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HomeMy WebLinkAbout02.27.2018 Tentative Minutes TOWN OF TIBURON Tiburon Town Hall 1505 Tiburon Boulevard Tiburon, CA 94920 Heritage & Arts Commission February 27, 2018 6:30 p.m. HERITAGE & ARTS COMMISSION FEBRUARY 27, 2018 MINUTES - TENTATIVE CALL TO ORDER AND ROLL CALL – 6:40PM Present: Chairman Vince de Quattro, Vice Chair Smith, Commission members; Fong, Mujica-Beavers, Hall, Noguez, Norris ORAL COMMUNICATIONS No Public comments. CONSENT CALENDAR Motion to approve items 1 & 2: C. Fong 2nd: C. Mujica-Beavers All in favor: Aye 1. Minutes – Adopt minutes of January 23, 2017 meeting (Town Liaison to H&A, Patti Pickett) 2. Treasurers Report– (Town Liaison to H&A, Patti Pickett) Pickett reported balances, pointing out that the special fund earmarked for Guide/Brochure exclusively ($2500) has expended $1250 as a deposit in advance to the graphic artist chosen for the job. General fund has $678 left. Special fund remains at $6,560. No sales on National Pen Women group show. ARTIST RECRUITMENT – NEW ARTIST EXHIBITION/RECEPTION 1. Group Show – Del Mar – March/April: Chairman de Quattro explained that due to the 2-month rotation change which threw the joint Del Mar and Saint Hilary Schools exhibit into a conflict with their curriculum, neither school would be able to participate in 2018. He then went on to explain why that happened and the change in calendar date set-up. De Quattro then went out and recruited Mt. Tamalpais School to hold an exhibition. They will install on two dates in March 2 & 16, followed by a reception on March 26. C. Fong asked what the guidelines going forward would be on how the school exhibition group shows would be chosen? C . de Quattro confirmed that is an important question and went on to explain his views on reaching out beyond the Reed School District. C. Fong then clarified that she wasn’t opposed to going beyond the peninsula and in fact encouraged approaching all the schools that serve the children of the peninsula. She only wanted to point out the priority in making sure the actual students featured in the show were from the peninsula and not a random pick of artistic students. When pressed on whether any requirement had been placed on Mt. Tam to include students from the peninsula, de Quattro said no, there had been no express agreement but that could be enforced in future negotiations with the various schools. C. Hall asked if Del Mar and Saint Hilary were prepared or committed to doing the show in 2019, even though they had to step down this year, and would it be the same months. De Quattro confirmed yes on both counts. C. Fong reiterated once more, her concern that one person is handling the booking of the schools without any guidelines and feels strongly that should be avoided in the future. 2. Lobby – Lorin Schneider to install her exhibit on March 12 3. Artist Proposal – Commissioner Mujica-Beavers met with the family to discuss the mounting of a retrospective of Marc Kasanin’s work. This is complicated. She contacted the brother and mother, the brother being the best contact. After discussing with the person in charge of the work, it appears not only that there might not be enough artwork to fill the space, but also, no one to direct the project. The interest seemed to be luke-warm, and would require a lot of work by a commission member to mount. It was suggested it go on the back burner for now. Another artist was suggested by C. Mujica-Beavers: Alexandra Louis, a Ukrainian woman, local to the peninsula. She said she would share the website with all commissioners. C. de Quattro brought up the reminder that with two month runs, and the need to bring in income whenever possible, that the commission maintain the encouragement of artwork for sale as opposed to retrospectives, which do not produce revenue for the Commission. C. Mujica-Beavers reiterated that despite the fact there would be no income from the Kasanin retrospective, she would still like to persue it, with the caveat there be involvement by one of the family members or friends. Artist Calendar: Lobby available May/June. C. Fong asked if everyone could be sent a link to the work and vote over the net. The answer was: everyone can say if they like it, but the final decision is to be made at a commission meeting. C. Noguez stated that the Brown Act required that everyone be present. 4. Artist recruitment through the local schools – Sub Committee Chairwoman Noguez reported that to date, she has reached out to the following schools and they have exhibited interest: a. Tamalpais High b. Redwood High c. Marin Academy d. Branson All of these schools have students who live on the peninsula. The schools were excited in the two prong approach : to give young artists to showcase their work and to have the students get involved in the communities where they reside. The proposal is: Ask each school for 7 pieces, full exhibit, reception. Coverage will requested in the Ark and Marin IJ. C. Fong asked if Marin County Day School had been contacted and C. Noguez said she was only working with high schools on this first go-around. C. Noguez felt that the middle-school already had something in place for the next year, so would not go beyond the high schools at this time. C. de Quattro asked if the high schools could be included in the Educator Award, however it was suggested that would be appropriate to discuss only as an Action Item and C. Fong wanted to speak directly to it under that subject. C. Norris asked if Marin Catholic was included in the list, C. Noguez said no but that she would reach out and add them. L. Pickett asked if this was all verbal up until this point, and when could everyone expect a written contract. C. Fong wanted to make sure it had all the proper wording. C. Noguez said she would primarily rely on the existing agreements for groups. C. Mujica-Beavers asked if the work could be sold, even at a minor cost, it would be a good experience for the students to be making donations to the Town. L. Pickett reminded the commission that this conversation had been started with Del Mar, and where the donation goes would have to be strictly lined out. It could go to the commission or the commission could donate it back to the school program. Dates: Once a year? C. Fong wanted to leave the schedule open, not guaranteeing once a year. She felt that would block out too much of the year for schools. L. Pickett confirmed once is already in place. C. Mujica- Beavers wanted to know if C. Noguez was proposing more often. C. Noguez said at least they could also pick up the “down time” of the holidays when no other artists wanted to show. The November/December slot is currently open and would be a good time for both the student calendars and a good time to sell gifts. C. Noguez mentioned that the schools would decide which 7 students – 5 schools - would be chosen, not the commission. The upstairs should be sufficient for the group size. ACTION ITEMS 1. Hearing on Exception Request from Jim Wood – Trestle Trail Project – Request to Install Major Donor Boulder Monument with Plaque at End of Trestle Trail.Pulled from Agenda at the request of the Jim Wood. 2. Report to Town Council – Chairman de Quattro questioned the meaning of the Chairman’s report and the report to Town Council. De Quattro defined this heading – the chance for the Chairman to summarize current work and progress. The Report to Town Council is a report due to the Council every June. De Quattro has been working on this report, which lives in Google Docs and can be added to. De Quattro thanked the commission for his time spent with them, and reviewed changes such as Reception attendance, out-reach work with the Chamber, the new school out-reach program through C. Noguez, contacts with Belvedere-Tiburon Library with C. Fong, National Pen Women with Commissioners Hall and Norris, and the move to a new group calendar, thereby making the search for artists smoother. He wished the commission the best and pointed out some of the documents he created that are in Google Drive. He also pointed out that the H&A box is missing from the Acri building. C. Mujica-Beavers wanted to comment about the exhibit receptions: specifically clean-up. She wanted to know if they could clean after the receptions. L. Pickett told them there was a cleaning service with a set schedule and it would not coincide with the reception on any regular basis. She also pointed out that even though the commission may no longer set up or clean up, the commissioners should be coming to the receptions, otherwise the groups have a hard time understanding the connection and support of the Heritage & Arts Commission. 3. Artist Laureate –Commissioner Fong said the Laureate nomination was on course for March 31 closure. She said she would appreciate the commission going into the community and encouraging current artists to step forth to apply. C. de Quattro suggested the commission consider changing the appointment to include people outside the peninsula, given the paucity of applicants on this term go-around. L. Pickett reminded everyone that if they are approaching a possible applicant, that there are only two years left to the current term. C. de Quattro suggested there could be an extension request if the person definitely wanted to go on beyond the two years. C. Fong reconfirmed who is on the sub-committee. C. Hall suggested the commission may have to settle for someone not quite as qualified as the past Laureate, but it could bridge the gap. 4. Art Educator and Preservation Award –Commissioner Fong confirmed that the nomination packets had gone out on time and the timeline was going along as planned. There had been no new nominations as of yet, but there are 5 nominees from the past year and 2016 to be considered. De Quattro suggested the process start even earlier than it did in 2018. He explained the tight deadline from nomination and the nominee having time to prepare themselves. He suggested opening applications and closing deadline to give about 2-3 months to the nominee for preparation. L. Pickett pointed out that the process did start early, but during the holidays the entire project stalled. She suggested mailing right after the new year, but making follow-up earlier. De Quattro pointed out with the new school program, the word would be out there on a regular basis. 5. Funding Sources – Commissioner Smith – see below. 6. Walking Guide and H&A Brochure combination hand-out: Commissioner Smith passed out the graphic work up for the guide and presented information about the new graphic artist she found. She then explained the concept behind the image used, the dynamism she was looking for. She pointed out the type fonts, the “Hidden Treasures” theme. Smith mentioned she had spoken with the Chamber about making it a joint effort, considering it has the look of a chamber brochure. All commissioners discussed the merits of one font over another and the use of the verbiage. C. deQuattro asked that the original work, then all revisions be posted to the Cloud. Fong mentioned changing to the Tiburon ferry (was Larkspur). Everyone agreed on the “watercolor” image. Insert: This would help build the image and mission of the Heritage & Arts in order to use it for funding requests. This led to the question of seeking contributions from various merchants and restaurants in town to underwrite the project. Would they be listed on the guide, perhaps highlighted in larger font, a logo, or a larger drawing on the map? C. deQuattro brought up the cost – production would be quite costly if they were done in 4-color. L. Pickett brought forth the cost example provided by C. Smith. Color costs to be reconfirmed. C. Smith felt this was a good time, given the time crunch of getting this guide underway, to announce the fact that she would be resigning from the commission sometime within the next 6 months, as she has accepted a bi- coastal working situation. L. Pickett confirmed that C. Smith was not allowed to stay on the commission at 6x’s per year. C. Smith then confirmed she would be present through the May meeting. She also said she is committed to getting the guide finished, as a volunteer if need be, beyond her departure date. Funding: The insert is directly dependent on funding. Smith then went on to explain her friend that has sets of prints available for sale. L. Pickett then reported on her meeting with the Attorney which outlines how and when the Heritage & Arts Commission can collect money for their own use. Unlike the Library, which is a JPA and has a Foundation that raises money, the Commission receives money that essentially comes to the Town of Tiburon and then funnels through to the commission’s special fund. This is outlined in the resolution. Anything can be sold, but it will have to go through these channels. If it’s an event, the commission can only hold funds to cover expenses. If they want to retain any of the overage, that will have to be presented to the Town Council, funneled through the Town and then to the H&A. C. deQuattro suggested a fund raiser on the web to fund a special project. L. Pickett asked why the effort put into the sale of these prints was more than promoting the current artists – she asked if the full sale cost would go to H&A and Smith confirmed that no, only the 25%. In essence, they are the same as any artist coming in to show at Town Hall. L. Pickett now said that poses the question: How far afield is the commission looking for artists. The reasonable price of these prints generated interest, so they should go through the same process as any other artist. C. Noguez suggested that since the entire commission was present a vote should be taken to move forward with the artist suggested by C. Smith – with the intention of raising funds expressly for H&A. C. deQuattro said there’s no need for a vote, just submit the artist through the website. Re: Guide – C. Smith said she would continue with updates and then email changes to commissioners. C. deQuattro called for an itemized print cost – b&w verses color – at a revenue neutral cost. Maybe 3 tiers of “buy-in” with various levels of guide access. Those three tiers will determine how much can be raised and then determine how much can be spent on the guide. C. Fong asked for background on how revenue was raised for the original guides. C. Mujica-Beavers explained commissioners went direct to the merchants, showed the current walk guide, explained it was going back for a reprint, and what they (merchants) could expect in return. They raised $2500. C. Smith spoke about collaboration from the Chamber to bring $ in that way. The Chamber could be one of the sponsors. L. Pickett suggested the Chamber act as a joint producer, representing all the merchants, with one contribution. C. Smith also suggested a “re-do” of the H&A logo at the same time. She suggested a good logo, such as the GGB logo, that could be applied to saleable items like cups, etc. thereby raising money for H&A. C. deQuattro mentioned that if the copy from the original guide remained the same, Landmarks might be willing to chip in some of their funds as well. 7. Artwalk – C. Smith gave background, the fact that Musica Marin would not be participating, so that option is off the table. C. Smith stepped down for the committee, since she would be departing. The existing document is the letter Smith prepared for the merchants. She suggested they approach the merchants with both the letter and the guide at the same time. Smith said she met man who started the Art Walk in Tiburon. He confirmed it was a struggle to get off the ground. Name: Tom Wright. (no former commissioner of H&A). C. Smith said she might be able to continue as a volunteer in this effort. 8. Confirm next meeting date: March 26, 2018. ADJOURNMENT – 7:56PM