HomeMy WebLinkAbout06.23.2020 Tentative Minutes
TOWN OF TIBURON
Tiburon Town Hall
1505 Tiburon Boulevard
Tiburon, CA 94920
Heritage & Arts Commission
Special Meeting
Town Hall
June 23, 2020
10:00 a.m.
HERITAGE & ARTS COMMISSION
SPECIAL MEETING - JUNE 23, 2020
MINUTES - TENTATIVE
CALL TO ORDER AND ROLL CALL – 10AM
Commission members; Chair Fong, Vice Chair Noguez, Commissioners Etemad, Ferrin (Absent), Hall (Absent), Mujica-
Beavers, Norris
INTRODUCTION OF NEW COMMISSIONER
Patricia/Trish Ferrin
ORAL COMMUNICATIONS
None
CONSENT CALENDAR
1. H&A Commission Minutes – Adopt minutes of February 25, 2020 meeting
2. H&A Commission Meeting – March 24 Cancelled
3. H&A Commission Meeting – April 28 Cancelled
4. H&A Minutes – Adopt minutes of May 5, 2020 meeting
5. H&A Commission Meeting – May 26 Cancelled
Motion to accept CC: C. Noguez 2nd: C. Etemad
ACTION ITEMS
1. Chair Report:
C. Fong met with Town Manager Greg Chanis who agrees that when a proposal has been created for the
use of the downtown lobby it will be presented to H&A for active participation.
C. Fong discussed virtual tours to maintain access to the cultural arts on the H&A web page. C. Fong
asked the commissioners to suggest anyone they know who may be able to take on the tech needs for this
project as the Town does not have any staff able to commit to this work.
C. Fong is working on the H&A Annual Report to the Town Council.
C. Fong expresses support for the Black Lives Matter movement and any other activities that would
promote the acceptance of all cultures and people, especially as established and exhibited in the arts
world.
2. Artist Laureate Report:
Reported on the 2-hour meeting June 22 of the new Public Art Selection Panel (PASP)
PASP has decided to hold regular meetings the second Monday of each month at 10AM.
Rozen explained the passage of the scoring system.
Rozen gave the highlights of PASP’s guest speaker, Andrea Morgan, especially as it pertains to her fund-
raising abilities. Morgan discussed the need for multiple artist choices on different projects as well as
having a mission statement.
Rozen gave more details about the library/town site now that the library building is taking shape and the
space between is becoming more apparent.
Rozen brought up collaboration with other institutions and art councils and PASP.
Possible lecture series of public art and/or public art forums, again collaborating with other jurisdictions.
PASP worked on what documents are needed up on the PASP page of the Heritage & Arts website.
C. Mujica brought up discussion of artwork cost, the secondary market, and the possibility of donations.
L. Pickett asked for clarification of Rozen’s suggestion that guest speakers and/or artists making
proposals be heard by both the PASP and H&A. Would this happen at a joint meeting or by inviting one
group or the other to the meeting as public to sit in. C. Fong suggested this decision be left to PASP on
how to handle. Rozen suggested whatever proposals being considered will go to town staff and on to
public hearings be well prepared and researched and be run as joint meetings.
C. Etemad agrees that PASP does the work to get the proposals down to 3 or 4 good, well researched
proposals before moving on through the system and flow chart. L. Pickett emphasized the proposals
need to be well polished when they arrive at the public input level.
C. Noguez asked for clarification of how much and what would be uploaded to the website.
3. Public Art Selection Panel –
Receive report on the Public Art Selection Panel and consider adoption of the “Artist and Site Evaluation
Process”.
Rozen gave details on the scoring system adopted by PASP for an artist proposal which is an amendment
to the original document: Criteria for the selection of artists or artwork.
Motion to adopt amendments: C. Noguez 2nd: C. Etemad All in favor: Aye
Commission received bio on Andrea Morgan, consultant to PASP.
4. PASP presence on H&A web page – L. Pickett gave staff report on proposed PASP page content and
consider adoption of content.
AL Rozen explained changes to:
No. 3 – “New proposals with photos after consideration by the panel.”
No. 4 – Changed verbiage to say “bios of individuals in an advisory role”
C. Fong has a problem with #3 “after consideration”. Fong believes everything needs to be documented
and presented, regardless of outcome, just a simple record.
C. Etemad feels that would put too many proposals on the website. Etemad wants a precise proposal,
consistent throughout.
C. Mujica feels the artwork should be concurrent with the times we are living in and concurrent with the
cultural environment.
C. Fong feels strongly about a record for the public of everything being reviewed.
L. Pickett suggests there be a link to existing proposals and one to prior proposals no longer in play. C.
Fong says an alternative to a link could be a simple request to L. Pickett.
C. Mujica feels any artist proposing should have experience with their artwork installed outdoors.
Commission review and adopt the following outline and additional subheadings to include:
1) Founding documents and new documents as adopted.
2) Existing proposals with progress reports, photos, any other supporting documents.
3) New proposals under consideration.
4) Bios for individuals working with PASP in an advisory role.
5) Guidelines for art proposals.
Motion to adopt: C. Etemad 2nd: C. Mujica All in favor: Aye
Public Comment: Dierdre McCrohan – is there a minimum age for an artist proposal?
C. Fong responded that it should be addressed by PASP and report back.
5. Treasurer’s Report & Budget
L. Pickett reported current general sits at $3500 with no expenditures. No carry-over of fiscal funds left
from prior year.
No additional income on special fund: $10,303.45.
C. Etemad asks for confirmation that the binder showing existing public art in Tiburon as well as parks
and open space will be paid for.
L. Pickett asks that H&A considers having the binder digitized into a flipbook rather than just scanned
and uploaded.
Motion to authorize L. Pickett to seek a quotation on the creation of a digital binder for the website:
C. Noguez 2nd: C. Etemad All in favor: Aye
AL Rozen asked about the possibility of putting a line item into the budget for public art. He also asked
if there were funds left in the general fund at the end of the fiscal year, could it be swept into a public art
line item and carried over to the next year.
C. Fong suggests planning ahead how to propose a special request to the Town.
6. School art exhibition March/April –
C. Noguez reported on proposal to mount virtual tour of artwork closed to public view during
quarantine. The current exhibit that is up celebrates black American heroes and artists. Noguez has met
with the teacher heading up the exhibition who first must gain permission of all parents of the children
who have submitted artwork. Noguez will work with Victoria Miller on photographing the work. All
commissioners in favor of the project.
Motion to adopt the digital exhibit: C. Fong 2nd: C. Mujica All in favor: Aye
7. Art Exhibition Calendar 2020 – Received staff report on confirmed exhibits for 2020 and status of
remaining artists. The current cancelled Earthday exhibit will be collected and the “Layerist” group asks
if they can be moved to the 2021 calendar.
Motion to reschedule 2020 artists to 2021 calendar:
C. Etemad 2nd: C. Mujica All in favor: Aye
8. Future Meetings – Meeting time: 5:30PM
9. Confirm next meeting date: July 28.
ADJOURNMENT – 11:37AM