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Home My WebLink AboutTC Agd Pkt 2015-06-03 (3)Diane Crane Iacopi From: Peggy Curran Sent: Monday, June 01, 2015 4:48 PM To: Peggy Curran Subject: FW: Funding for the homeless FYI, another late mail related to the budget. Thanks Peggy Original Message ----- From: Lois Karpenko imailto:Iokarpc sonic.net] Sent: Saturday, May 30, 2015 9:10 AM To: Peggy Curran Subject: Funding for the homeless ii# in! ni nir�, JUN 01 LUMU TOWN CLERK TOWN OFTIBURON 1'J -L, I am aware that on June 3 you will be discussing a line item in your budget to accept a share of the funding for some of the most vulnerable in our community. I will be out of town and unable to attend the meeting, but it would be wonderful news to hear upon my return that we have taken the high ground in caring for those who live on the street. Sincerely. Lois Karpenko 70 Pamela Ct Tiburon Sent from my iPad Diane Crane Iacopi From: Peggy Curran Sent: Monday, June 01, 2015 4:25 PM To: Peggy Curran Subject: FW: The Tiburon Talk Newsletter, May 29, 2015 FYI: Some budget. "late mail". From: 2mikebautlerPgmail.com[mailto:2mikepautlerOgmail.com] Sent: Monday, June 01, 2015 11:56 AM To: Peggy Curran Subject: Re: The Tiburon Talk Newsletter, May 29, 2015 ti JUN 01 Lino TOWN CLERK TOWN OF TIBURON Peggy, thank you for providing funding in the budget for the homeless shelter project. Tiburon's churches have been very generous in responding to the REST program. As a member of St Hilary the program has been well received and helps us to maintain perspective of how fortunate we are to be able to afford to live in Tiburon. Also I think your Tiburon talk emails are excellent. Thanks for communicating to us taxpayers. Mike Pautler 17 Seafirth Road. 1 1 May 31, 2015 Tiburon Town Council ATT: Ms. Peggy Curran, Town Manager 1505 Tiburon Blvd. Tiburon, CA 94920 LATE MAIL # PH z JUN 01ZU16 Re: Proposed changes for the area south of Blackie's pasture TOWN CLERK TOWN OF TIBURON Dear Mayor and Town Council members: This response to the above -captioned issue is based on The Ark article (5/20) and clarification by Mr. Barnes. For 45 years we have looked directly at and over this area innumerable times every day from 54 Reed Ranch Road. We like it very much as is, finding no other spots in the flats of Tiburon that reveal any semblance of the area in its natural form --a tranquil site and sight. We also prefer that "there isn't a lot going on there" except for people walking or biking through. In fact, were this proposal not identified as a pet project of Mayor Doyle, we would object strenuously. Somewhat parenthetically, this reflects lingering appreciation for his stalwart leadership of the DRB in 2007 when that clear-sighted group, consistent with recommendations of the Planning Department and the neighborhood, unanimously denied an inappropriate proposal by a neighbor and her architect -- ironically only to be reversed by a split Town Council, and with all subsequent DRBs inexplicably capitulating to the applicant, her architect and attorney for the ensuing 8 years. The recent ultimate twist (predicted by a neighbor) being that immediately after once again securing approval, she sold the house --putting the lie to her ostensible motives for pursuing this matter. It also leaves questions about the DRB's consistent compliance at the expense of a long-established neighborhood, whose residents were effectively ignored. But for the reason stated, rather than objecting to this proposal, we request that any changes be effected in an understated, unobtrusive manner that will minimally affect and disrupt the current ambiance. To that end: 1) Please give no consideration to it as a potential playground for children. Despite one Council member's observation, there are abundant sites well-suited and developed for play in the area--McKegney Green, South of the Knoll Park (that has play apparatus and 3 picnic tables), 2 public school playgrounds, the area across Tiburon Boulevard from Reed School, plus Belvedere and Paradise Parks. 2) Please do not add barbeques, or anything that might prolong activity into the evening. And will there be specific hours of operation enforced for this mini -park? 3) If the minimally effective camouflaging with vegetation of the new restrooms to date is any indication of what to expect from this project, these picnic areas will likely be very visible for a dozen or more years. 4) Might the topography be left as it is rather than leveled for the seeding? We do not expect our interests to prevail over the enjoyment of others' use of town land. But, as noted, since the quoted rationale for this proposal ("a place where people can go and spend time") already exists nearby, it seems reasonable to mitigate undesirable impacts on those in whose view it will constantly be. Thank -you, Ma\ H. Spencer Bloch, M.D. 54 Reed Ranch Road P4a Judy H. Bloch TOWN OF TIBURON 1505 Tiburon Boulevard Tiburon, CA 94920 Date: To: From: Peggy Curran, Town Manager Heidi Bigall, Director of Administrative Services June 3, 2015 Mayor and Town Council Subject: Fiscal Year 2015-16 Proposed Municipal Budget Plan INTRODUCTION I am pleased to present the proposed Fiscal Year 2015-16 Municipal Budget Plan. It represents Staffs best effort at projecting revenues and expenditures for the coming year within the guidelines set by the Council and with assistance from the Town Council Budget Committee comprised of Vice Mayor Tollini and Councilmember O'Donnell. The presented budget is balanced. No new programs are proposed for next year, so it essentially represents status quo revenues and spending. There are two positions that became vacant that are being filled on a contractual basis. The first is the vacancy created by the retirement of long-time Police Captain Dave Hutton. In April of 2015 the Town contracted with the City of Belvedere for the use of their Chief to fill the position on a part-time basis. The Town also lost Town Attorney Ann Danforth to retirement. The Town Council is currently in the process of retaining legal services on a contractual basis. Overall the budget does not add any new employees. The Town's financial situation remains strong. At the end of Fiscal Year 2015-16, the Town anticipates an operating surplus of $535,802. The Town will begin the year with an estimated $18,017,782 in total fund resources. The proposed budget allows the Town to continue to provide the residents with exceptional municipal services and maintenance of Town infrastructure, along with enhancements to the community through the Capital Improvement Program. The Town of Tiburon has enjoyed a balance of revenue and expenditures for several decades. The Town Council's focus has been to operate within its means while maintaining basic services. Since incorporation, the Town has been fortunate in that it has not had to borrow funds for operations or use restricted reserves to fund personnel. Additionally, the Town maintains healthy reserves should it need to weather another fiscal crisis or suffer a natural disaster. The economy as it relates to Town revenue appears to have stabilized. Staff is projecting overall operating revenues to increase by 7.2% over the current year's adopted budget. The Town is anticipating its single largest revenue source of secured property tax to increase by 4% in FY 2016. This Tiburon Town Council June 3, 2015 Page 2 of 7 increase is due to reassessment of property when it changes ownership and as properties that were assessed downward during the recession are increased pursuant to the provisions of Proposition 13. Operating expenditures are proposed to increase by 3.5% over the current year's adopted budget. This increase is a combination of a reduction in salary and benefits due to contracting for two regular positons, increases in Joint Power Agency dues, insurance premiums for worker's compensation insurance, and increases in contractual services. These changes will be detailed in the individual departmental budgets below. BUDGET OVERVIEW The Operating Budget includes all of those programs that involve ongoing costs associated with running the Town. These include personnel, services, and supplies, as well as certain minor capital equipment purchases. The Capital Budget includes programs or projects that result in long term physical improvement for the community. These projects are typically funded through the Town's restricted funds and designated reserve funds. Examples include street paving, installation of sidewalks and park or facility improvements. The Overall Budget is comprised of all funding sources for operations. Included here are restricted funds from other governmental sources for specific uses (e.g., grant funding) and Town Council adopted fees that must be used for specific purposes (e.g., long range planning fee for the purpose of updating the General Plan). The overview below compares the current adopted operating budget to that proposed for FY 2015-16. Operating 2014/15 2014!15 Adopted Estimated Budget Revenues $9,888,889 $11;353,846 Expenditures $9,742,299 $ 9,365,326 2015!16 Proposed Change $10,602,188 7.2% $10.066,387 3.5% FINANCIAL HEALTH OF THE TOWN The Town's overall financial health remains strong and continues to provide for high-quality services to its residents while showing an operating surplus. The Town finds itself in this desirable position due to prudent Council financial policy, both presently and historically, and careful budget management. While operating surpluses are beginning to improve, they are not as great as those experienced prior to the great recession. The Town continues to have sufficient General Fund Reserves despite investment in several large projects over the past few years. The General Fund Operating Reserve Tiburon Town Council June 3, 2015 Page 3 of 7 remains at the Council policy level of 25% of expenditures, along with several other General Fund policy -restricted and discretionary set -asides. The Town will begin next Fiscal Year with approximately $6.04 million in our General Fund Policy Restricted Reserves, $2.75 million in Discretionary Set - Asides, and $4.04 million in the Unallocated General Fund Reserve for a total of $12.83 million. In addition, there are $5.18 million in restricted fund revenues. The Town has for many years enjoyed large General Fund year-end operating surpluses, which were significantly reduced during the great recession. The improving economy, coupled with significant changes to the employee benefit structure, indicates a trend toward increasing surpluses. The chart to the right presents a history of total General Fund reserves from FY 2007 through projected FY 2016. The reduced totals reflect significant spending on projects such as the Dairy Knoll recreation facility in recent years. 4 As presented, the Fiscal Year 2015-16 budget calls for spending down General Fund Discretionary and Unallocated Reserves by approximately $1.8 million in capital improvement projects, principally for a large storm drain repair, the Yellow School Bus Program, creating a picnic area in Blackie's Pasture, trail irnprovements near Hacienda Drive, and various smaller projects. Shown as an operating budget expense, the Town continues to replenish reserves for the payoff of the Ca1PERS side -funds in Fiscal Year 2011-12. The entire $655,000 will be reimbursed to the General Fund Reserves in FY 2018-19. Paying off the side -funds has eliminated the 7.75% interest rate being charged by Ca1PERS and will save the Town approximately $200,000. Per Council direction, these funds in FY 2014-15 were directed to the Other Post -Employment Benefits (OPEB) GASB 45 Reserve. CHANGES TO MUNICIPAL BUDGET PLAN Revenues For Fiscal Year 2015-16, Staff projects overall operating revenues to increase by 7.2%, or $713,299, compared to the adopted FY 2014-15 budget. General Fund Operating Revenues are projected to increase 8.1%, or $662,643. Staff anticipates the economy will level off going forward. Per a 2015/16 prolxed Budget General Fund Revenues $8,821,103 I1ean s 4 Ee Peirntats tnbrx�c�iarnHSsstWity lt'u lw Investment t:Artitti$9 0°b riH4s C`s' Nrieltutse, Chargee for SO ices K•4�*a /jUter 4i¢crttiue3 lab FTAtighlseu Property raSea 554b Tiburon Town Council June 3, 2015 Page 4of7 State determination, assessed property valuation will increase by 2.0%, the maximum allowable under applicable provisions of Proposition 13. When combined with reassessments of previously reduced valuations and sales of existing homes, the Marin County Assessor's Office projects a 4.0% increase in secured property taxes. Education Revenue Augmentation Funding (ERAF) property taxes are projected to remain flat. Overall, staff is anticipating all sources of property taxes to increase 9.3% over the adopted FY 2014-15 budget. Property tax receipts have historically been the Town's "bread and butter" revenue, representing approximately 55% of General Fund Operating Revenues in FY 2015-16. The pie chart above shows the breakdown by revenue category of the projected FY 2015-16 General Fund Operating Revenues of $8,821,188. The category of Other Taxes, which includes sales, property transfer and transient occupancy taxes, is projected to increase by 9.4% over this year's adopted budget. These increases are based on actual receipts the Town is experiencing from these sources, in particular sales and transient occupancy tax. Franchise Fees are anticipated to increase 5.6% over the adopted FY 2014-15 budget, These increases reflect actual receipt projections for the current year including fees collected on rate increases for solid waste collections and cable fees. Investment Earnings are projected to increase by 36.7% in FY 2015-16. Though this is a large percentage increase, in dollars the amount is an increase of $10,000 over the current year. Staff is projecting interest rates will begin to rise from the historical lows experienced since the recession. Intergovernmental Revenue is proposed to increase 11.5% over the adopted FY 2014-15 budget. There is no one particular source of revenue in this category that is experiencing a notable increase. Expenditures Overall operating expenditures are projected to increase by 3.5%, or $342,088, over the adopted FY 2014-15 budget. General Fund operating expenditures are proposed to increase by 4.0%, or $316,413. The positions of Police Captain and Town Attorney will be provided under a contractual basis in FY 2015-16. With the elimination of these two positions and with negotiated salary and benefit adjustments, in FY 2015-16 salary and benefits will decrease by 1.22% or $67,727 over FY 2014-15. All employees who are considered "classic" members of Ca1PERS will receive a net 3% pay increase, as they will be picking up an additional 1% or 3% of the employers rate based on coverage group. As the Town contributes the dollar amount of the Kaiser two-party rate towards cafeteria plan insurances, the Town has increased the amount for 2015 by 4.5%, which is the rate approved by the Ca1PERS Board on May 19, 2015. Additional expenditure increases over the current fiscal year include approximately $287,000 in contractual services for the attorney and Police Captain. The bar chart below shows the FY 2015-16 Operating Budget by department. Further clarification of department expenditure variations are explained below. Tiburon Town Council June 3, 2015 Page 5 of 7 The Administration Department's overall budget is proposed to increase by 0.6% or $10,598 over the current year. Included in Administration are the Legal Services, Legislative Support, Administrative Services and Town Hall divisions. The Administrative Services Division is proposed to increase by 3.1% or $33,742. Salary and benefit changes account for an increase of 6.2% or $50,474 over the current year's budget. In addition to proposed salary increases, the position of Office Assistant is now being filled at a 0.9 FTE level as opposed to 0.5% prior to Joan Palmero's retirement at an additional cost of $20,000. The Casual Hire appropriation is being reduced by $10,000 based on actual needs for FY 2015-16. Consulting Services has been reduced by $26,000 in FY 2015-16 as tri -annual actuaries are not needed for OPEB valuations. fL Yeti 2013-16 3cpettdittsteby map tttnettt a .• Total nGOMA!ruWt The Legal Services Division is proposed to decrease by 5.9% or $15,526, due to the elimination of salary and benefits for an in-house attorney. An appropriation of $175,000 has been added to contractual services for legal services. The Legislative Support Division's total appropriation is being increased by $10,000, as a contingency line -item is created for the purpose of funding any unanticipated expenditures or donations during the year. All other line items remain unchanged. The Town Hall Facility Division is proposed to decrease by 6.4% or $17,200. This decrease is the net of increasing the Recruiting and Background appropriation by $25,000 to hire an outside firm to recruit for the next Town Manager, and a decrease of $31,500 in Capital Outlay expenses. The Community Development Department, which includes the Planning, Building and the Long Range Planning Division, budget is proposed to decrease by 2.0% or $25,022. The Planning Division budget is proposed to increase 4.2% or $21,300, to reflect salary and benefit increases. The Building Division budget is scheduled to increase 2.3% or $13,678. This includes an increase of 2.4% or $12,178 in salary and benefits, and an increase of 1.7% or $1,500 in supplies and services. The Town is appropriating $40,000 in the Casual Hire line item, which is $10,000 less than FY 2014-15, in order to retain outside services while the Town brings the department up to full staffing after a complete turnover during FY 2014-15. Tiburon Town Council June 3, 2015 Page6of7 The Long Range Planning Division budget is proposed to decrease by $60,000 as the Town winds down the various updates to the General Plan. The Police Department budget is projected to increase by 1.4% or $41,892. Salary and benefit costs are proposed to decrease by 2.9% or $72,633. This is due to the elimination of the Captain position, combined with the retirement of the Police Secretary position in late July. It is proposed that the Secretary position be eliminated, and that the normal staffing of 2.1 Police Services Aides be increased to 2.75. This staffing reallocation will provide the same level of service at a slightly reduced cost. The contractual services appropriation is increased to $112,000 to account for the Captain services being provided by the City of Belvedere. There are no other notable changes proposed in the Police Department budget for the fiscal year. The Public Works Department, which includes Administration, Streets, Parks, and Street Lights budget, is proposed to increase by 6.9% or $97,139 over last year. Salary and benefits are proposed to increase 4.7% or $45,089. This is due to the combination of negotiated salary increases and new employees moving through their salary ranges. Supplies and Services are increasing 13.4% or $52,050. A new appropriation of $15,000 is included in the Administration & Engineering Division for a required street speed survey, and $15,000 in the Parks Maintenance Division for special maintenance for the Old Rail Trail. There are also proposed increases of $10,000 for restroom maintenance and $5,000 for landscaping materials. The Non -Departmental budget is proposed to increase 8.0% or $187,481 in FY 2015-16. Expenses in the Non -Departmental budget relate to insurance premiums (workers compensation, liability, and property), Joint Powers Agreements, Town -owned housing units and the Belvedere - Tiburon Library Agency property tax pass -though. The Town has very little control over most expenses in this budget. The Insurances and Governmental Division is proposed to increase 12.6% or $101,574. The major contributors to this increase are costs for retiree medical allowances, Worker's Compensation insurance, and minor increases to the various Joint Power Authority dues. The Low -Moderate Income Housing Division is increasing by $12,500 to reflect the proposed contribution to the regional Marin Homelessness program. The Belvedere -Tiburon Library Agency Division is increasing by 6.4% or $91,630. This is strictly due to increased property tax receipts that will be passed through to the Library Agency. Infrastructure Improvements and Capital Projects The FY 2015-16 Capital Improvement Program (CIP) budget is proposed at $3,086,000. There is carry-over funding from the current fiscal year in the amount of $433,000 for projects that will not be commenced prior to June 30, 2015. The Town continues its normal street improvement program funding of $750,000 this year. There are two crosswalk improvement projects that will be funded by Safe Route to School Grants proposed for FY 2015-16. The crossings are on Tiburon Boulevard at Ned's Way and at Blackfield Drive. The FY 2015-16 Capital Improvement Budget allocates $600,000 in drainage improvement projects, of which $100,000 is for storm drain flushing. The Town has experienced some storm drain subsidence on Stewart Drive and $500,000 is needed to replace or repair 1,100 ft. of storm drains. The Tiburon Town Council June 3, 2015 Page 7 of 7 majority of these improvements are funded through the General Fund Drainage Reserve as the Town does not have an adequate dedicated funding source for drainage projects. The Community Projects Division of the CIP Program allocates $1,399,000 in projects. As noted above, the $433,000 in carry over projects are in this division. New projects include the "Blackie's Two" project which provides for a new path, grading, fencing and three picnic bench areas. It is proposed that the Town Hall building be painted and significant ridge trail improvements be made on a dedicated portion of the Rabin property on Hacienda Drive. A five-year Capital Improvement Program Plan projection is included with the budget. It provides Council and Staff with a forecast of CIP projects. It should be noted that the Council is not being asked to adopt this five-year outlook, as it will surely shift as needs and resources come into clearer focus. Rather, its purpose is to help anticipate future expenditures and demands on the budget. CONCLUSION The Town Council and community can once again be assured that the Town of Tiburon is financially sound. The economy has stabilized and decisions that were made in recent years have positioned the Town to once again project General Fund operating reserves. Through employee negotiations, in FY 2015-16 classic members of the retirement system will go beyond paying 100% of their employee share of pension cost and start paying a portion of the employer's contribution as well. This will help the Town absorb increased pension costs projected over the next five years. On the revenue front, as always, staff will continue to carefully manage the Town's finances to assure that revenues are collected in a timely manner and that all expenses are scrutinized. The entire management team is to be commended for their assistance in developing the Town's Municipal Budget Plan and for their contribution to sound budget stewardship all year long. We also wish to thank the Town Council Ad Hoc Budget Committee members, Vice -Mayor Erin Tollini and Councilmember Emmett O'Donnell, for their review, comment and good counsel during the budget preparation process. We look forward to a dialogue with the Town Council on the budget and it its timely adoption for the start of the new fiscal year on July 1, 2015. Respectfully submitted, Peggy Curran Town Manager Heidi Bigall Director of Administrative Services PRELIMINARY MUNICIPAL BUDGET Fiscal Year 2015-16 presented to: Mayor Frank X. Doyle Vice Mayor Erin Tollini Councilmember Jim Fraser Councilmember Alice Fredericks Councilmember Emmett O'Donnell $20,000,Q00 $15,000,000 $10,000,000 55,000,000 SO 2015/16 Total Town Budget —Capital Outlay ($236.635) --Debt Service (5758,377) 4 Total Appropriations: $14,147,399 Capital Improvements (53,086,000) Operating Budget (59.659,299) 1 FY 2015/16 Proposed Budget Overview of Operating Revenues & Expenditures FY 2015/16 Operating Revenue Assumptions Using FY 2014-15 Adopted Budget as Base ■ All Sources of Operating Revenues total $10,602,188 — an increase of 7.2% or $713,299 ■ All Sources of Property Taxes increased by 9.3%, $412,920 ■ Other Taxes Tax increased by 9.4%, $134,521 ■ Franchise Fees increased by 5.6%, $36,602 ■ Fines & Forfeitures decreased by 0.2%, ■ Investment Earnings increase by 36.7%, $10,000 2 FY 2014/15 Operating Revenue Assumptions (Continued) • Intergovernmental & Agency revenue increased by 11.5%, $10,500 • License & Permit revenue increased by 7.7%, $69,750 • Charge for Service revenue decreased by 4.3%, • Other Revenue increased by .03%, $3,600 2015/16 Proposed Budget Operating Revenues by Fund General Fund 83.2% Operating Revenue: $ 10,602,188 General Fund Revenue: $8,821,103 Other Fund Sources: $1,781,085 Low/Moderate income Housing Fund 0.3% Town Owned Housing Fund 0.7% Library JPA 14.3% Cypress Hollow 0.2% Long Range Planning COPS 0.3% 0.9% 3 2015/16 Proposed Budget General Fund Operating Revenues by Source Franchises Charges for Service, 5690,000 5336,800 7.8% 3.8% Intergov.& Agency ,..investment Earnings, 5101,600 ' 537,250 1.2% 0.4% Fines & Forfeitures, ,600 Licenses & Permits, $1446% 1.66%% 11.1 Other Taxes 51,565,500 17.7% Other Revenues, 5125.300 1.4% Property Taxes, 54,845,153 54.9% General Fund: $8,821,103 Secured Property Tax FY 2007 to FY 2016 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 006i X00% �008i �00.9� Q010i �Ojji �O'r?� �O'�v� V. •S‘ TSJ6' O� D� 09 TO ,tf J,) d.)lv re r rq• 4 Vehicle License Fee Property Tax In -Lieu FY 2007 to FY 2016 $850,000 $800,000 $750,000 $700,000 $650,000 $600,000 $550,000 $500,000 L } L i i A O O O 1Q 1S 46 e'00� e'OOd 1009 1010 101' vi) 11 T f 'I S, rA s�J o�. Hotel Tax (TOT) FY 2007 to FY 2016 $900,000 $800,000 5700,000 $600,000 $500,000 - G $400,000 $300,000 $200,000 $100,000 T. TF .o -f .o.4 .A. .Ff .n1. 10 `C) N) �0 'tv? .t9 1S x006 e) 13 ADO&� X009 •�O•T ?Odl, X01.0 . t," 't6 O� 00 09 10 11 1c, ,es? tic. rp J 5 Sales Tax FY 2007 to FY 2016 $650,000 $600,000 $550,000 $500,000 $450,000 $400,000 $350,000 $300,000 fp V. 00` �O0 0 ao°cP +9 00 • ov.` . �'S c o-: Gc G0 eQ ef ✓� 'rv) p r� r,Q N. Li J Education Revenue Augmentation Fund (ERAF) FY 2007 to FY 2016 800,000 750,000 700,000 650,000 600,000 550,000 500,000 450,000 400,000 350,000 300,000 One-time Payment $224,482 One-time Payment of $129,954 /// ,cp°LoC, �y LO C'L C, boy\ NO‹; ti 6 Building Permits FY 2007 to FY 2016 5800,000 5700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 50 One-time Exception /\ p'1 p$ A O l' , 1't' , 0 a �, 1 obe ore oo�co ooC)el lo\ lle ltie of e' `�y `, A �4. �A �4. �A FA A. v laelh held I, c. I, FY 2015/16 Operating Expenditures • Operating expenditures proposed to increase 3,5%, or $324,088, over FY 2014/15 budget. Includes compensation adjustments which net a 3% pay increase for many employees. Classic Miscellaneous CaIPERS members will pick up 1% of the employers rate (total of 8%) while Classic Safety members will pick up 3% of the employer's rate (total of 12%). Funds the Town Attorney and Police Captain Position through contractual services as opposed to employee status. Reinstitutes merit pay increase system for Management/Mid-Management employees which was suspended in FY 2008-09 Includes a 4.5% increase in medical insurance rates effective January 2016 Includes funding to retain a recruiting firm to fill Town Manager position Includes a $206,865 contribution to the OPEB Reserve in addition to our pay -go obligation. 7 2015/16 Proposed Operating Budget Expenditures by Object Supplies & Services $4,391,487 44% Capital Projects $30,000 0% Capital Outlay Allowance $176,000 2% Employee Benefits $1,650,016 16% Salary & Wages $3,818,284 38% Operating Budget: $10,066,387 Operating Expenditures FY 2007-2015 1,500,000 1,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 5500,000 50 2009110 2010/11 2011/12 2012-13 2013-14 2014-15 2015-16 (Es1.) (Prof.) Supplies Services Salaries Benefits Capital Outlay 8 2015/16 Proposed Budget Expenditures by Object (Gineral Fund) Supplies & Services 2,727,901 N Salary & Wages 33% /. 3,718,284 45% Capital Outlay 176,600 2% Capital Projects 12,500 Employee Benefits 1,650,016 20% 2015/16 Proposed Budget Expenditures by Department (General Fund) El Community Development 51,154,034 14% Police 53,044,563 Administration 51,697,466 20 Non -J Departmental 5908,754 11% _Public Works, 51,480,484 18% General Fund: $8,285,301 9 2015/16 Proposed Budget Town Administration Department Expenditures Administration 67.1 Legal Services 15.O% Legislative Support 3.0% Town Hall Allikca. 12.3% I Total Budget: $1,697,466 General Fund Portion: $1,647,466 Town Administration Organizational Chart Town Manager Director of Administrative Services Town Clerk Management Assistant 8 FTE Management Analyst Office Assistant 9 FTE 5.7limploccs 10 2015/16 Proposed Budget Administration Department ll Changes from FY 2014-15 • Overall increase of 0.6%, $10,598 — Personnel redeployment decreases FTE by 0.77, Town Attorney position contracted — Salary & Benefits decrease 12.9% - $127,352 — Supplies & Services increased by 25.9% or $164,450 as Attorney contract moved to contractual services — Office Furniture/Equipment reduced by $20,000 2015/16 Proposed Budget Community Development Department Expenditures Planning & Design Review 47.7% Building Inspection 52.3% Total Budget: $1,189,034 General Fund Portion: $1,189,034 11 Building Permit TechnIciaiVCIerk' . Community Developmt Organizational Chart 8.0 Employees Community Development Director Community Development -...- Aide Planning Manager Associate Planner Building Official Building Permit Technician Building Inspector 2015/16 Proposedget Community Development Department Changes from FY 2014-15 lam • Overall decrease of 2.1%, or $25,022 • No change in number of staffing, propose to reclassify Assistant Planner to Associate Planner • Propose two Building Permit Technicians as opposed to one Technician and one Clerk 12 2015/16 Proposed Budget Police Department Expenditures Total Budget: $3,144,563 General Fund Portion: $3,044,563 Police FacilitylEOC 2.0 Police Department Organizational Chart 1'011rn Chia! PUllca Captain ICurdred) P.111�:IIIfq I'u'rca UrIv n, Aido ;7 75 PTE) _ aroeard CMCgr 9otp<prll Olfiior °Idem 15 5 l'.I1l pl ovice, 13 2015/16 Proposed Budget Police Department Changes from FY 2014-15 • Overall increase of 1.4%, or $41,894 • Police Captain services provided by contract on part- time basis — approx. savings of $60,000 • Police Secretary position will be left unfilled on 8/1/15 after pending retirement. Increase Police Service Aides from 2.1 to 2.75 FTE to fill some of Police Secretary duties. • Emergency Services Coordinator and related costs funded with 25% participation by Belvedere 2015/16 Proposed Budget Public Works Department Expenditures Parks Maintenance, 32.8% Street Maintenance 32.7% Street & Signal Maintenance 2.7% Total Budget: $1,496,984 General Fund Portion: $1,480,484 Corporation Yard 6.3% Cypress Hollow 1.1% Administration & Engineering 24.5% 14 Public Works Organizational Chart 9.0 Employee Dirac or of PuHllc Work* I Town Engineer Engineer Technician Suporintonctont of Public Works Senior Maintenance Worker Sonior Maintenance Workor Maintenance Worker Maintenance Worker Maintenance Worker Maintenance Worker 2015/16 Proposed Budget Public Works Department Changes from FY 201415 • Overall budget increased by 6.9%, or $97,139 • Salary & Benefit increasing by $45,000 due to negotiated salary increases and new employees receiving annual step increases • Maintain current staffing/service levels • Continues $20,000 appropriation for open space vegetation maintenance, in addition to Measure A Fund in CIP • New appropriation of $15,000 for special ORT maintenance, $15,000 for street speed survey • Additional appropriation of $10,000 for contractual carvirac lmPriianc and ractrnnmcl 15 Public Works Department Expense by Category FY 2011-2016 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 A A X`. -+-Total I 1 1 I 1 '% X01 201 . 10I1 d1•e";) ,lJ, 10'Ip IS�Fs 16%9, Wages Benefits 2015/16 Proposed Budget Non -Departmental Expenditures Town Owned Housing 3%_ Low -Moderate \ Income Housing 1% Bel -Tiburon Library Agency 64% General Fund 36% Total Budget; $2,538,340 General Fund Portion: $908,754 16 2015/16 Proposed Budget Non -Departmental • Overall increase of 8.0%, or $187,481, over FY 2014-15 • Insurances & Intergovernmental division increasing 12.6% or $101,574. Factors include: — Retiree health benefits + $27,000 — Worker's Compensation Insurance Premiums +30,000 — Increase in various JPA payments +$32,000 • Low -Moderate Income Housing Fund — new appropriation of $12,584 towards Marin Homelessness —subject to acceptable plan and approval by Town Council • Increase of $91,630 of property tax pass-through to Library Agency 2015/16 Proposed Budget Reserves at Fiscal Year End (General Fund) 514,000,000 $13,000,000 512,000,000 •____- _., 511,000,000 .��/ $10,000,000 59,000,000 58,000,000 57,000,000 56,000,000 55,000,000 ryoo0 ryOO4Z' LO�'0 �0�0\ L0�'\�I• L�'\'` lON't• 'L1\'') ^ , ,oPZt h 1,'Z', 17 General Operating Fund Revenues vs. Expenditures 00,000 59,800,000 08,000,000 57,000,000 56.000,000 55,000,000 04,000,000 53,000,000 52,000,000 c1;06,� 4,/O� ?DOB /a9 �009/�� 2O'O/�� ?a,' �O,�i�� ?Oj�i�Y 2O,Q/�s( AO's s/A FSS J roJ J Revenues -■-Expenditures STAFF RECOMMENDATION • Receive the Town Engineer's presentation on the Capital Improvement Program, and then — Conduct a Public Hearing on Proposed FY 2015-16 Municipal Budget, and — Continue the Public Hearing to the June 17, 2015 regular Town Council meeting for adoption of enabling Resolutions 18 Capital Improvement Program 19