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Home My WebLink About2025-04-22 H&A Regular Meeting Agenda Packet Town of Tiburon 1505 Tiburon Boulevard Tiburon, CA 94920 Heritage & Arts Commission Tiburon Town Hall Tuesday, April 22, 2025 5:30 p.m. HERITAGE & ARTS (H&A) COMMISSION REGULAR MEETING AGENDA | APRIL 22, 2025 The meeting will be held in person and will be televised live on Zoom. Members of the public have the option of participating in-person or remotely via Zoom at: Webinar: https://us06web.zoom.us/j/84479211239 Webinar ID: 844 7921 1239 Call-in Number: 1 669 900 6833 Submit public comment by: 1. Email mmiller@townoftiburon.org prior to 5:00 p.m. the Monday prior to the meeting. Written comments received will be saved as part of the record of the meeting. 2. Attend the meeting in person at the Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California 94920 and provide public comment. 3. If on Zoom, during the public comment portion of the agenda item, select the “Raise Hand” option or *9 if using a phone. Please be advised that those participating in the meeting remotely via Zoom do so at their own risk. The Heritage & Arts Commission meeting will not be cancelled if any technical problems arise during the meeting. CALL TO ORDER AND ROLL CALL Commission Members: Chair Gupta, Vice Chair Etemad Commissioners Ferrin, Feibusch, Fong, Mujica, Noguez ORAL COMMUNICATIONS Persons wishing to address the Heritage & Arts Commission on subjects not on the agenda may do so at this time. Please note however, that the Commission is not able to undertake extended discussion or action on items not on the agenda. Matters requiring action will be referred to the appropriate Commission, Board, Committee or staff for consideration or placed on a future Commission meeting agenda. Please limit your comments to three (3) minutes. CHAIR REPORT CONSENT CALENDAR All items on the Consent Calendar may be approved by one motion of the Commission unless a request is made by a member of the Commission, public or staff to remove an item for separate discussion and consideration. CC-1. Approve backlog of minutes from the meetings dated: March 28, 2023 November 28, 2023 April 23, 2024 May 15, 2023 January 9, 2024 May 28, 2024 August 28, 2023 January 23, 2024 July 23, 2024 September 26, 2023 March 5, 2024 August 27, 2024 October 30, 2023 March 26, 2024 CC-2. Approve minutes from March 25, 2025 regular meeting ACTION ITEMS AI-1. Earth Day Celebration. Discuss plans for involvement and decide roles and activities for the Sunday, April 27 Earth Day event at Zelinsky Park. AI-2. Artist Laureate Wall. Review expenses involved in the creation of the Artist Laureate Wall and consider approval to move forward with the installation of signage and lighting. AI-3. Upcoming Expenses. Review and consider approval of expenditures for adding signage to the Town Hall lobby windows. Review and consider approval of expenditures for custom nametags for Commissioners and Staff Liaison. AI-4. Fiscal Year 2026 Budget Planning. Consider creating an Ad Hoc committee to create a budget document for this year’s planning purposes to present for approval at the next Regular Meeting. AI-5. We Know Who We Are Contemporary Indigenous Artists Exhibit. Consider approving food and beverage expenses, not to exceed $300, for the Opening Reception on May 13. DISCUSSION ITEMS CALENDAR DATES Sunday, April 27, 10:00 a.m. to 1:00 p.m. – Earth Day Celebration (Zelinsky Park) Tuesday, May 6, 6:00 p.m. to 8:00 p.m. - Yueying Zhong Opening Reception (Community Gallery) Tuesday, May 13, 6:00 p.m. to 8:00 p.m. - We Know Who We Are Opening Reception (Lower Gallery) Saturday, May 17, 1:00 p.m. to 4:00 p.m. – AAPI Heritage Festival (Zelinsky Park) Tuesday, May 27, 5:30 p.m. – Regular Meeting of the Heritage & Arts Commission (Town Hall) Upcoming Concerts at Old St. Hilary’s Landmark: Sunday, May 4, 1 and 4 p.m. – Musae “The Voice of Nature” – women’s choral group Sunday, June 8, 4 p.m. - Charged Particles – acoustic and electric funky Latin jazz trio Friday, July 25, 4 p.m. - New West Guitars – jazz guitar trio ADJOURNMENT GENERAL PUBLIC INFORMATION ASSISTANCE FOR PEOPLE WITH DISABILITIES In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (415) 435-7377. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. AVAILABILITY OF INFORMATION Copies of all agenda reports and supporting data are available for viewing and inspection at Town Hall and at the Belvedere-Tiburon Library located adjacent to Town Hall. Agendas and minutes are posted on the Town’s website, www.townoftiburon.org. Upon request, the Town will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. Please send a written request, including your name, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service at least 5 days before the meeting. Requests should be sent to the Office of the Town Clerk at the above address. PUBLIC HEARINGS Public Hearings provide the public and interested parties an opportunity to provide testimony on these items. If you challenge any proposed action(s) in court, you may be limited to raising only those issues you or someone else raised at the Public Hearing(s) described later in this agenda, or in written correspondence delivered to the Town Council at, or prior to, the Public Hearing(s). TIMING OF ITEMS ON AGENDA While the Town Council attempts to hear all items in order as stated on the agenda, it reserves the right to take items out of order. No set times are assigned to items appearing on the Town Council agenda. TOWN OF TIBURON PAGE 1 OF 1 STAFF REPORT To: Heritage & Arts Commission Members From: Staff Liaison Miller Subject: Meeting Minutes Backlog Town staff have addressed a backlog of meeting minutes from 2023 and 2024 that required completion. Staff have systematically worked through meeting recordings to ensure accurate and comprehensive documentation of all Commission proceedings. For the Commission’s review and approval, the minutes from the following meetings from 2023 to 2024 are enclosed in Exhibit 1: March 28, 2023 November 28, 2023 April 23, 2024 May 15, 2023 January 9, 2024 May 28, 2024 August 28, 2023 January 23, 2024 July 23, 2024 September 26, 2023 March 5, 2024 August 27, 2024 October 30, 2023 March 26, 2024 Prepared By: Marissa Miller, Staff Liaison, Heritage & Arts Commission, Administration TOWN OF TIBURON 1505 Tiburon Boulevard Tiburon, CA 94920 Heritage & Arts Commission April 22, 2025 Agenda Item: CC-1 EXHIBIT 1 Page 1 of 2 Heritage & Arts Commission Minutes #03-2023 March 28, 2023 HERITAGE & ARTS COMMISSION SPECIAL MEETING – MARCH 28 2023 DRAFT MINUTES Chair Etemad called the special meeting of the Heritage & Arts Commission to order at 5:30 p.m. on Tuesday, March 28, 2023 in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California. ROLL CALL PRESENT: COMMISSION MEMBERS: Etemad, Gupta, Fong, Hall, Noguez ABSENT: COMMISSION MEMBERS: Ferrin, Mujica-Beavers PRESENT: EX OFFICIO: Liaison to H&A Commission, Pickett ORAL COMMUNICATIONS None CONSENT CALENDAR All items on the Consent Calendar may be approved by one motion of the Commission unless a request is made by a member of the Commission, public or staff to remove an item for separate discussion and consideration. Adopt Minutes of: H&A December 13, 2022 H&A January 24, 2023 H&A February 6, 2023 H&A February 27, 2023 This was postponed for a future meeting. ACTION ITEMS AI-1. Receive update on Thomas Jackson project. Review and approve template for thank you letters to donors. MOTION: To approve the template for thank you letters with discussed edits. Moved: Fong, seconded by Gupta Vote: AYES: Etemad, Hall, Noguez ABSENT: Ferrin, Mujica-Beavers AI-2. Review 2022-23 remaining General Operation budget and consider approval of expenditures of remaining funds. Discuss General Operating expenses for new 2023-24 budget and consider approval of request for increase over regular budget amount of $3500. MOTION: To approve the request for increase over regular budget amount of $5,500. Moved: Fong, seconded by Gupta Vote: AYES: Etemad, Hall, Noguez ABSENT: Ferrin, Mujica-Beavers Page 2 of 2 Heritage & Arts Commission Minutes #03-2023 March 28, 2023 AI-3. Review and approve biography for Ellie Bloch to be placed in the Tiburon Town Hall Commemorative Book. MOTION: To have Commissioners Noguez and Gupta review the submission and make edits based on the guidelines set forth for the book, focusing on Ms. Bloch’s Tiburon accomplishments, and submit to Mr. Bloch for approval and submission. Moved: Noguez, seconded by Gupta Vote: AYES: Etemad, Fong, Hall ABSENT: Ferrin, Mujica-Beavers AI-4. Receive update on Dairy Mural project and consider H&A approval of a letter supporting grant requests for the musician Daniel Pereira Cristo to play at the Dairy Mural Ribbon Cutting Ceremony. MOTION: To accept this letter as a template supporting grant requests for the musician Daniel Pereira Cristo to play at the Dairy Mural Ribbon Cutting Ceremony. Moved: Noguez, seconded by Gupta Vote: AYES: Etemad, Fong, Hall ABSENT: Ferrin, Mujica-Beavers DISCUSSION ITEMS DI-1. Discuss groundwork for proposal of Town Ordinance to support funding for Public Art. DI-2. Receive update on Town Hall gallery opening. Consider scheduling of one-month showings for Thomas Jackson project and Dairy Mural artist, followed by “Call to all Former Town Hall Artists” and former confirmed 2020 artists. CALENDAR DATES April 16, 2023 – Sunday – 4:00PM – Landmarks Concert – Old Saint Hilary’s April 25, 2023 – Tuesday – 5:30PM – H&A Regular Meeting May 20, 2023 – Saturday – 3-4PM – Official Opening Thomas Jackson Project June 8, 2023 – Thursday – 5PM – Official Ribbon Cutting Ceremony Dairy Mural ADJOURNMENT There being no further business before the Heritage & Arts Commission, Chair Etemad adjourned the meeting at 7:35 PM. JALEH ETEMAD, CHAIR HERITAGE & ARTS COMMISSION ATTEST: LEA DILENA, TOWN CLERK Page 1 of 2 Heritage & Arts Commission Minutes #04-2023 April 25, 2023 HERITAGE & ARTS COMMISSION SPECIAL MEETING – MAY 15, 2023 DRAFT MINUTES SPECIAL MEETING – 5:00 P.M. Chair Etemad called the special meeting of the joint Public Art Selection Panel and Heritage & Arts Commission to order at 5:00 p.m. on Monday, May 15, 2023 in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California. ROLL CALL PRESENT: COMMISSION MEMBERS: Etemad, Gupta, Ferrin, Fong, Hall ABSENT: COMMISSION MEMBERS: Mujica-Beavers, Noguez PRESENT: EX OFFICIO: Liaison to H&A Commission, Pickett There was not a quorum for the Public Art Selection Panel (PASP). ORAL COMMUNICATIONS None ACTION ITEMS AI-1. Receive update on Thomas Jackson final preparations for the Thomas Jackson public art installation including timeline, volunteer support for installation, marketing, and VIP reception at the Lodge. Receive report on final budget for Thomas Jackson project. Consider approval of changes or an increase in final expenditure including but not limited to marketing and reception. MOTION: To approve the expenditure not to exceed $18,000. Moved: Ferrin, seconded by Fong Vote: AYES: Etemad, Gupta, Hall ABSENT: Mujica-Beavers, Noguez CALENDAR DATES Thursday, May 18 – 5:00PM VIP Dairy Mural reception at the Lodge at Tiburon Saturday, May 20 – 4-5PM Thomas Jackson opening of art installation at South of Knoll Park Saturday, May 20 – 6-8PM VIP Thomas Jackson reception at the Lodge at Tiburon Tuesday, May 30 – 5:30PM H&A Special Meeting Friday, June 9 – 2:30-4PM Diary Mural ribbon cutting ceremony Page 2 of 2 Heritage & Arts Commission Minutes #04-2023 April 25, 2023 . ADJOURNMENT There being no further business before the Heritage & Arts Commission, Chair Etemad adjourned the meeting at 6:23 PM. JALEH ETEMAD, CHAIR HERITAGE & ARTS COMMISSION ATTEST: LEA DILENA, TOWN CLERK Page 1 of 2 Heritage & Arts Commission Minutes #08-2023 August 28, 2023 HERITAGE & ARTS COMMISSION SPECIAL MEETING – AUGUST 28, 2023 DRAFT MINUTES Chair Etemad called the special meeting of the Heritage & Arts Commission to order at 5:30 p.m. on Monday, August 28, 2023, in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California. ROLL CALL PRESENT: COMMISSION MEMBERS: Etemad, Gupta, Ferrin, Fong, Noguez, Mujica-Beavers ABSENT: COMMISSION MEMBERS: Hall PRESENT: EX OFFICIO: Liaison to H&A Commission, Pickett ORAL COMMUNICATIONS None ACTION ITEMS AI-1. Receive and consider updated proposal by Public Art Selection Panel Chair: Judith Ward for a musical event (Hunter Noack, pianist) at one of the public parks and consider approval of the proposal and date as presented or with changes. [Taken out of order] MOTION: To approve the event with a tentative date of May 24, location of South Knoll Park, and initial cost of $6,000. Moved: Noguez, seconded by Fong Vote: AYES: Etemad, Ferrin, Gupta, Mujica-Beavers ABSENT: Hall AI-2. Hear updated proposal for a Miwok Native American statue to be acquired by the Town of Tiburon, to be placed in one of the public parks or plazas. Consider approval of moving the project forward. [Taken out of order] MOTION: To create an Ad Hoc consisting of Vice Chair Gupta and Commissioner Fong and move forward with the project in an exploratory manner about location and expenses involved. Moved: Noguez, seconded by Fong Vote: AYES: Etemad, Ferrin, Gupta, Mujica-Beavers ABSENT: Hall AI-3. Review timeline and details for Town Hall Gallery opening. Consider approval of same and delegate installation and reception duties. Page 2 of 2 Heritage & Arts Commission Minutes #08-2023 August 28, 2023 MOTION: To accept dates and responsibilities discussed. Moved: Noguez, seconded by Ferrin Vote: AYES: Etemad, Fong, Gupta, Mujica-Beavers ABSENT: Hall AI-4. Receive update by the ad hoc committee to create draft agreements for artists: 1) Temporary exhibits and 2) Commissions/Works for Hire and consider approval of draft documents. No action taken. AI-5. Discuss date(s) for Artist Laureate recognition and consider approval of date and reception. This item was postponed for a future meeting. DISCUSSION ITEMS DI-1. Discuss updating of Commemorative Book. DI-2. Review Dairy Mural historical signage specifications. CALENDAR DATES September 26, 2023 – 5:30PM – Heritage & Arts Commission regular meeting ADJOURNMENT There being no further business before the Heritage & Arts Commission, Chair Etemad adjourned the meeting at 7:17 PM. JALEH ETEMAD, CHAIR HERITAGE & ARTS COMMISSION ATTEST: LEA DILENA, TOWN CLERK Page 1 of 2 Heritage & Arts Commission Minutes September 26, 2023 HERITAGE & ARTS COMMISSION SEPTEMBER 26, 2023 TENTATIVE MINUTES Vice Chair Gupta called the meeting of the Heritage & Arts Commission to order at 5:30 p.m. on Tuesday, September 26, 2023. ROLL CALL PRESENT: COMMISSION MEMBERS: Ferrin, Fong, Gupta, Hall, Mujica Beavers, Noguez ABSENT: COMMISSION MEMBERS: Etemad PRESENT: EX OFFICIO: Liaison to H&A Commission – Patti Pickett ORAL COMMUNICATIONS None CONSENT CALENDAR Portuguese Dairy Mural historical signage – Adopt verbiage for two final signs to be placed at the Dairy Mural site. These are final versions as written and reviewed by members of the project, Dave Gotz, Town Historian, the Landmarks Society, and the Tiburon Peninsula Foundation. Motion: To approve the two final Diary Mural historical signs as presented. Moved: Noguez, 2nd: Gupta All in favor: Unanimous ACTION ITEMS AI-1 Piano in South Knoll Park - Review approval of Hunter Noack Piano in South Knoll Park and consider alternate date choice. Motion: None Item moved to next meeting – October 30, 2023 AI-2 Miwok statue proposal - Receive update from the ad hoc committee on location choices for the Miwok statue proposal and consider approval of same. Discuss next steps. Motion: None Commission sent the proposal to the Public Art Selection Panel (PASP) for further research into the current artist background and possible “Open Artist” call for the Miwok sculpture proposal. Page 2 of 2 Heritage & Arts Commission Minutes September 26, 2023 AI-2 Artwork in Town Hall Civic Plaza/Zelinsky Park - Appoint Ad Hoc committee to research viable locations within the newly created plaza and Zelinsky Park. Motion: To appoint an ad hoc committee to research viable locations within the newly created plaza and Zelinsky Park. Members: Etemad, Fong, Noguez Moved: Gupta, 2nd: Noguez All in favor: Unanimous AI-3 Artist Exhibition Calendar 2023/24 – Receive report on prior interested artist outreach, end of 2023 gallery schedule and 2024 calendar. Consider approval of artists and calendar. Consider the appointment of an ad hoc committee to handle artist outreach for 2024. Motion: To approve the 2023-24 Artist calendar and current artist requests. Moved: Noguez, 2nd: Gupta All in favor: Unanimous Motion: To approve an ad hoc committee to work on artist outreach and scheduling. Members: Ferrin, Gupta, Mujica-Beavers Moved: Gupta, 2nd: Noguez All in favor: Unanimous ADJOURNMENT – 6:24PM JALEH ETEMAD, CHAIR HERITAGE & ARTS COMMISSION ATTEST: LEA DILENA, TOWN CLERK Page 1 of 2 Heritage & Arts Commission Minutes #10-2023 October 30, 2023 HERITAGE & ARTS COMMISSION SPECIAL MEETING – OCTOBER 30, 2023 DRAFT MINUTES Chair Etemad called the regular meeting of the Heritage & Arts Commission to order at 5:30 p.m. on Monday, October 30, 2023 in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California. ROLL CALL PRESENT: COMMISSION MEMBERS: Etemad, Gupta, Ferrin, Fong, Hall, Mujica- Beavers, Noguez ABSENT: COMMISSION MEMBERS: None PRESENT: EX OFFICIO: Liaison to H&A Commission, Pickett Town Staff ORAL COMMUNICATIONS No oral communications. CONSENT CALENDAR CC-1. Adopt Minutes of H&A Meeting of September 26, 2023 MOTION: To adopt the minutes from the September 26, 2023 meeting Moved: Noguez, seconded by Fong Vote: AYES: Etemad, Gupta, Ferrin, Hall, Mujica-Beavers ACTION ITEMS AI-1. Piano in South Knoll Park – Receive update regarding date requests and policy for cancellation due to inclement weather. Consider approval of final selected date and cancellation policy. MOTION: To approve Sunday, May 19 of the final date. Moved: Noguez, seconded by Fong Vote: AYES: Etemad, Gupta, Ferrin, Hall, Mujica-Beavers AI-2. Marin Open Studios 2024 Request for Town Council Chambers exhibition space – May 4- 5, 2023. Receive proposal for a Marin Open Studios exhibition at the Town Hall for the weekend of May 4-5, 2024. MOTION: To approve eight artists for Marin Open Studios in the Town Council Chambers the weekend of May 4-5, 2024. Moved: Noguez, seconded by Fong Vote: AYES: Etemad, Gupta, Ferrin, Hall, Mujica-Beavers Page 2 of 2 Heritage & Arts Commission Minutes #10-2023 October 30, 2023 MOTION: To approve the prioritization of space for local artists in the MOS “Call for Artists.” Moved: Fong, seconded by Noguez Vote: AYES: Etemad, Gupta, Ferrin, Hall, Mujica-Beavers MOTION: To not deviate from the H&A policy requiring a 25% donation for artwork sold at the Town of Tiburon Moved: Fong, seconded by Mujica-Beavers Vote: AYES: Etemad, Gupta, Ferrin, Hall, Noguez AI-3. Artist Exhibition Calendar 2023/24. Receive report the ad hoc committee appointed to handle artist outreach for 2024. Consider approval of proposed artist outreach program and/or any artist being presented at this time. MOTION: To approve Annelies Pesl to show in November/December Moved: Fong, seconded by Noguez Vote: AYES: Etemad, Gupta, Ferrin, Hall, Mujica-Beavers MOTION: To approve Revati Natesan to show in the future Moved: Noguez, seconded by Fong Vote: AYES: Etemad, Gupta, Ferrin, Hall, Mujica-Beavers AI-4. Public Art Fund request to the Town Council. Receive first draft of a request to the Town to allocate an annual amount of money from the General Fund Reserves to the H&A Public Art fund. MOTION: To make a presentation to the Town Council to request a one-time transfer of $50,000 to the H&A Public Art Fund. Moved: Noguez, seconded by Mujica-Beavers Vote: AYES: Etemad, Gupta, Ferrin, Fong, Hall DISCUSSION ITEMS DI-1 Miwok statue proposal. Receive update from the Public Art Selection Panel (PASP) regarding further information about the sculpture artist and the possible open call for artists and alternative artwork, as directed by the Commission at their meeting, September 26, 2023. DI-2 Artwork in Town Hall Civic Plaza/Zelinsky Park. Receive report from the Ad Hoc committee to research viable locations within the newly created plaza and Zelinsky Park. Page 3 of 2 Heritage & Arts Commission Minutes #10-2023 October 30, 2023 CALENDAR DATES November 28, 2023, 5:30PM – Heritage & Arts Commission regular meeting. December 26, 2023, 5:30PM – Heritage & Arts Commission regular meeting – Cancelled January 23, 2023, 5:30PM – Heritage & Arts Commission regular meeting (or consider earlier January date) November 19, 2023 – Landmarks Concert at Old Saint Hilary December 10, 2023 – Landmarks Concert at Old Saint Hilary ADJOURNMENT There being no further business before the Heritage & Arts Commission, Chair Etemad adjourned the meeting at 6:53 PM. JALEH ETEMAD, CHAIR HERITAGE & ARTS COMMISSION ATTEST: LEA DILENA, TOWN CLERK Page 1 of 2 Heritage & Arts Commission Minutes #11-2023 November 28, 2023 HERITAGE & ARTS COMMISSION SPECIAL MEETING – NOVEMBER 28, 2023 DRAFT MINUTES Chair Etemad called the regular meeting of the Heritage & Arts Commission to order at 5:31 p.m. on Tuesday, November 28, 2023 in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California. ROLL CALL PRESENT: COMMISSION MEMBERS: Etemad, Ferrin, Fong, Hall, Noguez ABSENT: COMMISSION MEMBERS: Gupta, Mujica-Beavers PRESENT: EX OFFICIO: Liaison to H&A Commission, Pickett Town Staff ORAL COMMUNICATIONS No oral communications. ACTION ITEMS AI-1. Piano in South Knoll Park – Receive update regarding location and policy for cancellation due to inclement weather. Consider approval of location and cancellation policy. MOTION: To approve McKegney Green as the location for the event. Moved: Noguez, seconded by Fong Vote: AYES: Etemad, Ferrin, Hall ABSENT: Gupta, Mujica-Beavers AI-2. Artist Exhibition Calendar 2023/24 – Receive update on calendar and hear report on meeting with Indian artist, Revati Natesan. Consider approval of date request for Natesan and consider coinciding with Diwali Festival dates – End of October 2024. No action taken. AI-3. Public Art Fund request to the Town Council – Receive draft of a request to the Town to allocate $50,000 (Fifty Thousand dollars) from the General Fund Reserves to the H&A Public Art fund in 2024. MOTION: To approve the draft presented, with grammatical edit as discussed. Moved: Fong, seconded by Hall Vote: AYES: Etemad, Ferrin, Noguez ABSENT: Gupta, Mujica-Beavers Page 2 of 2 Heritage & Arts Commission Minutes #11-2023 November 28, 2023 DISCUSSION ITEMS DI-1. Annelies Atchley Reception – Discuss set-up and volunteer duty. CALENDAR DATES December 5 – Tuesday, 7:00PM - Landmarks Presentation: Peninsula Maritime History December 7 – Thursday, 6:00PM - Annelies Atchley Reception December 10 – Sunday, 1PM & 4PM – Landmarks Concert – Musae – Old Saint Hilary Church December 22 – Friday, Town Hall closes – January 3 - Wednesday, Town Hall reopens December 26 – Tuesday, 5:30PM – Heritage & Arts Commission regular meeting – Cancelled January 23 – Tuesday, 5:30PM – Heritage & Arts Commission regular meeting ADJOURNMENT There being no further business before the Heritage & Arts Commission, Chair Etemad adjourned the meeting at 6:28 PM. JALEH ETEMAD, CHAIR HERITAGE & ARTS COMMISSION ATTEST: LEA DILENA, TOWN CLERK Page 1 of 2 Heritage & Arts Commission Minutes #01-09-2024 January 9, 2023 HERITAGE & ARTS COMMISSION SPECIAL MEETING – JANUARY 9, 2024 DRAFT MINUTES Chair Etemad called the regular meeting of the Heritage & Arts Commission to order at 5:31 p.m. on Tuesday, January 9, 2024 in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California. ROLL CALL PRESENT: COMMISSION MEMBERS: Etemad, Ferrin, Gupta, Fong, Hall, Noguez ABSENT: COMMISSION MEMBERS: Mujica-Beavers PRESENT: EX OFFICIO: Lea Dilena, Town Clerk Town Staff ORAL COMMUNICATIONS No oral communications. ACTION ITEMS AI-1. Piano in South Knoll Park – Review and approve the Project Summary for “In A Landscape” going to the Tiburon Town Council for approval on January 17, 2024. MOTION: To approve the Project Summary for Town Council approval and create Ad Hoc committees for Fundraising (Gupta, Etemad) and Requirements & Considerations (Ferrin, Noguez, Fong) Moved: Fong, seconded by Noguez Vote: AYES: Etemad, Ferrin, Gupta, Hall ABSENT: Mujica-Beavers AI-2. Video – Review Thomas Jackson documentary video on the artist and his Tiburon art installation, “Collaborative Nature” and consider approval. MOTION: To approve the video with corrections as discussed Moved: Fong, seconded by Noguez Vote: AYES: Etemad, Ferrin, Gupta, Hall ABSENT: Mujica-Beavers CALENDAR DATES January 23 – Tuesday, 5:30PM – Heritage & Arts Commission regular meeting Page 2 of 2 Heritage & Arts Commission Minutes #01-09-2024 January 9, 2023 ADJOURNMENT There being no further business before the Heritage & Arts Commission, Chair Etemad adjourned the meeting at 6:03 PM. JALEH ETEMAD, CHAIR HERITAGE & ARTS COMMISSION ATTEST: LEA DILENA, TOWN CLERK Page 1 of 2 Heritage & Arts Commission Minutes #01-23-2024 January 23, 2024 HERITAGE & ARTS COMMISSION REGULAR MEETING – JANUARY 23, 2024 DRAFT MINUTES Chair Etemad called the regular meeting of the Heritage & Arts Commission to order at 5:31 p.m. on Tuesday, January 23, 2024 in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California. ROLL CALL PRESENT: COMMISSION MEMBERS: Etemad, Gupta, Ferrin, Fong, Noguez ABSENT: COMMISSION MEMBERS: Hall, Mujica-Beavers PRESENT: EX OFFICIO: Liaison to H&A Commission, Lea Dilena ORAL COMMUNICATIONS None. ACTION ITEMS AI-1. Public Art Selection Panel – Create ad hoc to draft outline of current participants, projects in the works, guiding principles and bylaws, and goals moving forward for the Panel. MOTION: To create an Ad Hoc Committee consisting of Commissioners Noguez, Ferrin, and Fong to address the first phase of re-envisioning the Public Art Selection Panel and evaluate all possibilities for moving forward. MOVED: Gupta, seconded by Noguez VOTE: AYES: Etemad, Ferrin, Fong ABSENT: Hall, Mujica-Beavers AI-2. Artist Calendar 2024 and Artist Outreach – Create ad hoc(s) to manage existing artist exhibit calendar for 2024 and artist outreach for future exhibits. MOTION: To create an Ad Hoc Committee consisting of Chair Etemad and Commissioner Mujica-Beavers to manage artist calendar and outreach. MOVED: Fong, seconded by Noguez VOTE: AYES: Etemad, Ferrin, Gupta ABSENT: Hall, Mujica-Beavers DISCUSSION ITEMS DI-1. Piano in South Knoll Park – Receive updates from ad hoc committees re: 1. Requirements & Considerations 2. Fund Raising Page 2 of 2 Heritage & Arts Commission Minutes #01-23-2024 January 23, 2024 CALENDAR DATES March 26, 2024 – Tuesday, 5:30PM – Heritage & Arts Commission regular meeting ADJOURNMENT There being no further business before the Heritage & Arts Commission, Chair Etemad adjourned the meeting at 6:53 PM. JALEH ETEMAD, CHAIR HERITAGE & ARTS COMMISSION ATTEST: LEA DILENA, TOWN CLERK Page 1 of 2 Heritage & Arts Commission Minutes #03-05-2024 March 5, 2023 HERITAGE & ARTS COMMISSION SPECIAL MEETING – MARCH 5, 2024 DRAFT MINUTES Chair Etemad called the regular meeting of the Heritage & Arts Commission to order at 5:30 p.m. on Tuesday, March 5, 2024 in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California. ROLL CALL PRESENT: COMMISSION MEMBERS: Etemad, Ferrin, Gupta, Fong, Mujica- Beavers, Noguez ABSENT: COMMISSION MEMBERS: Hall PRESENT: EX OFFICIO: Lea Dilena, Town Clerk Town Staff ORAL COMMUNICATIONS No oral communications. ACTION ITEMS AI-1. Artist Exhibition Calendar – Receive report on artist outreach and consider approval of three additional artist exhibitions in 2024, including recommended reception dates and expenditures for outreach, and recommended reception dates for artists for the remainder of 2024 MOTION: To approve the three additional artist exhibitions in 2024, including recommended reception dates and expenditures for outreach. Moved: Noguez, seconded by Fong Vote: AYES: Etemad, Ferrin, Gupta, Mujica-Beavers ABSENT: Hall DISCUSSION ITEMS DI-1. In a Landscape – Discuss community outreach efforts for the “In a Landscape” performance CALENDAR DATES March 26, 2024 – Tuesday, 5:30PM – Heritage & Arts Commission regular meeting Page 2 of 2 Heritage & Arts Commission Minutes #03-05-2024 March 5, 2023 ADJOURNMENT There being no further business before the Heritage & Arts Commission, Chair Etemad adjourned the meeting at 5:45 PM. JALEH ETEMAD, CHAIR HERITAGE & ARTS COMMISSION ATTEST: LEA DILENA, TOWN CLERK Page 1 of 2 Heritage & Arts Commission Minutes #03-2024 March 26, 2024 HERITAGE & ARTS COMMISSION REGULAR MEETING – MARCH 26, 2024 DRAFT MINUTES Chair Etemad called the regular meeting of the Heritage & Arts Commission to order at 5:30 p.m. on Tuesday, March 26, 2024 in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California. ROLL CALL PRESENT: COMMISSION MEMBERS: Etemad, Gupta, Ferrin, Fong, Hall, Noguez ABSENT: COMMISSION MEMBERS: Mujica-Beavers PRESENT: EX OFFICIO: Liaison to H&A Commission, Lea Dilena ORAL COMMUNICATIONS None. PRESENTATIONS P-1. Scott Hu ACTION ITEMS AI-1. In a Landscape (Hunter Noack) – Receive update from the In a Landscape Factors and Considerations ad hoc committee and consider additional logistical actions required prior to the event. No action taken. AI-4. Danse Lumiere – Watch video clips, discuss screening venues, consider expenditure and create ad hoc subcommittee to discuss logistics for showcasing new project. [taken out of order] No action taken. AI-2. Marin Open Studios – Discuss the Marin Open Studios event and create ad hoc subcommittee to work with the event organizers. No action taken. AI-3. Review 2023-24 General Operating Budget and Consider Any Additional Expenditures for the Fiscal Year MOTION: To approve up to $500 from the Operating Fund to order new business cards MOVED: Ferrin, seconded by Hall VOTE: AYES: Etemad, Gupta, Fong, Noguez ABSENT: Mujica-Beavers Page 2 of 2 Heritage & Arts Commission Minutes #03-2024 March 26, 2024 DISCUSSION ITEMS DI-1. Artist Laureate – Receive update from ad hoc subcommittee working on the next Artist Laureate. DI-2. Public Art Selection Panel – Receive update from ad hoc subcommittee on the Public Art Selection Panel. CALENDAR DATES Tuesday, April 23, 5:30 PM – Heritage & Arts Commission regular meeting May 28, 2024 – Tuesday, 5:30PM – Heritage & Arts Commission regular meeting ADJOURNMENT There being no further business before the Heritage & Arts Commission, Chair Etemad adjourned the meeting at 7:04 PM. JALEH ETEMAD, CHAIR HERITAGE & ARTS COMMISSION ATTEST: LEA DILENA, TOWN CLERK Page 1 of 3 Heritage & Arts Commission Minutes #04-2024 April 23, 2024 HERITAGE & ARTS COMMISSION REGULAR MEETING – APRIL 23, 2024 DRAFT MINUTES Chair Etemad called the regular meeting of the Heritage & Arts Commission to order at 5:32 p.m. on Tuesday, April 23, 2024 in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California. ROLL CALL PRESENT: COMMISSION MEMBERS: Etemad, Ferrin, Fong, Gupta, Hall, Noguez ABSENT: COMMISSION MEMBERS: Mujica-Beavers PRESENT: EX OFFICIO: Liaison to H&A Commission, Lea Dilena ORAL COMMUNICATIONS Richard Rozen announced that they are still in conversation with Bruce Munro about a possible art exhibition. ACTION ITEMS AI-1. In a Landscape (Hunter Noack) – Receive update on In a Landscape Factors and Considerations and consider additional logistical actions required prior to the event. No action taken. AI-2. Artist Calendar – Consider authorization of Richard Rozen artist exhibition & reception on May 14. MOTION: To approve Richard Rozen to display artwork in the Lobby Gallery from May 1 to June 30 and hang artwork after the Marin Open Studios exhibition and approve the reception date on May 14. MOVED: Fong, seconded by Noguez VOTE: AYES: Etemad, Ferrin, Gupta, Hall ABSENT: Mujica-Beavers AI-3. Artist Laureate – Consider proposal to display one work sample of prior artist laureates in the upstairs atrium and consider appointing an ad hoc subcommittee to execute the project MOTION: To accept the proposal to display one piece of art from each of the prior Artist Laureates. MOVED: Noguez, seconded by Ferrin VOTE: AYES: Etemad, Fong, Gupta, Hall ABSENT: Mujica-Beavers Page 2 of 3 Heritage & Arts Commission Minutes #04-2024 April 23, 2024 AI-4. Danse Lumiere – Consider proposal to screen Women at the Top film at Town Hall, consider appointment of an ad hoc subcommittee to work with event organizers, and consider approval of $1,000 expenditure to fund the project No action taken. DISCUSSION ITEMS DI-1. Artist Laureate – Receive update from ad hoc subcommittee working on the next Artist Laureate CALENDAR DATES May 28, 2024 – Tuesday, 5:30PM – Heritage & Arts Commission regular meeting ADJOURNMENT There being no further business before the Heritage & Arts Commission, Chair Etemad adjourned the meeting at 6:16 PM. JALEH ETEMAD, CHAIR HERITAGE & ARTS COMMISSION ATTEST: LEA DILENA, TOWN CLERK Page 1 of 3 Heritage & Arts Commission Minutes #04-2024 April 23, 2024 HERITAGE & ARTS COMMISSION REGULAR MEETING – MAY 28, 2024 DRAFT MINUTES Chair Etemad called the regular meeting of the Heritage & Arts Commission to order at 5:31 p.m. on Tuesday, May 28, 2024 in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California. ROLL CALL PRESENT: COMMISSION MEMBERS: Etemad, de Mujica, Ferrin, Fong, Gupta, Noguez ABSENT: COMMISSION MEMBERS: None PRESENT: EX OFFICIO: Liaison to H&A Commission, Lea Dilena ORAL COMMUNICATIONS None. ACTION ITEMS AI-1. Artist Laureate – Consider approval of the call for Artist Laureate applicants, approve the timeline, and appoint selection committee. MOTION: To accept the application packet with amended dates and mention of the dedicated wall to honor prior Artist Laureates MOVED: Noguez, seconded by Fong VOTE: AYES: Etemad, Ferrin, Gupta, de Mujica ABSENT: None The appointment of the selection committee was deferred. AI-2. Public Art Selection Panel – Review recommendation from ad hoc subcommittee and provide direction as to next steps. MOTION: To dissolve the Public Art Selection Panel and follow the recommendations in the Staff Report. MOVED: Noguez, seconded by Ferrin VOTE: AYES: Etemad, Fong, Gupta, de Mujica ABSENT: None DISCUSSION ITEMS DI-1. Artist Calendar – Review artist calendar for 2024 and discuss volunteers for upcoming receptions July 9 – Fawn Bailey & Wo Schiffman Reception Date Page 2 of 3 Heritage & Arts Commission Minutes #04-2024 April 23, 2024 September 3 – Marta Wendlinger & Elaine Tope Reception Date November 5 – Revati Natesan Reception Date DI-2. Bruce Munro – Review proposal and discuss the public art project CALENDAR DATES Tuesday, June 25, 2024 – Regular Meeting – CANCELLED Tuesday, July 23, 2024 – Regular Meeting ADJOURNMENT There being no further business before the Heritage & Arts Commission, Chair Etemad adjourned the meeting at 6:37 PM. JALEH ETEMAD, CHAIR HERITAGE & ARTS COMMISSION ATTEST: LEA DILENA, TOWN CLERK Page 1 of 3 Heritage & Arts Commission Minutes #07-2024 July 23, 2024 HERITAGE & ARTS COMMISSION REGULAR MEETING – JULY 23, 2024 DRAFT MINUTES Chair Etemad called the regular meeting of the Heritage & Arts Commission to order at 5:33 p.m. on Tuesday, July 23, 2024 in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California. ROLL CALL PRESENT: COMMISSION MEMBERS: Etemad, Ferrin, Fong, Noguez ABSENT: COMMISSION MEMBERS: Gupta, de Mujica PRESENT: EX OFFICIO: Liaison to H&A Commission, Lea Dilena ORAL COMMUNICATIONS None. ACTION ITEMS AI-1. Women at the Top – Consider approval of modern dance performance and film screening at Town Hall and consider expenditure of $1,000 to fund the project MOTION: To authorize the expenditure of $1,000 to fund the exhibition pending an available date and more research into audience attendance. MOVED: Fong, seconded by Noguez VOTE: AYES: Etemad, Ferrin ABSENT: Gupta, de Mujica AI-2. Artist Calendar – Review artist calendar, discuss volunteers for upcoming receptions, and discuss management of the calendar MOTION: To approve the addition of Annie Bates and Dave Gotz; to approve the extension of Wo Schiffman’s exhibition; and to approve the reception date for Marta Wedlinger as discussed. MOVED: Noguez, seconded by Ferrin VOTE: AYES: Etemad, Fong ABSENT: Gupta, de Mujica DISCUSSION ITEMS DI-1. Artist Laureate – Discuss ongoing Artist Laureate Wall project ACTION ITEMS AI-3. Chair and Vice Chair – Hold election for Chair and Vice Chair for the July 2024-July 2025 period ACTION: Continued to the next meeting. Page 2 of 3 Heritage & Arts Commission Minutes #07-2024 July 23, 2024 CALENDAR DATES Thursday, August 1, 2024 – Artist Laureate Recruitment Opens Tuesday, August 27, 2024 – Regular Meeting Tuesday, September 24, 2024 – Regular Meeting ADJOURNMENT There being no further business before the Heritage & Arts Commission, Chair Etemad adjourned the meeting at 6:24 PM. JALEH ETEMAD, CHAIR HERITAGE & ARTS COMMISSION ATTEST: LEA DILENA, TOWN CLERK Page 1 of 2 Heritage & Arts Commission Minutes #08-2024 August 27, 2024 HERITAGE & ARTS COMMISSION REGULAR MEETING – AUGUST 27, 2024 DRAFT MINUTES Chair Etemad called the regular meeting of the Heritage & Arts Commission to order at 5:30 p.m. on Tuesday, August 27, 2024 in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California. ROLL CALL PRESENT: COMMISSION MEMBERS: Etemad, Gupta, Ferrin, Fong, de Mujica, Noguez ABSENT: COMMISSION MEMBERS: None PRESENT: EX OFFICIO: Liaison to H&A Commission, Lea Dilena ORAL COMMUNICATIONS Chuck Hornbrook introduced himself as a candidate for Town Council; and as Chair of the Parks, Open Space and Trails Commission wanted to recommend that the H&A creates a subcommittee for community events as a centralized entity for Landmarks, DITF, and the Town. He read a quote from a resident that shared how much they enjoyed community events both past and present and would like them to continue. Victoria Fong, as a member of the public, thanked the years of leadership from Chair Etemad, and suggested that the H&A review the Parks Plan for future discussion. ACTION ITEMS AI-1. Chair and Vice Chair – Hold election for Chair and Vice Chair for the July 2024-July 2025 period. MOTION: To nominate Vice Chair Gupta as Chair of the Heritage & Arts Commission, July 2024 to July 2025. MOVED: Fong, seconded by Noguez AYES: Etemad, Gupta, de Mujica ABSENT: None MOTION: To nominate former Chair Etemad as Vice Chair of the Heritage & Arts Commission, July 2024 to July 2025. MOVED: Gupta, seconded by Ferrin AYES: Etemad, Fong, de Mujica, Noguez ABSENT: None At this point, Chair Gupta took over the leadership of the meeting. AI-2. Women at the Top – Confirm date of Women at the Top dance performance and film screening (September 22 or September 29) Page 2 of 2 Heritage & Arts Commission Minutes #08-2024 August 27, 2024 MOTION: To approve the date and time of the Women at the Top dance performance and film screening for September 29 from 4:00 to 5:30 p.m. MOVED: Etemad, seconded by Ferrin AYES: Gupta, Fong, de Mujica, Noguez ABSENT: None AI-3. Artist Calendar – Consider approval of updated artist calendar, discuss volunteers for upcoming receptions, discuss management of the calendar, and create ad hoc subcommittee to review the artist calendar checklist MOTION: To accept the 2025 calendar, pending artist confirmation MOVED: Gupta, seconded by Etemad AYES: Ferrin, Fong, de Mujica, Noguez ABSENT: None AI-4. Community Awards – Create ad hoc subcommittee to discuss community awards, including development of a recommendation to the Commission on scheduling next awards MOTION: To create an Ad Hoc Committee consisting of Vice Chair Etemad, Commissioners Fong and Noguez to start the process for scheduling the next round of awards. MOVED: Gupta, seconded by Etemad AYES: Ferrin, Fong, de Mujica, Noguez ABSENT: None DISCUSSION ITEMS DI-1. Artist Laureate – Discuss ongoing Artist Laureate Wall project DI-2. Public Art Future Projects CALENDAR DATES Tuesday, September 3, 2024 - Artist Reception Tuesday, September 24, 2024 – Regular Meeting ADJOURNMENT There being no further business before the Heritage & Arts Commission, Chair Etemad adjourned the meeting at 6:37 PM. JALEH ETEMAD, CHAIR HERITAGE & ARTS COMMISSION ATTEST: LEA DILENA, TOWN CLERK Page 1 of 3 Heritage & Arts Commission Minutes #03-2025 March 25, 2025 HERITAGE & ARTS COMMISSION REGULAR MEETING – MARCH 25, 2025 DRAFT MINUTES Chair Gupta called the regular meeting of the Heritage & Arts Commission to order at 5:30 p.m. on Tuesday, March 25, 2025 in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California. ROLL CALL PRESENT: COMMISSION MEMBERS: Gupta, Ferrin, Fong, Feibusch, Noguez ABSENT: COMMISSION MEMBERS: Etemad, de Mujica PRESENT: EX OFFICIO: Liaison to H&A Commission, Miller ORAL COMMUNICATIONS None CONSENT CALENDAR CC-1. Approve backlog of minutes from four meetings in 2023: April 25, May 4, May 30, and June 27. CC-2. Approve minutes from February 25, 2025 meeting MOTION: To adopt Consent Calendar Items No. 1-2, as written. MOVED: Fong, seconded by Noguez VOTE: AYES: Gupta, Ferrin, Feibusch ABSENT: Etemad, de Mujica DISCUSSION ITEMS DI-1. Review presentation from Local Edition Creative. ACTION ITEMS AI-1. Lower Gallery Exhibit Date Change. Consider approval of changing the Cedars of Marin lower gallery show to October and November to allow Landmarks Society to have December and January for their show. Choose January date for Landmarks Society opening reception. MOTION: To approve the proposed exhibit dates for Cedars of Marin (October & November) and for Landmarks Society (December & January) for the Lower Gallery. MOVED: Fong, seconded by Gupta VOTE: AYES: Feibusch, Ferrin, Fong, Gupta, Noguez ABSENT: Etemad, de Mujica AI-2. Contemporary Indigenous Artist Exhibit, Lower Gallery. Consider approval of hosting an exhibit featuring local contemporary Indigenous artists in the Lower Gallery as part of this year’s Emerging Page 2 of 3 Heritage & Arts Commission Minutes #03-2025 March 25, 2025 Artists initiative. Consider hosting a larger scale educational event featuring artist panel discussion, food and art demonstrations, dance, and more. MOTION: To approve hosting an exhibit featuring local contemporary Indigenous artists in the Lower Gallery. MOVED: Fong, seconded by Ferrin VOTE: AYES: Feibusch, Ferrin, Fong, Gupta, Noguez ABSENT: Etemad, de Mujica MOTION: To approve hosting a larger scale educational event in celebration of the exhibit and submitting a proposal to the Town’s Diversity Inclusion Task Force to collaborate on an event in June. MOVED: Gupta, seconded by Fong VOTE: AYES: Feibusch, Ferrin, Fong, Gupta, Noguez ABSENT: Etemad, de Mujica AI-3. Earth Day Celebration. Review and consider approval of the Ad Hoc Committee for Local Collaboration’s proposal for H&A involvement in the Town’s Earth Day Celebration on April 27. MOTION: To approve the involvement of the H&A in the Town’s Earth Day Celebration on April 27 with associated expenditures not to exceed $1,000. MOVED: Noguez, seconded by Fong VOTE: AYES: Feibusch, Ferrin, Fong, Gupta, Noguez ABSENT: Etemad, de Mujica AI-4. Artist Exhibitions. Review artists for consideration for the September/October upper gallery exhibition. Consider choosing one of the artists being presented or conduct independent artist outreach and/or extend a Call for Proposals for discussion at a future meeting. Susan Katz, wildlife photographer. https://susankatzbooks.com/portfolio-of-illustrations/ Sharon Paster, painter of abstract works. https://sharonpasterart.com/ Carla Roth, painter of landscapes, Plein Air. https://www.carlarothstudios.com/works MOTION: To approve outreach to the above artists to determine their availability and interest and confirm schedule at a future meeting. MOVED: Gupta, seconded by Noguez VOTE: AYES: Feibusch, Ferrin, Fong, Gupta, Noguez ABSENT: Etemad, de Mujica AI-5. Artist Information Form. Review form and consider approval of implementation. MOTION: To approve the implementation of the Artist Information Form with minor changes. MOVED: Gupta, seconded by Fong VOTE: AYES: Feibusch, Ferrin, Fong, Gupta, Noguez ABSENT: Etemad, de Mujica Page 3 of 3 Heritage & Arts Commission Minutes #03-2025 March 25, 2025 DISCUSSION ITEMS: DI-2. Public Art & Local Collaboration Idea Brainstorm Ideas included reaching out to: Scott Froschauer, creator of the Start Art pins http://scottfroschauer.com/ Elizabeth Turk, visual artist, https://elizabethturkstudios.com/et-projects/shoreline-project-new/ Hunter Noack, traveling pianist, https://inalandscape.org/ Thomas Jackson, visual artist, https://www.instagram.com/thomasjackson415/?hl=en CALENDAR DATES Tuesday, April 22, 2025, 5:30 p.m. Heritage & Arts Commission Regular Meeting Tuesday, May 6, 2025, 6-8 p.m. Yueing Zhong Opening Reception Upcoming Concerts at Old St. Hilary’s Landmark: Sunday, April 13, 2025, 4 p.m. ArcoStrum – guitar, violin and Chinese instruments Sunday, May 4, 2025, 1 & 4 p.m. Musae – 17-member treble vocal group . ADJOURNMENT There being no further business before the Heritage & Arts Commission, Chair Gupta adjourned the meeting at 6:55 PM. ARJUN GUPTA, CHAIR HERITAGE & ARTS COMMISSION ATTEST: MARISSA MILLER, STAFF LIAISON TOWN OF TIBURON PAGE 1 OF 1 STAFF REPORT To: Heritage & Arts Commission Members From: Staff Liaison Miller Subject: Artist Laureate Wall Project Budget Proposal BACKGROUND The Heritage & Arts Commission proposes dedicating a second-floor wall at Town Hall to display artwork from past Artist Laureates. An ad hoc committee (Vice Chair Etemad, Commissioners Fong and Feibusch) met with staff on January 21, 2025, to plan the installation, which requires new signage and track lighting to match existing fixtures. Estimated costs per Davis Sign Company and DC Electric: • Signage: $350 • Track lighting: $10,000 (Town Manager to contribute $5,000 of this total expense) RECOMMENDATION Approve $5,350 from General Fund for the Artist Laureate exhibit installation. Current General Fund balance is $5,747.02; proposed expense would leave $397.02 through June 30, 2025. There are no remaining banner expenses for the fiscal year, and just one reception planned for the We Know Who We Are: Contemporary Indigenous Artists exhibit in May. Prepared By: Marissa Miller, Staff Liaison, Heritage & Arts Commission, Administration TOWN OF TIBURON 1505 Tiburon Boulevard Tiburon, CA 94920 Heritage & Arts Commission April 22, 2025 Agenda Item: AI-2 TOWN OF TIBURON PAGE 1 OF 1 STAFF REPORT To: Heritage & Arts Commission Members From: Staff Liaison Miller Subject: Upcoming Expenses BACKGROUND 1. Lobby Signage The Heritage & Arts Commission requested an estimate of the expense to add signage in the Town Hall lobby to advertise the hours of the art gallery and exhibitions. A design matching the existing window lettering has been approved by the Town Manager. The estimated cost for this would not exceed $220 to install vinyl lettering on the front window opposite the existing Town Hall hours signage. 2. Custom Name Tags There is a request to update our nametags for public events with the addition of Commissioner Feibusch and Staff Liaison Miller. After looking into options, we found that permanent magnetic nametags would be nearly as affordable as paper nametags in plastic sleeves, while looking much more professional. RECOMMENDATION Approve the order and design of Gallery Hours signage, not to exceed $220. Approve purchase of eight custom magnetic nametags, not to exceed $260. Both expenses would come from the General Fund. Prepared By: Marissa Miller, Staff Liaison, Heritage & Arts Commission, Administration TOWN OF TIBURON 1505 Tiburon Boulevard Tiburon, CA 94920 Heritage & Arts Commission April 22, 2025 Agenda Item: AI-3 TOWN OF TIBURON PAGE 1 OF 1 STAFF REPORT To: Heritage & Arts Commission Members From: Staff Liaison Miller Subject: FY2026 Budget Planning BACKGROUND The Town Council annually allocates $7,500 in General Funds for discretionary use by the Heritage & Arts Commission. These funds will support operational needs including promotional banners, reception supplies and refreshments, and additional operational requirements throughout the year. This fund corresponds with the Town of Tiburon’s fiscal year, July 1 of the current year to June 30 of the following year. As of April 17, there is $5,747.02 in this fund. The Public Art Fund contains resources designated for public art exhibitions and opportunities to benefit the town. As of February 2025, the current fund balance is $54,432.86, which comprises the initial Town Council grant of $50,000, private donations, and accrued interest. All expenditures from this fund require Town Council budget amendment approval. Private donations specifically designated for Public Art will be deposited into this fund. The Heritage & Arts Project Fund was established to manage funding and expenditures associated with Heritage & Arts Projects, as documented in the FY22 audit. This fund receives commission fees from art exhibition sales and donations designated for the Heritage & Arts Commission and accrues interest. As of April 17 2025, the current fund balance is $8,975.47. A corresponding budget line item will be established for FY2026, granting the Commission discretionary authority over these funds that were generated through their artist promotion and exhibition efforts. RECOMMENDATION Create a Budget Ad Hoc Committee to create and maintain a budget for fiscal year 2026, which begins July 1, 2025, to assist the Commission in planning small- and large-scale public art projects and events that align with the mission of the Heritage & Arts Commission. Prepare report to be presented at a future meeting before the start of FY2026. Prepared By: Marissa Miller, Staff Liaison, Heritage & Arts Commission, Administration TOWN OF TIBURON 1505 Tiburon Boulevard Tiburon, CA 94920 Heritage & Arts Commission April 22, 2025 Agenda Item: AI-4