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HomeMy WebLinkAbout09.22.2020 Tentative Minutes TOWN OF TIBURON Tiburon Town Hall 1505 Tiburon Boulevard Tiburon, CA 94920 Heritage & Arts Commission Special Meeting Town Hall September 22, 2020 5:30 p.m. HERITAGE & ARTS COMMISSION SPECIAL MEETING – SEPTEMBER 22, 2020 MINUTES - TENTATIVE CORONAVIRUS (COVID-19) ADVISORY NOTICE On May 18, 2020, the Marin County Public Health Officer issued a legal order directing residents to shelter at home until further notice. The order limits activity, travel, and business functions to only the most essential needs. Additional information is available at https://coronavirus.marinhhs.org/ Consistent with Executive Orders No. N-25-20 and No. N-29-20 from the Executive Department of the State of California, the Town Council (and all Commissions, Boards, Committees) meeting will not be physically open to the public and all Members will be teleconferencing into the meeting. To maximize public safety while still maintaining transparency and public access, members of the public can access the meeting by following the meeting live at: PANELISTS WILL BE SENT A ZOOM INVITATION TO THIS MEETING THE AFTERNOON OF THE MEETING 9/22 ENTER ZOOM WEBINAR OR CALL-IN INSTRUCTIONS WILL BE IN THE LINK Instructions for providing public comment live during the meeting using Zoom are available on the Town’s website and attached to this agenda. Members of the public may provide public comment by sending comments to the Heritage & Arts Commission liaison by email at ppickett@townoftiburon.org. Comments received prior to the start of the meeting will be distributed electronically to the Commission and posted on the Town’s website. Comments received after the start time of the Commission meeting, but prior to the close of public comment period for an item, will then be read into the record, with a maximum allowance of 3 minutes per individual comment, subject to the Chair’s discretion. All comments read into the record should be a maximum of 500 words, which corresponds to approximately 3 minutes of speaking time. If a comment is received after the agenda item is heard but before the close of the meeting, the comment will still be included as a part of the record of the meeting but will not be read into the record. Any member of the public who needs accommodations should email or call the Town Clerk who will use their best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the Town’s procedure for resolving reasonable accommodation requests. All reasonable accommodations offered will be listed on the Town’s website at www.townoftiburon.org. CALL TO ORDER AND ROLL CALL – 5:46pm Commission members; Chair Noguez, Vice Chair Etemad, Commissioners Ferrin, Fong, Hall (Absent), Mujica-Beavers, Norris (Absent) ORAL COMMUNICATIONS None CONSENT CALENDAR All items on the Consent Calendar may be approved by one motion of the Commission unless a request is made by a member of the Commission, public or staff to remove an item for separate discussion and consideration. 1. H&A Minutes – Adopt minutes of August 25, 2020 – not available – move to Sept. meeting ACTION ITEMS 1. Chair Report – confirmed that children’s art exhibition has been photographed by Claire Wu in preparation to a digital presentation online. 2. Artist Laureate Report – Receive update on the progress of the Public Art Selection Panel. Two new art proposals came through the panel: Elizabeth Turk, a well-known sculptor, and Oshalla Marcus from Marin City Arts and Culture group. The possibility of a collaboration between Turk and Marcus was proposed at the meeting. The Public Art Survey – 1st draft was presented at the PASP meeting. Next step is for the Commission and PASP Committee to take the test as a sample. Then send out the survey to the public with emphasis on local foundations such as Bel-Tib Library, Tiburon Peninsula Foundation and organizations such as Rotary and Chamber of Commerce. C. Fong questions how the survey applies to the mission of PASP which is identifying artists and sites for public art. Fong was also interested in knowing where the current proposals stand and what kind of timeline can a proposal expect after being put forward. What is the process for proposals? AL Rozen acknowledged the uneven process of considering proposals in the historical past and is working to refine the process to avoid the challenges of the past. Rozen was ready to use his scoring criteria approach on the current proposals but acknowledged it was not adequate. C. Fong wanted to know how the process applies to letting people know the status of their proposal, accepted, not accepted or on hold, referring to two specific proposals. Rozen updated on both. C. Noguez emphasized her understanding of the mission involves the proposal process Rozen and the committee are creating. C. Fong expressed concern that artists would be concerned if they did not receive word of status. C. Mujica expressed her believe the artist proposals should be voted one by one, on each proposal. This was confirmed by Rozen, but he stated the survey needed to come first. C. Etemad is concerned the artist presenting the mosaic proposal should be approached by one of the commissioners to help guide her through the process. C. Fong feels part of the protocol should be to look back at each proposal and document the steps with follow up on each artist, letting them know where they stand in the process. Rozen feels strict timelines are not helpful, he votes for fluidity. Deirdre McCrohan from the Ark reminded all Commissioners that they are not to delve deeply into the report items reported by Rozen. They may ask questions but not have a full-on discussion unless the item is agendized. 3. Fund Raising for Public Art – Receive Staff Report on fund raising for public art and consider forming Ad Hoc committee to study possible venues and sources for the raising of funds. Chair Noguez appointed herself and C. Ferrin to the Ad Hoc committee to investigate avenues for fundraising. 4. Public Art Community Input Survey – Review and discuss survey put together by PASP to gather community input on Public Art in Tiburon. Victoria Miller, PASP committee member who created the survey with Sandra Wolfson is on hand to answer questions. C. Ferrin wanted clarification about how many surveys are expected to come back and is there a way to track a representative response from the community. Miller said initially they were keeping the question broad, i.e. male/female, but this could be expanded to include more identification of respondees. L. Pickett commented on avenues for getting the survey out, the Ark, Chamber newsletter, Tib Talk newsletter, etc. C. Fong feels initially that the survey is long and too focused on the Town, with not enough about public art. Fong is unsure as a resident what the goal is. She would also like to see the opportunity to volunteer or donate included. Chair Noguez suggests these items be taken into consideration going forward in the collaboration of Miller and Ferrin for the next draft. Further discussion of specific items on the draft survey – on audio recording. Oral Communication: Sandra Wolfson: Asked how someone would be encouraged to fill out a survey. Ferrin said the way to generate interest in the survey is to introduce it with a brief introduction indicating what the survey is for. She also reinforced the idea of including the question concerning interest in volunteering, sponsoring, etc. the goal of public art, thereby starting the creation of a database. L. Pickett acknowledged Miller’s concern about how to get the message out via social media. Pickett confirmed that would be a challenge as the Town of Tiburon does not have a social media policy. Pickett suggested vehicles such as Nextdoor and the Chamber’s social media platforms, pending approval by the Town. Pickett also brought up the question of reaching out beyond the Tiburon peninsula, into wider Marin and the bay area in general to encompass tourists and the question of what would draw them to Tiburon. C. Fong suggested maybe there could be an enticement such as a discount coupon to local vendors, a thank you, to participate in the survey. Rozen wanted to know if professional focus groups could be identified. C. Ferrin said that really falls under market research and feels that is a good topic for a future discussion. 5. Historical Walking Guide reorder and new Old Rail Trail insert – Receive Staff Report and consider approval on cost to reorder Guides and create insert showing Old Rail Trail portion. Cost and number of re print for original brochure was reviewed. Cost for graphic art design by the original brochure artist was presented and reviewed. C. Fong wanted clarification on difference in quote – color breakdown and type of paper. Pickett to reconfirm. Motion to approve quote for artist graphic design on new Old Rail Trail per quote: C. Fong 2nd: C. Mujica Roll call vote: All in favor Motion to approve quote for re-print of original walking guide brochures at a # of 7500 per quote: C. Etemad 2nd: C. Fong Roll call vote: All in favor Motion to approve quote for new insert print per quote: C. Fong 2nd: C. Etemad Roll call vote: All in favor Motion to consider request to the Town of Tiburon for a special fund to pay for reorder of brochures and new inserts: C. Etemad 2nd: C. Fong Roll call vote: All in favor 6. Consider putting out a call for additional new members for the Public Art Selection Panel (PASP). No written report. L. Pickett announced the resignation of PASP member Diane Green due to other obligations. It was suggested H&A put out an active call for applicants (the application process remains open at all times online at the H&A website) in order to keep the group diverse and robust and to keep ease of a quorum in place. Rozen suggests at least 9 for an odd number facilitating having a quorum. C. Miller suggested H&A and PASP reach out to those they know rather than put out a general call. Deirdre (the Ark) brought out a point of order: If extending a board, the process must be public. It was pointed out that the application is open on the website. After clarification with the Town Manager about the rules surrounding a call for applicants the H&A will bring this item back on the agenda to move forward. All commissioners are in favor of enlarging the PASP. 7. School art exhibition March/April – Receive update on proposal to mount virtual tour of artwork closed to public view during quarantine. Using Clair Wu’s photographs, L. Pickett will be in touch with DeAnn Biss, Chamber Director to create an online exhibition of the student’s art. 8. Calendar dates Oct. 12 – Special Joint Meeting H&A and PASP – 10AM Oct. 21 – Presentation to Town Council at TC Regular Meeting – 5PM (H&A will be active Panelists) Oct. 27 – H&A Regular Meeting – 5:30PM ADJOURNMENT – 7:25PM