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HomeMy WebLinkAboutMinutes - Tentative - November 11, 2019 - Special Meeting TOWN OF TIBURON Tiburon Town Hall 1505 Tiburon Boulevard Tiburon, CA 94920 Heritage & Arts Commission Special Meeting Town Hall November 11, 2019 6:30 p.m. HERITAGE & ARTS COMMISSION SPECIAL MEETING - NOVEMBER 11, 2019 MINUTES - TENTATIVE CALL TO ORDER AND ROLL CALL Commission members; Chair Fong, Vice-Chair Noguez, Commissioners Etemad, Hall, Mujica-Beavers Norris ORAL COMMUNICATIONS Persons wishing to address the Heritage and Arts Commission on subjects not on the agenda may do so at this time. Please note however, that the Commission is not able to undertake extended discussion or action on items not on the agenda. Please limit your comments to three (3) minutes. CONSENT CALENDAR All items on the Consent Calendar may be approved by one motion of the Commission unless a request is made by a member of the Commission, public or staff to remove an item for separate discussion and consideration. 1. Minutes – September 24, 2019 –Corrected Motion to adopt: C. Mujica-Beavers – 2nd: C. Etemad 2. Minutes – October 22, 2019 Correction: C. Fong – 3rd page-C. Fong recognizes all comments: for clarification: “the two new signs could be approved”. 2nd change: “the signs only pertain to the Trestle Trail” Motion to adopt with corrections: C. Etemad – 2nd: C. Mujica-Beavers ACTION ITEMS 1. Chair Report C. Fong has additional comments beyond the listed agenda items. 2. Artist Laureate AL Richard Rozen reported on November 7 special Public Art Policy Program presentation. 25-30 people attended. Rozen noted the importance of the Town Manager, Greg Chanis and Associate Engineer, David Eshoo presence, representing Town support for the project. Rozen pointed out the two locations being considered first: Beginning of the Old Rail Trail – Utility boxes, toolboxes, numerous signs and the confusion/profusion of same. Rozen suggested a coordinated landscaping project to include the path, existing garden, maybe a water element, utility boxes and signs. An artist could survey the entire area and put forth ideas for improvement. The idea is a cohesive entry point for the trail. 2nd site: In the new plaza going in between the Library and the Town Hall. He acknowledges the long lead time on this project site. Despite the time involved he feels time is of the essence and the project needs to be started, at least with conceptual work on paper. For the Blackie’s site Rozen recommends an artist selection panel to identify a landscape architect, or whoever seems appropriate. He also suggests H&A start asking the Town for funds. Liaison Pickett points out that a Fiscal year ask starts in May so the sooner the better. C. Etemad suggested the architect or artist should be identified first, a cost given by same, and then H&A would have a sense of how much to ask for. Rozen clarified the funds would be start-up costs. C. Fong suggested the panel selection be started at the January 2020 meeting. Fong requested Rozen a timeline at that same meeting. Rozen suggested possible representation on the panel would be a community artist, a town staff person, someone from the Foundation, the Town Historian (representing Landmarks), and an H&A commissioner; 6-8 people. C. Fong asked if there would be a public call for volunteers or is it going to come directly from the commission selecting these people? Rozen confirmed that would come from the commission. Rozen emphasized that the commission seek someone locally to handle the conceptual plan for Blackie’s Pasture. For the plaza site, Rozen suggested seed money for public art be built into town funds through some sort of “tack-on” fee to development or project fees, etc. collected on a regular basis by the Town. Glen Isaacson, from the Library, confirmed that architectural plans for the entire plaza are in place, thereby easing the path for a public art piece to be considered. Rozen’s contact with the school has been primarily in placing art within the new library, which they enthusiastically support. To re-cap, Rozen foresees asking for Town funds on both the Blackie’s project and the Plaza project. C. Fong stated that there has been a $1 million bequest for the new art gallery area of the library. C. Etemad commented that the Plaza project should be a permanent piece. Rozen agrees but is reluctant to define it yet. C. Fong reminds Rozen and the commission of the importance of returning to the public with updates periodically on any or all projects. Regarding Earth Day, Rozen has submitted a painting for consideration in whatever capacity seems needed, logo, etc. C. Mujica-Beavers is enthusiastic about the plaza art in order to pull in visitors, along with a well landscaped park. C. Mujica-Beavers feels the artwork should change in order to constantly attract visitors. C. Norris commented that landscape architects are very expensive and perhaps a local architect might step forward and donate their time. Rozen agreed that the funding issue is always present, however it’s important to keep an open mind without restricting thinking due to the cost. He believes there will be supporters with money. C. Fong asks this action item continue to the January meeting with a selection panel to be formed at that time and discussion continued to move the projects forward. C. Fong also requests the Rozen Earth Day artwork be brought forward for consideration and discussion be had regarding general Earth Day activities. C. Fong then recognized a question from Jim Wood; he wanted to know where his sculpture idea for the Trestle Trail falls into this current discussion? C. Fong clarified the sculpture proposal was specifically for the Trestle Trail location, and that the prior discussion was for the entrance to Blackie’s Pasture. Rozen then clarified any ideas or submissions would all go before a panel in order to adhere to a plan in order to avoid random selection. Wood asked if what the Green Team presented was considered? C. Fong said nothing has yet been considered, the process is being discussed at this time. Wood said he had not heard anything about the Public Art Policy meeting on November 7. Liaison Pickett confirmed that everything had been properly noticed. C. Etemad suggested a search could be done through the art schools in the bay area. C. Fong suggested that idea be presented through the panel. 3. Treasurer’s Report & Budget Liaison Pickett confirmed there were no changes to either budget since the last meeting in October. Still to come in is $130 on a piece sold by Ormiston and there will be a sizable donation amount through several thousand dollars of artwork sold by Simin Massoudi, current artist in the upstairs gallery. General budget: $2031 Special budget: $6687 4. Trestle Trail Sign Proposal C. Fong confirms the continuation of the sign proposal from the October 22 meeting and asks for any updates from staff or comments by Jim Wood who has brought the proposal to the commission. Liaison Pickett confirms paperwork submitted at the October 22 meeting, and points out new staff report for this meeting reflecting the continuation of the request in order to review the copy and graphics of the sign. The revised report has two additional exhibits, #5: final approved design for picnic area on June 6, 2018 with highlights here the sign is to be located, which is where it is currently being proposed. #6: overview of the entire area, trees identified below the berm, with no sign approved. C. Fong asked Wood: funding for the signs? Wood stated the Tiburon Peninsula Foundation would fund it. Wood did comment he believed the existing stands were still available at the time. He is now aware that new stands would be needed at approximately $800 per stand and he understood the Town would pay for them. This is not a consideration for the H&A commission. C. Noguez read the new copy through completely pointing out all changes for clarification. (Complete reading can be heard in audio piece). Wood confirmed his acceptance. C. Noguez suggested David Gotz, Town Historian, have the final approval. Wood confirmed that the prior verbiage had already been approved by Dave Gotz as well as others. He agreed with the description of the Trestle Trail, helping to differentiate the different nomenclatures. C. Fong expressed discomfort with the word “tribute” as it pertains to the Tiburon Peninsula Foundation. C. Fong pointed out the recommendation to Town Council has not yet been fulfilled. The wording on the first sign is awaiting approval by Dave Gotz, Town Historian. The recommendation on the second sign was never fully approved by the Town Council. Wood asks why the commission believes neither sign was approved. Liaison Pickett clarifies Pickett went to Pat Barnes, Town Engineer who was present in 2014 when the two signs were discussed. One sign was to be placed down near the timbers as an explanatory sign. It was challenged by ADA regulations by a local resident. That no one would be able to see the sign up above. That is when the possibility of a sign down below was considered by Public Works (it never went before the Town Council). When the Trestle Project was fully realized and made fully ADA accessible through a specially built path, the need for an additional sign down below went away as no longer needed. It was discussed, anticipated, but no action was ever taken. C. Fong asked for comments from commissioners before making a motion. C. Mujica-Beavers asked for clarification of which sign coming up for a motion. C. Fong states it is the sign next to the picnic area, with new wording. Wood felt the sign was going to be approved by Landmarks, Foundation and Town before this meeting. C. Noguez confirmed the sign first had to be approved by the commission. Motion to recommend the sign to be located at the picnic location with changed verbiage as approved by David Gotz, Town Historian. Motion: C. Etemad 2nd: C. Mujica-Beavers All in favor: Aye C. Fong stated this will take place at the January 28, 2020 meeting. C. Fong then asked the commissioners to respond to the request for the second sign to be placed down below the Trestle Trail. C. Noguez asked Wood if he wished to take this request out of the proposal. Yes, Wood would like action to be taken. This sign would have the same wording as the sign up above with the addition of directional information. C. Noguez, C. Mujica-Beavers and C. Norris believe there are too many signs in the area and feel an additional sign, also repetitive, is not necessary. Motion to deny the second sign located down below the Trestle Trail as indicated on Exhibit #6: Motion: C. Noguez 2nd: C. Mujica-Beavers All in favor: Aye Recommendation to the Town Council that the secondary sign be denied. 5. Community Art Exhibits a. Review of Closet Artist show Very successful show. C. Fong suggested that viewing hours be posted. Also suggested that labeling process be improved. C. Fong asked if there was general input about the continuation of the show into 2020. C. Noguez feels it’s a great show, very successful and represents artwork in the community. Votes for a repeat. Mujica-Beavers votes for repeat. Rozen likes the idea of having exhibition possibilities for people who don’t otherwise think they have an opportunity to show their work. C. Fong thanked Mujica-Beavers for spearheading the idea. L. Pickett called attention to the people who were not accepted as they weren’t residents of the peninsula. Ideas were discussed to make the show more inclusive, such as family members of residents, or those who came through a local teacher with artist who didn’t live locally. Pickett suggested thinking of how to address people from other geographic regions or students of local teachers. C. Mujica-Beavers votes for accepting southern Marin artists. C. Etemad suggested an annual exhibit of repeat Closet Artists. L. Pickett confirmed that the 2-month date is being held for 2020, Sept-Oct. b. Marin Open Studio (MOS) report C. Etemad presented the final “Call for Artists” without logos added yet. After hearing the outline, commissioners discussed the 20% donation amount, verses the usual 25% donation asked of other artists. It was pointed out this is to match the Landmarks donation amount, and only applies to this one show. C. Norris wanted clarification on who is paying what fee and who is putting out the Call for Artists – H&A or Marin Open Studios. C. Norris was concerned the current form made it look like H&A would be paying all fees for the show. All present agreed it should be clarified that MOS will take the lead in promotion, collect all fees and sign up the artists. Rozen pointed out how MOS operates and that with the promotion vehicles they have at their disposal, everything should go through MOS from start to finish. C. Norris felt it should be clear what is offered by H&A commission and what MOS will do regarding the actual Call for Artists and other detailed information. It was decided the information about what H&A is offering in terms of location, tables, panels, etc. will be stated, along with any requirements, however all contact information will be that of MOS. In that way all fees, and artist selection will occur through MOS. H&A will do a local emailing, making it clear H&A is hosting but the actual program is under the auspices of MOS. The word “Hosting” was replaced with “Joining” in order to make it clear MOS is in charge of the exhibition. Discussion ensued regarding “jurying” and certain restrictions applying to the Town Hall location. A special line will be added to the Call for Artists to read: “as a government facility, the Town reserves the right to reject any inappropriate artwork”. Motion to have L. Pickett send out draft for MOS Call for Artists for input and have the CFA set out clearly that all H&A is doing is providing space and that first and foremost we, as a government representative have our own requirements and guidelines and we have the right to enforce same. Motion: C. Noguez 2nd: C. Mujica-Beavers All in favor: Aye c. Gallery schedule L. Pickett confirms no new artists have come forward and we still have the Sept/Oct. slot open in the Lobby/Chambers. 6. New Projects a. Open forum for upcoming or new projects - NONE b. Agenda building – C. Fong would like to see all minutes finished for 2019 7. Confirmed: Next meeting date: January 28, 2019 8. Calendar: Concert – Old Saint Hilary – Sunday, November 17 – Hiroya Tsukamoto – 4pm Concert – Old Saint Hilary – Sunday, November 8 – Musae (2 Concerts – 1 & 4pm) Adjourned: 8:17pm