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HomeMy WebLinkAboutMinutes - June 25, 2019 TOWN OF TIBURON Tiburon Town Hall 1505 Tiburon Boulevard Tiburon, CA 94920 Heritage & Arts Commission Regular Meeting Town Hall June 25, 2019 6:30 p.m. HERITAGE & ARTS COMMISSION JUNE 25, 2019 TENTATIVE - MINUTES CALL TO ORDER AND ROLL CALL – 6:30PM Commission members; Chair Fong, Vice-Chair Norris, Commissioners Hall, Noguez. ORAL COMMUNICATIONS Artist James Fowler presented his proposal to exhibit in the Town Hall galleries on the 2020 calendar. Chair Fong confirmed that his work had been reviewed by the commission and accepted for the coming year. CONSENT CALENDAR 1. Minutes – April 23, 2019 MOTION TO ADOPT: No name noted in audio 2nd: No name noted in audio All in favor: Chair Fong passed as AYE for the commission ACTION ITEMS 1. Chair Report Chair Fong reported on the Town Council Special Meeting June 19, where the Public Art Policy Statement was brought forward to discussion and consideration. Fong gave the overview with the fact that Town Council requested some changes and additions under the direction of Town Manager, Greg Chanis. The ad-hoc will then come back with the updated version for Town Council review and public input. The Annual report was also presented and well received by Council. 2. Artist Laureate Public Art Policy – Richard Rozen reported on the successful meeting with Town Council. Rozen confirmed that small changes were made to the Public Art Policy, and that those changes were reflected in the evening’s current report. This updated report will be presented at the August 7 Town Council meeting as an Action Item. Rozen noted that Councilmember Frazer commented on seed money possibly being available out of Town funds for project proposals. He noted the preparation of a binder detailing the existing public art in Tiburon, as well as all the parks and open spaces where possible art could be placed, and maps outlining same. This inventory will include general information about the condition of existing art pieces and the maintenance thereof. Joan Palmero, ad-hoc member for the Public Art Policy, was asked to detail how the binder came about and what will be included. Palmero confirmed that the binder is a joint effort with Jaleh Etemad as the photographer and Palmero doing the background research. The binder will include: pictures of each artwork and each park, plus a one-page description of the history, facilities, maintenance, and a recommendation of possible appropriate artwork for a given site. This binder will be public record for the use of the Town, residents, and prospective artists. Chair Fong asked if there will be any “ranking” system to differentiate one site from another. Palmero pointed out the “recommendations” at the bottom of each page, and the possibility that a ranking system with comments could be a one-page addition to the binder. She then confirmed that the Heritage &Arts Commission would have the final say on ranking. Chair Fong thanked Commissioner Etemad and Joan Palmero for the work they have done and mentioned that Commissioner Etemad suggested a letter to the Ark to ask for support behind the project. Rozen wished to clarify that the original ad-hoc committee was for writing the proposal, and that there would probably be new ad-hoc committees going forward to work on different aspects of the project. At the June meeting it was also agreed that meeting with the different groups in town that might like to collaborate on projects with a common interest; Landmarks, Destination Tiburon, Dave Gotz, the Town Historian, would be a good idea. He said one of the Town Council members had suggested that perhaps the first project could coincide with Earth Day in April 2020. Perhaps timing it with a Town celebration. During the Town Council meeting Mayor Kulik asked how the process would work and out of that came the “Process Flow Chart”. A step-by-step process of proposal through to approval of a project. Chair Fong asked that the new draft of both the Public Art Policy and Process Flow be reviewed by all commissioners before the July 23 meeting. 3. Treasurer’s Report & Budget Budget Spreadsheets – Current – Liaison Pickett presented the new 2020 budget sheets – with nothing on them, as nothing has been spent or come in to date since the new fiscal year 2019-20 started. The old budget ending the prior fiscal year was spent down to $14. Special Fund has not changed since May meeting: $5,422.67. However, Pickett noted that several paintings had been sold both upstairs and down and they will show on the July meeting budget report. Chair Fong states for the record that the additional $1000 was approved for the new fiscal year H&A general fund bringing the new budget total to $3500. 4. Community Art Shows a. Gallery Artists – Chair Fong confirmed that James Fowler is accepted and will be showing in the January/February time slot in the upstairs Community Room Gallery. Liaison pointed out the spreadsheets finishing 2019 and the new sheets for 2020. Chair Fong reminded the commissioners to review all applicants to date in preparation for calendar placement at the next meeting. Motion to accept James Fowler and Fred Chin for a combo exhibit, in both the Community Room and Lobby Galleries the months of January/February 2020: MOTION TO ADOPT: C. Noguez 2nd: C. Norris All in favor: AYE b. Closet Artists – Timeline was discussed with changes suggested to the cut-off date for applications. After discussion of taking in actual artwork, verses digital copies, it was decided to require all digital images, to accompany the application by the deadline. The possibility of calling a special meeting date was discussed, ultimately the commission remained with the deadline of July 18 with review/acceptance taking place at the July 23 meeting. Final confirmation to the artist by July 31. All dates accepted by consensus. Liaison reported on the generous offer of a half page ad cost at the minimum cost. Date set for the ad run would be the week of July 1st. Two weeks in advance of the deadline. Newspaper comes out on July 3. Motion to approve half page ad to be run in the Ark July 3 edition, 3X5, at cost of $275: MOTION TO ADOPT: C. Hall 2nd: C. Noguez All in favor: AYE Reception date: Liaison Pickett suggested the reception take place after Labor Day (Sept. 2). Motion to accept Sunday, September 15, 4-6PM for Closet Artist reception: MOTION TO ADOPT: C. Hall 2nd: C. Noguez All in favor: AYE 5. Preservation Award Review timeline and reception date – consider reception date change and approve. Liaison suggested the reception take place in October to avoid conflict with September reception date for Closet Artist. Liaison Pickett advised of a conflict with October 16 date in the Community Room and would reach out to the Ranch for confirmation of availability on October 2 (first Town Council meeting in October) and report back at July 23 meeting. 6. A. Continuing project updates Website Update – Liaison Pickett reported no new changes to website. Chair Fong stated concern with the calendar ease of use. She would also like to see some visual on the H&A page, besides just the logo. Pickett agrees on that missing piece, simply comes down to time. Commissioner Noguez asked about commission pictures and bios; L. Pickett pointed out the commissioners had expressed hesitation to do so. Chair Fong asked that this discussion stay open with further information from the Town as to requirements. B. New projects a. Round Table/Reception Collaboration with Library, Landmarks, other town entities – Chair Fong would like to discuss possible collaboration meeting at the August 27 H&A meeting, after the Public Art Policy is brought before the Town Council on August 7. Chair Noguez suggested the collaboration should work around the Public Art idea as a central starting point. L. Pickett reported on the Chamber of Commerce project of opening a Visitor’s Center in a prominent location in downtown Tiburon. Pickett has spoken with the director, DeAnn Biss, and mentioned the possibility of a rotating art installation. Biss was excited by the idea. The possibility of H&A information being available for handouts is another plus. 7. Confirm next meeting date: August 27, 2019 8. Calendar: No events Motion to Adjourn: C. Hall 2nd: C. Noguez All in favor: AYE ADJOURNMENT – 7:18PM