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HomeMy WebLinkAboutMinutes - May 28, 2019 TOWN OF TIBURON Tiburon Town Hall 1505 Tiburon Boulevard Tiburon, CA 94920 Heritage & Arts Commission Special Meeting Town Hall Upstairs Conference Room May 28, 2019 6:30 p.m. HERITAGE & ARTS COMMISSION MAY 28, 2019 TENTATIVE MINUTES CALL TO ORDER AND ROLL CALL – 6:30pm Commission members; Chair Fong, Vice-Chair Norris, Commissioners Etemad, Hall, Mujica-Beavers Noguez. ORAL COMMUNICATIONS None CONSENT CALENDAR All items on the Consent Calendar may be approved by one motion of the Commission unless a request is made by a member of the Commission, public or staff to remove an item for separate discussion and consideration. 1. Minutes – April 23, 2019 MOTION TO ADOPT: C. Noguez 2nd: C. Mujica-Beavers All in favor: AYE ACTION ITEMS 1. Chair Report Chair Fong and Artist Laureate met with Town Manager to discuss Public Art Policy (PAP). Fong reported on the various articles showing up around Marin County on the subject of PA currently. Fong referred to the Marin Open Studios exhibition, and possible collaboration with H&A in 2020 as requested by members of MOS for 2019. Brief update on H&A presence in the front lobby was given. Kudos was given for the enjoyable and successful 2019 Educator Award reception that took place May 15. 2. Treasurer’s Report & Budget Liaison Pickett gave the following budgets, confirming that the fiscal 2018-19 budget had been well used. Pickett suggested that with the remaining $48, the commission consider the purchase of the card/flyer front counter display proposed by Chair Fong at $24.00 not including tax/shipping. Pickett confirmed that the new 2019-20 fiscal amount of $3500 being requested, would be considered and adopted at the next Town Council meeting on June 19. General Budget: $48.00 Special Budget: $5,479 Educator Award reception costs were discussed – less food, high quality. Commissioner Etemad felt the time frame should be lengthened, not enough time for the nominee to enjoy the guests before going downstairs for the Town Council meeting. It was agreed that the reception should start 15 minutes earlier at 6:15PM, instead of 6:30PM in the future. MOTION: To adopt earlier start time for Award Receptions – 6:15PM: C. Etemad 2nd: C. Mujica-Beavers All in favor: Aye - Chair Fong rescinded the above motion and corresponding vote. Issue was not applicable to Action Item #2 and was not listed as Action Item in this agenda. 3. Public Art Policy Final Chair Fong asked that the commission consider the final draft of the Public Art Policy. C. Etemad felt the policy was a bit too long. Should be shorter and concise, without supporting details. Chair Fong pointed out C. Etemad was on the committee when it was presented as the final draft. Copies were provided to all members of the sub-committee and commissioners. L. Pickett pointed out that a detailed report was the best presentation to the Town Council in order to provide a complete presentation of the process ahead of time. C. Etemad asked ‘what is the definition of “commission artists”’. Chair Fong explained the wording reflects the process. I.E. “select artists”. It was clarified it could apply to an existing piece of art, or an actual “commissioned” piece of art by a specific artist. C. Mujica Beavers asked if a specific piece of art would be permanent or temporary. Chair Fong pointed out the policy is left purposefully broad to encompass both sides of any scenario. C. Noguez points out that the policy is simply a framework to guide the entire process of research and approval for public art. MOTION – To adopt and accept the Public Art Policy as it stands and present to the Town Council at the June 19 meeting with changes as noted: MOTION: C. Hall 2nd: C. Noguez All in favor: Aye 4. Town Council Presentation – June 19 Chair Fong asked that the commission consider the final draft of the Heritage & Arts Commission Annual Report. C. Etemad requested that under “Inventory of existing parks and public artworks – bullet #5 a.”, her name, Jaleh Etemad, and Joan Palmero be included. Chair Fong agreed and will add the name to the information. She also pointed out that it would be good practice to put all information and supporting images pertaining to the inventory research on a thumb drive to be submitted to the Town. C. Noguez expressed confusion over the statement: “with many construction and development projects in town”. (Last paragraph, “What’s Ahead”). Chair Fong defined it to mean on-going and new construction projects unfolding in the town, and the wish by H&A to be consulted when and where artworks might be included in same. Changes were made to reflect final wording as: “The Commission would like to establish a process and an understanding of its advisory role in all matters pertaining to heritage and the arts in the Town of Tiburon”. Date was changed to read: July 1, 2018 – June 19, 2019 MOTION: To adopt and accept the Annual Report as it stands and present to the Town Council at the June 19 meeting with changes as noted: MOTION: C. Hall 2nd: C. Noguez All in favor: Aye 5. Community Art Shows a. Gallery Artists – Choose and approve artist: Sept/Oct. Atrium Lobby Pickett reviewed the open space in the calendar and artists that would like to show their art. Eileen Ormiston has indicated availability for Sept/Oct. All liked her work. Chair Fong put in a personal vote for James Fowler in 2020. Chair Fong expressed interest in setting a stronger policy and procedure to finding and approving artists, well in advance with established deadlines for acceptance. Chair Fong would like to see a rolling process of filling future space with interested artists as they apply that is fair to all. All agreed that the existing artists should be asked when they are available – both for 2020 and as a fill-in artist during the application process. The process and procedure will be agendized for the next meeting, June 25. MOTION: To accept Eileen Ormiston as Sept/Oct artist and for back up James Fowler and Maggie Baylor: MOTION: C. Noguez 2nd: C. Etemad All in favor: Aye b. Closet Artists – Review and approve final flyer and application plus timeline C. Norris confirmed changes since last meeting. The wording of “First time applicants” will be changed to “First time Showings”. Posters, flyers, to be printed and distributed: Ark newspaper, posters for windows, hand-outs, plus online: Chamber newsletter, Library Newsletter, and Nextdoor. Deadline changed to July 18. 25% contribution to Heritage & Arts as mandatory was confirmed and wording changed to reflect same. Date of reception is not yet firm, due to Heritage Preservation award conflict. MOTION: To accept current flyer, application and timeline with changes as stated and reception date addition to be incorporated. MOTION: C. Hall 2nd: C. Noguez All in favor: Aye MOS and School exhibits – no discussion. 6. Preservation Award Review of documents and timeline. Liaison Pickett outlined the background of the award, updated the procedure, and stated that all documentation remains the same. Pickett reminded the commission that the idea of going bi-annual had been put forward in prior years, due to low response with nominations recently. Chair Fong shows from her notes the nominations for the 2019 reward must be returned by August 20, with reception scheduled for Sept. 18. Also noted that L. Pickett will be out of town from Sept. 1-22. Chair Fong noted that in 2006 no one was nominated. If the Closet Artist reception is in September, Chair Fong suggested the Preservation award reception be held in October. For the sake of continuity, Chair Fong suggests the award process goes forward this year, 2019, to see who comes forward with a nomination. If there are no nominations received, the commission can then debate the possibility changing to a bi-annual award or any other suggested approach. L. Pickett confirmed that the current nomination packet is already posted on the website. MOTION: The Heritage Preservation process goes forward and is publicized for 2019 as planned, with agreement that the process will be reviewed after the 2019 deadline for updating to possible bi-annual nomination. MOTION: C. Hall 2nd: C. Mujica-Beavers All in favor: Aye 7. A. Continuing project updates Website – commissioners will review and comment at next meeting, June 25. L. Pickett confirmed that changes requested to date have been made. Rack card – EnRoute. Business cards distributed. B. New projects a. Round Table/Reception Collaboration with Library, Landmarks, other town entities Chair Fong recognizes, along with other commissioners that there are various art presentations, lessons, etc. going on through different venues, such as the Library, Landmarks with Marin Open Studios, etc. The concern is that there is no collaboration and possible coordination and the Heritage and Arts would like to better understand the intent and process by these different groups. As the commission responsible for arts in the community, the commissioners would like to be updated and consulted about programs in this area, along with discussion about cross-purposes and coordination. Chair Fong suggested the commission invite these groups to present their existing and planned programs. This also allows the commission to explain their responsibilities. Fong further suggested the invitation be treated as an actual action item, and include a casual pre-meeting gathering. C. Fong asked the commissioners to identify the groups and consider questions and topics. This item will be agendized for the June meeting with August was chosen as the month to start the discussions. 8. Next meeting date confirmed: June 25, 2019 CALENDAR June 19: Special Meeting – Town Council June 23: Concert – Old Saint Hilary’s – Folias Duo July 10: Joan White Reception – Community Room Gallery – 5-7pm TBA: Nelson Hee Reception – Atrium Lobby Gallery ADJOURNMENT – 7:45pm