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HomeMy WebLinkAbout07.28.2020 Tentative Minutes TOWN OF TIBURON Tiburon Town Hall 1505 Tiburon Boulevard Tiburon, CA 94920 Heritage & Arts Commission Special Meeting Town Hall July 28, 2020 5:30 p.m. HERITAGE & ARTS COMMISSION SPECIAL MEETING – JULY 28, 2020 MINUTES - TENTATIVE CORONAVIRUS (COVID-19) ADVISORY NOTICE On May 18, 2020, the Marin County Public Health Officer issued a legal order directing residents to shelter at home until further notice. The order limits activity, travel, and business functions to only the most essential needs. Additional information is available at https://coronavirus.marinhhs.org/ Consistent with Executive Orders No. N-25-20 and No. N-29-20 from the Executive Department of the State of California, the Town Council (and all Commissions, Boards, Committees) meeting will not be physically open to the public and all Members will be teleconferencing into the meeting. To maximize public safety while still maintaining transparency and public access, members of the public can access the meeting by following the meeting live at: PANELISTS WILL BE SENT A ZOOM INVITATION TO THIS MEETING THE MORNING OF THE MEETING 7/28 ENTER ZOOM WEBINAR OR CALL-IN INSTRUCTIONS WILL BE IN THE LINK Instructions for providing public comment live during the meeting using Zoom are available on the Town’s website and attached to this agenda. Members of the public may provide public comment by sending comments to the Heritage & Arts Commission liaison by email at ppickett@townoftiburon.org. Comments received prior to the start of the meeting will be distributed electronically to the Commission and posted on the Town’s website. Comments received after the start time of the Commission meeting, but prior to the close of public comment period for an item, will then be read into the record, with a maximum allowance of 3 minutes per individual comment, subject to the Chair’s discretion. All comments read into the record should be a maximum of 500 words, which corresponds to approximately 3 minutes of speaking time. If a comment is received after the agenda item is heard but before the close of the meeting, the comment will still be included as a part of the record of the meeting but will not be read into the record. Any member of the public who needs accommodations should email or call the Town Clerk who will use their best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the Town’s procedure for resolving reasonable accommodation requests. All reasonable accommodations offered will be listed on the Town’s website at www.townoftiburon.org. CALL TO ORDER AND ROLL CALL – 5:35PM Commission members; Chair Fong, Vice Chair Noguez, Commissioners Etemad, Ferrin, Hall (Absent), Mujica-Beavers, Norris (Absent) INTRODUCTION OF NEW COMMISSIONER Patricia/Trish Ferrin ELECTION OF OFFICERS Election of Officers - Chair Fong called for nominations. Chair Fong called for the nomination of Vice Chair Nora Noguez as H&A Chair No other nominations. 2nd: C. Jaleh Etemad All in favor: Aye Chair Fong called for the nomination of Jaleh Etemad as H&A Vice Chair No other nominations 2nd: C. Azita Mujica-Beavers All in favor: Aye ORAL COMMUNICATIONS None CONSENT CALENDAR All items on the Consent Calendar may be approved by one motion of the Commission unless a request is made by a member of the Commission, public or staff to remove an item for separate discussion and consideration. 1. H&A Minutes – Adopt minutes of May 5, 2020 meeting 2. H&A Minutes – Adopt minutes of June 23, 2020 meeting Motion to approve Minutes of May 5: Motion to approve Minutes of June 23: 2nd: C. Fong 2nd: Mujica-Beavers All in favor: Aye All in favor: Aye ACTION ITEMS 1. Chair Report 2. H&A Annual Report – C. Fong gave a brief review of the 2019-2020 H&A Annual report to Town Council and said that it was accepted and adopted at their July 15th meeting with no comments or questions. 3. Artist Laureate Report – PASP Chair Rozen reported he contacted the representative for Fletcher Benton and confirmed his work is still available for purchase. At the next PASP meeting votes will be taken on two artist proposals, of which one is the Benton, proposed for the Zelinsky Park at the library. Rozen contacted Oshalla Marcus who is doing an art and culture project with Marin City. Rozen is interested in a collaborative program with H&A. More information will be provided at the next H&A meeting. Rozen spoke about the process of passing proposals from PASP to H&A. He emphasized the need to determine who would handle what responsibility such as fund raising, holding public forums, deciding on outside paid consultant work. PASP will handle proposal formation, vetting and research, and then pass them on to H&A. Rozen asked about the creation of a specific Public Art fund to receive any dedicated contributions to public art. Liaison Pickett confirmed that the two funds that currently exist are the general H&A fund and the Special H&A fund, from which funds could be directed to public art upon approval by the Town Council (over a certain amount TBD). Rozen also offered to donate his $250/year Artist Laureate stipend to the newly formed Public Art fund as seed money. L. Pickett reported she had already asked the Town Manager if it is possible to designate a new fund and there seems to be no problem. Now a formal request will be made. VC Etemad offered to donate 2 years of her AL tenure stipend to the fund. C. Fong suggested taking part of the Special fund and putting it into the newly created fund and perhaps have a certain amount automatically dedicated every year. It was agreed the request for creation of this fund should be on the next agenda August 25. 4. Treasurer’s Report & Budget – L. Pickett confirmed the budget remains the same as the previous meetings. No opportunity to spend funds during the COVID SIP period. General: $3500 Special fund: $10,303.45 When presenting the report on income to the special fund, L. Pickett suggested H&A examine the circumstances surrounding exhibits that C. Fong asked if a “roll-over” of general funds with a possible sweep into the Public Art Fund could become a policy from fiscal year to year without having to address it every year and possibly miss the cut- off date. Rozen asked about the requirement to ask permission from Town Council to be able to spend more than $1000 and could it possibly be bumped to $5000-$10,000. 5. Receive staff report on digital binder (inventory of public art and possible public art sites in Tiburon) and consider approval of quote. Chair Noguez stated she would recuse herself as the person working on the binder and presenting the proposal for the digital binder is her daughter, Julia Nazario. VC Etemad asked that she be able to review the digital binder before the final version is presented to H&A at their next meeting. VC Etemad also commented that the binder does not belong just to H&A, it really belongs to the Town. She would like to see it uploaded in different areas of the website, not only the H&A page, i.e. Public Works, POST, etc. for ease of access for the public. VC Etemad raised concern about the copywriting of her photography. It was determined that would be addressed in the final product. An attendee suggested the correct thing to do would have Chair Noguez leave the screen for the duration of this discussion as she had recused herself in the beginning. Rozen referred to the copyright and questioned if this was not a “fair use” subject. If generated for the public and belongs in the public domain, as public information, and public art it does not require a copyright. C. Fong reviewed the cost proposal and motioned to accept the proposal as stated, not to exceed $200. 2nd: C. Mujica-Beavers All in favor: Aye 6. School art exhibition March/April – Receive report on proposal to mount virtual tour of artwork closed to public view during quarantine. Chair Noguez reported being in communication with Stephanie Caldwell, Art Teacher for BelAire and Reed schools. Background was given about the nature of the exhibition: a combination of Black History Month and a Snowscape series. Caldwell has been in contact with the parents of all the children involved for their permission to photograph the artwork and mount a digital show online. She has received all permissions from both the Principle of Reed Schools and the parents. C. Noguez had been in contact with Victoria Miller of PASP to do the photography but was told that the lighting is a challenge in the room. She suggested a professional photographer or perhaps reaching out to a real estate stager who might have the necessary equipment and donate their time. Co Noguez was also in contact with Mayor Alice Fredericks who is excited about the prospect of tying this exhibit in with the current Black Lives Matter issue. The Chamber of Commerce, through the Director, DeAnn Biss, has confirmed their support to help get the exhibition aired to the community. Contact with the Ark and the IJ would help as well. Chair Noguez asked the commissioners to make phone calls to anyone they feel might be able to help with either the creation of the online exhibition or simply getting the word out to the public once it is ready. C. Ferrin mentioned that the schools have photography classes and maybe one of the students would be interested in taking on this project. 7. Art Exhibition Calendar 2020 – L. Pickett reported that all remaining artists for 2020 wish to move to the 2021 calendar. Pickett will go out to all artists to find their desired months to show in 2021, create a new calendar grid. Special consideration will need to be given to the schools. This will be discussed at a future meeting. Discussion needs to include digital exhibitions in addition to “real” exhibitions if possible, who will pay for the digital exhibits, and what is the artist input. 8. Review calendar of future meetings, discuss future agendas. 9. Confirm next meeting date: August 25 – confirmed. 10. Consider adopting new starting time for regular meetings: 5:30PM. All commissioners present were fine with the new meeting time to become the regular set time. However, in consideration that Commissioners Fran Hall and Kenna Norris were not present it was decided that the next meeting would still be a special meeting of 5:30PM with the final vote at the August 25 meeting after L. Pickett checks with Hall and Norris. All were in favor. ADJOURNMENT – 6:52PM