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HomeMy WebLinkAbout05.29.2018 Special Meeting TOWN OF TIBURON Tiburon Town Hall 1505 Tiburon Boulevard Tiburon, CA 94920 Heritage & Arts Commission Special Meeting - May 29, 2018 6:30 p.m. SPECIAL MEETING HERITAGE & ARTS COMMISSION MAY 29, 2018 MINUTES -TENTATIVE CALL TO ORDER AND ROLL CALL Chair Smith, Commission members; Fong, Mujica-Beavers, Noguez ORAL COMMUNICATIONS None CONSENT CALENDAR Both the Minutes from prior meetings and Treasury report were not submitted. No action. ARTIST RECRUITMENT – NEW ARTIST EXHIBITION/RECEPTION 1. Lobby Artist Recruitment – Decision on Artist for July/August – no action was taken-no information. ACTION ITEMS 1. Jim Wood – Picnic Area Proposal Jim Wood opened the discussion with his invitation to the Trestle Trial Party, June 2. He then went on to explain that while the Trestle Trail project itself is wrapped up and finished, this additional project would wrap up the final “package” creating an inviting landscaped entrance with “texture” and an invitation to continue out farther to the end of the trail. The proposal would be funded by remaining funds after the completion of the project. ($240K cost - $290K collected - $50K remaining for creation of entry and maintenance for 2 years). He went on to explain the area composition to create an “all natural environment”. Jim explained the existing signs and the plaques on benches approved previously by Town Council. The plaques being proposed for the entry way are to be placed on boulders in the landscape to honor both the major donors and those who had purchased a spike. The plaque-bearing boulders would be placed for maximum viewing exposure from the entire site. When questioned about the cost of maintenance, approximately 10-14K/year, Jim said the Trestle Trail committee is putting together a “Friends of Trestle Trail” type of membership to be called “The Conductors”. These citizens would pay in the range of $25/year and receive a newsletter and the occasional request to help with maintenance of the site. Commissioner Noguez suggested that in light of limited meeting time, and the actual Action item being discussed, the discussion should be brought back to the staff report at hand. Town Clerk, Lea Stefani, confirmed that only the plaques were under consideration by the commission. Commissioner Fong asked if the sign posts at the end of the trestle trail were to hold plaques as well, Jim responded no, they are exclusively for historic copy and photos. Fong then expressed her need to abstain from voting on the fate of the plaques due to the fact that she herself was a donor to the project. After some further discussion, not concerning the plaques, the conversation was directed back to the action item once again. At that point Chair Smith asked if plaque promises had specifically been made to the donors in advance. Jim Wood said yes, and conceded that in retrospect, that had overstepped boundaries at the time. Chair Smith mentioned that the last time this came before H&A, there was some objection to plaques on the benches, but that it narrowly passed the vote to Town Council of recommendation to proceed. Commissioner Noguez referred to the February meeting where this same request had already come before the commission, and that the same recommendation was being sought. She submitted that the same information should be consulted again, that nothing had changed on what the commission was being requested to do. Chair Smith asked that everyone refer back to the original report. Jim asked the commission to call out where specifically it is stated that plaques are not allowed. Noguez read the section on Exhibit 1, part of the Staff report of February 7, outlining the “Policy” regarding plaques. Upon her careful reading this request did not meet either the donation of substantial funds for land acquisition, nor outstanding community service. Jim Wood argued that it did, as residents had donated in the range of 5K – 40K for the infrastructure of the project and this constitutes outstanding community service. Noguez responded that in her opinion these were “in kind” donations, not community service. Commissioner Smith then said that since none of the commissioners seemed ready to vote on a recommendation and all felt there was too much confusion surrounding the plaque question, the vote should be put off and further guidance was needed by the Town and/or Town Attorney. Commissioner Fong said that although she would be recusing herself from any vote on the plaques, she would like to see further discussion about the entire proposal for landscaping and softening of the destination. Commissioner Mujica-Beavers asked if there were only funds contributed or had people actually given of their time for the project. The discussion continued with Noguez calling to wait for direction from the Town Attorney and Wood expressing dismay about the inordinate amount of bureaucracy and time being spent on this request, and the need to call in attorneys. The session ended with the Town Clerk giving a summary of the item, asked if the primary concern is whether or not the request meets the “outstanding community service” criteria. All present agreed that was the main concern and question for the attorney. Commissioner Fong wanted to know how the community service portion falls within the “policy”. 2. Walking Guide, Postcard and Logo: C. Smith Chair Smith asked Dave Gotz if he had anything new for the guide. Gotz said he not moved forward on anything. Gotz understood the graphic aspects were being changed first. Smith said that due to Pickett’s absence, there had been no change in the graphics. Gotz reiterated that he has already submitted the copy that’s needed; all that remains is for the artist to insert it into the new guide along with graphic changes. Gotz showed the basic graphic changes he thought should be taken into consideration. Gotz and Smith agreed that since he had all the background history and program knowledge, it would be most expedient if he worked directly with Smith on the graphic changes as well. Postcard & logo: C. Smith asked for input about the fountain being put on the logo? It was pointed out that the fountain did not represent the “heritage” portion of heritage & arts. Commissioner Smith felt that the town needed to weigh in on a new direction for H&A and the logo style. Commissioner Fong disagreed, saying the view/destination is the most important, and that the old fashioned heritage logo look was the direction to go. Commissioner Smith wanted to go to the Council to find out if the Town might want to adopt the fountain as their town official logo and then use it throughout all printed material, including H&A. Commissioner Smith clarified why it was important to use the heritage style at this time, but the commission could also approach the Town about a common style logo branding. All agreed the logo looks good in the current style. Postcard – Smith showed the new version, with an image of the artist’s work on one side and the back having the exhibit and reception dates with information about the artist. All agreed. 3. Confirm next meeting date: Next regular meeting date is June 26. The importance of sticking to that date was pointed out by Commissioner Noguez, in order to comply with the report to Town Council due on June 30. Due to the absence of Liaison Pickett, it was decided the date would wait until confirmed through an email upon her return. ADJOURNMENT - Meeting was adjourned early due to departure of Chair Smith. Items #4-5-6-7 cancelled and carried over to next meeting. GENERAL PUBLIC INFORMATION ASSISTANCE FOR PEOPLE WITH DISABILITIES In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (415) 435-7377. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. AVAILABILITY OF INFORMATION Copies of all agenda reports and supporting data are available for viewing and inspection at Town Hall and at the Belvedere-Tiburon Library located adjacent to Town Hall. Agendas and minutes are posted on the Town’s website, www.townoftiburon.org. Upon request, the Town will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. Please send a written request, including your name, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service at least 5 days before the meeting. Requests should be sent to the Office of the Town Clerk at the above address. PUBLIC HEARINGS Public Hearings provide the general public and interested parties an opportunity to provide testimony on these items. If you challenge any proposed action(s) in court, you may be limited to raising only those issues you or someone else raised at the Public Hearing(s) described later in this agenda, or in written correspondence delivered to the Town Council at, or prior to, the Public Hearing(s). TIMING OF ITEMS ON AGENDA While the Town Council attempts to hear all items in order as stated on the agenda, it reserves the right to take items out of order. No set times are assigned to items appearing on the Town Council agenda.