Loading...
HomeMy WebLinkAbout2025-03-25 H&A Regular Meeting Agenda Packet Town of Tiburon 1505 Tiburon Boulevard Tiburon, CA 94920 Heritage & Arts Commission Tiburon Town Hall March 25, 2025 5:30 p.m. HERITAGE & ARTS (H&A) COMMISSION REGULAR MEETING AGENDA | MARCH 25, 2025 The meeting will be held in person and will be televised live on Zoom. Members of the public have the option of participating in-person or remotely via Zoom at: Webinar: https://us06web.zoom.us/j/84479211239 Webinar ID: 844 7921 1239 Call-in Number: 1 669 900 6833 Submit public comment by: 1. Email mmiller@townoftiburon.org prior to 5:00 p.m. the Monday prior to the meeting. Written comments received will be saved as part of the record of the meeting. 2. Attend the meeting in person at the Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California 94920 and provide public comment. 3. If on Zoom, during the public comment portion of the agenda item, select the “Raise Hand” option or *9 if using a phone. Please be advised that those participating in the meeting remotely via Zoom do so at their own risk. The Heritage & Arts Commission meeting will not be cancelled if any technical problems arise during the meeting. CALL TO ORDER AND ROLL CALL Commission Members: Chair Gupta, Vice Chair Etemad, Commissioners Ferrin, Feibusch, Fong, Mujica, Noguez ORAL COMMUNICATIONS Persons wishing to address the Heritage & Arts Commission on subjects not on the agenda may do so at this time. Please note however, that the Commission is not able to undertake extended discussion or action on items not on the agenda. Matters requiring action will be referred to the appropriate Commission, Board, Committee or staff for consideration or placed on a future Commission meeting agenda. Please limit your comments to three (3) minutes. CHAIR REPORT CONSENT CALENDAR All items on the Consent Calendar may be approved by one motion of the Commission unless a request is made by a member of the Commission, public or staff to remove an item for separate discussion and consideration. CC-1. Approve backlog of minutes from four meetings in 2023: April 25, May 4, May 30, and June 27. CC-2. Approve minutes from February 25, 2025 meeting DISCUSSION ITEMS DI-1. Local Edition Creative. Review presentation and proposal from Local Edition Creative for public art exhibit in town. https://www.localeditioncreative.com/ ACTION ITEMS AI-1. Lower Gallery Exhibit Date Change. Consider approval of changing the Cedars of Marin lower gallery show to October and November to allow Landmarks Society to have December and January for their show. Choose January date for Landmarks Society opening reception. AI-2. Contemporary Indigenous Artist Exhibit, Lower Gallery. Consider approval of hosting an exhibit featuring local contemporary Indigenous artists in the Lower Gallery as part of this year’s Emerging Artists initiative. Consider hosting a larger scale educational event featuring artist panel discussion, food and art demonstrations, dance, and more. AI-3. Earth Day Celebration. Review and consider approval of the Ad Hoc Committee for Local Collaboration’s proposal for H&A involvement in the Town’s Earth Day Celebration on April 27. AI-3. Artist Exhibitions. Review artists for consideration for the September/October upper gallery exhibition. Consider choosing one of the artists being presented or conduct independent artist outreach and/or extend a Call for Proposals for discussion at a future meeting. Susan Katz, wildlife photographer. https://susankatzbooks.com/portfolio-of-illustrations/ Sharon Paster, painter of abstract works. https://sharonpasterart.com/ Carla Roth, painter of landscapes, Plein Air. https://www.carlarothstudios.com/works AI-4. Artist Information Form. Review form and consider approval of implementation. DISCUSSION ITEMS DI-2. Public Art & Local Collaboration Idea Brainstorm CALENDAR DATES Tuesday, April 22, 2025, 5:30 p.m. Heritage & Arts Commission Regular Meeting Tuesday, May 6, 2025, 6-8 p.m. Yueing Zhong Opening Reception Upcoming Concerts at Old St. Hilary’s Landmark: Sunday, April 13, 2025, 4 p.m. ArcoStrum – guitar, violin and Chinese instruments Sunday, May 4, 2025, 1 & 4 p.m. Musae – 17-member treble vocal group ADJOURNMENT GENERAL PUBLIC INFORMATION ASSISTANCE FOR PEOPLE WITH DISABILITIES In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (415) 435-7377. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. AVAILABILITY OF INFORMATION Copies of all agenda reports and supporting data are available for viewing and inspection at Town Hall and at the Belvedere-Tiburon Library located adjacent to Town Hall. Agendas and minutes are posted on the Town’s website, www.townoftiburon.org. Upon request, the Town will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. Please send a written request, including your name, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service at least 5 days before the meeting. Requests should be sent to the Office of the Town Clerk at the above address. PUBLIC HEARINGS Public Hearings provide the public and interested parties an opportunity to provide testimony on these items. If you challenge any proposed action(s) in court, you may be limited to raising only those issues you or someone else raised at the Public Hearing(s) described later in this agenda, or in written correspondence delivered to the Town Council at, or prior to, the Public Hearing(s). TIMING OF ITEMS ON AGENDA While the Town Council attempts to hear all items in order as stated on the agenda, it reserves the right to take items out of order. No set times are assigned to items appearing on the Town Council agenda. TOWN OF TIBURON PAGE 1 OF 1 STAFF REPORT To: Heritage & Arts Commission Members From: Staff Liaison Miller Subject: Meeting Minutes Backlog Town staff is currently addressing a backlog of meeting minutes from 2023 and 2024 that require completion. Staff members are systematically working through meeting recordings to ensure accurate and comprehensive documentation of all Commission proceedings. To facilitate the timely approval of these minutes while maintaining thoroughness, packets of completed minutes will be presented for Commission review and approval at each upcoming meeting until all backlogged minutes have been processed. For the Commission’s review and approval, the minutes from four meetings in 2023 are enclosed: April 25, May 4, May 30, and June 27. Prepared By: Marissa Miller, Staff Liaison, Heritage & Arts Commission, Administration TOWN OF TIBURON 1505 Tiburon Boulevard Tiburon, CA 94920 Heritage & Arts Commission March 25, 2025 Agenda Item: CC-1 Page 1 of 2 Heritage & Arts Commission Minutes #04-2023 April 25, 2023 HERITAGE & ARTS COMMISSION REGULAR MEETING – APRIL 25, 2023 DRAFT MINUTES REGULAR MEETING – 5:30 P.M. Vice Chair Gupta called the regular meeting of the Heritage & Arts Commission to order at 5:30 p.m. on Tuesday, April 25, 2023 in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California. ROLL CALL PRESENT: COMMISSION MEMBERS: Gupta, Fong, Hall, Noguez, Mujica-Beavers ABSENT: COMMISSION MEMBERS: Etemad, Ferrin PRESENT: EX OFFICIO: Liaison to H&A Commission, Pickett ORAL COMMUNICATIONS Richard Rozen had two items to discuss: 1. Membership of the Public Art Selection Panel is dwindling and there needs to be a strategy to keep it going. He would like this brought up at a future meeting. 2. He suggests that the Commission look seriously at placing a sculpture in Zelinsky Park. There’s no anchor in terms of an art piece and would like to strategize on placing one. ACTION ITEMS AI-1. Receive update on Thomas Jackson public art installation. Review budget and funds raised to date and consider approval of specific expenditures including but not limited to an increase in project charges, opening day marketing and reception(s). Consider approval of draft marketing materials. MOTION: To approve the additional expenditure of $2,000 for the project. Moved: Fong, seconded by Mujica-Beavers Vote: AYES: Noguez, Ferrin, Fong, Mujica-Beavers, Gupta, Hall ABSENT: Etemad MOTION: To approve the airfare costs for Thomas Jackson in the amount of $650. Moved: Gupta, seconded by Mujica-Beavers. Vote: AYES: Noguez, Ferrin, Fong, Mujica-Beavers, Gupta, Hall ABSENT: Etemad MOTION: To approve the marketing costs of $1,000. Moved: Fong, seconded by Noguez. Vote: AYES: Noguez, Ferrin, Fong, Mujica-Beavers, Gupta, Hall ABSENT: Etemad Page 2 of 2 Heritage & Arts Commission Minutes #04-2023 April 25, 2023 AI-2. Receive update on preparations for the Portuguese Dairy Mural ribbon cutting ceremony. Review budget and funds raised to date and consider approval of specific expenditures related to marketing and receptions. No action taken. AI-3. Review updated draft for Ellie Bloch Commemorative Book contribution and consider final approval. MOTION: To approve the updated draft as final. Moved: Fong, seconded by Noguez. Vote: AYES: Noguez, Ferrin, Fong, Mujica-Beavers, Gupta, Hall ABSENT: Etemad CALENDAR DATES Next H&A Regular Meeting – Discuss alternate date for regular meeting in May to precede Thomas Jackson installation week. Tuesday, May 16 All agreed to updated May meeting date. ADJOURNMENT There being no further business before the Heritage & Arts Commission, Vice Chair Gupta adjourned the meeting at 6:36 PM. ARJUN GUPTA, VICE CHAIR HERITAGE & ARTS COMMISSION ATTEST: LEA DILENA, TOWN CLERK Page 1 of 2 Heritage & Arts Commission Minutes #05-2023 May 4, 2023 HERITAGE & ARTS COMMISSION SPECIAL MEETING – MAY 4, 2023 DRAFT MINUTES Vice Chair Gupta called the regular meeting of the Heritage & Arts Commission to order at 5:00 p.m. on Thursday, May 4, 2023 in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California. ROLL CALL PRESENT: COMMISSION MEMBERS: Gupta, Fong, Noguez, Mujica-Beavers ABSENT: COMMISSION MEMBERS: Etemad, Ferrin, Hall PRESENT: EX OFFICIO: Liaison to H&A Commission, Pickett ORAL COMMUNICATIONS Fong had the opportunity to attend the open house for the General Plan. H&A/Public Art is under Land Use in the General Plan. ACTION ITEMS AI-1. Receive update on Thomas Jackson VIP reception on May 20 following the installation of the Thomas Jackson work at South of Knoll Park. Consider approval of reception cost at the “Sky Deck, The Lodge at Tiburon”, or approval at a location to be announced with a charge not to exceed $3,000.00. MOTION: To agree on the guest list, as well as the cost not to exceed $50/pp $2,500. Moved: Gupta, seconded by Fong Vote: AYES: Noguez, Fong, Mujica-Beavers, Gupta ABSENT: Etemad, Ferrin, Hall AI-2. Receive update and review proofs for marketing materials; pole banners, feather flag, informational sign at installation. Consider approval of same. MOTION: To accept the design for the pole banners, text label, feather banner design Moved: Gupta, seconded by Noguez Vote: AYES: Noguez, Fong, Mujica-Beavers, Gupta ABSENT: Etemad, Ferrin, Hall AI-3. Review and consider approval of draft for VIP reception invitation. MOTION: To accept the invitation as presented, with correction of location. Moved: Fong, seconded by Gupta Vote: AYES: Noguez, Fong, Mujica-Beavers, Gupta ABSENT: Etemad, Ferrin, Hall Page 2 of 2 Heritage & Arts Commission Minutes #05-2023 May 4, 2023 CALENDAR DATES Next H&A Special Meeting to discuss ribbon cutting for mural - Monday, May 15. Next H&A Regular Meeting – Regular meeting on May 30, 2023. ADJOURNMENT There being no further business before the Heritage & Arts Commission, Vice Chair Gupta adjourned the meeting at 5:28 PM. ARJUN GUPTA, VICE CHAIR HERITAGE & ARTS COMMISSION ATTEST: LEA DILENA, TOWN CLERK Page 1 of 2 Heritage & Arts Commission Minutes #05-2023 May 30, 2023 HERITAGE & ARTS COMMISSION REGULAR MEETING – MAY 30, 2023, 5:30 P.M. DRAFT MINUTES Chair Etemad called the regular meeting of the Heritage & Arts Commission to order at 5:33 p.m. on Tuesday, May 30, 2023 in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California. ROLL CALL PRESENT: COMMISSION MEMBERS: Etemad, Gupta, Ferrin, Fong, Hall, Noguez, Mujica-Beavers PRESENT: EX OFFICIO: Liaison to H&A Commission, Pickett Town Staff ORAL COMMUNICATIONS No oral communications ACTION ITEMS AI.1. Receive update on Thomas Jackson final donation total and expenditures. Review expenditures and consider approval of final items: reception, marketing, and additional funds to Thomas Jackson for airfare and misc. costs during the installation. MOTION: To approve the additional costs incurred of $251.20 Moved: Etemad, seconded by Mujica-Beavers Vote: AYES: Noguez, Fong, Mujica-Beavers, Gupta, Ferrin, Hall, Etemad AI.2. Receive update on Portuguese Dairy Mural ribbon cutting ceremony and consider approval of funds for ceremony and marketing. MOTION: To approve funds not to exceed $1600 Moved: Gupta, seconded by Mujica-Beavers Vote: AYES: Noguez, Fong, Mujica-Beavers, Gupta, Ferrin, Hall, Etemad AI.3. Review 2022-23 budget spreadsheet. Consider approval of final expenditures for 2022-23 budget. No action taken. AI.4. Review next steps on Commemorative Book and consider appointing an ad hoc to update current histories and form a draft for updated guidelines. Ad Hoc Committee created with Fong, Noguez Page 2 of 2 Heritage & Arts Commission Minutes #05-2023 May 30, 2023 CALENDAR DATES Friday, June 9 – 2:30-4PM Diary Mural ribbon cutting ceremony Tuesday, June 27 – 5:30PM – Heritage & Arts Commission meeting ADJOURNMENT There being no further business before the Heritage & Arts Commission, Chair Etemad adjourned the meeting at 6:48 PM. JALEH ETEMAD, CHAIR HERITAGE & ARTS COMMISSION ATTEST: LEA DILENA, TOWN CLERK Page 1 of 2 Heritage & Arts Commission Minutes 06-2023 June 27, 2023 HERITAGE & ARTS COMMISSION SPECIAL MEETING – JUNE 27, 2023, 5:30 P.M. DRAFT MINUTES Chair Etemad called the regular meeting of the Heritage & Arts Commission to order at 5:30 p.m. on Thursday, June 27, 2023 in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California. ROLL CALL PRESENT: COMMISSION MEMBERS: Etemad, Gupta, Fong, Hall, Noguez ABSENT: COMMISSION MEMBERS: Mujica-Beavers, Ferrin PRESENT: EX OFFICIO: Liaison to H&A Commission, Pickett Town Staff ORAL COMMUNICATIONS No oral communications. ACTION ITEMS AI-1. Receive update on Thomas Jackson expenditures. Review expenditures and balance remaining in the dedicated fund. Receive proposal for a Thomas Jackson Video Project and consider approval. Review plan for Thomas Jackson installation end date and take-down. MOTION: To accept the proposal for video production and terms as proposed. With amendment that there is a caveat that it is approved by the Attorney for the Town. Moved: Hall, seconded Gupta Vote: AYES: Etemad, Gupta, Fong, Hall, Noguez ABSENT: Mujica-Beavers, Ferrin AI-4. Receive and consider approval of a proposal by Public Art Selection Panel Chair: Judith Ward for a musical event (Hunter Novak, pianist) at one of the public parks. This was taken out of order from the agenda. MOTION: To give conditional approval to stage the event, pending how to pay the artist and materials for a $6,000 sponsorship. Moved: Noguez, seconded by Fong Vote: AYES: Etemad, Gupta, Fong, Hall, Noguez ABSENT: Mujica-Beavers, Ferrin Page 2 of 2 Heritage & Arts Commission Minutes 06-2023 June 27, 2023 AI-2. Receive update on Portuguese Dairy Mural ribbon cutting ceremony and consider approval of funds for ribbon cutting ceremony, advertising, and artist reception. Review and consider approval of plan for Joao de Brito artist reception and timeline. MOTION: To approve the $200 for banner. Moved: Fong, seconded by Noguez Vote: AYES: Etemad, Gupta, Fong, Hall, Noguez ABSENT: Mujica-Beavers, Ferrin MOTION: To accept the invitation with the change of wording. Moved: Gupta, seconded by Hall Vote: AYES: Etemad, Gupta, Fong, Hall, Noguez ABSENT: Mujica-Beavers, Ferrin MOTION: To approve the art installation and reception dates. Moved: Gupta, seconded by Noguez Vote: AYES: Etemad, Gupta, Fong, Hall, Noguez ABSENT: Mujica-Beavers, Ferrin MOTION: To approve the catering costs of $450 out of the 23-24 budget. Moved: Noguez, seconded by Gupta Vote: AYES: Etemad, Gupta, Fong, Hall, Noguez ABSENT: Mujica-Beavers, Ferrin MOTION: To cut commission to 10% from 25%. Moved: Noguez. Motion failed. AI-4. Review 2022-23 budget spreadsheet. Consider approval of final expenditures for 2022-23 budget. MOTION: To approval final expenditures for 2022-23 budget, including stocking up on event supplies. Moved: Fong, seconded by Noguez Vote: AYES: Etemad, Gupta, Fong, Hall, Noguez ABSENT: Mujica-Beavers, Ferrin AI-5. Review Gallery Opening and consider approval of exhibition date and timeline. MOTION: To form an ad hoc and propose date of Sept 13 for opening. Moved: Gupta, seconded by Fong Vote: AYES: Etemad, Gupta, Fong, Hall, Noguez ABSENT: Mujica-Beavers, Ferrin Page 3 of 2 Heritage & Arts Commission Minutes 06-2023 June 27, 2023 CALENDAR DATES Next H&A Regular Meeting – July 25, 2023. ADJOURNMENT There being no further business before the Heritage & Arts Commission, Chair Etemad adjourned the meeting at 7:37 PM. ARJUN GUPTA, VICE CHAIR HERITAGE & ARTS COMMISSION ATTEST: LEA DILENA, TOWN CLERK Page 1 of 2 Heritage & Arts Commission Minutes #04-2023 April 25, 2023 HERITAGE & ARTS COMMISSION REGULAR MEETING – APRIL 25, 2023 DRAFT MINUTES REGULAR MEETING – 5:30 P.M. Vice Chair Gupta called the regular meeting of the Heritage & Arts Commission to order at 5:30 p.m. on Tuesday, April 25, 2023 in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California. ROLL CALL PRESENT: COMMISSION MEMBERS: Gupta, Fong, Hall, Noguez, Mujica-Beavers ABSENT: COMMISSION MEMBERS: Etemad, Ferrin PRESENT: EX OFFICIO: Liaison to H&A Commission, Pickett ORAL COMMUNICATIONS Richard Rozen had two items to discuss: 1. Membership of the Public Art Selection Panel is dwindling and there needs to be a strategy to keep it going. He would like this brought up at a future meeting. 2. He suggests that the Commission look seriously at placing a sculpture in Zelinsky Park. There’s no anchor in terms of an art piece and would like to strategize on placing one. ACTION ITEMS AI-1. Receive update on Thomas Jackson public art installation. Review budget and funds raised to date and consider approval of specific expenditures including but not limited to an increase in project charges, opening day marketing and reception(s). Consider approval of draft marketing materials. MOTION: To approve the additional expenditure of $2,000 for the project. Moved: Fong, seconded by Mujica-Beavers Vote: AYES: Noguez, Ferrin, Fong, Mujica-Beavers, Gupta, Hall ABSENT: Etemad MOTION: To approve the airfare costs for Thomas Jackson in the amount of $650. Moved: Gupta, seconded by Mujica-Beavers. Vote: AYES: Noguez, Ferrin, Fong, Mujica-Beavers, Gupta, Hall ABSENT: Etemad MOTION: To approve the marketing costs of $1,000. Moved: Fong, seconded by Noguez. Vote: AYES: Noguez, Ferrin, Fong, Mujica-Beavers, Gupta, Hall ABSENT: Etemad Page 2 of 2 Heritage & Arts Commission Minutes #04-2023 April 25, 2023 AI-2. Receive update on preparations for the Portuguese Dairy Mural ribbon cutting ceremony. Review budget and funds raised to date and consider approval of specific expenditures related to marketing and receptions. No action taken. AI-3. Review updated draft for Ellie Bloch Commemorative Book contribution and consider final approval. MOTION: To approve the updated draft as final. Moved: Fong, seconded by Noguez. Vote: AYES: Noguez, Ferrin, Fong, Mujica-Beavers, Gupta, Hall ABSENT: Etemad CALENDAR DATES Next H&A Regular Meeting – Discuss alternate date for regular meeting in May to precede Thomas Jackson installation week. Tuesday, May 16 All agreed to updated May meeting date. ADJOURNMENT There being no further business before the Heritage & Arts Commission, Vice Chair Gupta adjourned the meeting at 6:36 PM. ARJUN GUPTA, VICE CHAIR HERITAGE & ARTS COMMISSION ATTEST: LEA DILENA, TOWN CLERK Page 1 of 2 Heritage & Arts Commission Minutes #05-2023 May 4, 2023 HERITAGE & ARTS COMMISSION SPECIAL MEETING – MAY 4, 2023 DRAFT MINUTES Vice Chair Gupta called the regular meeting of the Heritage & Arts Commission to order at 5:00 p.m. on Thursday, May 4, 2023 in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California. ROLL CALL PRESENT: COMMISSION MEMBERS: Gupta, Fong, Noguez, Mujica-Beavers ABSENT: COMMISSION MEMBERS: Etemad, Ferrin, Hall PRESENT: EX OFFICIO: Liaison to H&A Commission, Pickett ORAL COMMUNICATIONS Fong had the opportunity to attend the open house for the General Plan. H&A/Public Art is under Land Use in the General Plan. ACTION ITEMS AI-1. Receive update on Thomas Jackson VIP reception on May 20 following the installation of the Thomas Jackson work at South of Knoll Park. Consider approval of reception cost at the “Sky Deck, The Lodge at Tiburon”, or approval at a location to be announced with a charge not to exceed $3,000.00. MOTION: To agree on the guest list, as well as the cost not to exceed $50/pp $2,500. Moved: Gupta, seconded by Fong Vote: AYES: Noguez, Fong, Mujica-Beavers, Gupta ABSENT: Etemad, Ferrin, Hall AI-2. Receive update and review proofs for marketing materials; pole banners, feather flag, informational sign at installation. Consider approval of same. MOTION: To accept the design for the pole banners, text label, feather banner design Moved: Gupta, seconded by Noguez Vote: AYES: Noguez, Fong, Mujica-Beavers, Gupta ABSENT: Etemad, Ferrin, Hall AI-3. Review and consider approval of draft for VIP reception invitation. MOTION: To accept the invitation as presented, with correction of location. Moved: Fong, seconded by Gupta Vote: AYES: Noguez, Fong, Mujica-Beavers, Gupta ABSENT: Etemad, Ferrin, Hall Page 2 of 2 Heritage & Arts Commission Minutes #05-2023 May 4, 2023 CALENDAR DATES Next H&A Special Meeting to discuss ribbon cutting for mural - Monday, May 15. Next H&A Regular Meeting – Regular meeting on May 30, 2023. ADJOURNMENT There being no further business before the Heritage & Arts Commission, Vice Chair Gupta adjourned the meeting at 5:28 PM. ARJUN GUPTA, VICE CHAIR HERITAGE & ARTS COMMISSION ATTEST: LEA DILENA, TOWN CLERK Page 1 of 2 Heritage & Arts Commission Minutes #05-2023 May 30, 2023 HERITAGE & ARTS COMMISSION REGULAR MEETING – MAY 30, 2023, 5:30 P.M. DRAFT MINUTES Chair Etemad called the regular meeting of the Heritage & Arts Commission to order at 5:33 p.m. on Tuesday, May 30, 2023 in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California. ROLL CALL PRESENT: COMMISSION MEMBERS: Etemad, Gupta, Ferrin, Fong, Hall, Noguez, Mujica-Beavers PRESENT: EX OFFICIO: Liaison to H&A Commission, Pickett Town Staff ORAL COMMUNICATIONS No oral communications ACTION ITEMS AI.1. Receive update on Thomas Jackson final donation total and expenditures. Review expenditures and consider approval of final items: reception, marketing, and additional funds to Thomas Jackson for airfare and misc. costs during the installation. MOTION: To approve the additional costs incurred of $251.20 Moved: Etemad, seconded by Mujica-Beavers Vote: AYES: Noguez, Fong, Mujica-Beavers, Gupta, Ferrin, Hall, Etemad AI.2. Receive update on Portuguese Dairy Mural ribbon cutting ceremony and consider approval of funds for ceremony and marketing. MOTION: To approve funds not to exceed $1600 Moved: Gupta, seconded by Mujica-Beavers Vote: AYES: Noguez, Fong, Mujica-Beavers, Gupta, Ferrin, Hall, Etemad AI.3. Review 2022-23 budget spreadsheet. Consider approval of final expenditures for 2022-23 budget. No action taken. AI.4. Review next steps on Commemorative Book and consider appointing an ad hoc to update current histories and form a draft for updated guidelines. Ad Hoc Committee created with Fong, Noguez Page 2 of 2 Heritage & Arts Commission Minutes #05-2023 May 30, 2023 CALENDAR DATES Friday, June 9 – 2:30-4PM Diary Mural ribbon cutting ceremony Tuesday, June 27 – 5:30PM – Heritage & Arts Commission meeting ADJOURNMENT There being no further business before the Heritage & Arts Commission, Chair Etemad adjourned the meeting at 6:48 PM. JALEH ETEMAD, CHAIR HERITAGE & ARTS COMMISSION ATTEST: LEA DILENA, TOWN CLERK Page 1 of 2 Heritage & Arts Commission Minutes 06-2023 June 27, 2023 HERITAGE & ARTS COMMISSION SPECIAL MEETING – JUNE 27, 2023, 5:30 P.M. DRAFT MINUTES Chair Etemad called the regular meeting of the Heritage & Arts Commission to order at 5:30 p.m. on Thursday, June 27, 2023 in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California. ROLL CALL PRESENT: COMMISSION MEMBERS: Etemad, Gupta, Fong, Hall, Noguez ABSENT: COMMISSION MEMBERS: Mujica-Beavers, Ferrin PRESENT: EX OFFICIO: Liaison to H&A Commission, Pickett Town Staff ORAL COMMUNICATIONS No oral communications. ACTION ITEMS AI-1. Receive update on Thomas Jackson expenditures. Review expenditures and balance remaining in the dedicated fund. Receive proposal for a Thomas Jackson Video Project and consider approval. Review plan for Thomas Jackson installation end date and take-down. MOTION: To accept the proposal for video production and terms as proposed. With amendment that there is a caveat that it is approved by the Attorney for the Town. Moved: Hall, seconded Gupta Vote: AYES: Etemad, Gupta, Fong, Hall, Noguez ABSENT: Mujica-Beavers, Ferrin AI-4. Receive and consider approval of a proposal by Public Art Selection Panel Chair: Judith Ward for a musical event (Hunter Novak, pianist) at one of the public parks. This was taken out of order from the agenda. MOTION: To give conditional approval to stage the event, pending how to pay the artist and materials for a $6,000 sponsorship. Moved: Noguez, seconded by Fong Vote: AYES: Etemad, Gupta, Fong, Hall, Noguez ABSENT: Mujica-Beavers, Ferrin Page 2 of 2 Heritage & Arts Commission Minutes 06-2023 June 27, 2023 AI-2. Receive update on Portuguese Dairy Mural ribbon cutting ceremony and consider approval of funds for ribbon cutting ceremony, advertising, and artist reception. Review and consider approval of plan for Joao de Brito artist reception and timeline. MOTION: To approve the $200 for banner. Moved: Fong, seconded by Noguez Vote: AYES: Etemad, Gupta, Fong, Hall, Noguez ABSENT: Mujica-Beavers, Ferrin MOTION: To accept the invitation with the change of wording. Moved: Gupta, seconded by Hall Vote: AYES: Etemad, Gupta, Fong, Hall, Noguez ABSENT: Mujica-Beavers, Ferrin MOTION: To approve the art installation and reception dates. Moved: Gupta, seconded by Noguez Vote: AYES: Etemad, Gupta, Fong, Hall, Noguez ABSENT: Mujica-Beavers, Ferrin MOTION: To approve the catering costs of $450 out of the 23-24 budget. Moved: Noguez, seconded by Gupta Vote: AYES: Etemad, Gupta, Fong, Hall, Noguez ABSENT: Mujica-Beavers, Ferrin MOTION: To cut commission to 10% from 25%. Moved: Noguez. Motion failed. AI-4. Review 2022-23 budget spreadsheet. Consider approval of final expenditures for 2022-23 budget. MOTION: To approval final expenditures for 2022-23 budget, including stocking up on event supplies. Moved: Fong, seconded by Noguez Vote: AYES: Etemad, Gupta, Fong, Hall, Noguez ABSENT: Mujica-Beavers, Ferrin AI-5. Review Gallery Opening and consider approval of exhibition date and timeline. MOTION: To form an ad hoc and propose date of Sept 13 for opening. Moved: Gupta, seconded by Fong Vote: AYES: Etemad, Gupta, Fong, Hall, Noguez ABSENT: Mujica-Beavers, Ferrin Page 3 of 2 Heritage & Arts Commission Minutes 06-2023 June 27, 2023 CALENDAR DATES Next H&A Regular Meeting – July 25, 2023. ADJOURNMENT There being no further business before the Heritage & Arts Commission, Chair Etemad adjourned the meeting at 7:37 PM. ARJUN GUPTA, VICE CHAIR HERITAGE & ARTS COMMISSION ATTEST: LEA DILENA, TOWN CLERK HERITAGE & ARTS (H&A) COMMISSION FEBRUARY 25, 2025 REGULAR MEETING TENTATIVE MINUTES CALL TO ORDER AND ROLL CALL Chair Gupta called the regular meeting of the Heritage & Arts Commission to order at 5:30 p.m. on Tuesday, February 25, 2025. PRESENT: Chair Gupta, Vice Chair Etemad, Commissioners Ferrin, Feibusch, Fong, Mujica, Noguez ABSENT: None PRESENT: EX OFFICIO: Staff Liaison to H&A Commission Marissa Miller ORAL COMMUNICATIONS None CHAIR REPORT Chair Gupta provided an update on the following: • Howard Lazar Sculpture Exhibit: this artist had created a historical bust for the railroad museum, and though we like the work, but since sculpture exhibits aren’t appropriate for the Town Hall spaces, and the bust is not weather resistant, we can’t work with this artist at this time. • Public Art Program: We don’t have any ideas yet for a large-scale public art program for 2025 and we would like to add this to the next agenda for discussion of some ideas. APPROVAL OF MINUTES Motion: To approve the January 28, 2025 minutes. Moved: Gupta 2nd: Fong All in favor: Unanimous ACTION ITEMS AI-1. Artist Exhibitions. Consider approval of Cedars of Marin artist exhibition in the Lower Gallery for October and November for one of the Emerging Artists exhibitions. Motion: to approve inviting the artists of Cedars of Marin for an exhibition in the Lower Gallery for the months of October, November, and part of December until the Town Hall closes for the holiday break, and for Commissioner Fong to be the liaison between the Town and Cedars of Marin. Moved: Gupta 2nd: De Mujica All in favor: Unanimous AI-2. Artist Laureate Wall. Review expenses involved in the creation of the Artist Laureate Wall and consider approval to move forward with the installation of signage and lighting. Motion: to approve recommended expenditures for additional lighting and signage for the new Artist Laureate Wall from the Heritage & Arts General Fund, not to exceed $6,000. Moved: Noguez 2nd: Fong All in favor: Unanimous AI-3. Upcoming Expenses. Review and consider approval of expenditures for adding signage to the Town Hall lobby windows. Review and consider approval of expenditures for custom nametags for Commissioners and Staff Liaison. Motion: to approve expenses as outlined in the Staff Report. Moved: Fong 2nd: Noguez All in favor: Unanimous AI-4. Fiscal Year 2026 Budget Planning. Consider creating an Ad Hoc committee to create a budget document for this year’s planning purposes to present for approval at the next Regular Meeting. Motion: to create an Ad Hoc committee for the FY2026 budget consisting of Chair Gupta, Commissioner Fong, and Commissioner Ferrin. Moved: Gupta 2nd: Noguez All in favor: Unanimous DISCUSSION ITEMS DI-1. Review Gallery Procedures document DI-2. Artist Laureate Ad Hoc Committee Update Interviews rescheduled for late March when Mayor Thier is available. Staff Liaison Miller to reach out to the mayor to arrange dates. DI-3. Emerging Artist Outreach Update Chair Gupta expressed an interest in inviting the indigenous artists that recently showed at the Marin Center to show at Town Hall. Staff Liaison Miller to connect him and the Media Manager for the Cultural Services department at the County of Marin. DI-4. Local Collaboration (Chamber, Cinelounge, Library) Ad Hoc Committee Update No update was given, but interest was expressed in hosting a film festival at Cinelounge that could feature non-profits, animated films, and a festival that would involve and engage young people. CALENDAR DATES Friday, February 28, 3:30 – 4:00 p.m. Visit from Portuguese FLAD delegate to Dairy Mural Tuesday, March 4, 6:00 – 8:00 p.m. Cecilie Starin Artist Reception Tuesday, March 11, 6:00 – 8:00 p.m. Marin City Arts & Cultural Center Artist Reception Tursday, March 25, 5:30 p.m. Regular Meeting of the Heritage & Arts Commission Upcoming Concerts at Old St. Hilary’s Landmark: Sunday, March 23, 4:00 p.m. John R. Burr & Mads Tolling – Blues/Jazz Piano and violin Sunday, April 13, 4 p.m. ArcoStrum – guitar, violin and Chinese instruments Sunday, May 4, 1 and 4 p.m. Musae ADJOURNMENT Chair Gupta adjourned the meeting at 6:40 p.m.