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HomeMy WebLinkAbout05.05.2020 Special Meeting Tentative Minutes TOWN OF TIBURON Tiburon Town Hall 1505 Tiburon Boulevard Tiburon, CA 94920 Heritage & Arts Commission Special Meeting Town Hall May 5, 2020 11:00a.m. HERITAGE & ARTS COMMISSION SPECIAL MEETING MAY 5, 2020 MINUTES - TENTATIVE CALL TO ORDER AND ROLL CALL – 11:00AM Commission members; Chair Fong, Commissioners Etemad, Hall, Mujica-Beavers ORAL COMMUNICATIONS None CONSENT CALENDAR 1. Heritage & Arts Commission Minutes – Not available – review at next meeting ACTION ITEMS 1. Chair Report Chair reported on: Meeting with Laleh Zelinsky and Richard Rozen. Work with Richard Rozen on procedures for Public art policy. Cancellation of School Art Exhibit reception due to Covid regulations. 2. Liaison Report Liaison Pickett reported on Covid regulations concerning Town Hall and the process of upcoming meetings for all Boards and Commissions to hold digital meetings going forward. Due to the closure of Town Hall to all but essential services, there will be no receptions or public access for existing art exhibitions and the foreseeable future. 3. Artist Laureate Report AL Rozen reported on: Documents (refer to agenda for documents) worked on with Chair Fong and Commissioner Noguez. The Panel is a fluid number of members with existing members dropping off and new members joining; there is no set time for membership, and no commitment to any project. C. Mujica-Beavers – Questioned the nature of a fluid number of members -AL Rozen emphasized the need to be able to have advisors and/or expert outside help come onboard as needed. C. Etemad – questioned the need for a panel if fluid. AL. Rozen emphasized the need for something more than an ad-hoc committee that forms and dissolves, as opposed to a standing committee, fully transparent to the public. AL Rozen explained the make-up and intention of the PASP and its role in moving public art forward through the Commission and on to the public and Town Council. C. Mujica and Etemad – expressed concern that the panel was not emphasizing experts as members. 4. Public Art Selection Panel – Staff presented report on the Public Art Selection Panel and the Commission will consider adoption of the flow chart, membership criteria, artist selection criteria and review applications and select members for panel. 4A = Flow Chart – no comment Motion to adopt: C. Mujica 2nd: C. Hall All in favor: Aye 4B – PASP Overview – C. Etemad – would like to have a smaller number of members. C. Mujica – expressed the need to have more art experts on the panel with concerns. MB believes the majority of the panelists should have an extensive background in the arts. AL Rozen explained the intention behind the makeup of the panel. Public Comment – Need consistency of terms throughout the document – for instance, are you going to say PASP or Panel? Are you going to say H&A or Heritage & Arts? Will be taken into consideration using consistent language in documents. C. Mujica feels the document is not clear on number of members and qualifications. AL Rozen Motion to adopt 4B: C. Mujica-Beavers 2nd: C. Etemad All in favor: Aye 4C – PASP Applications – 7 Applications brought forward with brief introduction by AL Rozen: 1) Diane Green 2) Jett Walker 3) Lorrie Greene 4) Sandi Chin 5) Sandra Wolfson 6) Valerie Montague 7) Victoria Miller C. Etemad expressed concern that changing members frequently would create confusion. Etemad would prefer members who have background in the arts and is not seeing that clearly in several applications. C. Hall feels more time should be put into the decision process. Too many applicants with not enough direction what the panel will be doing. AL Rozen clarified what is on the table currently for the panel to consider and feels that the applications reflect the solid background in the arts of each applicant. C. Mujica finds two applicants with strong backgrounds with more exposure to established artists and feels they should be considered as permanent and prominent members. Emphasizing professionals as permanent members with citizens who do not have as much art exposure rotating through or invited for their input and opinions on artworks being brought forward. This would provide for better flow. C. Fong agrees with AL Rozen in the value of a diverse group of members for the first go-around. Fong would accept all applicants on the first try with the understanding that members may be changed out as needed going forward. C. Etemad asked for clarification on how to ask a member to step down. Etemad suggests if the panel is strong to begin with this would eliminate that need. AL Rozen explained the organization of the panel and the need for letting the program unfold. Rozen recommends H&A start with this group and sort out the process from there. Public Comment – Nora Noguez: After review of all applications Noguez supports the idea of accepting all applicants and then following through with the process of Panel formation and action. Vote on Applications: 8) Diane Green Aye – Fong, Etemad, Hall, Mujica 9) Jett Walker Aye – Fong, Etemad, Hall Abstain: Mujica 10) Lorrie Greene Aye – Fong, Etemad, Hall Abstain: Mujica 11) Sandi Chin Aye – Fong, Etemad, Mujica Abstain: Hall 12) Sandra Wolfson Aye – Fong, Etemad, Mujica Abstain: Hall 13) Valerie Montague Aye – Fong Abstain: Etemad, Hall, Mujica 14) Victoria Miller Aye – Fong, Etemad, Hall, Mujica Chair Fong nominates Commissioners Mujica and Etemad as the first two six-month rotating members of the panel. Motion to accept the nomination: C. Fong 2nd: C. Hall All in favor: Aye 4D – Criteria for Selection of Artists and Artwork AL Rozen confirmed that the info in the criteria was taken from research on existing art policies in other jurisdictions and is open to comment and change. C. Mujica asks for historic significance, Rozen points out that is covered in the document Motion to adopt 4D: C. Fong All in favor: Aye 5. Treasurer’s Report & Budget – Staff presented report on fiscal budget 2020/21 and gave current balances in general and special accounts. C. Fong called out the line item “programs” which may become “communication” leaving the numbers the same. No further comments. Motion to adopt the budget 2020/21: C. Fong 2nd: Mujica All in favor: Aye Public comment: Nora Noguez – Asked if it would be wise to put some money into the general budget to support PASP in terms or advertising or print. 6. Art Exhibition Calendar 2020 – Staff presented report on confirmed exhibits for 2020 and the Commission will consider authorization rescheduling artists affected by the Town Hall facility closure. C. Etemad asked what the status is of the current exhibition – when can it be removed. Asked that it remain in place indefinitely if possible. Commission agreed that the calendar would be updated as the remaining artists report in with their interest in waiting to see if Covid regulations are lifted or move to 2021. In addition, it was decided that the Closet Artist show scheduled for September would be put off until the existing artist decisions are finalized. C. Fong asks how the proposal to remodel the lower lobby and not hold rotating art exhibits any longer would affect the history of H&A curation of that space. Liaison Pickett clarified that Landmarks is not involved in the decision to withdraw art exhibits from the lobby. Landmarks was approached for their archive of historical photos to use in the project. C. Fong is concerned that the commission is fully informed about the change-over and have a full voice in the process and possibly the curation of any permanent installation. C. Etemad wanted to know the difference between the regular Nov/Dec Landmarks installation of archival works and the installation of a permanent installation. Liaison Pickett pointed out it is not always archival photos. The Nov/Dec installation is a stand-along exhibit. Pickett explained the intention is to display archival photos throughout the building, with different photos rotating through. C. Fong wanted to know if it was possible for Landmarks to give up their space to existing artists who have had to change their time slots since Landmarks may be featured prominently going forward through their archival photos. Pickett will ask Landmarks if they are willing to give up their space. C. Hall felt the commission should be open to the change. C. Mujica agreed Landmarks should be changed. C. Fong asked that this issue be brought to the commission again for discussion. 7. Community Art Exhibits – L. Pickett announced the cancellation Marin Open Studios (MOS) due to Covid regulations. C. Etemad confirmed that Marin Open Studios had cancelled all live activities for the MOS project and had set up online digital shows for all artists to continue throughout 2020. Etemad will contact MOS to see if they would be interested in having their link on the H&A webpage. C. Hall confirmed that her show had been put online by MOS. 8. Educator Award – May 20, 2020 – L. Pickett announced cancellation and postponement of ceremony. L Pickett pointed out that postponement would have to be consistent with the school year reopening. C. Fong said it should be coordinated with the Town’s regulations on opening also. C. Fong asked about the existing school art installation in the Community Room. L. Pickett said she would contact former C. Noguez for an update as liaison. 9. Future Meetings – Time of meetings: C. Mujica suggested that due to the length of the meetings, they be moved to daytime. 10. Confirm next meeting date: Regular meeting on May 26 is cancelled Next meeting will be on the regular 4th Tuesday of the month, but due to time would be a special meeting June 23 via teleconference or online platform. Time confirmed: TBA (daytime) ADJOURNMENT – 1:38PM