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Home My WebLink About2025-02-25 H&A Regular Meeting Agenda Packet Town of Tiburon 1505 Tiburon Boulevard Tiburon, CA 94920 Heritage & Arts Commission Tiburon Town Hall February 25, 2025 5:30 p.m. HERITAGE & ARTS (H&A) COMMISSION REGULAR MEETING AGENDA | FEBRUARY 25, 2025 The meeting will be held in person and will be televised live on Zoom. Members of the public have the option of participating in-person or remotely via Zoom at: Webinar: https://us06web.zoom.us/j/84479211239 Webinar ID: 844 7921 1239 Call-in Number: 1 669 900 6833 Submit public comment by: 1. Email mmiller@townoftiburon.org prior to 5:00 p.m. the Monday prior to the meeting. Written comments received will be saved as part of the record of the meeting. 2. Attend the meeting in person at the Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California 94920 and provide public comment. 3. If on Zoom, during the public comment portion of the agenda item, select the “Raise Hand” option or *9 if using a phone. Please be advised that those participating in the meeting remotely via Zoom do so at their own risk. The Heritage & Arts Commission meeting will not be cancelled if any technical problems arise during the meeting. CALL TO ORDER AND ROLL CALL Commission Members: Chair Gupta, Vice Chair Etemad, Commissioners Ferrin, Feibusch, Fong, Mujica, Noguez ORAL COMMUNICATIONS Persons wishing to address the Heritage & Arts Commission on subjects not on the agenda may do so at this time. Please note however, that the Commission is not able to undertake extended discussion or action on items not on the agenda. Matters requiring action will be referred to the appropriate Commission, Board, Committee or staff for consideration or placed on a future Commission meeting agenda. Please limit your comments to three (3) minutes. CHAIR REPORT APPROVAL OF MINUTES: January 2024 ACTION ITEMS AI-1. Artist Exhibitions. Consider approval of Cedars of Marin artist exhibition in the Lower Gallery for October and November for one of the Emerging Artists exhibitions. https://www.cedarslife.org/cedars-fine-art-studios https://www.cedarslife.org/artist-within AI-2. Artist Laureate Wall. Review expenses involved in the creation of the Artist Laureate Wall and consider approval to move forward with the installation of signage and lighting. AI-3. Upcoming Expenses. Review and consider approval of expenditures for adding signage to the Town Hall lobby windows. Review and consider approval of expenditures for custom nametags for Commissioners and Staff Liaison. AI-4. Fiscal Year 2026 Budget Planning. Consider creating an Ad Hoc committee to create a budget document for this year’s planning purposes to present for approval at the next Regular Meeting. DISCUSSION ITEMS DI-1. Review Gallery Procedures document DI-2. Artist Laureate Ad Hoc Committee Update DI-2. Underrepresented Artist Outreach Update DI-3. Local Collaboration (Chamber, Cinelounge, Library) Ad Hoc Committee Update CALENDAR DATES Friday, February 28, 3:30 – 4:00 p.m. Visit from Portuguese FLAD delegate to Dairy Mural Tuesday, March 4, 6:00 – 8:00 p.m. Cecilie Starin Artist Reception Tuesday, March 11, 6:00 – 8:00 p.m. Marin City Arts & Cultural Center Artist Reception Tursday, March 25, 5:30 p.m. Regular Meeting of the Heritage & Arts Commission Upcoming Concerts at Old St. Hilary’s Landmark: Sunday, March 23, 4:00 p.m. John R. Burr & Mads Tolling – Blues/Jazz Piano and violin Sunday, April 13, 4 p.m. ArcoStrum – guitar, violin and Chinese instruments Sunday, May 4, 1 and 4 p.m. Musae ADJOURNMENT GENERAL PUBLIC INFORMATION ASSISTANCE FOR PEOPLE WITH DISABILITIES In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (415) 435-7377. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. AVAILABILITY OF INFORMATION Copies of all agenda reports and supporting data are available for viewing and inspection at Town Hall and at the Belvedere-Tiburon Library located adjacent to Town Hall. Agendas and minutes are posted on the Town’s website, www.townoftiburon.org. Upon request, the Town will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. Please send a written request, including your name, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service at least 5 days before the meeting. Requests should be sent to the Office of the Town Clerk at the above address. PUBLIC HEARINGS Public Hearings provide the public and interested parties an opportunity to provide testimony on these items. If you challenge any proposed action(s) in court, you may be limited to raising only those issues you or someone else raised at the Public Hearing(s) described later in this agenda, or in written correspondence delivered to the Town Council at, or prior to, the Public Hearing(s). TIMING OF ITEMS ON AGENDA While the Town Council attempts to hear all items in order as stated on the agenda, it reserves the right to take items out of order. No set times are assigned to items appearing on the Town Council agenda. TOWN OF TIBURON PAGE 1 OF 1 STAFF REPORT To: Heritage & Arts Commission Members From: Staff Liaison Miller Subject: Artist Laureate Wall Project Budget Proposal BACKGROUND The Heritage & Arts Commission proposes dedicating a second-floor wall at Town Hall to display artwork from past Artist Laureates. An ad hoc committee (Vice Chair Etemad, Commissioners Fong and Feibusch) met with staff on January 21, 2025, to plan the installation, which requires new signage and track lighting to match existing fixtures. Estimated costs per Davis Sign Company and DC Electric: • Signage: $350 • Track lighting: $10,000 (Town Manager to contribute $5,000 of this total expense) • Installation accessories: $200 Town staff will be requesting two additional quotes for the lighting and will endeavor to keep the costs as low as possible. RECOMMENDATION Approve $5,550 from General Fund for the Artist Laureate exhibit installation. Current General Fund balance is $6,362.60; proposed expense would leave $812.60 through June 30, 2025. Prepared By: Marissa Miller, Staff Liaison, Heritage & Arts Commission, Administration TOWN OF TIBURON 1505 Tiburon Boulevard Tiburon, CA 94920 Heritage & Arts Commission February 25, 2025 Agenda Item: AI-2 TOWN OF TIBURON PAGE 1 OF 1 STAFF REPORT To: Heritage & Arts Commission Members From: Staff Liaison Miller Subject: Upcoming Expenses BACKGROUND 1. Lobby Signage The Heritage & Arts Commission requested an estimate of the expense to add signage in the Town Hall lobby to advertise the hours of the art gallery and exhibitions. A design matching the existing window lettering has been approved by the Town Manager. The estimated cost for this would not exceed $220 to install vinyl lettering on the front window opposite the existing Town Hall hours signage. 2. Custom Name Tags There is a request to update our nametags for public events with the addition of Commissioner Feibusch and Staff Liaison Miller. After looking into options, we found that permanent magnetic nametags would be nearly as affordable as paper nametags in plastic sleeves, while looking much more professional. RECOMMENDATION Approve the order and design of Gallery Hours signage, not to exceed $220. Approve purchase of eight custom magnetic nametags, not to exceed $150. Both expenses would come from the General Fund. Prepared By: Marissa Miller, Staff Liaison, Heritage & Arts Commission, Administration TOWN OF TIBURON 1505 Tiburon Boulevard Tiburon, CA 94920 Heritage & Arts Commission February 25, 2025 Agenda Item: AI-3 TOWN OF TIBURON PAGE 1 OF 1 STAFF REPORT To: Heritage & Arts Commission Members From: Staff Liaison Miller Subject: FY2026 Budget Planning BACKGROUND The Town Council annually allocates $7,500 in General Fund for discretionary use by the Heritage & Arts Commission. These funds will support operational needs including promotional banners, reception supplies and refreshments, and additional operational requirements throughout the year. This fund corresponds with the Town of Tiburon’s fiscal year, July 1 of the current year to June 30 of the following year. As of February 20, 2025, there is $6,362.50 in this fund. The Public Art Fund contains resources designated for public art exhibitions and opportunities to benefit the town. As of February 2025, the current fund balance is $54,432.86, which comprises the initial Town Council grant of $50,000, private donations, and accrued interest. All expenditures from this fund require Town Council budget amendment approval. Private donations specifically designated for Public Art will be deposited into this fund. The Heritage & Arts Project Fund was established to manage funding and expenditures associated with Heritage & Arts Projects, as documented in the FY22 audit. This fund receives commission fees from art exhibition sales and donations designated for the Heritage & Arts Commission and accrues interest. As of February 2025, the current fund balance is $9,251.16. A corresponding budget line item will be established for FY2026, granting the Commission discretionary authority over these funds that were generated through their artist promotion and exhibition efforts. RECOMMENDATION Create a Budget Ad Hoc Committee to create and maintain a budget for fiscal year 2026, which begins July 1, 2025, to assist the Commission in planning small- and large-scale public art projects and events that align with the mission of the Heritage & Arts Commission. Prepare report to be presented at a future meeting before the start of FY2026. Prepared By: Marissa Miller, Staff Liaison, Heritage & Arts Commission, Administration TOWN OF TIBURON 1505 Tiburon Boulevard Tiburon, CA 94920 Heritage & Arts Commission February 25, 2025 Agenda Item: AI-4 Rev. 02-21-2025 Town Hall Art Gallery Management PLANNING & SCHEDULE as early as possible: • Develop list of artists to contact • Review calendar of available dates for upstairs and downstairs • Outreach to artist(s) and confirm interest and dates • Arrange dates on schedule COMMUNICATE with Artist: • Dates for exhibition: Hanging and take down artwork • Date for opening reception • Send contract for signature • Send contact information for Town staff liaison for logistics and coordination PUBLICITY: as soon as dates are confirmed • THE ARK—Six (6) weeks ahead or when dates are confirmed o Contact Diane Smith to create a profile on the artist and promote the reception and exhibit. • H&A website: publish dates; notify Town for Tib Talk & Community calendars • Banners—as soon as possible: o Contact Dave Gotz to design and order at T o Banner art: high-res image (jpeg, png or tiff) at least 5 Mb in size. Format of banner should be a pdf, sized for 60" high x 72" wide. • Artist can also do own contacts (emails; art cards) EXHIBITION: • The artist is responsible for hanging and removing their own artwork. Commissioners may assist if needed. • Stop by and check lights being turned on daily and that no heavy objects are set too close to the artwork. • Promote exhibition through your networks and community. OPENING RECEPTION: • Communicate with Town and contact for volunteers (Commissioners) • Check on supplies (napkins; wines & water) and purchase as needed • Event Day Set-up: Put white wines and water in refrigerator (Staff Room) • An hour before reception: set up tables & tablecloths for food & drinks • Clean-up: remove tablecloths and launder if necessary: put glasses in dishwasher, but turn on the dishwasher the next day • Enjoy event with artist and guests Name Phone, Email, Website Name Phone, Email, Website Hang Date Tues, January 21 Hang Date Mon, January 6 Remove Date Thurs, February 27 Remove Date Thurs, February 27 Reception Date Tues, February 4 - 6 to 8 pm Reception Date Thurs, January 30 Notify Dave Gotz November 25 Notify Dave Gotz Notify Diane Smith & IJ November 25 Notify Diane Smith & IJ Hang Banner Mon, Feb 3 (B) & Feb 10 (D) Hang Banner Mon, January 20 & 28 (B) Hang Date Monday, March 3 Hang Date Monday, March 2 Removal Date Removal Date Reception Date Tuesday, March 4 Reception Date Tuesday, March 11 Notify Dave Gotz Notify Dave Gotz Notify Diane Smith & IJ Notify Diane Smith & IJ Hang Banner Mon, March 3 (B) & March 10 (D) Hang Banner Monday, March 10 (B) Hang Date Hang Date Removal Date Removal Date Reception Date Tuesday, May 6 Reception Date Notify Dave Gotz Notify Dave Gotz Notify Diane Smith & IJ Notify Diane Smith & IJ Hang Banner Mon, May 5 (B) & May 19 (D) Hang Banner Hang Date Thurs, July 3 Hang Date Removal Date Weds, August 27 Removal Date Reception Date Tues, July 8 - 6 to 8 pm Reception Date Notify Dave Gotz Notify Dave Gotz Notify Diane Smith & IJ Notify Diane Smith & IJ Hang Banner Mon, June 30 (B) & July 7 (D) Hang Banner Hang Date Hang Date Removal Date Removal Date Reception Date Tuesday, September 9 Reception Date Notify Dave Gotz Notify Dave Gotz Notify Diane Smith & IJ Notify Diane Smith & IJ Hang Banner Mon, Sep 1 (B) & Sep 8 (D) Hang Banner Hang Date Hang Date Removal Date Removal Date Reception Date Tuesday, November 11 Hang Date Notify Dave Gotz Dave Gotz Notify Diane Smith & IJ Notify Diane Smith & IJ Hang Banner Mon, Nov 3 (B) & Nov 10 (C)Remove Date Educator Award May Legend:Suggested; unconfirmed Heritage Award September/October Banner Locations:(B) = Blackies; (D) = Downtown; (C) = Cove AWARDS ARTIST CALENDAR 2025 COMMUNITY ROOM GALLERY (UPSTAIRS)LOBBY GALLERY (DOWNSTAIRS) January 1 - February 28 (415) 328-5250 vdoyleandjdoyle@gmail.co m March 1 - April 30 Ginnie Doyle (Etemad) (415) 531-9936 cecilie@ceciliestarin.com Marin City Arts & Cultural Center Oshalla Marcus (415) 299-7571 contact@mcartsandculture.com May 1 - June 30 Yueing Zhong (Fong) November 1 - December 31 Debra Maddox (Fong) debramaddox131 @gmail.com Landmarks & first two weeks Jan September 1 - October 31 Gordon Studer (Gupta) yueing60@yahoo.com Exhibit Dates July 1 - August 30 Kathy Grey (Etemad) theartist@kathygrayart.co m (415)380-7954 Cecilie Starin (Mujica) Landmarks Dave Gotz townhistorian@ townoftiburon.org 415-324-9864