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HomeMy WebLinkAbout08.25.2020 Tentative Minutes TOWN OF TIBURON Tiburon Town Hall 1505 Tiburon Boulevard Tiburon, CA 94920 Heritage & Arts Commission Special Meeting Town Hall August 25, 2020 5:30 p.m. HERITAGE & ARTS COMMISSION SPECIAL MEETING – AUGUST 25, 2020 AGENDA CORONAVIRUS (COVID-19) ADVISORY NOTICE On May 18, 2020, the Marin County Public Health Officer issued a legal order directing residents to shelter at home until further notice. The order limits activity, travel, and business functions to only the most essential needs. Additional information is available at https://coronavirus.marinhhs.org/ Consistent with Executive Orders No. N-25-20 and No. N-29-20 from the Executive Department of the State of California, the Town Council (and all Commissions, Boards, Committees) meeting will not be physically open to the public and all Members will be teleconferencing into the meeting. To maximize public safety while still maintaining transparency and public access, members of the public can access the meeting by following the meeting live at: PANELISTS WILL BE SENT A ZOOM INVITATION TO THIS MEETING THE MORNING OF THE MEETING 8/25 ENTER ZOOM WEBINAR OR CALL-IN INSTRUCTIONS WILL BE IN THE LINK Instructions for providing public comment live during the meeting using Zoom are available on the Town’s website and attached to this agenda. Members of the public may provide public comment by sending comments to the Heritage & Arts Commission liaison by email at ppickett@townoftiburon.org. Comments received prior to the start of the meeting will be distributed electronically to the Commission and posted on the Town’s website. Comments received after the start time of the Commission meeting, but prior to the close of public comment period for an item, will then be read into the record, with a maximum allowance of 3 minutes per individual comment, subject to the Chair’s discretion. All comments read into the record should be a maximum of 500 words, which corresponds to approximately 3 minutes of speaking time. If a comment is received after the agenda item is heard but before the close of the meeting, the comment will still be included as a part of the record of the meeting but will not be read into the record. Any member of the public who needs accommodations should email or call the Town Clerk who will use their best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the Town’s procedure for resolving reasonable accommodation requests. All reasonable accommodations offered will be listed on the Town’s website at www.townoftiburon.org. CALL TO ORDER AND ROLL CALL – 5:30pm Commission members; Chair Noguez, Vice Chair Etemad, Commissioners Ferrin, Fong, Hall (Absent), Mujica-Beavers, Norris ORAL COMMUNICATIONS None CONSENT CALENDAR All items on the Consent Calendar may be approved by one motion of the Commission unless a request is made by a member of the Commission, public or staff to remove an item for separate discussion and consideration. 1. H&A Minutes – Adopt minutes of July 28, 2020 Motion to adopt: C. Fong 2nd: C. Etemad All in favor: Aye ACTION ITEMS 1. Chair Report C. Noguez expressed her positive view to these trying times as an opportunity to access global platforms and project guidance. In addition, Noguez met a member of the Fine Arts Museums of SF Trustees. He works with for the SF Public Arts program is doing research for new artists right now. Noguez will follow up for possible mutual support and collaboration with PASP and H&A. 2. Artist Laureate Report – Receive update on the progress of the Public Art Selection Panel. Rozen reported on the August PASP meeting – • Criteria scoring system practice system – pointed out the flaws and difficulty of using a numeric scoring system on a piece of artwork. • The need for community involvement early on. Should involve creative professionals and perhaps educators. • More early cooperation and definition of goals between the Panel and the Commission. • Need for fundraising as soon as possible. • Need more art choices – reaching out to more sources, professional and public. Rozen gave an overview of his meeting with Oshalla Marcus from the Marin City Culture Center, he suggests a joint meeting with the Panel and Commission. C. Etemad, H&A representative feels PASP is making good headway, however, agrees with Rozen that process still needs refining. C. Mujica-Beavers comments that without a budget, it’s going to be difficult to move forward with the artists. C. Fong wants clarification on seeking community outlook verses her understanding of the Panel’s mission to find artwork and move it on to the commission for the next step of the approval process. 3. Review flow of work chart and delineation of responsibilities for H&A and PASP. Receive Staff report and consider adoption of: H&A – PASP Workflow Chart. Fundraising – Noguez confirmed that fund raising should be tasked to H&A. C. Fong states that other commissions are not required to fund-raise, such as Planning, POST, etc. She raises the question of why H&A should have to fund-raise and does not feel H&A should shoulder the responsibility for fund-raising. C. Fong is also concerned about a “hierarchy” of priorities as listed in the document, and the place of fund- raising. C. Noguez clarifies there is no hierarchy, it is just a part of the flow chart plan. Noguez confirms H&A will direct the fundraising and possibly engage PASP, and volunteer professional fund raisers. C. Mujica-Beavers agrees with Fong that H&A should not be solely responsible for fund-raising activities. Mujica-Beavers wants to see the entire Town engaged in the effort. C. Noguez clarified that H&A would direct the fund-raising project but would not be the actual people knocking on doors. It will take a bigger effort with the Town, Ad Hoc committees, and any other vehicles to promote the effort. AL Rozen emphasized the need to go to the Town for funds and also employ either a volunteer or paid professional fund-raisers. He would like to see it be a broad-based fund, not only for large artworks, but other types of cultural presentations. C. Ferrin says the fund-raising needs a “north star”, as proposed by AL Rozen – that a project/location needs to be identified before fund-raising begins. C. Fong wants to know if there could possibly be a separate line-item fund. C. Fong would like to approve the Flow Chart as a “Memorandum of Understanding” C. Fong objects to having fund-raising written down as an H&A responsibility C. Noguez requests that Flow Chart be addressed specifically with any other suggestions taken as a separate agenda item in the future. Motion to approve H&A-PASP Workflow Chart with the amendment that the fund-raising line be moved to a joint responsibility of H&A and PASP: C. Etemad 2nd: C. Mujica-Beavers Roll call vote: In favor: Etemad, Noguez, Norris, Ferrin, Mujica-Beavers Exception : Fong Public Comment : Sandra Wolfson Her understanding is that the PASP needs to delineate their role to that of identifying artists and art. She also feels that community input goes along with fundraising. 4. Review updated “Criteria for Selection of Artists or Artwork”. Receive Staff report and consider adoption of: Criteria for Selection of Artists or Artwork” Motion to adopt as written: C. Fong 2nd: C. Etemad All in favor: Aye 5. Public Art Donation Fund a. Receive Staff report on the creation of a Public Art Donation account under the auspices of H&A and consider approval. b. Consider creation of an Ad Hoc committee to investigate fund raising avenues and contacts. L. Pickett confirmed that any donations specifically earmarked for Public Art would be placed in a special “Public Art Reserve Fund". L. Pickett suggests that if the H&A would like to discuss the fund-raising issue at the presentation to the Town Council, they should consider moving the TC presentation to a later date. C. Fong prefers the TC meeting to take place asap. She would like to plant the seed with the TC that a line item with the Town is desired. Fong would also like to see wording that does not indicate an automatic sweep of unused H&A general funds in a given fiscal year into the Public Art Fund, but that it may be considered by the current commission at that time. Motion to request that the Town Manager creates a special fund to receive any donations, grant money, town funds or any other monies earmarked specifically for Public Art. Motion that the Commission be able to consider a sweep of unused funds from the General fund each fiscal year into the Public Art fund Motion that the $1000/above requirement by Town Council be increased to $10,000. Motion: C. Fong 2nd: C. Mujica-Beavers All in favor: Aye Motion to create an Ad Hoc Committee is deferred to next agenda, September 22. 6. Review digital binder (inventory of public art and possible public art sites in Tiburon) created by Julia Nazario and consider approval of final product. C. Noguez recuses herself from this agenda item as Julia Nazario is her daughter. C. Etemad would like to see the Binder link shown in other locations on the town website. C. Fong asked that the PDF be completely editable for ease of changing information in the future. Motion to approve the Digital PDF Binder of existing art and public parks in Tiburon with changes suggested by C. Etemad for upload to the Town website at this time. Motion: C. Fong 2nd: C. Mujica-Beavers All in favor: Aye 7. Review remaining number of Historical Walking Guide brochures and locations where brochures can be obtained. Consider requesting staff to research cost to reorder brochures for approval at next H&A meeting. C. Noguez and L. Pickett confirms the high usage rate of brochures and the remaining count is at 1100. C. Etemad suggests the commission consider an addition to the brochure for the Old Rail Trail. L. Pickett brings up the consideration that the brochure is already fully covered front and back. C. Noguez suggests that an insert would work. The commission requests staff to research the cost on both brochure reorder and making contact with the original brochure artist as a first choice, to create an insert. Motion: C. Mujica-Beavers 2nd: C. Etemad All in favor: Aye 8. School art exhibition March/April – Receive report on proposal to mount virtual tour of artwork closed to public view during quarantine. C. Noguez confirms that she is in contact with the Chamber director to set up a photo shoot of the art exhibition. C. Noguez also confirmed that there would be no participation from the schools in an art exhibition going forward in 2021 at this time. 9. Review calendar of future meetings discuss future agendas. - Fundraising - Update on artist exhibits going forward 10. Consider adopting new regular meeting start time of 5:30pm. Motion : C. Mujica-Beavers 2nd: C. Etemad All in favor: Aye 11. Confirm next meeting date: September 22. ADJOURNMENT – 7:33pm