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HomeMy WebLinkAboutMinutes - March 26, 2019 TOWN OF TIBURON Tiburon Town Hall 1505 Tiburon Boulevard Tiburon, CA 94920 Heritage & Arts Commission Special Meeting Town Hall Upstairs Conference Room March 26, 2019 6:30 p.m. HERITAGE & ARTS COMMISSION MARCH 26, 2019 MINUTES CALL TO ORDER AND ROLL CALL – 6:30pm Commission members; Chair Fong, Vice-Chair Norris, Commissioners Etemad, Hall, Mujica-Beavers Noguez. All present ORAL COMMUNICATIONS None CONSENT CALENDAR All items on the Consent Calendar may be approved by one motion of the Commission unless a request is made by a member of the Commission, public or staff to remove an item for separate discussion and consideration. 1. Minutes – March 26, 2019 MOTION TO ADOPT: C. Noguez 2nd: C. Etemad All in favor: AYE ACTION ITEMS 1. Chair Report C. Fong reported she was appointed for another 4-year term as H&A commissioner. Fong reconfirmed report for Town Council. 2. Artist Laureate Richard Rozen, Artist Laureate reported on Public Art Policy Draft 3.0 Rozen gave background of special committee process, details and information was pulled from other jurisdictions, primarily Mill Valley and Jerry Allen, Marin Cultural Planning group. Rozen explained that the policy covers the procedure carefully in terms of sites, regulations surrounding any proposal for installations and how an artist goes about proposing an installation. It directs the Heritage & Arts Commission as the arbiter and first, influential judge, of the type of art that will be placed in the town. Rozen asks the commission to read through it and respond with any edits or comments. The draft policy will also be presented to the Town Manager and any other required staff. After this circulation it is destined ultimately to the Town Council for comment and approval. Rozen went to the Mill Valley Town Council meeting where the Art Commission presented their proposed budget to the Town Council. Rozen suggested the commission review the MV year-end report and budget proposal for ideas. C. Fong will facilitate a copy to be sent out to all commissioners April 2 – Marin Civic Center – Marin Cultural Planning Group – Rozen reported that the Planning group would like to see representatives from all the Marin jurisdictions be present to give input and ideas. Invitation will be sent to all commissioners Resolution 3120.14 to be sent to all commissioners. This reso supersedes all prior resolutions. It establishes the H&A Commission to be responsible for heritage and the arts in the community. C. Etemad asked the commission to understand that H&A is the responsible party for the formulation and presentation of the Public Art policy proposal but that the Town Council would have the final say and approval. C. Fong clarified that it is a joint project by both the H&A and the AL project that centers around public art. C. Etemad was in agreement. AL Rozen confirmed that the original ad-hoc group that created the draft documents is now disbanded and the policy is now in the hands of H&A. C. Noguez asked for clarification on the policy information regarding funding. C. Fong said the policy was written as broadly as possibly, leaving open the details of how funding is secured, etc. The document is more generally meant to clarify the process, not specific details. C. Fong confirmed that the Mill Valley Art Commission went through several years before the policy was approved and passed. Fong explained the make-up of the MV commission, including grant research and depth provided through more participants and money. Rozen on funding: the Huru process was presented from proposal through funding offers, as an example. His belief is if there is a project that merits excitement and backing, the funding will follow. The biggest hurdle in his view is the first line item in the policy, which is to have the Town build funding into the budget as a line item. C. Fong would like to have the H&A provide the steps to guide the process, with the final decision always made by the Town Council. C. Noguez accepted the role of providing editing on the existing proposal. C. Fong asked for a motion to accept without correction the existing Public Art Draft proposal and present it to the Town Manager and any other staff deemed appropriate for review. MOTION: C. Noguez 2nd: C. Hall All in favor: AYE L. Pickett asked to clarify timing: is the draft policy to be part of the June report or a stand-alone item. C. Fong suggested that if, after presentation to any necessary staff, it could stand alone for discussion, as directed by the Town Manager. 3. Treasurer’s Report & Budget Funding and spending – General and Special Budgets L. Pickett presented the current totals in both the General & Special budgets: General: $1,559.96 – Note: any remaining $ in the general fund disappears on fiscal year end June 15. Special: $5,390.79 Spreadsheet: L. Pickett went over details with the following comments: Remaining expenses include (all costs are approximate): Plaques (Town will contribute repeated plaque costs; H&A will pick up new plaque costs $300). H&A commissioners and Artist Laureate/Town Historian Business Cards – price quote $140 for 100 ea. Rack Cards: price quote $100 for 250 Banners: $320 Award reception including plaque $500 Any remaining funds could perhaps be used for advertising. New Fiscal Budget request deadline – April 4 - $3500 to be requested – back up provided and line items pointed out. L. Pickett asked the commission to be clear on what they are using the Special Fund for when requesting an increased general fund. Pickett reminded the group of “special request” fund guidelines: the funds can only be used for an earmark project. Pickett also reminded group that an invoice to be paid in a fiscal year out of the general fund only needs to be submitted before the end of the fiscal year, it can actually pay out after the deadline. Regarding Special Fund: Ideas for the special fund are outlined on spreadsheet. C. Fong asked that the existing budget and projected budget be split into two spreadsheets. C. Fong asked for a motion to request the proposed budget of $3500 be presented to the Town Council. MOTION: C. Hall 2nd: C. Etemad All in favor: AYE AL Rozen commented on the general fund request of $3500, being a low number. If the PA program gets off the ground, a larger number should be presented, in the area of $5,000-$10,000. Any requests would have to be backed up with an actual project and related costs. C. Etemad asked if there could be an “annual donation” request to different entities and residents to fund the PA special projects. C. Fong agreed that could happen, but first the policy has to be adopted. Al Rozen offered his $250 yearly stipend as a donation to the H&A special fund. L. Pickett asked the commission to revisit the business card project. C. Fong asked for clarification and approval to use the H&A logo on the Artist Laureate and Town Historian business cards from the Town Manager. C. Fong asked for a motion to approve the cost and move forward with new logo business cards: MOTION: C. Noguez 2nd: C. Etemad All in favor: AYE 4. Town Council Presentation – June Report – L. Pickett confirmed the round table discussion and H&A report would be on June 19. The round table discussion with the Council will take place at a special meeting (6:30) preceding the regular meeting (7:30). The report will be presented for discussion as part of the meeting. 5. Educator Award Commissioners Hall and Etemad reported on the number of nominations received to date and confirmed they would convene to choose the nominee on April 1. 6. Decrease required number of Commission members C. Fong repeated the request that the commissioners consider reducing the number on the commission from 7 down to 6. Fong has put out feelers for an interested appointee from Belvedere but to date has not had anyone come forward. C. Hall asked if increasing or decreasing would change the quorum number. L. Pickett confirmed the quorum would remain 4. L. Pickett confirmed outreach has been ongoing through the Ark and other channels. C. Noguez feels 7 is a good number as it allows for an odd number majority. C. Noguez suggested the commission approach the Belvedere City Council to ascertain interest. C. Fong said she will reach out to Council members. 7. Artist Recruitment & Gallery Schedule Calendar has been updated and will be emailed to all commissioners. C. Fong suggests when new artists express interest L. Pickett will send their information quarterly. 8. Community Art Shows a. Closet Artists – C. Fong submitted updated draft info on behalf of C. Norris. Norris is in contact with Peggy Curran, graphic artist for the flyer for update. Notes from Norris were discussed. Application: Policy procedure for the public exhibition. C. Fong calls attention to the written questions posed by Norris. b. Marin Open Studios (MOS) – C. Etemad reports no updates. c. Local Schools – C. Noguez reports she is following up with Saint Hilary School to make sure they understand the school exhibition will be annual and they can count on it. 9. H&A presence in the front lobby & Plaques in Town Hall Final draft presented by L. Pickett. Copies passed out for comment. C. Fong asked if the Commissioner list could be updated with a sticker. C. Noguez suggested the space remain blank and only stickers with current commissioners shown. It was agreed that at the low cost of approx. $100 for 500, it would look better printed. After pointing out the changes – C. Fong asked that the two absent commissioners be sent a copy for review. C. Noguez suggests taking out the word “appropriate” also capitalize Commission wherever necessary. Also, put (H&A) in for use in later copy. C. Etemad suggested font size and spacing changes for the contact information to bring attention to the website. C. Noguez suggested a comma after “visit” also change “detailed” for “more” C. Fong put forward motion to complete the draft and move forward: MOTION: C. Noguez 2ND: C. Hall All in favor: AYE 10. Website – H&A L. Pickett presented changes and additions live on the website. “Heritage” page: C. Noguez suggested removing the word “heritage” in the first sentence. Noguez also asked about the name Virginia Arnett – still with us? On the Heritage page: could add perhaps a link to an “online” Mayor’s Book. Mention Landmarks Society as maintaining the monuments listed. Go deeper into the heritage items listed, i.e. Sam Chapman memorial, etc. “Art” page: Need to make links live and show what’s happening in the galleries Change to “Art Exhibits”? C. Noguez questions the clarity. Change « Art Exhibits » to « Special Exhibits” and list Closet Art & Schools under that heading. Delete “Heritage & Arts Art Projects” Need link for “Forms” as well as contact for artists. Reword: “To apply for a Gallery Showing” (change exhibition) “Awards” page: no comments “Calendar”: still needs to take off the repeat calendar info and make links live. Needs artist content and website links. State specific hours. Change out Reed Schools (only Del Mar). “Artist Laureate & Town Historian” pages: Needs live links “New and Ongoing Projects” – L. Pickett asked commissioners to come up with suggested items for this page. 11. New or continuing project updates – Agenda Building: C. Fong adds: Annual Meeting & Annual Report Detailed budget discussion Remove discussion on Commission size. 12. Confirm next meeting date: April 23, 2019 - Confirmed CALENDAR March 1: Del Mar Upper Class – Community Room – Wednesday, April 3 – 6-8pm April 21: Concert at Saint Hilary – Journey into Spring ADJOURNMENT – 8:10pm