HomeMy WebLinkAbout2023-09-20 RGS 1st Amendment to Agreement-
AMENDMENT TO AGREEMENT
This Amendment of the Agreement, entered into this 20th day of September, 2023, by and between the Town of Tiburon, a public body of the State of California (“TOWN”) and
Regional Government Services Authority (“CONSULTANT”) , a municipal joint powers authority, is made with reference to the following:
RECITALS
A.On June 7, 2023, an agreement was entered into by and between TOWN andCONSULTANT, ("Agreement"); and
B.TOWN and CONSULTANT desire to modify the Agreement on the terms andconditions set forth herein.
NOW, THEREFORE, it is mutually agreed by and between and undersigned parties as follows:
1.Paragraph 1. (General Description of Consultant Services) of the Agreement ismodified to read as follows:
Consultant agrees to provide financial advisory and organizational developmentconsulting services, as described in further detail in the Exhibit 1 and Exhibit 2,attached hereto and incorporated herein by reference.
2.Paragraph 2. (Compensation for Consultant Services) of the Agreement ismodified to read as follows:
Compensation for the Services shall be
(select one):
[ ] Lump Sum of $ , (with) / (without) [Circle one] progress payments;
or
[ X ] Time and materials, per schedule of rates and charges included in Exhibit 1, with a guaranteed not to exceed price of $ 115,000 .
3.Except as expressly modified herein, all other terms and covenants set forth inthe Agreement shall remain the same and shall be in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this modification of
Agreement to be executed on the day and year first above written.
[SIGNATURES ON THE FOLLOWING PAGE]
DocuSign Envelope ID: 112A8CCA-97CF-4153-BF3C-8CF623CC908F
TOWN OF TIBURON: CONSULTANT:
Greg Chanis, Town Manager Consultant
Date: ____________________________ Date: __________________________________
Title: Executive Director
Attest: APPROVED AS TO FORM:
Town Clerk
Date: __________________________________
DocuSign Envelope ID: 112A8CCA-97CF-4153-BF3C-8CF623CC908F
10/3/2023 10/3/2023
Tiburon
Organizational Development (OD) Services
Scope of Work
The Town of Tiburon has expressed an interest in providing organizational
development-related services to employees, such as teambuilding and coaching.
Teambuilding
Teambuilding services will include
•Pre-teambuilding interviews
•Teambuilding facilitation
•Facilitation of follow-up meetings
Coaching
Coaching services may include:
•Coaching sessions
•Working with the employee to identify specific goals and execute on those goals
•Using a variety of tools to gather feedback for the employee being coached
Cost:
Cost of these services are not to exceed $10,000 for 56 hours of OD-related services.
Mileage will be billed at current IRS mileage rates and travel time will be billed at half the hourly rate.
Title Hourly Rate
Chief Operating Officer $140 to $230
Deputy Chief Operating Officer $135 to $205
Senior/Lead Advisor $130 to $200
Advisor $120 to $170
Project Advisor $110 to $130
Project Coordinator $90 to $125
Technical Specialist $80 to $120
Exhibit 1
DocuSign Envelope ID: 112A8CCA-97CF-4153-BF3C-8CF623CC908F
Page 14 to 14
August 28, 2023
Agreement for Professional Services Amendment #1 Between the TOWN OF TIBURON and Regional Government Services Authority
Exhibit 2
Scope of Services. Subject to the terms and conditions of this Agreement, RGS shall assign RGS
employee(s) to serve as Finance Advisor(s) to the Agency, which may require performing any or all of
the functions described below:
1. Provide ongoing comprehensive financial management services to ensure effective and compliant financial administration for the Agency. This work may be done either onsite or remotely. RGS services are not duplicated by City employees and are not intended to be
performed by City employees but are wholly outsourced to RGS. Such services may include
the following:
1.1. Project Services
1.1.1. Fiscal year end close – Prepare year end closing entries and reconciliations
1.1.2. Audit management - Review accounting software for accuracy; write up adjusting
journal entries; prepare and review financial statements; prepare audit schedules
requested by auditors; facilitate communication between auditors and city
management
1.1.3. Accounting, reconcilations and reporting services – Provide GL entries on a monthly,
quarterly or annual basis; provide monthly bank reconciliations; provide monthly or
quarterly GL account reconciliations; develop and provide monthly, quarterly, and
annual financial reports as required internally or externally, such as the state required
annual street report, compensation report, transaction reports.
1.1.4. Write detailed procedures for all work performed to facilitate the ease of transition to the
new Accounting Manager once recruited and hired.
1.2. Technical Support and Coaching
1.2.1. Review all phases AP function utilizing appropriate controls and provide
assistance or direction as necessary.
1.2.2. Provide all phases of the Accounts Receivable
1.2.3. Review Cash Collections functions and Business Licenses
1.2.4. Review all Payroll and benefit liability account reconciliations.
1.3. Be reasonably available to respond to provide advice about emerging issues during the
normal work week.
2. Projects and activities may be modified by mutual agreement. It is understood that there may non-routine
one-time projects that may be requested and may be accommodated if budget permits.
3. The RGS Project Lead may direct work to other RGS staff with equal or lower bill rates than the core team assigned, as needed to fulfill the Agency's requests for finance and administrative systems support.
4. Agency Customers are to be served by agency employees; and RGS staff will interface with agency employees and data systems to establish appropriately separate workflows to transition information and receive work at the established point of delegation to RGS’ outsourced services.
DocuSign Envelope ID: 112A8CCA-97CF-4153-BF3C-8CF623CC908F