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Home My WebLink About2023-04-25 State Controller Annual Street Report MALIA M. COHEN CALIFORNIA STATE CONTROLLER MAILING ADDRESS P.O. Box 942850, Sacramento, CA 94250 SACRAMENTO 3301 C Street, Suite 700, Sacramento, CA 95816 | 916.324.8907 LOS ANGELES 901 Corporate Center Drive, Suite 200, Monterey Park, CA 91754 | 323.981.6802 April 25, 2023 Suzanne Creekmore Director of Administrative Services Town of Tiburon 1505 Tiburon Boulevard Tiburon, CA 94920 Dear Ms. Creekmore: The State Controller’s Office, Division of Audits, is available to assist in preparing your fiscal year 2022-23 Annual Street Report on a cost-recovery basis. The estimated cost for our assistance should not exceed $2,500. This preparation fee may be charged to your Special Gas Tax Street Fund. If you would like our office to provide this service, please complete and return:  The Contract for Services to Prepare the Annual Street Report; and  The Contract Information Sheet for scheduling assistance. Please return the above documents by June 16, 2023, to the State Controller’s Office, Division of Audits, Local Government Audits Bureau, by email at AUDStreetsRoads@sco.ca.gov. Scheduling priority will be given to those who respond promptly. If you have any questions, please email us or contact Lisa Tam at (916) 323-5932. Sincerely, Original signed by JORDAN INABNIT, CPA, Audit Manager Local Government Audits Bureau Division of Audits JI/lt Enclosures MALIA M. COHEN CALIFORNIA STATE CONTROLLER CONTRACT FOR SERVICES TO PREPARE THE ANNUAL STREET REPORT This contract is executed between the State Controller’s Office (SCO), Division of Audits and the Town of Tiburon. Whereas Section 2151 of the California Streets and Highways Code requires cities to file with the SCO on or before December 1 of each year, an Annual Street Report; and Whereas the SCO is able to furnish and the city wishes to receive the services of the SCO to prepare its report; now therefore, in consideration of the following promises and conditions, the parties hereby agree that: I. For the fiscal year ended June 30, 2023, the SCO shall assist in the preparation of the city’s report, a non-audit service. II. The report shall be in the form prescribed by the SCO. III. The report shall include a statement of all revenues and expenditures concerning city streets, and shall be prepared from the city’s records made available to the SCO. IV. The report will be prepared from the city’s unaudited records, and no determination shall be made at time of preparation regarding the accuracy of the records or the legality of the expenditures reported herein. V. The city understands that the report is subject to subsequent review by the SCO and exceptions may be taken at the time regarding the legality of expenditures contained in the report, the accuracy of the records from which the report was prepared, or the accuracy of the report. VI. The SCO will furnish sufficient personnel to complete the report on or before the report’s filing due date of December 1, 2023, except that the SCO is excused from such date if the city’s accounting records and personnel are not ready for the preparation of the report at the time scheduled by the SCO and the city, or if circumstances beyond the control of the parties prevent completion. VII. The city understands that this contract does not extend the filing due date of the report, and does not exempt the city from SCO’s withholding of highway users tax fund allocations if the city is delinquent in filing the report, in accordance to Section 2155 of the California Streets and Highways Code. VIII. The city will designate a management-level individual to be responsible and accountable for overseeing the non-audit service. IX. The city will establish and monitor the performance of the non-audit service to ensure that it meets management’s objectives. X. The city will make any decision that involves management functions related to the non-audit service and accept full responsibility for such decisions. XI. The city will evaluate the adequacy of the services performed and review the completed report for accuracy. XII. The SCO will furnish one copy of the completed report to the city. XIII. This contract is subject to the SCO’s charges for services rendered, and such charges shall be computed in accordance with Sections 9210 and 9211 of the State Administrative Manual. Charges shall include both direct and indirect costs, and shall be expressed in dollars per unit time whenever possible. XIV. Except as provided in paragraph XV, the aggregate cost of services provided under this agreement shall not exceed $2,500. XV. If unforeseen circumstances develop during the course of the SCO’s preparation of the report and additional time is needed to complete preparation, the parties will confer; and if it is agreed that the preparation of the report is to continue, the SCO is to be compensated for any additional time required. In any case, the SCO shall be compensated for services rendered prior to the development of such unforeseen circumstances. XVI. The city will pay the SCO for services rendered in a timely manner (including additional time pursuant to paragraph XV) and hereby warrants that funds are available from which payment may be made. XVII. Either party may terminate this contract by giving seven days written notice. Notice is effective upon receipt. SCO will give notice to the city’s contracting officer or authorized representative. Notice to SCO may be served by e-mail at AUDStreetsRoads@sco.ca.gov. During the seven-day period, the SCO may continue with the preparation of the report then in progress. Town of Tiburon MALIA M. COHEN California State Controller Signature: Date: __________________________________ _________ Signature: Date: __________________________________ _________ Printed Name: _______________________________________________ KIMBERLY TARVIN, CPA Chief, Division of Audits Title: _______________________________________________ Address: _______________________________________________ _______________________________________________ _______________________________________________ MALIA M. COHEN CALIFORNIA STATE CONTROLLER ANNUAL STREET REPORT CONTRACT INFORMATION SHEET CITY NAME: ________________________________________________________________________________________________ CITY FISCAL OFFICER: Name: (Mr. or Ms.) _______________________________________________ Title: _______________________________________________ E-Mail Address: _______________________________________________ Telephone Number: _______________________________________________ PUBLIC WORKS DIRECTOR: Name: (Mr. or Ms.) _______________________________________________ Title: _______________________________________________ E-Mail Address: _______________________________________________ Telephone Number: _______________________________________________ ANNUAL STREET REPORT CONTACT PERSON: Name: (Mr. or Ms.) _______________________________________________ Title: _______________________________________________ E-Mail Address: _______________________________________________ Telephone Number: _______________________________________________ Mailing Address: _______________________________________________ Billing Address (If different from mailing address): _______________________________________________ _______________________________________________ _______________________________________________ _______________________________________________ _______________________________________________ THE ANNUAL STREET REPORT IS DUE ON DECEMBER 1. AN SCO AUDITOR WILL CONTACT THE CITY TO SCHEDULE THE REPORT PREPARATION UPON RECEIPT OF THE SIGNED CONTRACT.