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Home My WebLink AboutTC Digest 2015-05-01TOWN COUNCIL WEEKLY DIGEST Week of April 27 — May 1, 2015 TIBURON Correspondence, Notices and other Information 1. Landmarks — Financial assistance request — Location change: Gallows Wheels 2. Application to Serve on Heritage & Arts: Victoria Fong Agendas and Minutes 1. Agenda — May 7 — Tiburon Design Review Board 2. Minutes — November 18 — POST 3. Minutes — April 28 — Heritage & Arts REGIONAL, NOTICES AND AGENDAS Correspondence, Notices and other Information Agendas and Minutes 1. Minutes — Belvedere City Council — March 9 * Council Only LANDMARKS Living History Peggy Curran Town of Tiburon Manager Tiburon Town Hall April 25, 2015 Dear Peggy, The Belvedere -Tiburon Landmarks Railroad Gallows Wheels Committee and 1(as President of the Board) would like to ask for the Town's financial support in moving the Gallows Wheels to their final home next to the Railroad & Ferry Depot Museum. As you may know, in 2005 the Town approved a new location for the wheels, which are currently in front of the Tiburon Library. I am happy to announce we have recently received building permits from the Town of Tiburon, Bay Conservation & Development Commission, and have selected a local contractor to complete this significant endeavor. We are filing our final encroachment permit with the Town next week and once approved will be moving forward. Attached is a description and photo of the original use of the Gallows Wheels. Relocating the six wheels at the Railroad Museum will provide a meaningful and fascinating addition to the history of our community. The final construction phase which should take 6-8 weeks includes sandblasting the wheels; adding a preservative coating; creating a paved display pad; planting new landscaping and rerouting irrigation — all of which will cost nearly $35,000. Landmarks needs financial help to complete this important job! We have sent out solicitation requests to all former major Landmarks donors to the Railroad Museum and are now mailing to our past board members, lifetime members, TPF and BCF. We would like to ask the Town for its support by waiving our encroachment permit fee, be responsible for the relocation of the irrigation control boxes, and installing the drip irrigation needed for the surrounding boxwood hedge. Additionally, if you have any of the river rock left over that was used for the beautification of the median near the Cove, that would be greatly appreciated. We would also like to request a financial donation of $10,000 to complete the job. Please contact Alan Brune if you have any questions (lmsalan(clisbcglobal.net or 415-435-1853). Phil Cassou tor, Museum e're Moving and Need Your Help! Alan K Brune Executive Director Railroad & Ferry Depot Museum Old St. Hilary's Art & Garden Center iT History Collections Belvedere -Tiburon Landmarks Society 1550 Tiburon Blvd., Suitc M Tiburon, CA 94920 415-435-1853 www.landmarks-society.org We're Movin • and Need Your Hel , ± NWP Gallows Frame Wheels The San Francisco and North Pacific Railroad (incorporated as the Northwestern Pacific Railroad in 1907) established its southernmost terminal in Tiburon in 1884. To improve freight handling facilities, the SF&NP built the ferryboat Ukiah, launched in May of 1890. This ship had rail tracks for standard and narrow gauge rail cars but needed a special slip to load these cars. In 1891, the SF&NP built a slip in Tiburon with an apron that could be raised and lowered with the use of two very large and four smaller wheels carrying cables to support the apron. The first construction had the wheels completely enclosed with two towers. As the slip was updated over the years, the wheels to operate the apron were exposed to the elements in an open framework called a "gallows." When the slip was removed in 1974, the wheels were saved as an artifact of railroad history in Tiburon. These wheels are displayed to show their size and mass. In their operational state, they were suspended on their framework some thirty feet above the tracks. April 28, 2015 To: Diane Iacopi, Town Clerk Re: Application to Heritage & Arts Commission From: Victoria Fong, applicant �Jl riiTh EVEEIVE P' 2 'LU i 5 TOWN CLERK TOWN OF TIBURON I will be abroad from May 11 to June 2, 2015. Any consideration would be appreciated. Thank you, APR 2 8 'LJ "i J TOWN CLERK TO\A!N OF i IBURON Instructions and Application to Serve on a Town Board, Commission or Committee The Town Council considers appointments to various Town boards, commissions and committees throughout the year due to term expirations and unforeseen vacancies. In an effort to broaden participation by local residents in Tiburon's governmental process and activities, the Council needs to know your interest in serving the Town in some capacity. Please indicate your specific areas of interest and special skills or experience which would be beneficial to the Town, by completing both pages of this form and returning it to Town Hall, 1505 Tiburon Blvd, Tiburon CA 94920, or fax it to (415)435-2438. Copies of the application will be forwarded to the Town Council and an informal interview will be scheduled when a vacancy occurs. Your application will remain on file at Town Hall for a period of one (1) year. Thank you for your willingness to serve the Tiburon community. Diane Crane Iacopi Town Clerk *:******************************************* AREAS OF INTEREST Please Indicate Your Area(s) of Interest in Numerical Order (#1 Being the Greatest Interest) PLANNING # PARKS & OPEN SPACE DESIGN REVIEW # RECREATION HERITAGE & ARTS # DISASTER PREPAREDNESS # LIBRARY # MARIN COMMISSION ON AGING # BICYCLE/PEDESTRIAN ADVISORY COMMITTEE 1 PERSONAL DATA Only computer-generated or typewritten copy will be accepted; Attach separate pages, including resumes and cover letters, if necessary. NAME: vi ctoria Yong 182 Stewart Drive MAILING ADDRESS: 935-9b/b TELEPHONE: Home: Work: PROPERTY OWNERS' ASSOC. (If applicable)xeecl TIBURON RESIDENT: (Years)3/ 435-4676 Fax No. Heignts Tiburon Knolls DATE SUBMITTED: April 28, 2015 REASONS FOR SELECTING YOUR AREAS OF INTEREST Appreciate Tiburon's history and culture; Value community voluntarism; Want to preserve, maintain, collect and disseminate history of the Tiburon Peninsula; Like to encourage, educate and share the love of arts. APPLICABLE QUALIFICATIONS AND EXPERIENCE Strong community involvement and service; Worked with diverse groups of people on projects. Currently on Art Committee, Belvedere -Tiburon Library. Past experience in Tib: Bel -Tib Library Agency Board, TPC Board of Governors, Tib Peninsula Soccer League Board, Reed Hts Tib Knolls HOA Board, parents' boards in various schools. Experience & leadership on boards outside of Tiburon: California Library Services Bd, Marin County Lib Commission, The Bancroft Lib Council of Friends, UCB Library Advisory Bd, Buck Center Advisory Bd, Driftwood --Marin Fdn, Marin Charitable Association. ---------------------------------------Town Nall Use -----_--_----------------------------------- /" J/S �i) IV SG4..c%t;60- cam Date Application Received: Interview Date: Appointed to: (Commission, Board or Committee) (Date) Date Term Expires: Length of Term: 2 TOWN OF TIBURON Tiburon Town Hall 1505 Tiburon Boulevard Tiburon, CA 94920 AGENDA TIBURON DESIGN REVIEW BOARD Regular Meeting Design Review Board May 7,2015 7:00 P.M. CALL TO ORDER AND ROLL CALL Chair Cousins, Vice Chair Tollini, Boardmembers Chong, Emberson and Kricensky ORAL COMMUNICATIONS Persons wishing to address the Design Review Board on any subject not on the agenda may do so under this portion of the agenda. Please note that the Design Review Board is not able to undertake extended discussion, or take action on, items that do not appear on this agenda. Matters requiring action will be referred to Town Staff for consideration and/or placed on a future Design Review Board agenda. Please limit your comments to no more than three (3) minutes. Any communications regarding an item not on the agenda will not be considered part of the administrative record for that item. STAFF BRIEFING (if anv) CONSENT CALENDAR 1. 654 TIBURON BOULEVARD; File No. DR2015030; Arthur and Florence Kenney, Owners; Lisa and Frederick Winston, Appellants; Adoption of resolution denying appeal of approved Site Plan and Architectural Review application for construction of a deck guardrail for an existing single -fancily dwelling. Assessor's Parcel No. 055-171-11. [DW] PUBLIC HEARINGS AND NEW BUSINESS 678 HILARY DRIVE: File No. VAR2015001; Daphne Hooker, Owner; Site Plan and Architectural Review for construction of additions to an existing single-family dwelling, with 'Variances for reduced front and side yard setbacks and excess lot coverage. The applicant proposes to proposal would add a 420 square foot garage, a new entry; new bedroom, master bedroom suite, and family room. The floor area of the property would be increased by 731 square feet to a total of 2,562 square feet. The front yard setback would be 14 feet, 4 inches in lieu of the minimum 15 feet; the east side yard setback would be 5 feet, 9 inches in lieu of the minimum 8 feet; the lot coverage would be 37.7% in lieu of the maximum 30.0%; Assessor's Parcel No. 055-182-11. [KO]. 3. 1 OLD LANDING ROAD: File No. DR2015029; Linda Zhang, Owner; Site Plan and Architectural Review for construction of a new single-family dwelling. The applicant proposes to construct a new two-story, 4,473 square foot house with a 569 square foot garage on a lot currently developed with a single-family dwelling. Assessor's Parcel No. 038-162-19. [KO] Design Review Board May 7, 2015 Page 1 MINUTES 4. Regular Meeting of April 16, 2015 ADJOURNMENT Desiari Review Board May 7, 2015 Page 2 GENERAL PUBLIC INFORMATION ASSISTANCE FOR PEOPLE WITH DISABILITIES In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Planning Division Secretary at (415) 435-7390. Notification 48 hours prior to the meeting will enable the Town to make reasonable aiTangements to ensure accessibility to this meeting. AVAILABILITY OF INFORMATION Copies of Design Review Board Agendas, Staff Reports, project files and other supporting data are available for viewing and inspection at Town Hall during business hours. Agendas and Staff Reports are also available at the Belvedere -Tiburon Public Library and on the Town of Tiburon website (www.ci.tihuron.ca.us) after 5:00 PM on the Friday prior to the regularly scheduled meeting. Any documents produced by the Town and distributed to a majority of the Design Review Board regarding any item on this agenda, including agenda -related documents produced by the Town after distribution of the agenda packet at least 72 hours in advance of the Board meeting, will be available for public inspection at Town Hall, 1505 Tiburon Boulevard, Tiburon, CA 94920. Upon request, the Town will provide written agenda materials in appropriate alternative formats, or disability -related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. Please deliver or cause to be delivered a written request (including your name, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service) at least five (5) days before the meeting to the Planning Division Secretary at the above address. PUBLIC HEARING ITEMS AND BUSINESS ITEMS Public Hearing items and Business items provide the general public and interested parties an opportunity to speak regarding items that typically involve an action or decision made by the Board. if you challenge any decision in court, you may be limited to raising only those issues you or someone else raised at the meeting, or in written correspondence delivered to the Board at, or prior to, the meeting. GENERAL PROCEDURE ON ITEMS AND TIME LIMIT GUIDELINES FOR SPEAKERS The Design Review Board's general procedure on items and time limit guidelines for speakers are: Staff Update on Item (if any) • Applicant Presentation — 5 to 20 minutes ❖ Design Review Board questions of staff and/or applicant • Public Testimony (depending on the number of speakers) — 3 to 5 minutes for each speaker; members of the audience may not allocate their testimony time to other speakers s• Applicant may respond to public comments — 3 minutes ❖ Design Review Board closes the public testimony period, deliberates and votes (as warranted) *:* Time limits and procedures may be modified in the reasonable discretion of the Chairman Interested members of the public may address the Design Review Board on any item on the agenda. ORDER AND TIMING OF ITEMS No set times are assigned to items appearing on the Design Review Board agenda. While the Design Review Board attempts to hear all items in order as stated on the agenda, it reserves the right to take items out of order without notice. NOTE: ALL DESIGN REVIEW BOARD MEETINGS ARE AUDIO RECORDED Design Review Board May 7, 2015 Page 3 TOWN OF TIBURON LATE MAIL POLICY (Adopted and Effective 11/7/2007) The following policy shall be used by the Town Council and its standing boards and commissions, and by staff of the Town of Tiburon, in the identification, distribution and consideration of late mail. DEFINITION "Late Mail" is defined as correspondence or other materials that are received by the Town after completion of the written staff report on an agenda item, in such a manner as to preclude such correspondence or other materials from being addressed in or attached to the staff report as an exhibit. IDENTIFICATION OF LATE MAIL All late mail received by Town Staff in advance of a meeting shall be marked "Late Mail" and shall be date-stamped or marked with the date of receipt by the Town. Late mail received at a meeting shall he marked as "Received at Meeting" with a date -stamp or handwritten note. POLICY For regular meetings of the Town Council and its standing boards and commissions: (1) All late mai] that is received on an agenda item prior to distribution of the agenda packet to the reviewing authority shall be stamped or marked as "Late Mail" and shall be distributed to the reviewing authority with the agenda packet. (2) All late mail received on an agenda item before 5:00 PM on the Monday prior to the meeting shall be date-stamped and marked as "Late Mail" and distributed to the reviewing authority as soon as practicable. Such mail shall be read and considered by the reviewing authority whenever possible. If the Monday, or Monday and Tuesday, prior to the meeting are a Town -recognized holiday, the deadline shall be extended to the following day at Noon. (3) Any late mail received on an agenda item after the deadline established in paragraph (2) above shall be date-stamped, marked as "Late Mail" and distributed to the reviewing authority as soon as reasonably possible, but may not be read or considered by the reviewing authority. There should be no expectation of, nor shall the reviewing authority have any obligation to, read or consider any such late mail, and therefore such late mail may not become part of the administrative record for the item before the reviewing authority. These provisions shall also apply to special and adjourned meetings when sufficient lead time exists to implement these provisions. If sufficient lead time does not exist, the Town Manager shall exercise discretion in establishing a reasonable cut-off time for late mail. For controversial items or at any meeting where a high volume of correspondence is anticipated, Town staff shall have the option to require an earlier late mail deadline, provided that the written public notice for any such item clearly communicates the specifics of the early late mail deadline, and the deadline corresponds appropriately to any earlier availability of the agenda packet. Pursuant to state law, copies of all late mail shall be available in a timely fashion for public inspection at Tiburon Town Hall, 1505 Tiburon Boulevard, Tiburon. Design Review Board May 7, 2015 Page 4 MINUTES NO. 28 PARKS, OPEN SPACE & TRAILS COMMISSION November 18, 2014 Regular Meeting Tiburon Town Hall ---Council Chambers 1505 Tiburon Boulevard, Tiburon, California CALL TO ORDER The regular meeting was called to order by Chairman Winkler at 6:00 PM, Tuesday, November 18, 2014 in the Town Hall Council Chambers,1505 Tiburon Boulevard, 1s' Floor, Tiburon, California. ROLL CALL Present: Chairman Winkler, Commissioners Feldman, Commissioner McMullen & Thier Absent: Vice -Chair Allen Ex -Officio: Director of Community Development Anderson & Director of Public Works Barnes ORAL COMMUNICATIONS None MINUTES Minutes of the July 15, 2014 regular meeting were approved as submitted by a vote of 4-0. COMMISSION AND STAFF BRIEFING • There were no Subcommittee Reports. • There were no staff updates BUSINESS ITEMS 1. Review and Comment on Proposed Ned's Way/Tiburon Blvd. Crosswalk Enhancements (PB) • Director Barnes verbally summarized the written staff report and noted the need for the project and the desire to have POST, as the Bicycle & Pedestrian Advisory Committee for the Town, endorse the project for the grant application. • Chairman Winkler asked whether staff had considered in -pavement flashers. Tiburon Parks, Open Space & Trails Commission Minutes November 18, 2014 Page 1 Staff responded that in -pavement flashers would not provide the intensity of signal that the rapid flashing beacons provide, so they were not needed. In - pavement flashers are also a maintenance problem. Further, in -pavement flashers would greatly increase both the cost and time to install the warning devices. • Commissioner Thier asked about the timing of the project. Staff noted that the hope was to complete the project in the summer of 2015. Caltrans had already signaled support for an encroachment permit. • Commissioner Thier asked if Caltrans would still do their project if the Town did its proposed project. Staff responded that Caltrans would not. • Public comment was received from Kacy Cuoto representing the Hilarita Homeowners Association. She noted the need for the project and that the intersection served the school, the recreation center, affordable housing, and senior housing. • Public comment was received from Kathy McLeod, supervisor for Crossing Guards and the Bike Train. She noted that this improvement was similar to a successful design in Mill Valley. She stated, "This has to be done." • Commissioner Thier stated she strongly supports the project • Commissioner Feldman asked a clarifying question regarding solar power. Staff noted that solar power would not need a back up. • Commissioner McMullen stated he strongly supported the project and applauded the Town for "stepping up" to do the project. It was moved by Thier and seconded by Feldman to, "Strongly endorse the grant application." The motion carried 4-0. 2. Review and Comment on Proposed Bicycle -related Improvements at the Blackfield Drive/Greenwood Cove Drive/Tiburon Boulevard intersection (PB) • Director Barnes verbally summarized the written staff report and noted the need for the project and the desire to have POST as the Bicycle & Pedestrian Advisory Committee for the Town, endorse the project for the grant application. • Chairman Winkler asked about the timing of the project. Staff noted that that the hope was to complete the project in the summer of 2015, but that this project would require more extensive work with Caltrans to receive an encroachment permit than the proposed Ned's Way improvement. • Public comment was received from Kathy McLeod, supervisor for Crossing Guards and the Bike Train. She supports the project. She asked clarifying questions about the striping, which were later addressed by staff through the Commission. • Public comment was received from Matia Medasinas, who is associated with the Bike Train. She supports the project and would want additional such markings if Tiburon Parks, Open Space & Trails Connnission Minutes November 18, 2014 Page 2 possible. • Public comment was received from Kacy Cuoto, who had a clarifying question regarding the pedestrian advance timing. Staff answered the question through the Commission, noting that advance timing did not extend the green time for pedestrians but merely started the pedestrian signal prior to the vehicle green light. • Conunissioner Feldman stated he was not convinced that this would not create delays in the vehicular left turn during high congestion times, but that he strongly supported the project anyway. • Commissioner McMullen noted that if cars were delayed those cars would have been crossing in front of the pedestrians, which was one safety problem this would help solve. • Commissioner Thier thanked the Bike Train and voiced support for the project. • Chairman Winkler stated he loved the Bike Train. He stated that as a cyclist he had troubles at this intersection. He stated this is an intersection that could use safety improvements and that this project was a "wonderful first step" in making it safer. It was moved by Thier and seconded by Feldman to, "Strongly endorse the grant application." The motion carried 4-0. 3. Review of Dog Walking Permit Program and Regulations: Six-month POST Review (MS) • Director Barnes verbally summarized the written staff report. • Chairman Winkler congratulated and thanked Commissioner McMullen for his work on this. It was moved by Thier and seconded by McMullen to accept the report. The motion carried 4-0. 4. Open Space Maintenance and Invasive Species Removal Efforts: Status report on current fiscal year activities and proposed future programming efforts • Director Barnes verbally summarized the written staff report. • Chairman Winkler asked if staff had contacted Ms Buxton regarding the removal. Staff noted that we were in contact with Ms Buxton. It was moved by McMullen and seconded by Feldman to accept the report. The motion carried 4-0. Tiburon Parks, Open Space & Trails Commission Minutes November 18, 2014 Page 3 5. Consider Sunset of the Dog -Walking Regulations Ad-hoc Subcommittee The Commission waived the staff report. It was moved by McMullen and seconded by Feldman to disband the Dog -Walking Regulations Ad-hoc Subcommittee. The motion carried 4-0. ADJOURNMENT There being no further business, the meeting was adjourned at 6:50 P.M. / s/ PETER WINKLER, CHAIR Parks, Open Space & Trails Commission ATTEST: PA CK B S, A TING SECRETARY Tiburon Parks, Open Space & Trails Commission Minutes November 18, 2014 Page 4 -0 DIGEST i T 1 B u R O N HERITAGE & A R T S COMMISSION Town of Tiburon Heritage & Arts Commission 1505 Tiburon Boulevard, Tiburon, CA 94920 415-435-7373 www.tiburonheritageandarts.org Minutes Heritage & Arts Commission April 28, 2015 L Call to Order The meeting was called to order at 7:05 by Vice Chair Elizabeth Merrill. II. Roll Call Present: Merrill, Cohan, Mujica-Beavers, Hall, de Quattro, Chin Absent: Amir II1. Oral Communications There were none. IV. Minutes of the March, 2015 Meeting were approved as submitted. V. Treasurer's report Regular Fund Balance: $1410.00 • Patti gave breakdown on the types of items paid out of the Regular Fund over the course of the year and the fact that this balance would disappear off the books on 6/15/15 to be replaced with a new budget for the fiscal year of 6/15/15-6/15/16. • Vince D. asked if the brochures had been paid out of the fund as thought to be done in a prior commission order/request - it was determined this had not taken place. As a discussion item the brochure was not on the current agenda so had to be pushed into a future meeting agenda. Special Fund Balance: 58651.47 • Patti gave breakdown on types of items paid out of the Special Fund over the course of the year. It was pointed out that Artist Laureate Jaleh Etemad was paid only for 2014 and not yet paid for 2015. • Patti gave current approximate costs to expect out of the special fund, i.e. Artist Reception catering, perpetual plaque and printed invitations. VI. Artist Recruitment Azita M. proposed and commission confirmed the following two new artists for the calendar: • May —June 2016: Peter Engler & July -August: Jan Buscho • Commissioner Group show (including workshops?) in Community room proposed by Vince with enthusiastic response by commissioners — confirmed on calendar for Feb -Mar 2017 • Requested help for Sherry Miller 1. Heritage & Arts Minutes - March 30, 2015 VII.New Business Presented special artwork for Joan Palmero — artist, Jaleh Etemad. H&A Award date for fall: Discussed the possibility of Oct. 5, and then moved on to Oct. 21st as possibility. Patti said she would follow up with P. Curran for confirmation of date and then report back for discussion at next H&A meeting, May 26. VIII. Old Business a. Community Educator Award • Perpetual Award Proof: Reviewed and accepted — Patti reported that it would be on Walnut. • Menu: 60-70 people: 1. Elizabeth M: Asking for 2 bids on catering event: Red Robin and Robin Scott — will email results — to include paper tablecloths, napkins & plates 2. Lisa: Sparkling water and flowers 3. Azita: Wine — 2 Cases 4. Daniel: Cake • Attendance — all Commissioners for duration of even • Banner up: 4/27 — 5/4 • Ark article published week of 4/27 • Number of invites: 160 Mailed/hand delivered, eblasts to: RUSD, Del Mar parents, Landmarks. Tib Library, all departments associated with Town of Tiburon. TOT website and newsletter b. Wall mounted lighting report — Azita: Final proposal to hire John Blyth, local resident, known to the commission. with support of Town Manager, Peggy Curran: • Fran Hall proposed that wall mounted lighting plan be put in motion with a vote • All members unanimous Ai. — no discussion c. Website Update — Vince met with Suzanne (TOT) and said that a mock-up should be done by the end of summer. • H&A will have one full page with pictures and bios (eventually) and be featured on both sides of the TOT website. visitor & resident. • Basic breakdown will be: Calendar, Mission Statement, Events, Artist Laureate, Past exhibitions, and various links to the outside • Vince would like to obtain the historic and current data as it pertains to H&A currently being held by Dave Gotz and categorize/store it at the Town Hall. probably with Patti. TOT liaison • Visual imagery is needed for the site IX. Adjournment X. Meeting was adjourned by Vice Chair Merrill at 8:09 p.m. 2. Heritage & Arts Minutes - March 30, 2015 REGULAR MEETING BELVEDERE CITY COUNCIL MARCH 9, 2015, 5:00 P.M. CONFERENCE ROOM I & COUNCIL CHAMBERS 450 SAN RAFAEL AVENUE, BELVEDERE, CA MINUTES COUNCIL PRESENT: James Campbell, Sandra Donnell, Claire McAuliffe, Marty Winter, and Mayor Robert McCaskill STAFF PRESENT: City Manager Mary Neilan CALL TO ORDER OF REGULAR MEETING The meeting was called to order in Conference Room I of City Hall at 5:00 P.M. ADJOURN TO CLOSED SESSION 1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code Section 54957) Title: City Manager RECONVENE IN OPEN SESSION After a short recess, the meeting reconvened in open session in the Council Chambers at 6:30 P.M. The following staff members joined the meeting: Building Official Eric Banvard, City Planner Irene Borba, Special Projects Engineer Bob Branz, City Clerk Leslie Carpentiers, Public Works Manager Scott Derdenger, Finance Officer Rebecca Eastman, and Police Chief Tricia Seyler. Mayor McCaskill led the Pledge of Allegiance. City Attorney Epstein announced that no reportable actions were taken in the closed session. OPEN FORUM No one wished to speak. REPORTS & PRESENTATION 2. City Council Reports Councilor Donnell spoke regarding notice of design review exceptions on the Lagoon, the Transportation Authority of Marin, and the MCCMC Homeless Subcommittee. Councilor Winter reported on the Richardson Bay Regional Agency. Minutes of the Regular Meeting of the Belvedere City Council March 9, 2015 Page 2 of 6 Vice Mayor McAuliffe reported on the MCCMC Sea Level Rise Committee and the joint effort with the County on a vulnerability study. 3. City Manager reports City Manager Neilan drew the Council's attention to an improved exhibit for Item 11 which was distributed just before the meeting. 4. Request from Redwood High School Grad Night Committee for 51,500 donation toward the 27th Annual Grad Night Kim Berry, Grad Night Co -Chair, and graduating senior Rachel Maier presented the request. This donation was pre -approved in the 2014-15 City budget. 5. Presentation by Lee Braun on the proposed increase in the Mosquito, Vector and Disease Control Assessment by the Marin/Sonoma Mosquito and Vector Control District Belvedere's representative to the Mosquito Board, showed slides and answered questions. Luke Mazur, representing Citizens for Sustainable Pension Plans, urged the Council and residents to vote against the increase and submitted a letter to the Council. Ed Worth of 22 Golden Gate also opposed it. CONSENT CALENDAR Mayor McCaskill asked for a motion to approve the Consent Calendar. MOTION: The Consent Calendar. MOVED: By McAuliffe, seconded by Campbell; approval unanimous The following items were on the Consent Calendar: 6. Approve minutes of the following Council meetings: A. February 9, 2015, regular. B. February 24, 2015, special joint with Tiburon Town Council. C. February 24, 2015, special. 7. Approve warrants of February 2015. 8. Approve letter from the Mayor to the State Coastal Conservancy in support of the County of Marin's pending application for the Climate Ready Grant. 9. Adopt a resolution consenting to the inclusion of properties within Belvedere in the California Statewide Communities Development Authority's Open Property Assessed Clean Energy (PACE) Program. 10. Grant revocable license for private improvements in the street right-of-way in front of 10 Edgewater Road. Property Owner: House Properties 77 III LP. Minutes of the Regular Meeting of the Belvedere City Council March 9, 2015 Page 3 of 6 INDIVIDUAL CONSENT CALENDAR ITEMS 11. Grant revocable license for private improvements in the street right-of-way in front of 131 Golden Gate Avenue. Property owner: Ginger Crane as trustee of the Ginger Crane Revocable Trust Agreement March 3L 2006 Council Mayor McCaskill, who lives within 500 feet of the subject property, and Councilor Donnell, who lives next door, recused themselves. No one from the public wished to speak to this item. MOTION: Move we approve the revocable license agreement for private improvements in the street right-of-way in front of 131 Golden Gate Avenue. MOVED: By Winter, seconded by Campbell; approval unanimous (McCaskill and Donnell recused) PROPOSED LOWER GOLDEN GATE AVENUE UTILITY UNDERGROUNDING ASSESSMENT DISTRICT 12. A public hearing to determine whether the public necessity, health, safety or welfare require the removal of poles, overhead wires and related structures and the underground installation of wires and facilities for the Lower Golden Gate Avenue Utility Undergrounding Assessment District Mayor McCaskill read a statement instructing the audience regarding the order of proceedings for the forthcoming hearing, then formally opened the hearing. Special Projects Engineer Bob Branz presented the staff report. The three appeal adjustments recommended by staff have been deleted from the Construction Contingency of 10 percent, as shown on Line 3 of the spreadsheet on Page 5 of the Engineer's Report, reducing the Preliminary contingency from $148,531 to $73,188. He also pointed out that the Engineer's Report should be titled "Final" rather than "Preliminary." Terry DiGangi, 40 Golden Gate Avenue, Ed Worth, 22 Golden Gate Avenue, and Luke Mazour, 33 Bayview Avenue, spoke against the formation of the district. Mayor McCaskill gave the final call for ballots, then closed the public hearing. City Clerk Carpentiers invited those who wanted to watch the opening of the ballots to join her, the Engineer of Work, and the Bond Counsel in the City Hall reception area. While the ballots were being counted, Mayor McCaskill called for the shorter items on the agenda, Nos. 14 through 16, to be heard. Minutes of the Regular Meeting of the Belvedere City Council March 9, 2015 Page 4 of 6 OTHER PUBLIC HEARING 14. Introduction and first reading of an ordinance amending Chapter 8.36, "Urban Runoff Pollution Prevention," of the Belvedere Municipal Code Public Works Manager Derdenger presented the staff report and answered questions. Mayor McCaskill invited comments from the audience. There were none. MOTION: We read the ordinance by title only. MOVED: By Donnell, seconded by Campbell; approval unanimous City Attorney Epstein read aloud the ordinance title. MOTION: To approve the first reading of the ordinance and to waive future reading of the ordinance in its entirety. MOVED: By Donnell, seconded by Campbell; approval unanimous OTHER SCHEDULED ITEMS 15. Status report on the installation of automated license plate readers and consideration of adding a third location City Manager Neilan presented the staff report and answered questions. No one from the audience wished to comment. It was the consensus of the Council that the City should go ahead with the installation of all three cameras. 16. Consideration of the City's vote on the Mosquito, Vector and Disease Control Assessment proposed by the Marin/Sonoma Mosquito and Vector Control District City Manager Neilan presented the staff report and answered questions. No one from the audience wished to comment. MOTION: That we authorize Bob to vote for us. MOVED: By Campbell, seconded by McAuliffe Mayor McCaskill stated he will vote Yes on the ballot. VOTE: Unanimous approval Mayor McCaskill called a recess until the undergrounding ballots are finished being tallied. Minutes of the Regular Meeting of the Belvedere City Council March 9, 2015 Page 5 of 6 PROPOSED LOWER GOLDEN GATE AVENUE UTILITY UNDERGROUNDING ASSESSMENT DISTRICT 12. A public hearing to determine whether the public necessity, health, safety or welfare require the removal of poles, overhead wires and related structures and the underground installation of wires and facilities for the Lower Golden Gate Avenue Utility Undergrounding Assessment District City Clerk Carpentiers returned to the Chambers and announced the results of the undergrounding ballot as follows: 24 ballots were mailed. 20 ballots were returned, or 83 percent. All the ballots cast were valid. The number of ballots cast in favor was 7, or 35 percent. The number of ballots cast against was 13, or 65 percent. Of 53 weighted votes, the votes cast in favor were 12.5, or 29.1 percent; votes cast against were 30.5, or 70.9 percent. Therefore, the district does not pass. 12A. Review correspondence from residents Vera Gertler, Beth Levinson and Doug and Jami Patterson, along with the staff response, and discuss next steps for the undergrounding district City Manager Neilan presented the staff report and staff answered questions from the Council. Mayor McCaskill opened the hearing to public comment. Terry DiGangi asked that any future effort to revive the district be discussed in an open forum. There were no further comments. Discussion was tabled until such time as the Fiscal Year 201516 City budget is discussed. OTHER PUBLIC HEARING 13. Appeal of a Planning Commission decision made on December 16, 2014, to uphold an appeal for a Design Review Exception for a five (5') foot high fence along the property frontage at One Windward Road. Appellant: Henry Wix, Wix Architecture. Property Owners: Matthew & Heather Miller. (Continued from February 9, 2015.) City Planner Borba presented the staff report and showed slides. She clarified that only the fence is under appeal and there are no neighbors within 100 feet objecting to it. She answered questions from the City Council. Project architect Henry Wix showed slides and explained that the purpose of the fence is for the safety of the children in the family and to keep pedestrians from walking up to the windows of the home. He answered questions from the Council. The original appellant, Isolde Wilson of 6 Edgewater Road, explained why she feels the fence design is inappropriate and asked that it be sent back to the Planning Commission. She distributed a handout. Minutes of the Regular Meeting of the Belvedere City Council March 9, 2015 Page 6 of 6 Harry Somerfield of 339 San Rafael Avenue, John Pearson of 74 San Rafael Avenue, George Gnoss, Nancy Freed of 7 Windward Road, and property owner Heather Miller urged the Council to grant the appeal and approve the fence as designed. The Council Members discussed the design of the fence and its location in the excess street right-of-way. MOTION: That we accept the project as originally designed and thereby reverse the previous decision of the Planning Commission. To support the appeal. MOVED: By McAuliffe, seconded by Winter; approval unanimous VOTE: AYES: McAuliffe, McCaskill, and Winter NOES: Campbell and Donnell ADJOURN The meeting was adjourned at 10:08 PM. THE FOREGOING MINUTES were approved at a regular meeting of the Belvedere City Council on April 13, 2015, by the following vote: AYES: James Campbell, Sandra Donnell, Marty Winter, and Vice Mayor Claire McAuliffe NOES: None ABSENT: Robert McCaskill