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Home My WebLink AboutTC Minutes 2015-04-01TOWN COUNCIL MINUTES CALL TO ORDER Mayor Doyle called the regular meeting of the Tiburon Town Council to order at 7:30 p.m. on Wednesday, April 1, 2015, in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, Cali- fornia. ROLL CALL PRESENT: COUNCILMEMBERS: Doyle, Fraser, Fredericks, O'Donnell, Tollini PRESENT: EX OFFICIO: Town Manager Curran, Town Attorney Danforth, Director of Administrative Services Bigall, Director of Public Works/Town Engineer Barnes, Director of Community Development Anderson, Minute Clerk Hennessy CLOSED SESSION (6:15 P.M.) CONFERENCE WITH LABOR NEGOTIATOR (Section 54957.6) Bargaining Unit: Tiburon Police Association Employee Group: Unrepresented Employees Negotiators: Town Manager and Director of Administrative Services The Mayor announced that direction was given to staff; no further action taken. ORAL COMMUNICATIONS There were none. INTRODUCTIONS Director of Administrative Services Heidi Bigall introduced Patti Pickett, who was selected over 50 candidates to fill position of Office Assistant. She noted that Patti is a Tiburon resident with a background of administrative experience. Director of Community Development Scott Anderson introduced Lea Stefani, Community Development Aide, and Denise Feiling, Building Technician, and expressed staff's appreciation as to how well they have adapted to their new positions. Town Council Minutes #09 -2015 April 1, 2015 Page I CONSENT CALENDAR 1. Town Council Minutes — Adopt minutes of March 4, 2015 regular meeting (Town Clerk Crane Iacopi) 2. Town Council Minutes — Adopt Minutes of March 18, 2015 regular meeting (Town Clerk Crane-Iacopi) 3. Investment Summary for February 2015 - Receive report (Administrative Services Di- rector Bigall) 4. 2312 Spanish Trail — Adopt resolution denying appeal of Design Review Board approval of a site plan and architectural review for the construction of additions to an existing two- family dwelling with Variances for Reduced Side Yard Setbacks (Community Development Department) 5. Major Crimes Task Force —Recommendation to Approve Amendments to Major Crimes Task Force Joint Exercise of Powers Agreement (Town Manager Curran, Police Chief Cro- nin) 6. Resolution — Commendation of Diane Crane Iacopi on 20 years of service to the Town 7. Resolution - Commendation of Ann Danforth upon the occasion of her retirement MOTION: To adopt Consent Calendar as submitted. Moved/Seconded: O'Donnell/Fredericks Vote: AYES: Unanimous ACTION ITEMS The Town Manager requested that Item 2 be heard now in consideration for Phil Smith, District Director, and the Mayor agreed. 2. Assessment Ballots - Request for Direction Regarding Assessment Ballots for Town Property Received from the Marin/Sonoma Mosquito and Vector Control District (Town Manager Curran) Town Manager Curran reviewed the staff report and noted the Town owns several parcels, in- cluding parks, open spaces, and seven units at the Point Tiburon Marsh condominiums. The total assessment for increased maintenance by the Marin/Sonoma Mosquito and Vector Control Dis- trict would amount to a combined $147 annually. She asked the Council to consider the ballot assessment. Phil Smith, District Director, noted the District has been in existence for 100 years serving the area from Sausalito to Sea Ranch; they had not asked for an increase in assessment since 1996; Town Council Minutes #09 -2015 April 1, 2015 Page 2 they had an integrated management program; their great thrust was education and prevention in the schools. In response to a question from the Mayor, Mr. Smith stated the District also teaches homeowners how to prevent rodents from getting into their homes. The Mayor opened the item to the public for discussion. There being no comments, he returned the item to the Council. Referencing the Reed Union School District's earlier stance in a Town undergrounding project vote, Councilmember O'Donnell stated he didn't think a public agency such as the town should influence the outcome of a property tax assessment vote of this nature. He stated his preference that the Town abstains from the voting. Councilmember Fredericks stated she felt it was a public health and safety issue and thought it was appropriate for the Town to take a position. The other Councilmembers agreed that the District is doing a great job, and the Town should be a participant in the ballot assessment. MOTION: To direct staff to submit a ballot with an affirmative vote for each of the Town's parcels. Moved/Seconded: Fredericks/Fraser Vote: AYES: Fredericks, Tollini, Fraser, Doyle NOES: O'Donnell 1. General Plan Annual Status Report - Recommendation to Review and Accept Annual Status Report (Community Development Director Anderson) Director of Community Development Anderson reviewed the staff report, which outlined that Government Code Section 65400(b)(1) requires an annual report be prepared and forwarded to the State Department of Housing and Community Development and to OPR each year. In response to Councilmember Fredericks' questions, the Town Staff responded: DT -j The original intent was physical signage. The Council might explore putting downtown parking lot information on the Town's website DT -t The Citizen Advisory Committee reference will be removed as it has sunset. In response to Councilmember Fraser, Director Anderson stated the frequency of General Plan updates depends on how quickly the community is changing or growing. The Town has set 2020 for the next comprehensive general plan update. Only the Housing Element is state mandated for specified regular updates. Vice -Mayor Tollini noted the draft was very thorough, precise and well done. The Mayor opened the meeting for public hearing. There being no comments, the Mayor re- turned the item to the Council for discussion. Town Council Minutes #09 -2015 April 1, 2015 Page 3 MOTION: To accept the Planning Commission's recommendation to accept the Annual General Plan Implementation Status Report for Calendar Year 2014 as amended and direct staff to forward the report to the requisite State agencies. Moved/Seconded: Fraser/O'Donnell Vote: AYES: Unanimous PUBLIC HEARINGS 1. Public Contracts — Recommendation to approve First Reading of an Ordinance amending Chapter 3A of the Municipal Code regarding contract bidding limits (Public Works Director Barnes) Public Works Director Barnes directed Council to a revised draft of the Ordinance. He described the specific amendments proposed and described the changed set forth in the revised draft dis- tributed this evening. He recommended the Council hold a public hearing, take testimony on the proposed ordinance, and introduce the draft ordinance as follows: Move to read by title only, waiving any additional reading, and introduce the ordinance amending Title 1, Chapter 3A (Town Contracts) of the Ti- buron Municipal Code. Pass the reading by roll call vote. If the first reading is passed, the ordi- nance will return for final adoption on a future consent calendar. Director Barnes noted there was general agreement at the Council's recent retreat to make the suggested change to match the State's threshold of $45,000. Councilmember O'Donnell asked if the Public Works Director could negotiate projects under the minor contract limit. Director Barnes noted that for minor public works projects, the Town can use a purchase order, negotiate, force account (time and materials), or bid. He explained that re- cently the Town received bids over the budget on a project and will now negotiate with the low bidder. Any project over $45,000 will need to go to bid. There was a brief discussion amongst the Council regarding this change, specifically tying the dollar limit to the State. Councilmember Fredericks noted that, in her capacity on the Marin County Council of Mayors and Councilmember's Legislative Committee, she would be able to notify the Council would know if the State Legislature proposed to significantly "ramp up" the amount of the threshold and could provide sufficient notification to the Town. The Mayor opened the public hearing. There being no comments, the Mayor closed the public hearing. MOTION: Move to read by title only, waiving any additional reading, and introduce the ordinance amending Title 1, Chapter 3A of the Tiburon Municipal Code Regarding Contract Award Procedures. Moved/Seconded: Fredericks/Fraser Town Council Minutes #09 -2015 April 1, 2015 Page 4 I ROLL CALL: AYES: Fredericks, O'Donnell, Tollini, Fraser, Doyle NOES: None TOWN COUNCIL REPORTS None. TOWN MANAGER REPORT Town Manager Curran noted two Councilmembers are unavailable for the April 15, 2015 Town Council meeting, and she asked the Council if they might consider canceling this meeting. After a brief discussion, it was agreed that this meeting be cancelled. The Town Manager also noted that Tiburon is hosting the Marin County Council of Mayors and Councilmen's Dinner on May 27 which will include the Reed Union School District Trustees at The Lodge from 6 p.m. to 9 p.m. In addition to the Council, Staff members are invited. WEEKLY DIGESTS • Town Council Weekly Digests Accepted. ADJOURNMENT There being no further business before the Town Council of the Town of Tiburon, Mayor Doyle adjourned the meeting at 8:25 p.m. to May 6, 2015. FRANK X. DOYLE, MAYO ATTEST: Town Council Minutes #09 -2015 April 1, 2015 Page 5