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HomeMy WebLinkAbout02.25.2020 Tentative Minutes TOWN OF TIBURON Tiburon Town Hall 1505 Tiburon Boulevard Tiburon, CA 94920 Heritage & Arts Commission Special Meeting Town Hall February 25, 2020 6:30 p.m. HERITAGE & ARTS COMMISSION FEBRUARY 25, 2020 AGENDA CALL TO ORDER AND ROLL CALL: 6:30PM Commission members; Chair Fong, Vice-Chair Noguez, Commissioners Etemad, Hall (Absent), Mujica-Beavers Norris (Absent) ORAL COMMUNICATIONS None CONSENT CALENDAR All items on the Consent Calendar may be approved by one motion of the Commission unless a request is made by a member of the Commission, public or staff to remove an item for separate discussion and consideration. 1. Minutes – January 28, 2020 Motion to Adopt: C. Mujica-Beavers 2nd: C. Noguez ACTION ITEMS 1. Chair Report C. Fong reported attending the Earth Day Celebration forum held on Feb. 26 with C. Noguez. C. Fong and Richard Rozen met with Mrs. Zelinsky regarding public art in the new town plaza. Mrs. Zelinsky expressed her interest in being kept current on any public art projects. C. Fong announced that Commissioners Noguez and Norris would be seeking reappointment and that applications had been submitted for the existing open seat on the Commission. 2. Artist Laureate Richard Rozen referred the commissioners to the following Policy action items for discussion 3. Public Art Policy 1. Draft “Application – Public Art Selection Panel” (PASP) a. Consider approval of “Application for Public Art Selection Panel” and set up applicant process and timeline. Staff Report presented by L. Pickett – explained in detail – refer to Exhibit: Draft Application C. Noguez – suggests slight word change in second and third lines for clarity. (refer to final document for changes with specific emphasis on bringing the word “volunteer” to the beginning of the application). C. Mujica-Beavers – no comment, accepts as is. Public: Victoria Miller – asked if it is necessary to be a Tiburon resident. C. Fong clarified that the Commission wanted to leave it open to make the process as open and available to the public as possible. Motion to adopt with changes as stated: C. Noguez 2nd: C. Mujica-Beavers Regarding advertising L. Pickett asked the Ark representative present if the Commission would be able to do a no-cost legal announcement. Pickett then asked the Commission if they wanted to pay for an actual ad. C. Etemad expressed support for advertising in the Ark – close to home. Possibly the Pacific Sun, anything local and regional. C. Noguez emphasized going digital. L. Pickett suggested an identical look to all media advertising. C. Mujica-Beavers supports southern Marin advertising before branching out. C. Fong in agreement with all. Local region, using digital, the Ark public service notices, plus the organizations in town, through the schools and community centers – L. Pickett to carry out with responses by March 17th. Motion to adopt distribution of the application with L. Pickett in charge: C. Noguez 2nd: C. Etemad L. Pickett asking for guidance on questions from potential applicants. Rozen suggested general responses, with the assurance that when at the first meeting many of their questions would be answered. L. Pickett assured the commissioners she would field all inquiries enthusiastically and possibly refer them to Rozen if necessary. Public: Victoria Miller – wanted to know if the applications would be distributed specifically to people in the artworld by the commissioners themselves. The commissioners expressed concern about casting to wide of a net, north of southern Marin. L. Pickett pointed out there is no restriction on the application so it would be difficult to exclude people outside Marin. C. Fong confirmed that all applications received would be emailed to commissioners as they come in. The decision on applicants would be put forward to the next meeting. C. Fong suggested an Ad Hoc committee to create guidelines for the selection of applicants. L. Pickett asked if this discussion did not in fact apply to the entire commission and not just a selected Ad Hoc committee. Discussion continued about the confusion between the actual formation of the committee itself and the “Guidelines and Goals” as stated in item 2 below (hear audio for full discussion). C. Noguez suggested no guideline for formation is cast in stone. L. Pickett agreed, clarifying this is just a discussion of how many would be ideal, what type of qualifications are helpful, etc. to guide the commissioners as they review applications coming in. C. Fong went on to suggest a possible make up of Town officials, public and H&A Commissioners. C. Mujica-Beavers emphasized needing panel members that are artists or involved in the art community. Public: Victoria Miller – suggested the officials and town organizations might be invited on an “as needed” basis after the main panel has hammered out specific proposals for consideration. C. Fong agreed, but concerned that the proper officials be involved in the beginning when choosing a site, etc. C. Noguez stated the process as “organic”, expanding and contracting as needed. C. Mujica-Beavers expressed the difficulty of moving forward unless members with experience in the arts started the proposal discussions. C. Fong impressed the need for the public to be in from the very beginning to keep the Public Art process as open as possible. AL Rozen envisions the panel as pulling in resources as needed, i.e. experts in Public Art, such as Gerry Allen, community leaders, organizations, Town staff, etc. He feels the panel can be expanded as needed. He also mentioned that at some point the panel must jury so knowledgeable members are key. C. Noguez suggests having complete “buy-in” from all interested parties, then within the “guidelines and goals” have break-out expert groups, such as jurying. 2. PASP Guidelines a. Formation of Ad Hoc committee to create PASP guidelines and goals. C. Fong asked to form an Ad Hoc committee to create guidelines for the panel after they are formed. C. Fong nominated C. Noguez and herself for the Ad Hoc committee. The final document would be reviewed at the next meeting to the full commission. Motion to create Ad Hoc committee of Fong and Noguez: C. Etemad 2nd: C. Mujica-Beavers 3. Public Art Proposal Presentation – Kate Lipman Kate Lipman, local artist presented her idea for a mosaic installation on the waterfront park and/or ferry plaza. She sees this as a collaboration between the schools and local artists. Kate has contacted local southern Marin artists who do this type of work. (hear audio for full presentation). Samples provided. C. Fong confirmed the proposal will be one of the first for consideration by PASP when formed. C. Mujica-Beavers was supportive of the project. C. Etemad also, with a general call for artists connected with the project. AL Rozen said that when a proposal such as this comes forward, the proponent or artist should be given the actual Public Art Policy as well as copies of the process in order to understand what’s involved after receipt of a proposal by the panel. 4. Treasurer’s Report & Budget L. Pickett presented the Budget Spreadsheets – Current budget and ideas for budget 2020 consideration Special account: $9,737 Regular account: $1,670 Commissioners were asked to submit ideas for new fiscal year (2020-21) general budget request. Currently at $3500. It was agreed the banner amount should increase and that the award ceremony funds are just right. C. Fong suggested asking for a budget to fund general needs for the Public Art projects. C. Etemad requested funds be set aside to print and produce an additional set of binders showing existing art and history in the Town done by Etemad for the Public Art Project. C. Noguez asked if H&A planned on asking the Town for “big money” for Public Art. C. Fong confirmed that Town Manager Chanis said best to ask for that when needed as a stand-alone request. 5. Trestle Trail Sign Proposal Approve and adopt of final sign located at upper picnic area Approve and adopt final recommendations to the Tiburon Town Council as stated in Minutes – Nov. 11, 2019 C. Noguez confirmed meeting with Dave Gotz, Town Historian to make appropriate changes with historic accuracy as requested by Jim Wood. Details were given (hear full audio). Motion to adopt final sign and forward to Town Council: C. Etemad 2nd: C. Mujica-Beavers 6. Community Art Exhibits a. Marin Open Studio (MOS) report C. Etemad confirmed number of artists confirmed to date. Panels were discussed, number per artist. MOS to be charging for all items pertaining to the exhibition, including panels. MOS will handle details of advertising and getting the word out. b. Gallery schedule – dates open – recruitment L. Pickett reported: no change except Nov/Dec being available. C. Mujica-Beavers believes she has an interested artist. C. Etemad suggested Kathryn Servino who is interested. L. Pickett said she had not been in touch. c. School installation C. Noguez reported that due to Aaron Schneider, Del Mar School art instructor, how has historically handled the school art shows, has had to drop out. Noguez reached out to Stephanie Caldwell, art director for the Reed and BelAire schools. They can step in with two different exhibits, “Black History Month” (March) and a landscape exhibition (April). C. Fong asked if it could be related to Earth Day. C. Noguez said that the landscape exhibit called “Single Asian Trees” plus Mexican landscapes and owls would fit that role. 2 Receptions: 2 dates: March 15 & April 19. 7. Earth Day 50 a. Calendar of Events Overview – L. Pickett gave overview of the project being led by Mayor Alice Fredericks. Generally, the Town is doing the coordination of various programs being organized and executed by individual schools and organizations on both weekends of April 18 and April 26. (hear audio for details). b. “Earth Wishes” – Presentation – Liaison Pickett showed details of an art installation being put up around the world – the written wishes of the public pinned to clothes lines on the trees downtown at Point Tiburon Plaza. L. Pickett is working with Mayor Fredericks, now bringing the idea to H&A for help. One idea is to find a sponsor to purchase the coloring page in the Ark, work with the schools and public, collect the artwork and use it to seed the installation, providing incentive for public to create their own art or letters to add to the installation. C. Etemad would like to bring her art group (the Layerists) exhibition into the Lobby for the Earth Day Celebration. C. Fong mentioned speaking to Dave Gotz, Town Historian, to mount a photo exhibit relating to conservation in the town and climate change. Since the Layerist art is ready to go, it was decided to go with that installation. Motion to accept the Layerist installation as part of the Earth Day Celebration: C. Noguez 2nd: C. Mujica-Beavers 8. Educator Award – May 20, 2020 a. Update L. Pickett – Pickett pointed out the packets did not go out 1st of February – they are going out March 3 with award event May 20. Motion to Approve and adopt Timeline: C. Mujica-Beavers 2nd: C. Etemad 9. Commission Reports a. Upcoming commission ideas in development - none 10. Agenda building PASP, Budget, Earth Day 11. Confirm next meeting date: March 24, 2020 – confirmed. 12. Calendar: Concert – Old Saint Hilary – Sunday, March 8 – Classical Guitar Reception – Reed School Art Exhibit – Community Room Gallery – Date? ADJOURNMENT: 8:30PM