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HomeMy WebLinkAboutMinutes - January 22, 2019 TOWN OF TIBURON Tiburon Town Hall 1505 Tiburon Boulevard Tiburon, CA 94920 Heritage & Arts Commission January 22, 2019 6:30 p.m. HERITAGE & ARTS COMMISSION JANUARY 22, 2019 MINUTES CALL TO ORDER AND ROLL CALL – 6:30pm Commission members; Chair Fong, Vice-Chair Norris, Commissioners Mujica-Beavers, Noguez, Hall, Etemad – all present Chair Fong asks for the removal of Action Item #2 (Marin Open Studios) due to not having the expected speaker/representative present, and asks for approval: MOTION: C. Mujica-Beavers 2nd: C. Noguez AYES: All in favor ORAL COMMUNICATIONS None CONSENT CALENDAR 1. Minutes – November 27, 2018 – At the direction of the Chair, the adoption of the minutes was moved to the Feb. 26 meeting for more time to review. C. Fong asked that the minutes be sent at least 24 or more hours in advance. MOTION: C. Etemad 2nd: C. Mujica-Beavers AYES: All in favor ACTION ITEMS 1. Chair Report Public Art Forum and Lecture – Dec. 6, 2018 : C. Fong reported on the success of the lecture organized by Richard Rozen, given by Jerry Allen of the Cultural Planning Group. A brief outline of the evening, with approximately 45 attendees, was given. Richard Rozen, Artist Laureate will continue the project of developing a Public Art policy with the formation of a working group who will meet on a semi-regular basis. C. Fong thanked the Town of Tiburon for a well-attended, fun holiday party hosted at the Corinthian Yacht Club. C. Fong also invited all members to help set the agenda by suggesting and providing input as the monthly agenda is set. 2. Marin Open Studios – Removed due to speaker absent. 3. Budget General Fund: $1644.51 – no changes since November meeting. Details were attached. Special Fund: $5,479 – no details attached. C. Fong asked what the extra $1000 shown in Special Funds, 2nd page, Intergovernmental and Agency Total: what is the private grant donation? Asked if the actual total was $6479 or as stated. L. Pickett was asked for clarification at next meeting. C. Fong asked the commission to consider planning for the coming 6 months. L. Pickett said it is verifiable who has sold artwork and who has remitted the required 25%, but the unknown is how many pieces may have sold, without being reported. L. Pickett announced the donation offer by Joseph Grenn of $500, in lieu of the art sale that fell through during his exhibition. L. Pickett said it had been Okayed by the Town for acceptance. A thank you letter to be prepared upon receipt of funds. C. Fong moved to accept: MOTION: C. Etemad 2nd: C. Mujica-Beavers AYES: All in favor C. Fong reviewed the expenditures starting with Palmero reception. L. Pickett pointed out that historically receptions have been coming out of the Special Fund. C. Fong explained information she received from Dave Gotz, Town Historian, who handles all banners for awards and concerts. She advised planning on $700-$800 in banners per year to come from General Fund. She also advised using the General Fund for all receptions (which run approx. $500-$600). L. Pickett reminded the commissioners of the fiscal year “use it or lose it” for General Fund – July 2019. C. Fong asked for a motion to use the General Fund for all banners and receptions as a general practice: MOTION: C. Etemad 2nd: C. Mujica-Beavers AYES: All in favor C. Fong then asked the commissioners to ask for guidelines on how to spend the Special Fund. C. Hall gave information concerning her understanding that the Special Fund had been taken over by the Town Council, through a discussion she had with Mayor Tayer’s wife. L. Pickett to investigate. C. Hall invited more information on this topic. Check the bylaws. C. Mujica-Beavers reported on the history of the upstairs Gallery Lighting. 4. 2019 Artist Recruitment and Gallery Scheduling L. Pickett confirmed the calendar is full except for two remaining slots in the Lobby Gallery: July/August & Sept/Oct. L. Pickett then pointed out the art present for viewing and approving in one of these two slots. Vasili Spirin. Three minutes was allowed for viewing. A discussion ensued about restricting the artist to local scenes only. Without restrictions, it was suggested that he be asked if he would do local only, otherwise it’s up to him. C. Noguez moved to allow V. Spirin to exhibit his art in either slot. MOTION: C. Noguez 2nd: C. Mujica-Beavers AYES: All in favor L. Pickett pointed out one open slot: could either fill in with remaining artists who haven’t showed or fall back on repeat artists. C. Fong asked for a review of who the new people might be. L. Pickett to send a list with website links for review. Decision to be taken at February meeting. C. Fong asked for an information sheet to be posted with emergency phone and basic information in case of need at an Artist Reception. (Referring to lights out at previous reception with no access to the lighting). Concern was expressed about lack of reception guests. How to attract more guests? All agreed it is essentially up to the artist to create the guest list for their support. Days of the week were reviewed again, but again it was decided to be left up to the artists. C. Etemad suggested that Wednesdays are better than weekends for the commissioner support. It was agreed the artists should choose the best date for their own guests. C. Fong suggested sending out announcements to all public entities, Chamber, Library, Schools, etc. C. Mujica-Beavers suggested email sign-up list at the receptions. 5. Educator Award Updated paperwork and timelines were passed out for review. New logo, same information. L. Pickett confirmed the dated: May 15. C. Fong reminded commissioners that the look-back period at prior candidates is 5 years, with a special concentration on those in the most recent 3 years. C. Fong nominated Commissioners Etemad and Hall to act as sub-committee for the award. Both accepted. All paperwork and timeline approved. 6. Public Art Policy Update – Reported in Chair’s Report #1 7. Community Art Show – Closet Artists C. Fong asked if Peggy Curran had yet updated the images. No, however L. Pickett pointed out changes as requested by the commission at the January meeting. C. Fong felt there was too much content and too many fonts on the flyer. L. Pickett asked for input from the commission. C. Fong asked C. Norris, who accepted, to review and have updated flyer at next meeting – L. Pickett to email the draft flyer to all commissioners and request input. Juried or non-juried – should it be stated “non-juried”? Timeline to be presented at February meeting. Reception budget to be decided on for new fiscal year. Perks: Postcard invitations and reception. Marin Open Studios (MOS) C. Noguez mentioned having met a representative from Marin Open Studios and their desire to have a commissioner attend one of their meetings. C. Etemad reported that she has been involved and in contact with MOS for many years. She is in support of MOS in Tiburon. C. Etemad said the Tiburon artists had slowly pulled away from MOS due to the isolated nature of the peninsula. C. Fong said that all terms and questions with the MOS program for next year would be taken into consideration at a future meeting. Also, C. Fong suggested that a good use of the Special Fund could be used to support local artists’ participation in MOS. C. Fong appointed C. Etemad as H&A Liaison to MOS. 8. Schools Art Show – C. Noguez confirmed that Saint Hilary’s would not be participating this year. Del Mar is confirmed however. C. Noguez will pursue the completion of paperwork with Del Mar. 9. H&A presence in the front lobby – L. Pickett confirmed the project is moving forward to obtain a new and updated entry table with space for more information. Special area to promote H&A along with their mission brochure, upcoming events, and information available for both the general public and interested artists. The old H&A brochure was reviewed. It was agreed it was too much, that a two-sided vertical card would be sufficient. Mission statement and the commissioner names will need more discussion Plaques upstairs: L. Pickett reported that the wall next to the elevator, with a new table below is the desired place. C. Fong requested that the plaques be put up without waiting for the new table. 10. Website – H&A C. Fong pointed out the need for action on the website, and the fact that it will need to mirror and follow the Town of Tiburon website. L. Pickett handed out ideas, pointing out that Lea Stefani (Town Clerk) did not want to change anything on the website without live links. The process of the home page, with left border links was explained. Links to lead to separate pages with various headings and information. Draft bio and instructions were provided for commissioners, Artist Laureate, and Town Historian. L. Pickett asked if a sub-committee should be formed to review the Mission Statement. Commissioners decided to keep the Mission Statement the same. C. Fong is concerned with the Home Page. Fong is more interested in direct links being listed in the blue border to the important information desired by the public and artists. C. Fong is asking if the calendar could be on the side of the Home Page. L. Pickett confirmed it needs to be a link on the blue border. L. Pickett showed the actual calendar as it would appear. Commissioners requested it be sent to them for an on-screen look. Calendar will list all events with a click-through to the events information, a link to the entity holding the event (i.e. Landmark Concerts) and also to the artist and their website. Mission Statement to remain on the Home Page desired. C. Fong put forth her outline of ideas on how the border would look and how they would link. Copies to all. C. Fong asked C. Norris and Noguez to take the lead on helping L. Pickett get this up and running. 11. New or continuing project updates – C. Noguez asked for an update on the Artist Laureate’s projects. C. Fong will invite him to come and update the group. His primary project now is the Public Art Policy. After the working group led by the AL comes up with a draft, C. Fong said the hope is to hold a public forum at that point. Artist meet and collaborate – born out of the Artist receptions and the artist’s interest, C. Fong suggested a meet and greet preceding an H&A meeting. Possibly in March or later. C. Mujica-Beavers feels it’s important to ask the incoming artists to give a talk on their art, their artistic process, their inspiration, etc. C. Fong suggested the commissioners come back with ideas of engagement with the artists, outside the usual receptions and showings. Send invitations out to C. Noguez requested a private contact list for the commissioners. 12. Confirmed next meeting date: February 26, 2019 CALENDAR February 1: Artist Reception – Don McCartney & Debra Maddox March 17: Concert at Saint Hilary – ARI Ensemble ADJOURNMENT – 8:00pm