correspondence, Notices and other Information 1. Email - Jody Morales - Mosquito District Parcel Tax 2. Marin Community Cities - Connecting for Health* 3. Marin Conservation League - Business Environment BFK - 5/15/15* 4. League of Women Voters - Bay Area Monitor* 5. Keys Housing - EAH Housing Publication* Agendas and Minutes 1. Agenda (final) - San District 5 - April 9 2. Agenda - Belvedere City Council - April 13 3. Notice of Special Meeting - Belvedere City Council & Planning Commission - May 4 4. Agenda - Belvedere -Tiburon Library Agency - April 20 5. Agenda - Joint Disaster Advisory Council - April 20 6. RUSD Meeting Calendar 2014/15 [shows agenda items for April 7, May 19, June 2 and June 16, 2015] * Council Only TOWN OF TIBURON 1505 Tiburon Boulevard Tiburon, CA 94920 DIGEST 76 Dan, - ( MEMORANDUM Date: April 15, 2015 To: Mayor and Town Council From: Peggy Curran, Town Manager? °-e'----- Subject: Police Shared Services Filling the Police Captain Vacancy Captain David Hutton retired from his position with the Tiburon Police Department in December of 2014. In that role, Dave supervised and directed the patrol sergeants and officers in the delivery of law enforcement services; represented the Tiburon Police Department at meetings; prepared work schedules; reviewed reports, special event applications, and various department correspondence; and, prepared the payroll. He also met with business and community members to address issues that concerned the police department and served as acting Chief of Police in Chief Cronin's absence. As Captain Hutton's retirement drew near, he, Chief Cronin and I had several discussions about how the department might proceed with a replacement and what options might exist. We agreed that a second -in -command remained necessary for the department, and is consistent staffing with similarly -sized police agencies. The Chief's initial conclusion was that the captain position might be replaced with a lieutenant, a rank which would reduce the pay range somewhat and have narrower responsibilities. Another option was the idea of "shared services" with another department. The City of Belvedere was an obvious first choice. Chief Seyler is a highly experienced police manager with particular knowledge of our community. After some initial discussion between the two chiefs to explore this possibility, Belvedere City Manager, Mary Neilan, and I met to review opportunities. Through these discussions a framework emerged in which Chief Seyler would continue as Belvedere's Chief, and be their employee (through an existing agreement with the Sheriff's Office), but also fulfill critical managerial functions for the Tiburon PD on a contractual basis. Chief Seyler's duties with Tiburon Police Department would include reviewing Police reports and other communication; overseeing officer training and other scheduling; responding to on - duty supervisors if questions come up from the field; and occasionally representing the Tiburon Police Department at countywide meetings and other regional activities. Most of these tasks occur on a routine basis and can be managed in a flexible fashion. A few demand immediate attention; if Chief Seyler is not available they would be handled by Chief Cronin. This is the Page 1 of 2 same manner in which the department was managed during Captain Hutton's service. Chief Cronin will continue to serve in the same capacity he has for the last eight years. There is a significant cost savings for Tiburon in procuring a portion of Chief Seyler's time over filling either a captain or lieutenant position on a full time basis: approximately $80,000 per year if annualized. Sharing services is in keeping with both Tiburon's and Belvedere's desire to enhance efficiency and reduce the cost of government when opportunities to do so arise. In this instance, we believe significant cost -efficiency is possible while still maintaining excellent services for our community. Both Chiefs enthusiastically support this approach. Filling the position of captain is within the purview of the Chief of Police (with my concurrence). In light of extant funding for the position, the savings this approach represents and our option to revert to current staffing levels if it fails to meet the Town's needs, I have authorized the Chief to proceed to engage Chief Seyler's services. So as not to bridge fiscal years, we are only entering into a three month agreement at this time, which we propose to extend for another three months if successful. This will provide services quickly to fulfill the demands created by the vacancy in this important position, but also allow Chief Cronin, myself and the Town Council to revisit this entire approach during the budget process. Belvedere Action City Manager Neilan brought this concept and a draft agreement to the Belvedere City Council on Monday, April 13, to seek its concurrence. This is a somewhat more weighty decision for Belvedere as it is a shift in the way a department head -level position would be filled and shared. The Belvedere Council expressed support for the approach. The staff report and draft agreement (which requires a few small changes) is attached to this memorandum. Thank you. Page ? of OTHER SCHEDULED ITEMS BELVEDERE CITY COUNCIL APRIL 13, 2105 To: Mayor and City Council From: Mary Neilan, City Manager Tricia Seyler, Chief of Police Subject: Agreement with Town of Tiburon to provide administrative services to Tiburon Police Department Recommended Motion/Item Description Approve agreement to provide administrative services to Tiburon Police Department. Background The Police Departments of the City of Belvedere and Town of Tiburon both provide comprehensive public safety services to their respective communities, in a manner that meets the unique needs of each. Patrol services in the City and Town provide a visible police presence and insure the safety and security of residents. Protecting life and property is the primary purpose of a Police Department and the extremely low crime rate in Belvedere and Tiburon is proof those goals are being successfully met. To support patrol activities, police departments also hire administrative staff to provide clerical support, evidence and records management, investigation, training and supervision. Often small departments find that sharing some of these services can avoid duplication of effort, produce operational efficiencies and reduce cost. Best management practices suggest the feasibility of these cooperative efforts should be explored whenever practical. One such opportunity arose recently, upon the retirement of longtime Tiburon Police Captain Dave Hutton. The vacancy prompted Tiburon Police Chief Mike Cronin to inquire as to whether Chief Seyler could assist him with some routine administrative tasks and provide occasional oversight of patrol and other department activities. After investigating the proposal at length, Chief Seyler concluded she could accommodate the request and that it would not detract from her duties as Belvedere Police Chief. What is proposed at this time is a limited term agreement, so both Belvedere and Tiburon can assess the feasibility of this arrangement. Findings Chief Cronin has need of the following type of assistance: review Police reports and other communication; oversee officer training and other scheduling; assist with managing patrol AGENDA ITEM NO.: 13 OTHER SCHEDULED ITEMS BELVEDERE CITY COUNCIL APRIL 13, 2105 Page 2 operations, occasionally represent the Town at countywide meetings and other regional activities and assume the role of Police Chief in Chief Cronin's absence. Chief Seyler already performs all these duties in her role as Belvedere Chief. She schedules training, reviews reports, oversees patrol activities, and attends regional meetings representing Belvedere. It will not pose an undue burden on her time if she provides identical services for Tiburon. A six month trial period is believed to be sufficient for both City and Town to evaluate the arrangement and decide if it should be continued. Fiscal Impact The initial Agreement, subject to the Town's approval, calls for Tiburon to pay the City $56,088 for Chief Seyler's services for the period April 14, 2015 through September 30, 2015. Because the term crosses over fiscal years, an initial payment of $26,041 will be due upon signing, with a second payment of $30,047 due July 1. Recommendation Approve agreement to provide administrative services to Tiburon Police Department. Attachments Agreement AGREEMENT FOR POLICE DEPARTMENT ADMINISTRATIVE SERVICES This Agreement is made and entered into this day of 2015, by and between the TOWN OF TIBURON (hereinafter "TOWN"), and the CITY OF BELVEDERE (hereinafter "CITY"). RECITALS WHEREAS, City employs its Police Chief ("City Chief") pursuant to an Agreement for Services made on August 1, 2000, between City and the County of Marin; WHEREAS, Town has a need for supervisor -level administrative assistance in its Police Department; and WHEREAS, City Chief can efficiently assist Town with administrative services similar in nature to services that City Chief routinely performs for City, without affecting the services that City Chief performs for City. AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: 1. PROTECT COORDINATION. The Town Police Chief is hereby designated the PROJECT MANAGER for Town, and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement. 2. DUTIES OF CITY CHIEF. CITY CHIEF shall perform the duties and/or provide services as follows: Review Police reports and other communications; oversee officer training and other scheduling; assist with managing patrol operations; occasionally represent Town at countywide meetings and other regional activities and assume the role of Police Chief in the absence of the Town Police Chief. 3. DUTIES OF TOWN. Town shall pay the compensation as provided in Paragraph 4, and continue to maintain sole and primary responsibility for all aspects of, and all services provided by, the Town Police Department. 4. COMPENSATION. Rev. Date: 1/30/14 1 For the full performance of the services described herein by City Chief, Town shall pay City as follows: For the period April 14, 2015 through September 30, 2015 the total amount of $56,088 (fifty six thousand eighty eight dollars). Town will make an initial payment of $26,041 due immediately upon the execution of this Agreement by both parties; and will make a second payment of $30,047 on July 1, 2015. 5. TERM OF AGREEMENT. The initial term of this Agreement shall be from April 14, 2015 through September 30, 2015. Upon mutual agreement of the parties, and subject to the approval of the City Manager and Town Manager, the term of this Agreement may be extended for additonal renewal periods to be determined by both Managers. 6. TERMINATION. A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15) day time period. C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent of the other. 7. INSURANCE. Any and all tort liability arising from City Chief's services performed for Town pursuant to this Agreement will be covered by Town's Memorandum of Coverage with ABAG Pooled Liability Assurance Network ("ABAG Plan"), and all pool, primary, and excess insurance, and reinsurance coverages pertaining thereto. Town represents and warrants to City that ABAG Plan has reviewed and approved this Agreement, in particular, this section concerning insurance coverage. 8. INDEMNIFICATION. Town shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by City, and hold harmless City, its officers, agents, employees and volunteers, from and against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of litigation arising out of City Chief's performance of the services under this Agreement. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be Iimited by, the insurance obligations contained in this Agreement, and shall survive the termination or completion of this Agreement for the full period of time allowed by law. 9. NOTICES. All notices and other communications required or permitted to be given under this Agreement shall be in writing and given by personal delivery to the Town Manager or the City Manager. 10. INDEPENDENT CONTRACTOR. For the purposes, and for the duration, of this Agreement, City Police Chief shall act in the capacity of an Independent Contractor for Town, and not as an employee of Town. 11. ENTIRE AGREEMENT -- AMENDMENTS. A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter of this Agreement. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the Town Manager and the City Manager. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. 3 TOWN OF TIBURON CITY OF BELVEDERE PEGGY CURRAN, Town Manager MARY NEILAN, City Manager ATTEST: LESLIE CARPENTIERS, City Clerk APPROVED AS TO FORM: ROBERT F. EPSTEIN, Belvedere City Attorney ANN DANFORTH, Tiburon Town Attorney 4 Peggy Curran From: Peggy Curran Sent: Thursday, April 16, 2015 8:53 AM To: Peggy Curran Subject: FW: RE: H&A Commission DIGEST Tr6w -2_ Forwarded Message From: FPR <phiIram2000(a�yahoo.com> To: Daniel Amir <daniel amir@yahoo.com> Cc: Elizabeth Merrill <elizabethmmerrill ct,vahoo.com> Sent: Thursday, April 9, 2015 4:55 PM Subject: Update Hi Daniel, I've finally decided that due to upcoming surgeries, & family obligations requiring my travel to/from Houston.. , ..I shall not be able to continue as a member of the Commission therefore I must resign from the H&A Commission. 1 thank all the other commissioners for accepting my so graciously, & making my time very worthwhile 1 1 wish the H&A Commission continued success, & shall miss being a part of it ! Best Regards, Phillip Ramirez 1 DIGEST Town of Tiburon • 1505 Tiburon Boulevard • Tiburon, CA 94920 • P. 415.435.7373 E 415.4352438 • wwwci_tiburon.ca.us April 15, 2015 Town Council Peggy Curran —Town Manager 1505 Tiburon Blvd. Tiburon, CA 94920 Greetings to all, This letter is to the attention of the members of the Tiburon Town Council; Mayor Frank Doyle, Vice Mayor Erin Tollini, Emmett O'Donnell, Jim Fraser, Alice Fredericks. Also to the attention of the Town Manager; Peggy Curran. I would like to inform you all that I have stepped down from the Heritage and Arts Commission as of March 23, 2015, the start date of my new position as Administrative Assistant here at the Town Hall. will now fill the position of liaison to the Heritage and Arts Commission. It has been a pleasure serving on the Commission and I'm glad to bring that experience to the other side of the working process. Thank you for the opportunity to have served, even for a short while. Kind Regards, Patti Pickett Administrative Assista nt Town of Tiburon Frank X. Doyle Mayor Erin Tollini Vice Mayor Jim Fraser Councilmember Alice Fredericks Councilmember Emmett O'Donnell Councilmember Margaret A. Curran Town Manager TOWN OF TIBURON Tiburon Town Hall 1505 Tiburon Boulevard Tiburon, CA 94920 D (6, Esi 5vr 4 a -! Agenda - Regular Meeting Tiburon Planning Commission April 22, 2015 — 7:30 PM AGENDA TIBURON PLANNING COMMISSION CALL TO ORDER AND ROLL CALL Chair Weiner, Vice Chair Kulik, Commissioner Corcoran, Commissioner Weller, Commissioner Williams ORAL COMMUNICATIONS Persons wishing to address the Planning Commission on any subject not on the agenda may do so under this portion of the agenda. Please note that the Planning Commission is not able to undertake extended discussion, or take action on, items that do not appear on this agenda. Matters requiring action will be referred to Town Staff for consideration and/or placed on a future Planning Commission agenda. Please limit your comments to no more than three (3) minutes. Testimony regarding matters not on the agenda will not be considered part of the administrative record. COMMISSION AND STAFF BRIEFING Commission and Committee Reports Director's Report PUBLIC HEARINGS 1. 1694-1696 Tiburon Boulevard: Consider Approval of a Conditional Use Permit and Adoption of a Mitigated Negative Declaration for Construction of a New 8,304 Square Foot, Three - Story Mixed Use Commercial and Residential Building Intended for Condominium -type Ownership; File #11402; ACV Argo Tiburon LP, Owner; Zwick Architects, Applicant; Assessor's Parcel No. 059-101-12 [DW] (ITEM TO BE CONTINUED WITHOUT DISCUSSION TO MAY 13, 2015) 2. Zoning Ordinance Text Amendments (File MCA 2015-05): Consider Recommendation to Town Council to Adopt Amendments to Chapter 16 (Zoning) of the Tiburon Municipal Code Regarding Processing of Wireless Communication Facilities; Town -initiated Amendments [SA] MINUTES 3. Planning Commission Minutes — Regular Meeting of March 25, 2015 ADJOURNMENT Tiburon Planning Commission Agenda April 22, 2015 Page 1 GENERAL PUBLIC INFORMATION ASSISTANCE FOR PEOPLE WITH DISABILITIES In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Planning Division Secretary at (415) 435-7390. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. AVAILABILITY OF INFORMATION Copies of Design Review Board Agendas, Staff Reports, project files and other supporting data are available for viewing and inspection at Town Hall during business hours. Agendas and Staff Reports are also available at the Belvedere -Tiburon Public Library and on the Town of Tiburon website (www.ci.tiburon.ca.us) after 5:00 PM on the Friday prior to the regularly scheduled meeting. Any documents produced by the Town and distributed to a majority of the Design Review Board regarding any item on this agenda, including agenda -related documents produced by the Town after distribution of the agenda packet at least 72 hours m advance of the Board meeting, will be available for public inspection at Town Hall, 1505 Tiburon Boulevard, Tiburon, CA 94920. Upon request, the Town will provide written agenda materials in appropriate alternative formats, or disability -related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. Please deliver or cause to be delivered a written request (including your name, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service) at least five (5) days before the meeting to the Planning Division Secretary at the above address. PUBLIC HEARING ITEMS AND BUSINESS ITEMS Public Hearing items and Business items provide the general public and interested parties an opportunity to speak regarding items that typically involve an action or decision made by the Board. If you challenge any decision in court, you may be limited to raising only those issues you or someone else raised at the meeting, or in written correspondence delivered to the Board at, or prior to, the meeting. GENERAL PROCEDURE ON ITEMS AND TIME LIMIT GUIDELINES FOR SPEAKERS The Design Review Board's general procedure on items and time limit guidelines for speakers are: ❖ Staff Update on Item (if any) ❖ Applicant Presentation — 5 to 20 minutes ❖ Design Review Board questions of staff and/or applicant ❖ Public Testimony (depending on the number of speakers) — 3 to 5 minutes for each speaker; members of the audience may not allocate their testimony time to other speakers •3 Applicant may respond to public comments — 3 minutes ✓ Design Review Board closes the public testimony period, deliberates and votes (as warranted) ❖ Time limits and procedures may be modified in the reasonable discretion of the Chairman Interested members of the public may address the Design Review Board on any item on the agenda. ORDER AND TIMING OF ITEMS No set times are assigned to items appearing on the Design Review Board agenda. While the Design Review Board attempts to hear all items in order as stated on the agenda, it reserves the right to take items out of order without notice. NOTE: ALL PLANNING COMMISSION MEETINGS ARE AUDIO RECORDED Tiburon Planning Commission Agenda April 22, 2015 Page 2 TOWN OF TIBURON LATE MAIL POLICY (Adopted and Effective 11/7/2007) The following policy shall be used by the Town Council and its standing boards and commissions, and by staff of the Town of Tiburon, in the identification, distribution and consideration of late mail. DEFINITION "Late Mail" is defined as correspondence or other materials that are received by the Town after completion of the written staff report on an agenda item, in such a manner as to preclude such correspondence or other materials from being addressed in or attached to the staff report as an exhibit. IDENTIFICATION OF LATE MAIL All late mail received by Town Staff in advance of a meeting shall be marked "Late Mail" and shall be date-stamped or marked with the date of receipt by the Town. Late mail received at a meeting shall be marked as "Received at Meeting" with a date -stamp or handwritten note. POLICY For regular meetings of the Town Council and its standing boards and commissions: (1) All late mail that is received on an agenda item prior to distribution of the agenda packet to the reviewing authority shall be stamped or marked as "Late Mail" and shall be distributed to the reviewing authority with the agenda packet. (2) All late mail received on an agenda item before 5:00 PM on the Monday prior to the meeting shall be date-stamped and marked as "Late Mail" and distributed to the reviewing authority as soon as practicable. Such mail shall be read and considered by the reviewing authority whenever possible. If the Monday, or Monday and Tuesday, prior to the meeting are a Town -recognized holiday, the deadline shall be extended to the following day at Noon. (3) Any late mail received on an agenda item after the deadline established in paragraph (2) above shall be date-stamped, marked as "Late Mail" and distributed to the reviewing authority as soon as reasonably possible, but may not be read or considered by the reviewing authority. There should be no expectation of, nor shall the reviewing authority have any obligation to, read or consider any such late mail, and therefore such late mail may not become part of the administrative record for the item before the reviewing authority. These provisions shall also apply to special and adjourned meetings when sufficient lead time exists to implement these provisions. If sufficient lead time does not exist, the Town Manager shall exercise discretion in establishing a reasonable cut-off time for late mail. For controversial items or at any meeting where a high volume of correspondence is anticipated, Town staff shall have the option to require an earlier late mail deadline, provided that the written public notice for any such item clearly communicates the specifics of the early late mail deadline, and the deadline corresponds appropriately to any earlier availability of the agenda packet. Pursuant to state law, copies of all late mail shall be available in a timely fashion for public inspection at Tiburon Town Hall, 1505 Tiburon Boulevard, Tiburon. Tiburon Planning Commission Agenda April 22, 2015 Page 3 Peggy Curran DIGEST 40Ertmai Cres ' From: Bob Benbow <benbowr@me.com> Sent: Tuesday, April 14, 2015 10:13 AM To: Mary Nielan; Peggy Curran Subject: Fwd: Mosquito District Parcel Tax Sent from my iPhone Begin forwarded message: From: Jody Morales <iodymorales@outlook.com> Date: April 14, 2015 at 10:01:59 AM PDT To: gary.phillips@cityofsanrafael.org, andrew.mccullough@cityofsanrafael.org,'Kate Colin' <Kate.Colin@cityofsanrafael.org>, marybeth.bushey-Lang@,cityofsanrafael.org, iohn.gamblin@cityofsanrafael.org Cc: "'Connolly, Damon" <DConnolly@marincountv.org> Subject: Mosquito District Parcel Tax Dear San Rafael City Council Members, I am writing to implore you to cast no votes — today - on San Rafael city owned properties which I estimate to represent about 17 votes, based on the proposed $460 increase if the Mosquito District's parcel tax measure passes. I understand that you held no public meeting to discuss the issue, and that your city manager 'abstained' from voting on behalf of the Council. I do not believe that constitutes a no vote. Below is a copy of the message I sent to our support group members. I hope you will watch the video from the San Anselmo council meeting when the measure was addressed. It is both sad and alarming that so many city councils — and the County government - did not even bring this before the public but instead decided it was such a small amount that it didn't matter. It matters. This is yet another tax to be imposed on Marin County taxpayers to cover pension debt. Michael Lotito correctly named these "Pension Taxes". If you are not aware of the retiree debt liabilities of the Mosquito District, please let me know and I will send you figures. The first year's proposed taxes will go largely to fund retiree costs. The district offers its 36 employees Cadillac healthcare plans and substantial salaries and pensions, most over $100,000. 1 It is not too late to vote no and to let your constituents know that you take this seriously, as did San Anselmo. You need only call the District at the number given on the ballot/flyer and change your vote — whether it was a yes vote or simply an abstention that is registered as agreement to pay the new tax. Please vote no. Because he is my new supervisor, I am including Damon Connolly in this email in the hope that he understands that this was a lost opportunity on the part of the supervisors to represent their constituents and to encourage all government agencies to address their pension issues. It is not too late to reverse a wrong, but it must be done today. It would be wonderful to see some of you at the meeting in Cotati tomorrow evening, but perhaps that is hoping for too much. Jody Morales CSPP www.marincountypensions.com From: Jody Morales [mailto:marincsppC@gmail.com] Sent: Sunday, April 12, 2015 11:35 AM To: undisclosed -recipients: Subject: KUDOS to the San Anselmo Town Council for Voting NO on the Mosquito Tax! Link to video of San Anselmo Town Council Meeting: http://sananselmo- ca.granicus.com/MediaPlayer.php?view id=1 &clip id=53#.VSqu3vmD4ZY.email Hi all, I just became aware of this vote by the San Anselmo Town Council, at their meeting on March 24, 2015. I watched the video and was so impressed that I had to share it with you. The members identified the two major reasons for not supporting this parcel tax: lack of transparency and retiree costs. To the best of my knowledge, San Anselmo is the only town in Marin County to have submitted a NO vote on the Mosquito Tax and voted also to advise their constituents to not support it. We know that our supervisors approved it without public discussion. Please take the time to watch part of this video. The Mosquito District tax comes up at 00:47:40, but the actual comments & vote begin at about 50 minutes. The 'struggle' to explain the convoluted "weighting" of the votes by very capable City Manager Debra Stutsman, and the 2 apparent "confusion" of the Mosquito Board appointee, Billy Holland, reflect the muddle of this ill-conceived and poorly executed parcel tax measure. The careful consideration, astute observations and conclusions of this group of council members is admirable - and rare. They obviously did their homework. I hope the San Anselmo residents in our support group will thank their council, and even those of us in other towns should express our gratitude for their integrity. Regards, Jody CSPP www.marincountypensions.com 3 Michael Lasky. President Richard Snyder. Vice President John Carapiet. Secretary Catharine Benediktsson. Director Tod Moody, Director re AA a NOTICE AND AGENDA Regular Board Meeting at Sanitary District No. 5 of Marin County Meeting Room 2001 Paradise Drive, Tiburon, CA 94920 Thursday, April 9, 2015 5:00 P.M. REGULAR BOARD MEETING CALL TO ORDER ROLL CALL PUBLIC COMMENTS: The public is invited to address the Board on items that do not appear on the agenda and that are within the subject matter jurisdiction of the Board. The Brown Act does not allow the Board to take action on any public comment. Please limit public comments to no more than three minutes. DIRECTORS' COMMENTS AND/OR AGENDA REQUESTS CONSENT CALENDAR 1. Approval of March 12.2015. Regular Board Meeting Minutes (Dohrmann) 2. Approval of April 1, 2015, Regular Board Meeting Minutes (Dohrmann) 3. Approval of all Warrants for March 6 through April 7, 2015 (Dohrmann) 4. Receipt of Financial Reports for March, 2015 (Dohrmann) MANAGEMENT REPORTS 5. District Management Summary Report (Rubio) NEW BUSINESS 6. Review and Approval of 3 -Year Contract with Perotti & Carrade for Audit Services, Not To Exceed the Amount of $25,000 — Action (Rubio) 7. Review and Adoption of Resolution No. 2015-02: A Resolution to Tax Defer Member Paid Contributions — IRC 414(h)(2) Employer Pick -Up — Action (Rubio) Board of Directors Agenda Regular Board Meeting, April 9, 2015 Page 2 of 2 UNFINISHED BUSINESS: None COMMITTEE REPORTS: 8. Capital Improvement Program Committee (Lasky/Carapiet) 9. Governance Committee (Snyder/Benediktsson) 10. Finance & Fiscal Oversight Committee (Benediktsson/Moody) 11. Personnel Committee (Carapiet/Snyder) OTHER BUSINESS: None ENVIRONMENTAL: None CORRESPONDENCE: INFORMATIONAL ITEMS: None ADJOURNMENT The Board will be asked to adjourn the meeting to a Regular Board Meeting on May 14th1, 2015, at 5:00 p.m. at the Main Plant of Sanitary District No. 5 of Marin County, located at 2001 Paradise Drive, Tiburon, California. The Board of Directors may at its discretion consider agenda items out of the order in which they appear above. Accessible public meetings: Upon request. the District will provide written agenda materials in appropriate alternate formats. or disability -related modification or accommodation, including aicriliary aids or services to enable individual with disabilities to participate in public meetings. Requests are to be submitted in writing to the District at P.O. Box 227. Tiburon, CA 94920 or rdohrmann@sani5.org at least two days prior to the meeting. T:1Board\Agendas12015 04 09 Regular Agenda RLD TR.doc Belvedere. CA - Official Website Home > Archive Center View Other Items in this Archive View All Archives l Printable Version AGENDA - REGULAR MEETING BELVEDERE CITY COUNCIL APRIL 13, 2015, 6:30 P.M. Council Chambers 450 San Rafael Avenue, Belvedere, California Page 1 of 2 COMMENTS ON AGENDA ITEMS BY MEMBERS OF 1Hl PUBLIC The public will be given an opportunity speak on each agenda item when it is called. Upon being recognized by the Mayor, please stale your name and address, and limit your oral statement to 110 more than three minutes. The Council welcomes comments and questions raised by interested citizens but 4 pically does not respond during the comment period. 6:30 PM CALL TO ORDER PLEDGE OF ALLEGIANCE OPEN FORUM This is an opportunity for any citizen to briefly address the City Council on any matter that does not appear in this agenda. Upon being recognized by the Mayor, please state your name, address, and limit your oral statement to no more than three minutes. Matters that appear to warrant a more lengthy presentation or Council consideration will be agendized for further discussion at a later meeting. REPORTS & PRESENTATIONS 1. City Council Reports. 2. City Manager Reports. 3. Concerts -in -the -Park funding request. CONSENT CALENDAR The Consent Calendar consists of items that the City Council considers to be non -controversial. Unless any item is specifically removed by any member of the City Council, staff, or audience, the Consent Calendar will be adopted by one motion. items removed will be considered in the sequence as they appear below If any member of the audience wishes to have an item removed, please step to the microphone, state your name, and indicate the item. 4. Approve minutes of the March 9. 2015, regular Cite Council meeting. 5. Approve warrants of March 2015. http://www.cityofbelvedere.org/Archive. aspx?AMID=&Type=&ADID=1265 &PREVIEW ... 4/16/2015 Belvedere, CA - Official Website Page 2 of 2 6. Adopt resolution approving the revised Joint Exercise of Powers Agreement for the Marin County Major Crimes Task Force. 1311IB file 7. Adopt resolution declaring that the cost to provide fire protection and emergency medical services for Fiscal Year 2015-2016 will exceed ,4150.000. 8. Adopt an ordinance amending Chapter 8.36. -Urban Runoff Pollution Prevention." of the Belvedere Municipal Code. 9. Approve revocable license for private improvements in the Citv's Windward Roacl and San Rafael Avenue rights-of-way in front of and to the east side of One Windward Road. Property owners: Matthew T. and Heather E. Miller. 10. Approve revocable license fbr private improvements in the Cite street right-of-wav in front of 46 Lagoon Road. Property owner: 46 Lagoon Rd LLC. 11. Approve revocable license for private improvements located in the public street right -of wav in front of 30 Cove Road. Property owner: Susanna Dulkinys. OTHER SCHEDULED ITEMS 12. Consider options to obtain comprehensive Citywide insurance coverage. 13. Approve agreement to provide police services to the Town of Tiburon. ADJOURN NOTICE: WHERE TO VIEW AGENDA MATERIALS Staff reports and other materials distributed to the City Council are available for public inspection at the following locations: > Belvedere City Hall, 450 San Rafael Avenue, Belvedere. (Materials distributed to the City Council after the Thursday before the meeting are available for public inspection at this location only.) > Belvedere -Tiburon Library, 1501 Tiburon Boulevard, Tiburon. To request automatic mailing of agenda materials, please contact the City Clerk at 415/435- 8908. NOTICE: AMERICANS WITH DISABILITIES ACT The following accommodations will be provided upon request to persons with a disability; agendas and/or agenda packet materials in alternate formats and special assistance needed to attend or participate in this meeting. Please make your request at the Office of the City Clerk or by calling 415/435-3838. Whenever possible, please make your request four working days in advance. http://www.cityofbelvedere.org/Archive.aspa?AMID=&Type=&ADID=1265&PREVIEW... 4/16/2015 4d- CITY OF BELVEDERE CALL AND NOTICE OF SPECIAL MEETING JOINT MEETING OF THE BELVEDERE CITY COUNCIL & BELVEDERE PLANNING COMMISSION MAY 4, 2015, 6:30 PM NOTICE IS HFREBY GIVEN that Robert McCaskill, Mayor of the City of Belvedere, has called a special joint meeting of the Belvedere City Council and Belvedere Planning Commission, to be held at 6:30 PM on May 4, 2015, at City Hall, 450 San Rafael Avenue, Belvedere, California, for the following purpose: To discuss the impact of the Federal Emergency Management Agency's proposed revisions to the Flood Insurance rate Maps and to review the Planning Commission recommendation to change the definition of height and height limits in the R -IL Zone (lagoon properties). For further information, please contact City Hall. .L.„:dque-yricici ,Leslie Carpentiers City Clerk 450 San Rafael Avenue, Belvedere, CA 94920-2336 (415) 435-3838 Date delivered to members of the City Council: 04/14/2015 Date posted IFO City Hall and on City website: 04/14/2015 REGULAR MEETING BELVEDERE-TIBURON LIBRARY AGENCY Monday, April 20, 2015 6:15pm Belvedere-Tiburon Library 1501 Tiburon Blvd., Tiburon, California CALL TO ORDER/ROLL CALL OPEN FORUM This is an opportunity for any citizen to briefly address the Board of Trustees on any matter that does not appear on this agenda. Upon being recognized by the Chair, please state your name, address, and limit your oral statement to no more than three minutes. Matters that appear to warrant a more lengthy presentation or Board consideration may be agendized for further discussion at a later meeting. STAFF, BOARD AND COMMITTEE REPORTS 1. Chair's report — Ronald Helow, BTLA Chair - (2 minutes) 2. Library Director's report — Deborah Mazzolini, Library Director (10 minutes) 3. Belvedere -Tiburon Library Foundation report (5 minutes) 4. Report on Financial Statement March 2015 (5 minutes) 5. Committee reports (5 minutes) CONSENT CALENDAR — 2 minutes The purpose of the Consent Calendar is to group items together which generally do not require discussion and which will probably be approved by one motion unless separate action is required on a particular item. Any member of the Agency may request removal of an item for discussion. 6. Approval of minutes of March 16, 2015 7. Approval of warrants dated March, 2015 TRUSTEE CONSIDERATIONS The purpose of Trustee Considerations is to list items for discussion and potential action. 8. Consideration of changes to the Sick Leave Policy to comply with the Healthy Workplaces, Healthy Families Act of 2014 9. Consideration of adopting the Photography Guidelines for the Library's use of images in either print or digital form 10. Consideration of adopting a resolution related to the Library's Record Retention Schedule, Resolution No. 214-2015 COMMUNICATIONS & ANNOUNCEMENTS 11. Monthly calendar 12 . Schedule of FY 2015 meeting dates NOTICE AMERICANS WITH DISABILITIES ACT The following accommodations will be provided, upon request, to persons with a disability: agendas and/or agenda packet materials in alternate formats; special assistance needed to attend or participate in this meeting. Please make your request at the office of the Administrative Assistant or by calling (415) 789-2660. Whenever possible, please make your request three days in advance. Belvedere -Tiburon Joint Disaster Advisory Council Regular Meeting Agenda April 20, 2015, 4:00 to 5:30 PM Tiburon Town Council Chambers, 1505 Tiburon Blvd., Tiburon, CA • Call to Order • Approval of January 20, 2015 Minutes • Open Forum —This is an opportunity for any citizen to briefly address the Disaster Council on any matter that does not appear on this agenda. Upon being recognized by the chairperson, please state your name, address, and limit your oral statement to no more than three minutes. Matters that appear to warrant a more lengthy presentation or Council consideration will be agendized for further discussion at a later meeting • Presentation: • PG&E — Jim Wickham, PG&E Public Safety Specialist • New Business • EOC functional exercise May 7'h 2015 — Laurie Nilsen, Emergency Services Coordinator • MIDC Conference on Congregations in Disaster— Laurie K. Nilsen • Old Business / Committee Updates o Siren Test on April 17th — Laurie K. Nilsen o Tsunami and Storm Ready Programs - Laurie K. Nilsen • Announcements / Council Member Items • Next Suggested Meeting Date — July 21, 2015, 4:OOpm — 5:30pm • Adjourn NOTICE: WHERE TO VIEW AGENDA MATERIALS Meeting minutes and other writings distributed to the Disaster Council are available for public inspection at the following location: Tiburon Peninsula OES, 1155 Tiburon Blvd. (Writings distributed to the Council after the posting date of this agenda are available for public inspection at this location only.) To request automatic mailing of agenda materials, please contact the Emergency Services Coordinator at (415) 435-7386. NOTICE: AMERICANS WITH DISABILITIES ACT The following accommodations will be provided, upon request, to persons with a disability: agendas and/or agenda packet materials in alternate formats and special assistance needed to attend or participate in this meeting. Please make your request at the Office of the Emergency Services Coordinator or by calling (415) 435-7386. Whenever possible, please make your request four working days in advance. — 5- REED UNION SCHOOL DISTRICTd - �O BOARD OF TRUSTEES 2014 - 2015 Board Meeting Calendar Regular meetings are typically held on the third Tuesday of each month, but will vary due to the school calendar. Public meetings typically begin at 6:00 PM, in the District Staff Development Center at Bel Aire School, 277 Karen Way, Tiburon, CA 94920 FOR MORE INFORMATION, PLEASE CALL THE SUPERINTENDENT'S OFFICE AT 415 381-1112. August 19, 2014 Introduce New Teaching Staff Summer School Report (if needed) Approval of Overnight Field Trips Williams Quarterly Report September 16 2013-14 Unaudited Final Financial Report Appropriations Limit Enrollment/Class Size Review Testing Report Annual Adoption of Fund-raising Activities Sufficiency of Textbooks and Instructional Materials October 21 Adoption of School Calendar 2015-16 Recognition of Tenured Teachers Annual Review of Certificated Credentials and Seniority List Annual Review of Classified Seniority List Williams Quarterly Report November 18 Approval of School Plans December 9 Annual Board Organization Annual Developer Fee Report First Interim Budget Report - 2014-15 January 20, 2015 Curriculum Report Adoption of Budget Calendar Final Report of 2013 -14 Audit Superintendent's Evaluation--Mid-year (Closed Session) Williams Quarterly Report February 10 Discussion of 2015-16 Enrollment and Staffing Review of Fundraising Activities Adopted May 20, 2014 March 10 Curriculum Report Second Interim Budget Report - 2014-15 Personnel Report with required March 15 actions Review of Home to School Transportation Program April 7 Appoint Summer School Principal (if needed) Review Proposed 2015-16 Program Changes Strategic Action Plan Proposal, 2015-16 Biennial Review of Board By Law 9270, Conflict of Interest (even numbered years only) Resolution: Week of the Employee, 1st week of May Williams Quarterly Report May 19 Curriculum Report Approve Summer School Staffing (if needed) Board Organization: 2014-15 Committee Selections Adoption of Board Meeting Calendar, 2015- 2016 June 2 Volunteer Recognition Library Liaison Report Approval of 2015-2016 District Strategic Action Review proposed 2015-16 Budget Annual Declaration of Need for Fully Qualified Educators Authorization to Sign on Behalf of the Board Superintendent Evaluation --Year-end (Closed Session) June 16 Public Hearing on 2015-16 Budget Budget Adoption End -of -year Review Strategic Action Plan Goals 2014-15