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HomeMy WebLinkAboutMinutes - February 26, 2019 TOWN OF TIBURON Tiburon Town Hall 1505 Tiburon Boulevard Tiburon, CA 94920 Heritage & Arts Commission Special Meeting Town Hall Upstairs Conference Room February 26, 2019 6:30 p.m. HERITAGE & ARTS COMMISSION FEBRUARY 26, 2019 MINUTES CALL TO ORDER AND ROLL CALL – 6:30PM Commission members; Chair Fong, Vice-Chair Norris, Commissioners Etemad, Hall, Mujica-Beavers, Noguez. All present. ORAL COMMUNICATIONS None CONSENT CALENDAR MOTION: To adopt Consent Calendar - Commissioner Noguez 2nd: Commissioner Norris 1. Minutes – November 27, 2018 MOTION: C. Etemad 2nd: C. Norris January 22, 2019 MOTION: C. Etemad 2nd: C. Mujica-Beavers ACTION ITEMS 1. Chair Report Chair Fong introduced herself to the Mill Valley Arts Commission and advised them of the H&A Committee’s use of their (MV Commission) Public Art Policy as a guideline in the ongoing Tiburon public art policy exploration. Fong also reported on the Mill Valley Utility Box art program of which 8 are owned by the City of Mill Valley. A recent detailed local article was shown. Fong reminded the commission that our Town Manager had expressed interest in a similar utility box project on the Tiburon Peninsula, which would be pursued further, as the committee progresses. C. Mujica-Beavers brought up the possibility of painted signs on the public stairways of Tiburon, similar to what has been done in the public space of Belvedere. 2. Artist Laureate – Richard Rozen C. Fong opened the update report by advising the Mill Valley Arts Commission has invited the H&A Commissioners and Artist Laureate to attend their upcoming budget meeting to be held March 18. AL Rozen updated the progress made by the sub-committee working on a Public Art Policy for the Tiburon Peninsula. The group has started with a draft. Information is being collected, considered and adopted as needed, with contributions by all participants. Basically, the group is using Mill Valley’s policy, as well as information provided by Jerry Allen, lecturer who spoke on Public Art Policy in December of 2018. Vision is as follows: Committee to put together draft which will then be presented to H&A. For clarity, this is not an Artist Laureate program, it will be an H&A program. Example: when a project is selected and a site chosen, the project must go before the commission, with first approval given by the commission. From selection to selection in the public. After approval by H&A it will then be passed along to the Town Staff for review. Staff will prepare a report, followed by submittal to Town Council for review and approval. AL Rozen states the H&A is really the curator of the arts for the entire town. The position of Landmarks was questioned, it appears they do not discuss their projects in advance – and all agreed more collaboration is needed. Rozen cited the authority of the Trestle Trail project, for example, without the submittal to or approval of H&A. C. Mujica-Beavers clarified that in the past, most or all of the artistic or historic projects did in fact go first to H&A and then to Council. However, she stressed that Council always had final approval. Rozen’s experience with HURU – sculpture was offered, and groups were formed, for and against, without input from H&A. C. Mujica-Beavers stated that the HURU project so quickly became a heated subject that it quickly moved to a Council debated issue without going through the normal channels. Liaison Pickett mentioned perhaps it would be helpful, in order to reset the process, to request a round table meeting with the Council, similar to the one that took place in 2014. Both sides brought their conceptions and wishes of what H&A represents and would like to do going forward for discussion. Could also be tied in with the yearly June report. C. Fong agreed to have the ask (Policy) ready for that meeting. C. Fong would like to see the following put into place for that meeting: 1) Have a format on the policy. A policy that gives a process and an understanding when H&A approaches POST or the Town Council: a. This is what we’re proposing, then identify a program, following adoption of the process. b. Have two approvals: General approval then specific. c. Identify the sites. d. Once the proposal is complete it goes forward. AL Rozen asked about resolutions Joan Palmero has spoken about giving specific powers to H&A vis a vis art policy in the Town. L. Pickett said she was available at any time to research and go over anything available.* C. Norris asked how long the process from start to presentation at Council meeting. L. Pickett confirmed that once a proposal is firm, turn it over to staff (L. Pickett) who will go over it with Town Manager, either returning for more work, or scheduling for a specific meeting. Commission is in agreement to present at June TC meeting. C. Etemad expressed concern that H&A has lost control of their mandate to handle the arts in Tiburon. To that end, all commissioners are in agreement on a “round-table” discussion with TC before the June report is presented. This would be a general discussion, not necessarily specific only to the Public Art Policy. Discussion to be continued at March meeting – Action item. C. Fong asked AL Rozen for clarification: the PA project is not just a H&A program, it is also the AL program as well, correct? AL Rozen confirmed he is in fact the leader, but H&A will control it. C. Noguez asked for confirmation about verbatim language that gives H&A a specific power. As stated above* Park and open space map requested for identification. L. Pickett to provide. C. Mujica-Beavers recounted story of former artist donation offer, which was ultimately turned down. C. Fong confirmed there would be an accessioning and deaccessioning component to the PA policy. AL Rozen stated he is keeping a list of people who have expressed interest in the PA project, including possible patrons. He invited the other commissioners to keep their own list and then pass along to Rozen. C. Mujica-Beavers brought up the “view” problems in the Town and the committee members assured her that would be clearly stated in the policy. 3. Treasurer’s Report & Budget Not available – no reports generated. C. Fong wanted to know what the budget process is and by what deadline should H&A ask for additional funds. L. Pickett – First of May. She cautioned them, they should have a firm proposal supporting their request. C. Fong asked the commissioners to come with ideas to the next meeting. C. Fong confirmed expenses that use virtually all of the General fund. The goal is to identify what will be spent out of the Special fund, as well as the General fund. C. Fong proposed the Special fund go towards the projects such as the PA project. The General fund should be for operating expenses, such as receptions, banners, etc. The Special fund should also cover special advertising and promotion. C. Fong and L. Pickett to come up with a format for the two budgets. 4. Educator Award C. Etemad confirmed there have been no new nominations, however there are 5 in reserve. L. Pickett said there had been two inquiries, but no firm nominations received to date. Notice in Chamber newsletter and Ark this week. 5. Artist Recruitment & Gallery Schedule L. Pickett handed out updated calendar. Last spot open is July/August in Lobby. She pointed out the remaining interested artists. C. Fong asked what the policy on rejection is. C. Mujica-Beavers said there is simply no response to their inquiry. C. Mujica-Beavers recommended Nelson Hee for July/August. C. Hall was in agreement. L. C. Noguez liked Wolfson. C. Etemad liked Hee. As second choice: Wolfson. 6. Community Art Shows a. Closet Artists C. Fong thanked C. Norris for her work in updating the draft with a new version. C. Norris presented her 3 samples: Original image (by Peggy Curran-updated) on a “half-page” in order to show better on phones and computers. Simplified the copy. It was agreed the “Mona Lisa” needs to be replaced (possible copy-write issue). Other two options were “watercolor” and actual H&A logo. C. Etemad hoped the logo look could be used on the website, in order to use the “branding” image. All were in agreement the original image should be used for the actual flyer. Also “Casual” was chosen over “Hidden”. C. Norris will go back and make the requested changes and update at March meeting. In concept all were in agreement. C. Fong said the “packet” would include the application and guidelines, available at front lobby. b. Marin Open Studios (MOS) C. Etemad confirmed this project of collaboration with MOS will be discussed in the fall in order to get an early start for 2020. c. Local Schools C. Noguez recounted meeting with Aaron Snyder, Art director at Reed. She expressed his firm request to be able to count on a regular slot for showing at Town Hall. It was agreed the call for school showings and confirmation of Del Mar and Reed district should be held in the fall, in order to provide plenty of time. C. Noguez reminded the commission it would include Saint Hilary’ school as well. L. Pickett asked if he still intended to try and sell the student’s work, and it is confirmed he does. Aaron will formulate how $ is collected and absorbed back into the school. 7. H&A presence in the front lobby & Plaques in Town Hall L. Pickett handed out examples of “Rack” cards. Front: Logo – Commissioners: Noted that Commissioner Emeritus wasn’t included-question, include or not? Copy on back: Less copy – pare down. Main mission is all that’s needed. Send card by email for all to input ideas. Plaques – Pickett explained the differing sizes of plaques, and the fact that Town Manager Chanis would like to see them all consistent on the wall. Town will pay for all “re-dos of existing plaques to for consistency, H&A will pay for new AL plaque. Commission agreed on color logo over engraving. L. Pickett to check on possibility. 8. Website – H&A L. Pickett passed packets of web pages, while showing pages onscreen. Every page is up in the order desired for review. Some content on each page to show how it will look, including calendar. C. Norris inquired about collaboration. L. Pickett noted nothing had been received to date, so Pickett and Town Clerk Stefani had forged ahead with the outline, reflecting the general look of the TOT website which is required. All can be changed/updated with the input of the sub-committee of Norris and Noguez as it progresses. Homepage: L. Pickett explained what must remain “fixed” in its position. Question: how to move the logo? C. Mujica-Beavers inquired about “color”, blue & red. L. Pickett – must stay consistent. Suggested moving logo down and extending words over for composition. Change wording on “link” description. Exp: for Heritage go to: “Heritage”, etc. L. Pickett confirmed that the outline was followed from C. Fong. C. Fong suggested changing to: Heritage, Arts, Award, then Calendar for consistency, in both banner and copy. L. Pickett repeated the requirement for all commissioners to have a bio. L. Pickett to send template. Commissioners asked if “vacant” could be taken out, L. Pickett confirmed it could not as the commission is a body of 7 members so it must be published. C. Hall wanted to know if the number could be officially lowered, must be an action item. Question: is Emeritus still living? L. Pickett to confirm. Does it need to remain, or just have current members. C. Fong questioned Form 700 requirement – required. For all pages: remove the word “Mission” Arts page – refer to handout Changes: Change “Current and Past Gallery Artists” to “Art Exhibits” Change “Upstairs Gallery” to “Community Hall Gallery” For length of time looking backwards for artists – 2 years. Ask all artists permission to have their website included on the site. L. Pickett showed all new Policies and Waivers, etc. with new logo. Under H&A Art Shows: clarification – all H&A events updated. C. Fong suggested change to Shows & Exhibits – then have sub-groups such as “Gallery Shows”, “Art Exhibits” (instead of current and past artists), etc. Change Lobby to Atrium Gallery, for upstairs: Community Hall or Town Hall Gallery. Heritage page – Refer to handout Changes: C. Noguez pointed out inconsistencies in commission with and without caps – to be corrected. Awards page – Refer to handout Changes: C. Mujica -Beavers suggested listing: Current, Past, then nomination packet – Art Educator Same lay-out for Heritage Preservation Award Calendar – Refer to handout The calendar has three tabs: complete month, by the week and list. The 1st page is always the list. Artists are easily accessed on this page. Links will lead directly to the artist’s page with artwork image and website. No personal artist photos will be included. Reception date should be prominent. Calendar by the month: “repeat” every day will be corrected. Show only: Start, reception, end for exhibits. Show special events Take out times on gallery (shows “all day). Add: “Call for hours” Artist Laureate and Town Historian pages – Refer to handout Will show bio and photo. Will show past AL with bios. Add a title as “Current” for current AL New & Ongoing Projects - Refer to handout C. Noguez asked if this page would include collaboration with local schools. C. Fong thought this should go under Community Arts. Is there a need for “Art Programs”? 9. New or continuing project updates – C. Hall mentioned adding: Discuss reduction in number of members on H&A 10. Confirmed next meeting date: March 26, 2019 11. CALENDAR March 1: Artist Reception – Community Room – Saturday, March 16 – 4-6pm March 17: Concert at Saint Hilary – ARI Ensemble MOTION TO ADJOURN – 7:52PM C. Noguez 2nd C. Hall All in favor - Aye