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HomeMy WebLinkAboutTC Digest 2015-06-12TOWN COUNCIL WEEKLY DIGEST Week of June 8-12, 2015 TIBURON Correspondence, Notices and other Information 1. Email - June 5 - Cal Trans Meeting Notice: July 10 2. Letter - June 8 - Proposed Traffic Signal at Hwy 131 and No. Knoll 3. Email - June 4 - Proposed improvements to dog park -Lyford Drive 4. Email - June 7 - Progress report: Harvey's Garden 5. Letter - June 5 - H&A Commissioner application -Kenna Norris 6. Notice - June 2015 - Special Vacancy: H & A Commissioner 7. Notice - June 2015 - Special Vacancy: Town Historian 8. Letters - May 24 -1St Grade/Reed School to Mayor Doyle Agendas and Minutes 1. Agenda - June 15 - Belvedere Tiburon Library 2. Agenda - June 18 - Tiburon Design Review Board REGIONAL, NOTICES AND AGENDAS Correspondence, Notices and other Information 1. Letter - May 29 - League of CA Cities - Designation of voting delegates and alternates 2. Flyer - July 17 - Judy Arnold Birthday Fiesta Agendas and Minutes 1. Agenda - Belvedere City Council - June 8 2. Agenda - Tiburon Fire District - June 10 3. Agenda - San District 5 - June 11 Patti Pickett Subject: FW: Save the Date for Important Caltrans Meeting! From: Mills, Carole [mailto:Carole.MillsCaa sen.ca.gov] Sent: Friday, June 05, 2015 9:48 AM To: sderdengerCa�cityofbelvedere.orq; mneilan@cityofbelvedere.orq; Bob McCaskill (Bob(McCaskill.net); KRWachtel©Gmail.com; citymanager(acityofmillvallev.orq; lwalshCa}cityofmillvalley.orq; mlansing an cityofmillvalley.orq; publicworks(acityofmi!Ivalley.orq; frankCa)standingstonegroup.com; Peggy Curran; Patrick Barnes; ttheodores(aci.sausalito.ca.us; igoldman(a�ci.sausalito.ca.us; apolitzer(@ci.sausalito.ca.us; Alden, Leslie; Ichu(acityoflarkspur.org; dschwarzcityoflarkspur.orq; mghoulihanCacityoflarkspur.orq; dsteinhauseratam.ca.gov; condon94925Pyahoo.com; dbracken(a�tcmmail.orq; publicworks deptfttcmmail.orq; Jonathan Logan (ilocianmccsdCa�gmail.com); admin(astrawberryrec.orq Cc: Klumb, Jason Subject: Save the Date for Important Caltrans Meeting! Dear All: Please save July 10th, 9am — 12pm for a meeting with Bijan Sartipi, Caltrans District Director, regarding the proposed stop light on Tiburon Boulevard and the proposed metering lights in Southern Marin. The City of Sausalito has graciously offered to host the meeting. If you are unable to join us, we hope you will send someone from your office or department to participate. The issues will be broken up into two sessions and we will be sending out an agenda shortly. Best regards, Carole Carole Mills, District Representative Senator Mike McGuire Carole.Mills@sen.ca.gov 415-479-6612 1 RECEIVED JUN 102015 TOWN MANAGERS OFFICE TOWN OF TIBURON Kenneth R. Wachtel Mayor Garry Lion Vice Mayor John McCauley Councilmember June 8, 2015 � LL VALLEY DIGEST c Jessica Jackson Councilmember Stephanie Moulton -Peters Counci!member James C. McCann City Manager Bij an Sartipi, District Director California Department of Transportation P.O. Box 23660 Oakland, CA 94623 Subject: Proposed Traffic Signal at Highway 131 (Tiburon Boulevard) and North Knoll Road Dear Bijan: The City of Mill Valley is in receipt of you letter, dated May 1, 2015, responding to our letter of March 15, 2015 that expressed apprehension about Caltrans' proposed installation of traffic signal on Highway 131 (Tiburon Boulevard) at North Knoll Road. The City continues to be concerned that a fifth signal installed along the half -mile East Blithedale Avenue -Tiburon Boulevard corridor in the vicinity of US 101, traffic flow will further worsen circulation along this corridor. Additional congestion will increase motorist delays and greenhouse gas emissions, traffic diversions, and decreased multi -modal safety. According to your letter, "the signal project is needed to address existing accident patterns at the intersection, to facilitate pedestrian crossing, and to bring the intersection into compliance with the American Disability Act requirements with new or upgraded curb ramps." While we can appreciate your desire to improve safety conditions, we do not believe that the proposed signal is the appropriate approach and request that you not install it and pursue alternative solutions. The City would like to respond to the three items you raise in your letter: Accident Patterns According to the California Manual on Uniform Traffic Control Devices (CA MUTCD), one of the criteria that must be met to satisfy "Warrant 7, Crash Experience" is an engineering study that finds that "adequate trail of alternatives with satisfactory observation and enforcement has failed to reduce the crash frequency." Page 1 of 3 City of Mill Valley. 26 Corte Madera Avenue, Mill Valley. California 94941 e 415-388-4033 concerns at the North Knoll Road intersection without exacerbating already poor traffic flow certainly will be consistent with our congestion relief goals. Sincerely, Jim McCann City Manager, City of Mill Valley cc: City of Mill Valley Mayor and City Council Marin County Supervisor Kate Sears County of Marin Director of Public Works Raoul Rojas TAM Executive Director Dianne Steinhauser Tiburon Town Manager Peggy Curran City of Mill Valley Director of Public Works Jill Barnes Page 3 of 3 Patti Pickett Subject: FW: Proposed improvements to dog park at bottom of Lyford Drive Original Message --- From: Suzanne Service jmailto:sueservice94920(�icloud.coml Sent: Thursday, June 04, 2015 8:48 PM To: Peggy Curran Subject: Proposed improvements to dog park at bottom of Lyford Drive C3 Dear Ms. Curran, I am writing to you as I could not find a way on the town website to communicate with the town parks commission. I would be grateful if you would pass my comments along to them. I recently picked up a questionnaire about proposed improvements to this park. From my frequent views of this park as I drive down Lyford Drive from my house, or walk along the trail, this park is used solely as an off leash dog exercise area. I agree with an area being set aside for dogs to run free. The idea that this use is compatible with child play and picnic tables is bizarre. What parent would ever take a child to a park over run with off leash dogs? It is a potentially dangerous shared use, and I also have concerns about the health risks to young children from dog urine and feces. I'm sure the owners take care to pick up after their animals, but traces must remain on the grass. The additional suggestion of a fence between the park and the trail also seems unnecessary. There is already a deep ditch which makes a barrier for small children, should they ever be running around the area, which seems unlikely. I urge council decision makers to resist spending our funds on these suggested improvements. Thank you for your consideration, Suzanne Service. Sent from my iPad 1 DIGEST Peggy Curran From: HarveyRogers m<harvnan2@sprynet.co> e- ✓11 J Sent: Sunday, June 07, 2015 4:38 PM To: 'Petey Stein'; 'Juli Tantum'; Peggy Curran; 'Mary Neilan'; 'David Holscher' Subject: PROGRESS REPORT FOR MAY 2015 HARVEY'S GARDEN AT BLAMES PASTURE Hi Petey, Juli, Peggy, Mary & David, Progress report at Harvey's garden for May 1015 On May 2 we weeded & cleaned areas in anticipation of our (3 hours) biggest tour of the year on May 3. 2.5 hours. On May 3 we had 40 Master gardeners show up for a tour of our garden. Luckily I used our walk around microphone so everyone could hear me. The garden is in its prime — showed off better than any time before. We had other work sessions later in May From HARVEY 1 KENNA NORRIS 101 Howard Drive, Tiburon, CA 94920 415 699 7907 kennaknorris@gmail.com June 5, 2015 GrZis D � OWEe_-6 JUN U Y ZU15 TOWN CLERK TOWN OF TIBURON To The Tiburon Town Council, !would like to express my great interest in volunteering with the Tiburon Heritage & Arts Commission. You may recall that 1 interviewed with you all for the position last year, and I am thrilled that there are additional openings! 1 have discussed the commission with Joan, Diane and Patti and have a solid understanding of the goals and responsibilities. have been a Tiburon resident for four years and have been very activity in the community. 1 love our town and take pride in participating in activities that benefit it. I have two young boys and frequently volunteer in their schools and with Bookmarks, supporting youth programs at the Tiburon library. Additionally, I am the Del Mar Neighborhood Board Vice President- managing our median rejuvenation fund-raising and implementation, annual association events, and recruitment on the board and association. I have attached my resume listing my creative/advertising background, artist exhibitions and volunteer work. Since we met, I exhibited my collection of oil paintings, "By the Sea 1 Coastal Landscapes and Abstracts", at Tiburon Town Hall. Being an artist and having shown my work at Tiburon Town Hall gives me special insight into the artist recruitment and the receptions. I have attached a photo summary of my Town Hall opening reception. Thank you for your consideration, Kenna Norris KENNA MORRIS 101 Howard Drive, Tiburon, CA 94920 415 699 7907 kennaknorris©gmail.com Work History 20 Years in Creative Management: Clif Bar, Havas, AKQA and McCann Erickson Award-winning artist with work in galleries and private collections, and online on serenaandlily.corn, etsy.com/shop/KennallorrisArt and goldengatemarinart. Education Dominican University, San Rafael, MBA UC Berkeley, BS Business Artist Exhibitions "Creative Spark", Veterans Memorial Hall, San Rafael, February 1, 2015- June 1, 2015 "By the Sea j Coastal Landscapes and Abstracts", Tiburon Town Hall, August 6 - October 3, 2014 "Wine Tasting & Art Event", Pottery Barn, Corte Madera, May 10, 2014 "The Spirit of Place", Rock Hill Gallery, Tiburon; October 19 - November 26, 2013 "Fresh Art", Marin Society of Artists Gallery, Ross, July 7 - August 3, 2013 Organizations Golden Gate -Marin Artists (National League of American Pen Women), Treasurer Bookmarks, benefitting The Belvedere -Tiburon Public Library Dedication to Special Education, Marin County Del Mar Neighborhood Association, Vice President www.kennanorris.com www.facebook.com/norriskenna KENNA NORRIS Wednesday, August 6th A Tburon Hsrit ge & Arts N?_ i TOWN OF TIBURON SPECIAL VACANCY NOTICE On Town Boards, Commissions & Committees June 2015 HERITAGE & ARTS COMMISSION - (Statutory Authority: Section 13B-2 of Tiburon Municipal Code) Purpose: DIGEST The Heritage & Arts Commission works to preserve and protect those buildings, sites, works of art and other objects which have special historical, cultural or aesthetic character or interest to the Tiburon Peninsula. Appointees serve staggered, four-year terms. The Commission establishes educational programs and awards focusing on the unique history of the area. The Commission works on special community projects and events and is interested in planning events that would provide a forum for local artists to showcase their work. Qualifications: Town Council Resolution No. 31-2014 states that the commission shall be comprised of nine (9) members whose qualifications shall be as follows: Five (5) members must be residents of the Town of Tiburon; Four (4) members may be residents of any part of the greater Tiburon Peninsula (comprised of the Town of Tiburon, City of Belvedere, and any unincorporated area including Paradise Drive and the Strawberry/Eagle Rock/Bay Vista area). Applicants shall have the interest, desire, and time available to help promote projects related to the history and art of the Tiburon Peninsula. A formal art/history background is preferred but not required. The vacancy has occurred as follow: Appointee Date Appointed Date Resigned Tern; Expires Sandra Chin March 2015 June 2015 February 2019 Interested residents can pick up an application at Tiburon Town Hall, 1505 Tiburon Boulevard, or download an application at www.lmiwnof ibu ron.org (link is under "Resident" / "Useful Forms"). Call Town Clerk Diane Crane Iacopi at 415-435-7377 for more information. Deadline for Receipt of Applications: June 30, 2015 (position open until filled) Notice Posted at Town Hall Published in The Ark on June 17, 2015 Courtesy copy to Marin Independent Journal TOWN OF TIBURON SPECIAL VACANCY NOTICE June 2015 POSITION: TOWN HISTORIAN DIGEST Qualifications: Applicants should be residents of the Town of Tiburon and have the interest, desire, and time available to pursue the goals of the position as outlined in Resolution No. 355, paraphrased below. Purpose: To coordinate the interests of the many persons and organizations in the preservation of the historical record of the Tiburon Peninsula so that it will serve the Town of Tiburon and surrounding communities in a positive and productive way. The Town Historian works closely with the Town's Heritage & Arts Commission. Duties & Responsibilities: The duties and responsibilities of this office are to: (a) identify all currently available literature, photographs and artistic renderings relating to the history, architecture, geography, geology and ecology of the area and to recommend to the Town Council which of this material should be obtained for the Town's library for the reference of Town officials, staff or interested citizens; and (b) serve as the Town's official resource whenever the Council, Town officials, boards or commissions request information about the historical, architectural, geographical, geological or ecological value of any structure, area or flora within the Town's defined area of interest in order that, inadvertently, such may not be obliterated or altered. The position of Town Historian was most recently occupied by Branwell Fanning, who served from August, 1999 until his resignation in 2015. Interested residents can pick up an application at Tiburon Town Hall, 1505 Tiburon Boulevard, or download an application at www townoftiburon. org (link is under "Resident" / "Useful Forms"). Call Town Clerk Diane Crane Iacopi at 415-435-7377 for more information. Deadline for Receipt ofApplications: June 30, 2015 (position open until filled) Notice Posted at Town Hall Published in The Ark on June 17, 2015 Courtesy copy to Marin Independent Journal May 24, 2015 Dear Mayor Doyle, DIGEST c -6 Enclosed are letters from first graders in my classroom at Reed School. They wanted to share their thoughts and opinions about things that could be changed or instituted in our community. The majority of the children come from Tiburon, although a few also live in Belvedere and Corte Madera. Please enjoy reading their thoughts. As you will notice, the range of development in writing is wide in first grade, so please excuse any misspellings or incorrect grammar. Should you wish to come visit our classroom and share what you do as mayor, you are always welcome, although school ends mid June so it would need to be soon. Thank you for serving as Tiburon's mayor! Sincerely, m•----, -)-- C --2_-c__, Janet Raiche First Grade Teacher Room 14 • • • r '''')( C.:1 1 •••••••••••••,..., ) /el C 9 G6n.el 't Cs) ,e3 1 r"--) \ (f.7 Je" .4•••-•j. .1 /; 0 r H r ) Th., A. o\J r., ummustairatietimmiramor r e 1/1 ( \Io1 _ i kR • 0111111111111fi v • l. tt 1 Oro • 1 T ...A A. C - i , '(' - 1:1 Q '71 .1' -� Bbl:. r ., .{ •� `•.._� it ..ofxi • rIfl lr"; r� V :y \ --- I un' 1- • it-----,---...................."..J........ ,' . ...ie.!. - • (7) 0\11 \-e.\mbeJq . GI_ fr •. 1 • di ., , ,r , J( .\ -y1 i .... _ 1 111' ti) V. , . , J.t • •.„1 \.\ \ I I t • Cr !Li\ I ' ,.; T • \ r y() 1 A (Aif n /. mss, 1 cam.(l '.- -love CA • oc.) (Ar n .121.7.75 • •t I , lj A • (-7/ 1 ) • N.;1. A . eliY/ • 1)( f -)1)W. t 0 (IV • -• • I 1 A I N p.01 c 0 Li (17 ( rp, 1 ST 1111111111111111111"10100 • n OL ( " • 1 r- : A V a\ or 0,\ e QLiLC n 'ttninS • 'Ave_ Cc anc-, 111 We' na(- ) JorK n . (1J GU -0 n out 1 we ifl IP--)1fl A , iIAVM1kWPIii enber- (A J • (i ryo 11 ‘"r) K 1 _ 1 j' 4. . • ., el j. ,•-•-•-1 I ( I i 1 ); =2.or 0:j Y C -)/t e 1: o\ of\ / e h s .40 a Orion( 11 fl u • hOk I ' C (1 •Q_Vri 6 or\ r ON irrx P t/i n \ jr‘ (15' • /' t-Skurp, \d1 :' (5 P -eo jp:_to d kqi hQ\ It r • r r In 4 r n AAen1/3L D f_or\/(()ry)c)\ not\\ l ,\ M';/ AGENDA BELVEDERE-TIBURON LIBRARY AGENCY Monday, June 15, 2015 6:15pm Belvedere -Tiburon Library 1501 Tiburon Blvd., Tiburon, California CALL TO ORDER/ROLL CALL OPEN FORUM This is an opportunity for any citizen to briefly address the Board of Trustees on any matter that does not appear on this agenda. Upon being recognized by the Chair, please state your name, address, and limit your oral statement to no more than three minutes. Matters that appear to warrant a more lengthy presentation or Board consideration may be agendized for further discussion at a later meeting. STAFF, BOARD AND COMMITTEE REPORTS 1. Chair's report — Ronald Helow, BTLA Chair - (2 minutes) 2. Library Director's report — Deborah Mazzolini, Library Director (10 minutes) 3. Belvedere -Tiburon Library Foundation report (5 minutes) 4. Report on Financial Statement May, 2015 (5 minutes) 5. Committee reports (5 minutes) CONSENT CALENDAR — 2 minutes The purpose of the Consent Calendar is to group items together which generally do not require discussion and which will probably be approved by one motion unless separate action is required on a particular item. Any member of the Agency may request removal of an item for discussion. 6. Approval of minutes of May 18, 2015 7. Approval of warrants dated May, 2015 TRUSTEE CONSIDERATIONS The purpose of Trustee Considerations is to list items for discussion and potential action. 8. Public Hearing: Presentation of Annual Budget and Consideration of adopting Resolution No. 215-2015 approving the Fiscal Year 2015/2016 Belvedere Tiburon Library Agency Budget 9. Consideration of adoption of Resolution No. 216-2015 — Setting of the Fiscal Year 2015/2016 Gann Appropriations Limit for the Belvedere Tiburon Library Agency 10. Consideration of adoption of Resolution No. 217-2015 — Setting of the Fiscal Year 2015/2016 Gann Appropriations Limit for Belvedere Tiburon Library Agency Community Facilities District No. 1995-1 11. Consideration of adoption of Resolution No. 218-2015 in grateful appreciation for Tom Perot. 12. Consideration of adoption of Resolution No. 219-2015 in grateful appreciation for William G. Kuhns. COMMUNICATIONS & ANNOUNCEMENTS 13. Monthly calendar 14. Schedule of FY 2015 meeting dates NOTICE AMERICANS WITH DISABILITIES ACT The following accommodations will be provided, upon request, to persons with a disability: agendas and/or agenda packet materials in alternate formats; special assistance needed to attend or participate in this meeting. Please make your request at the office of the Administrative Assistant or by calling (415) 789-2660. Whenever possible, please make your request three days in advance. TOWN OF TIBURON Tiburon Town Hall 1505 Tiburon Boulevard Tiburon, CA 94920 AGENDA TIBURON DESIGN REVIEW BOARD DIGEST Regular Meeting Design Review Board June 18, 2015 7:00 P.M. CALL TO ORDER AND ROLL CALL Chair Cousins, Vice Chair Tollini, Boardmembers Chong, Emberson and Kricensky ORAL COMMUNICATIONS Persons wishing to address the Design Review Board on any subject not on the agenda may do so under this portion of the agenda. Please note that the Design Review Board is riot able to undertake extended discussion, or take action on, items that do not appear on this agenda. Matters requiring action will be referred to Town Staff for consideration and/or placed on a future Design Review Board agenda. Please limit your comments to no more than three (3) minutes. Any communications regarding an item not on the agenda will not be considered part of the administrative record for that item. STAFF BRIEFING (if any) OLD BUSINESS 1. 173 STEWART DRIVE: File No. DR2015015; Afie Royo, Owner; Site Plan and Architectural Review for construction of a new single-family dwelling. The applicant proposes to construct a new two-story, 2,610 square foot house with a 600 square foot garage. Assessor's Parcel No. 055-101-21. [DW] CONTINUED TO JULY 2. 2015 PUBLIC HEARINGS AND NEW BUSINESS 2. 678 HILARY DRIVE: File No. VAR2015012; Daphne Hooker, Owner; Site Plan and Architectural Review for construction of additions to an existing single-family dwelling, with Variances for reduced front and side yard setbacks and excess lot coverage. The applicant proposes to proposal would add a 420 square foot garage, a new entry, new bedroom, master bedroom suite, and family room. The floor area of the property would increase to a total of 2,627 square feet. The front yard setback would be 10 feet in lieu of the minimum 15 feet; the east side yard setback would be 5 feet, 7 inches in lieu of the minimum 8 feet; the lot coverage would be 37.7% in lieu of the maximum 30.0%; Assessor's Parcel No. 055-182-11. [KO]. MINUTES 3. Regular Meeting of June 4, 2015 ADJOURNMENT Design Review Board June 18, 2015 Page 1 GENERAL PUBLIC INFORMATION ASSISTANCE FOR PEOPLE WITH DISABILITIES In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Planning Division Secretary at (415) 435-7390. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. AVAILABILITY OF INFORMATION Copies of Design Review Board Agendas, Staff Reports, project files and other supporting data are available for viewing and inspection at Town Hall during business hours. Agendas and Staff Reports are also available at the Belvedere -Tiburon Public Library and on the Town of Tiburon website (www,ci.tiburon.ca.us) after 5:00 PM on the Friday prior to the regularly scheduled meeting. Any documents produced by the Town and distributed to a majority of the Design Review Board regarding any item on this agenda, including agenda -related documents produced by the Town after distribution of the agenda packet at least 72 hours in advance of the Board meeting, will be available for public inspection at Town Hall, 1505 Tiburon Boulevard, Tiburon, CA 94920. Upon request, the Town will provide written agenda materials in appropriate alternative formats, or disability -related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. Please deliver or cause to be delivered a written request (including your name, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service) at least five (5) days before the meeting to the Planning Division Secretary at the above address. PUBLIC HEARING ITEMS AND BUSINESS ITEMS Public Hearing items and Business items provide the general public and interested parties an opportunity to speak regarding items that typically involve an action or decision made by the Board. If you challenge any decision in court, you may be limited to raising only those issues you or someone else raised at the meeting, or in written correspondence delivered to the Board at, or prior to, the meeting. GENERAL PROCEDURE ON ITEMS AND TIME LIMIT GUIDELINES FOR SPEAKERS The Design Review Board's general procedure on items and time limit guidelines for speakers are: ❖ Staff Update on Item (if any) ❖ Applicant Presentation — 5 to 20 minutes ❖ Desitin Review Board questions of staff and/or applicant ❖ Public Testimony (depending on the number of speakers) — 3 to 5 minutes for each speaker; members of the audience may not allocate their testimony time to other speakers • Applicant may respond to public comments — 3 minutes ❖ Design Review Board closes the public testimony period, deliberates and votes (as warranted) ❖ Time limits and procedures may be modified in the reasonable discretion of the Chairman Interested members of the public may address the Design Review Board on any item on the agenda. ORDER AND TIMING OF ITEMS No set times are assigned to items appearing on the Design Review Board agenda. While the Design Review Board attempts to hear all items in order as stated on the agenda, it reserves the right to take items out of order without notice. NOTE: ALL DESIGN REVIEW BOARD MEETINGS ARE AUDIO RECORDED Design Review Board June 18, 2015 Page 2 TOWN OF TIBURON LATE MAIL POLICY (Adopted and Effective 11/7/2007) The following policy shall be used by the Town Council and its standing boards and commissions, and by staff of the Town of Tiburon, in the identification, distribution and consideration of late mail. DEFINITION "Late Mail" is defined as correspondence or other materials that are received by the Town after completion of the written staff report on an agenda item, in such a manner as to preclude such correspondence or other materials from being addressed in or attached to the staff report as an exhibit. IDENTIFICATION OF LATE MAIL All late mail received by Town Staff in advance of a meeting shall be marked "Late Mail" and shall be date-stamped or marked with the date of receipt by the Town. Late mail received at a meeting shall be marked as "Received at Meeting" with a date -stamp or handwritten note. POLICY For regular meetings of the Town Council and its standing boards and commissions: (1) All late mail that is received on an agenda item prior to distribution of the agenda packet to the reviewing authority shall be stamped or marked as "Late Mail" and shall be distributed to the reviewing authority with the agenda packet. (2) All late mail received on an agenda item before 5:00 PM on the Monday prior to the meeting shall be date-stamped and marked as "Late Mail" and distributed to the reviewing authority as soon as practicable. Such mail shall be read and considered by the reviewing authority whenever possible. If the Monday, or Monday and Tuesday, prior to the meeting are a Town -recognized holiday, the deadline shall be extended to the following day at Noon. (3) Any late mail received on an agenda item after the deadline established in paragraph (2) above shall be date-stamped, marked as "Late Mail" and distributed to the reviewing authority as soon as reasonably possible, but may not be read or considered by the reviewing authority. There should be no expectation of, nor shall the reviewing authority have any obligation to, read or consider any such late mail, and therefore such late mail may not become part of the administrative record for the item before the reviewing authority. These provisions shall also apply to special and adjourned meetings when sufficient lead time exists to implement these provisions. If sufficient lead time does not exist, the Town Manager shall exercise discretion in establishing a reasonable cut-off time for late mail. For controversial items or at any meeting where a high volume of correspondence is anticipated, Town staff shall have the option to require an earlier late mail deadline, provided that the written public notice for any such item clearly communicates the specifics of the early late mail deadline, and the deadline corresponds appropriately to any earlier availability of the agenda packet. Pursuant to state law, copies of all late mail shall be available in a timely fashion for public inspection at Tiburon Town Hall, 1505 Tiburon Boulevard, Tiburon. Design Review Board June 18, 2015 Page 3