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HomeMy WebLinkAboutTC Digest 2015-06-26TOWN COUNCIL WEEKLY DIGEST Week of June 22-26, 2015 TIBURON Correspondence, Notices and other Information 1. Letter - June 18 - To: Town of Corte Madera/Carla Condon, Mayor Bus Challenge Update and call for assistance to T 2. Memo - June 25 - Patrick Barnes - Blackie's Pasture Improvements 3. Letter - June 22 - Status of Building Permit for 110 Gilmartin Agenda, Minutes 1. Agenda - July 2 - Tiburon Design Review Board REGIONAL, NOTICES AND AGENDAS 1. Minutes - Belvedere City Council - May * Council Only r1 CITY OF BELVEDERE TOWN OF TIBURON 450 SAN RAFAEL AVE. • BELVEDERE. CA 94920-2336 1505 TIBURON BLVD- • TIBURON. CA 94920-2530 1.415.435.3838 • WWW.CITVOFBELVEDERE.ORG 1.415.435.7373 • WWW.TOWNOFTIBURON.ORG June 18, 2015 Ms. Carla Condon, Mayor Town of Corte Madera 300 Tamalpais Drive Corte Madera, CA 94925 Dear Carla: Thank you for taking the time to meet with representatives of Belvedere and Tiburon last week in response to our previous letter regarding our request for support from Corte Madera for the expanded Reed School District bus program being offered to families in East Corte Madera. The following information is in response to the questions you raised at that meeting. As we discussed, the Belvedere and Tiburon councils have concluded that there is a critical need to reduce traffic on our major thoroughfares during the morning and afternoon hours when the traffic to and from our schools causes enormous congestion on our local streets. This problem has increased in recent years and represents a major safety concern for our communities (and our schools) by impeding police, fire and emergency vehicles from reaching their destinations in a timely manner during these hours. This problem has been particularly acute on Tiburon Blvd. and Paradise Drive. The bus program for this corning school year, called the Yellow School Bus Challenge 2.0, was designed in response to a survey sent to all school district parents last November. 441 families responded to the survey (41% of school district families), 11.3% of which live in Corte Madera. Using the data and recommendations from that survey, the yellow bus program for the coming year was designed with the following improvements: • The number of morning bus routes was increased from 3 routes to 12 routes. Afternoon routes were increased from 4 routes to 9 routes. • The routes were redesigned to circle into neighborhoods to allow for more bus stops closer to the homes where school families reside. • Separate buses will be used for each of the three different schools, assuring that younger children will not be riding the same buses as older children. (Reed School has grades K-2, Bel Aire School has grades 3-5, and Del Mar School has grades 6-8.) • The length of time it takes students to reach the school on each bus route has been reduced by as much as 50%. • The cost of bus passes has been reduced by 50% from the current year cost. 1 Based on the survey responses, we estimated that approximately 1,200 one-way bus passes would be purchased (up from 755 passes sold in the current school year) if these changes were implemented. This number of riders stands to eliminate as many as 4,800 daily car trips on our major thoroughfares, since parents typically drive to and from school in both the morning and afternoon. To date, the school district has sign-ups for 1,085 one-way bus passes under the new program for the coming year. This program is only possible with a deep subsidy as outlined above. The Reed Union School District, like most school districts in California, does not subsidize bus transportation to school. In prior years this cost has been borne entirely by those families who purchase bus passes. Thus, in an effort to test whether this enhanced bus program could be successful, it was necessary for Tiburon and Belvedere to subsidize 50% of the cost of bus passes (reducing the round-trip cost of a pass from $860 to $430 per year). Parents may purchase either a one-way pass (for a morning or afternoon route) or a round-trip pass. The new route structure will require the rental of 7 buses for both the morning and afternoon routes, at a cost of $72,000 per year per bus. (The local yellow school buses are operated by the First Student Bus Company.) Based on the number of passes sold to date, we estimate a $285,000 subsidy will be needed to enable each one-way pass to be sold for $215 instead of the current $430 price. Tiburon and Belvedere have committed to paying this subsidy to advance the program, but are hopeful that the Town of Corte Madera will contribute $25,000 toward this effort. Corte Madera has 153 students attending the Reed School District in the current year, representing approximately 10% of the total school district student population. To date, there have been 177 one-way bus passes issued to Corte Madera residents (the equivalent of 88.5 round-trip passes). The total subsidy for these Corte Madera passes will be $38,055. This number could increase as additional students sign up for bus passes prior to the start of the school year. The $25,000 Tiburon and Belvedere seek from Corte Madera is considerably less than the anticipated subsidy to Corte Madera families, but would nevertheless constitute a meaningful contribution and be a statement of support for this effort to benefit all of our communities. Tiburon and Belvedere do not intend to continue this subsidy in future years, and alternative means of funding for future subsidies will need to be pursued. Nevertheless, we felt it was imperative to try this new system to determine its effectiveness in reducing traffic on our streets and improving safety for our residents. We hope that the Town of Corte Madera is able to assist us in this effort and thank you for your kind consideration of this request. Sincerely, CITY OF BELVEDERE TOWN OF TIBURON Robert McCaskill, Mayor Frank X. Doyle, Mayor cc: Mr. David Bracken, Town of Corte Madera Yellow School Bus Challenge 2.0 Committee members Attachment: Letter to Mayor Condon dated February 6, 2015 2 ■ i CITY OF BELVEDERE 450 SAN RAFAEL AVE. • BELVEDERE. CA 94920-2236 1.415.435,3B38 • WWW.CITYOFBELVEDERE.ORG TOWN OF TIBURON 1505 TIBURON BLVD. • TIBURON. CA 94920-2530 1.415.435.7373 • WWW.TOWNOFTIBURON.oRG February 6, 2015 Carla Condon, Mayor Town of Corte Madera 300 Tainalpais Drive Corte Madera, CA 94925 Dear Mayor Condon (Carla): Greetings from the Tiburon Peninsula! This letter is being sent as information for you and your Council and includes a request to meet with you to discuss this subject at your convenience. As you know, traffic congestion on Tiburon Blvd. impacts everyone who lives on the Peninsula, including residents of East Corte Madera. During peak times not only do drivers experience significant delays, but public safety is compromised when police, fire and emergency medical vehicles cannot respond quickly to calls for service. Studies have confirmed what residents have known for quite some time: Traffic improves considerably when school is not in session. Knowing this, representatives from the City and Town along with parents and staff from Reed Unified School District have been working on a project to mitigate peak hour traffic congestion on Tiburon Blvd. by encouraging RUSD families to use the yellow bus to get to school, rather than drive in private vehicles.dBusdroutes7�have�bo ac oxnmen eodateahe routes to attract more riders, school start times are being a y and most importantly, the City and Town Councils are considering subsidizing the cost of an annual bus pass by 50% in return for unproved public safety and reduced congestion for everyone trying to navigate Tiburon Blvd. ' Approximately 150 East Corte Madera families attend RUSD and 60 or so of their children currently ride the school bus. We expect the changes proposed for next year will encourage at least twice as many children to ride the bus district wide, including 60 additional East Corte Madera students. We would like to discuss how the Town of Corte Madera could be a partner in this project that will clearly provide a direct benefit to many East Corte Madera residents. Carla Condon February 6, 2015 Pa(,e 2 Please let us know when it would be convenient to meet. We look forward to explaining our project in more detail and answering any questions you may have. Sincerely;. CF"T'Y OF BELVEDERE Bob McCaskill, Mayor of Belvedere Mayor TOW1 % 4 TIBURON Jim s? Co n lniember CITY OF BELVEDERE Sandra Donnell Council Member TOWN OF TIBURON Emmett O'Donnell Councilmember TOWN OF TIBURON 1505 Tiburon Boulevard Tiburon, CA 94920 DIGEST MEMORANDUM Date: To: June 25, 2015 Mayor and Members of the Town Council From: Patrick Barnes, Director of Public Work Peggy Curran, Town Manage r Subject: Blackie's Pasture Improvements Update Introduction Work continues on the project to enhance a portion of Blackie's Pasture, Area 2. The design has evolved and is now 75% complete. A schematic site plan is attached. Detailed plans are available for review upon request. The permit application to BCDC, which is dependent upon some environmental review that is underway, is nearly ready for submission. The plan was presented to the Park Open Space and Trails (POST) Commission as part of its review of capital projects during budget preparation. It met with a favorable response from the Commission. This memorandum provides a summary of the project elements and a timetable for completion. Project Summary Similar to the concept drawing presented to Council on May 6, 2015, the project realigns the current pathway and contours about 0.92 acres. There have been small changes in the path alignment and grading based on the actual topography and ADA requirements. This change also created a small delay in the design as existing topographic drawings could not be used and a site survey needed to be done. The plan creates three picnic table sites. Each site will have a table set on a circle of decomposed granite with a concrete bench placed at the circle perimeter on one side and one or two trees and some shrubbery. Staff believes that the minimal, drought -tolerant plantings are an essential element of the design to make these picnic areas attractive, and thus proposes the planting to be completed as part of the project's installation. Watering would consist of very limited bubbler emitters adjacent to the new plants to help establishment. There is no turf and no plan to water the newly -contoured grounds. Ground cover will consist of an application of hydroseed, which will be dependent upon rainfall for establishment. Improvements include a split rail fence along the south side of the area to separate it from the Targe bike path (which also serves as a service road). This will further enhance the sense of space and help prevent new paths from being worn through the area. The existing dirt path near the creek is outside the project area and will remain. After some consideration, the plan as presented does not include barbeque grills. This is a consequence of concern over the fire hazard they may present, smoke and odors they may produce 1 during use and the additional maintenance they would require. Grills may be added at any point in the future if desired; there is nothing about the plan that would make their purchase and installation at this time particularly advantageous. Project Timeline Our goal is to meet the following schedule: Permit application complete - July 2, 2015 Design completed - July 10, 2015 Out to bid - July 17, 2015 Bid opening - 4 weeks after advertised - August 18, 2015 Permit issued - August 31, 2015 Council award of bid - generally 2 weeks after bid opening - September 2, 2015 Notice to Proceed - generally 2 weeks after Award - September 16, 2015 Construction - 30 working days End of contract - Oct. 28, 2015 Please note that the timeline is very tight and involves some risk: 1. The end of work is past the start of the wet season, so additional delays might warrant shifting construction to the next construction season. 2. The above schedule shows the BCDC permit approval after bid opening. This means that any special conditions set by BCDC that affect the construction will be a change order. We do not anticipate any such requirements from BCDC, but there is some risk that could occur. 3. The above schedule presumes that the BCDC permit is approved prior to notice to proceed. There is a small but unlikely risk that permitting could take longer and delay the schedule. Staff will continue to push the project forward and keep Council informed. The project will be brought back to Council for project construction contract award. Thank you. 2 Sj 111.1 fi to �t e:Iei 23 o Aa am Q u m D_ 2 1 rc 5 Z 2 z : s` a •..--x r ----',?. lag 5 I t3 frit g? iso ddo �04 u 6 S. PLANTING SON. SHALL BE COMPACTED TO 65% PRIOR TO PLANTING. FE F 0 6. ALL PLANTING ARE TO RECEIVE A 3" DEPTH LAYER OF SPECIFIED MULCH. SUBMIT SAMPLE FOR APP 9. RANTING AREAS WITH A SLOPE GREATER THAN 3:1 SHALL REC ENE JUTE MES. EROSION CON TROT MANUFACTURER'S RECOMMENDATIONS. IRRIGATION LEGEND SYMBOL DESCRIPTION MANUFACTURER MODEL 55 155 S m 1 g 1 p p W D a¢ $ N 1 44 Fj 9 u �s m g o e• s p 9� AUTOMATIC VALVE Town ofTiburon • 1505 Tiburon Boulevard • Tiburon, CA 94920 • P. 415.435.7373 E 415A35.2438 • www.ci-duron.ca.us -3 June 22, 2015 Dear Gilmartin Residents: Status of Building Permit for 110 Gilmartin Area residents received a letter from the Town in May regarding the status of construction at 110 Gilmartin Drive. In it we described the settlement agreement between the owners and the Town, and noted that the Town issued an extension of the building permit to allow construction to be completed. I am pleased to report that the project has been "finaled" by our Building Division and the owners, the Peterson family, are expected to move into their new residence shortly. We want to point out that the conclusion of this lengthy process does not mean there may not be some ongoing work at the site, but it does mean this should fall into the realm of more typical neighborhood activity. Just as all homeowners are entitled to do improvements in and around their home, we can expect some of that to occur at 110 Gilmartin, especially landscaping work and erosion control activity. The Petersons have advised us they may be switching out some landscaping for more water -saving plants, and that some warranty -related repair work will be undertaken. We sincerely hope that any future activity is minor in its disruption to the neighborhood. Neighborhood Improvernents We also wanted to take this opportunity to talk about three neighborhood improvement plans in the works: 1. As mentioned in our letter of May 12, the Town is ready to assist in repaving Gilmartin Court to address damage that occurred there as a result of nearby construction activity. Because Gilmartin Court is a privately maintained road, this improvement must be accomplished by the homeowners responsible for it. The Town intends to enter into an agreement with these homeowners to reimburse the cost of the repaving. 2. Several residents of Gilmartin Drive have asked the Town to explore creating a parking area for four to six cars by the open space entrance to the Hacienda Fire Road to allow dog -walkers and others to park more safely and with less impact on the neighborhood. The Town will circulate Page 1 of 2 Frank X. Doyle Mayor Erin Tollini Vice Mayor Jim Fraser Councilmember Alice Fredericks Councilmember Emmett O'Donnell Councilmember Margaret A. Curran Town Manager a separate letter to residents on this topic soon. It will include a rendering of potential improvements and seek feedback to help us gauge whether this idea has neighborhood backing. If there is a significant showing of support, the Town will install the parking area. 3. All of Gilmartin Drive is slated to be slurry -sealed in the summer of 2016. This will improve the roadway's performance, life -span and appearance. There may be some isolated repairs to the road this summer. We also expect to do some minor curb painting in places to enhance safety. We thank you all for your patience with this process. We have high hopes that the neighborhood will soon be peaceful, harmonious and newly -improved with paving and perhaps some new, strategically -placed sparking spaces, too. Sincerely, Peggy Curran Town Manager cc: Mayor and Town Council Scott Anderson, Director of Community Development Clay Salzman, Building Official Stuart and Gina Peterson Page 2 of 2 TOWN OF TIBURON Tiburon Town Hall 1505 Tiburon Boulevard Tiburon, CA 94920 AGENDA TIBURON DESIGN REVIEW BOARD Regular Meeting Design Review Board July 2, 2015 7:00 P.M. CALL TO ORDER AND ROLL CALL Chair Cousins, Vice Chair Tollini, Boardmembers Chong, Emberson and Kricensky ORAL COMMUNICATIONS Persons wishing to address the Design Review Board on any subject not on the agenda may do so under this portion of the agenda. Please note that the Design Review Board is not able to undertake extended discussion, or take action on, items that do not appear on this agenda. Matters requiring action will be referred to Town Staff for consideration and/or placed on a future Design Review Board agenda. Please limit your comments to no more than three (3) minutes. Any communications regarding an item not on the agenda will not be considered part of the administrative record for that item. STAFF BRIEFING (if any) ELECTION OF CHAIR AND VICE -CHAIR OLD BUSINESS 1. 173 STEWART DRIVE: File No. DR2015015; Afie Royo, Owner; Site Plan and Architectural Review for construction of a new single-family dwelling. The applicant proposes to construct a new two-story, 2,610 square foot house with a 600 square foot garage. Assessor's Parcel No. 055-101-21. [DW] CONTINUED TO AUGUST 6, 2015 2. 110 BLACKFIELD DRIVE: File No. DR2015039; Jarret and Claire Weis, Owners; Site Plan and Architectural Review for construction of a new single-family dwelling. The applicant proposes to construct a 2,210 square foot single -story home that would include an entry foyer, kitchen, great room, laundry/mud room, three bedrooms, powder room, two bathrooms, storage space, and master bedroom suite. Assessor's Parcel No. 034-172- 30. [KO] PUBLIC HEARINGS AND NEW BUSINESS 3. 3 TRESTLE GLEN CIRCLE: File No. DR2015031; Arthur Giovara, Owner; Site Plan and Architectural Review for construction of a new single-family dwelling. The applicant proposes to construct a new three-story single-family dwelling on a currently vacant lot. The house would include 4,375 square feet of floor area, with a 600 square foot garage and 2,128 square feet of basement area. Assessor's Parcel No. 039-061-93. [DW] Design Review Board July 2, 2015 Page l 4. 5 TRESTLE GLEN CIRCLE: File No. DR2015062; Arthur Giovara, Owner; Site Plan and Architectural Review for construction of a new single-family dwelling. The applicant proposes to construct a new three-story single-family dwelling on a currently vacant lot. The house would include 5,791 square feet of floor area, with a 600 square foot garage and 2,287 square feet of basement area. Assessor's Parcel No. 039-061-96. [DW] 5. 8 EGRET COURT: File No. DR2015065; Daniel and Teresa Solomon, Owner; Site Plan and Architectural Review for construction of additions to an existing single-family dwelling. The applicant proposes to add a new family room, bathroom, storage space, master bedroom suite, new dining room, laundry room, expanded kitchen, and add a new 600 square foot garage. The floor area of the property would increase to a total of 3,464 square feet. Assessor's Parcel No. 058-132-13. [KO] CONTINUED TO JULY 16, 2015 MINUTES 6. Regular Meeting of June 18, 2015 ADJOURNMENT Design Review Board July 2, 2015 Page 2 GENERAL PUBLIC INFORMATION ASSISTANCE FOR PEOPLE WITH DISABILITIES In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Planning Division Secretary at (415) 435-7390. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. AVAILABILITY OF INFORMATION Copies of Design Review Board Agendas, Staff Reports, project files and other supporting data are available for viewing and inspection at Town Hall during business hours. Agendas and Staff Reports are also available at the Belvedere -Tiburon Public Library and on the Town of Tiburon website (www.ci.tiburon.ca.us) after 5:00 PM on the Friday prior to the regularly scheduled meeting. Any documents produced by the Town and distributed to a majority of the Design Review Board regarding any item on this agenda, including agenda -related documents produced by the Town after distribution of the agenda packet at least 72 hours in advance of the Board meeting, will be available for public inspection at Town Hall, 1505 Tiburon Boulevard, Tiburon, CA 94920. Upon request, the Town will provide written agenda materials in appropriate alternative formats, or disability -related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. Please deliver or cause to be delivered a written request (including your name, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service) at least five (5) days before the meeting to the Planning Division Secretary at the above address. PUBLIC HEARING ITEMS AND BUSINESS ITEMS Public Hearing items and Business items provide the general public and interested parties an opportunity to speak regarding items that typically involve an action or decision made by the Board. If you challenge any decision in court, you may be limited to raising only those issues you or someone else raised at the meeting, or in written correspondence delivered to the Board at, or prior to, the meeting. GENERAL PROCEDURE ON ITEMS AND TIME LIMIT GUIDELINES FOR SPEAKERS The Design Review Board's general procedure on items and time limit guidelines for speakers are: ❖ Staff Update on Item (if any) ❖ Applicant Presentation — 5 to 20 minutes ❖ Design Review Board questions of staff and/or applicant ❖ Public Testimony (depending on the number of speakers) — 3 to 5 minutes for each speaker; members of the audience may not allocate their testimony time to other speakers ❖ Applicant may respond to public comments — 3 minutes ❖ Design Review Board closes the public testimony period, deliberates and votes (as warranted) ❖ Time limits and procedures may be modified in the reasonable discretion of the Chairman Interested members of the public may address the Design Review Board on any item on the agenda. ORDER AND TIMING OF ITEMS No set times are assigned to items appearing on the Design Review Board agenda. While the Design Review Board attempts to hear all items in order as stated on the agenda, it reserves the right to take items out of order without notice. NOTE: ALL DESIGN REVIEW BOARD MEETINGS ARE AUDIO RECORDED Design Review Board July 2, 2015 Page 3 TOWN OF TIBURON LATE MAIL POLICY (Adopted and Effective 11/7/2007) The following policy shall be used by the Town Council and its standing boards and commissions, and by staff of the Town of Tiburon, in the identification, distribution and consideration of late mail. DEFINITION "Late Mail" is defined as correspondence or other materials that are received by the Town after completion of the written staff report on an agenda item, in such a manner as to preclude such correspondence or other materials from being addressed in or attached to the staff report as an exhibit. IDENTIFICATION OF LATE MAIL All late mail received by Town Staff in advance of a meeting shall be marked "Late Mail" and shall be date-stamped or marked with the date of receipt by the Town. Late mail received at a meeting shall be marked as "Received at Meeting" with a date -stamp or handwritten note. POLICY For regular meetings of the Town Council and its standing boards and commissions: (I) All late mail that is received on an agenda item prior to distribution of the agenda packet to the reviewing authority shall be stamped or marked as "Late Mail" and shall be distributed to the reviewing authority with the agenda packet. (2) All late mail received on an agenda item before 5:00 PM on the Monday prior to the meeting shall be date-stamped and marked as "Late Mail" and distributed to the reviewing authority as soon as practicable. Such mail shall be read and considered by the reviewing authority whenever possible. If the Monday, or Monday and Tuesday, prior to the meeting are a Town -recognized holiday, the deadline shall be extended to the following day at Noon. (3) Any late mail received on an agenda item after the deadline established in paragraph (2) above shall be date-stamped, marked as "Late Mail" and distributed to the reviewing authority as soon as reasonably possible, but may not be read or considered by the reviewing authority. There should be no expectation of, nor shall the reviewing authority have any obligation to, read or consider any such late mail, and therefore such late mail may not become part of the administrative record for the item before the reviewing authority. These provisions shall also apply to special and adjourned meetings when sufficient lead time exists to implement these provisions. If sufficient lead time does not exist, the Town Manager shall exercise discretion in establishing a reasonable cut-off time for late mail. For controversial items or at any meeting where a high volume of correspondence is anticipated, Town staff shall have the option to require an earlier late mail deadline, provided that the written public notice for any such item clearly communicates the specifics of the early late mail deadline, and the deadline corresponds appropriately to any earlier availability of the agenda packet. Pursuant to state law, copies of all late mail shall be available in a timely fashion for public inspection at Tiburon Town Hall, 1505 Tiburon Boulevard, Tiburon. Design Review Board July 2, 2015 Page 4 r(P- -i GEST REGULAR MEETING BELVEDERE CITY COUNCIL MAY 11, 2015, 5:30 P.M. CONFERENCE ROOM I & COUNCIL CHAMBERS 450 SAN RAFAEL AVENUE, BELVEDERE, CA MINUTES COUNCIL PRESENT: Sandra Donnell, Claire McAuliffe, Marty Winter, and Mayor Robert McCaskill COUNCIL ABSENT: James Campbell STAFF PRESENT: City Attorney Robert Epstein and City Manager Mary Neilan CALL TO ORDER OF REGULAR MEETING The meeting was called to order in Conference Room I of City Hall at 5:40 P.M. ADJOURN TO CLOSED SESSION 1. CLOSED SESSION. Significant exposure to litigation pursuant to Section 54956.(d)(2) of the California Government Code. One case RECONVENE IN OPEN SESSION After a short recess, the meeting reconvened in open session in the Council Chambers at 6:35 P.M. City Attorney Epstein left at this point and the following staff members joined the meeting: Building Official Eric Banvard, City Planner Irene Borba, City Clerk Leslie Carpentiers, Public Works Manager Scott Derdenger, Finance Officer Rebecca Eastman, Deputy City Attorney Emily Longfellow, City Engineer John Moe, and Police Chief Tricia Seyler. Deputy City Attorney Longfellow announced that no reportable actions were taken in the closed session. Mayor Cromwell led the Pledge of Allegiance. OPEN FORUM No one wished to speak. Minutes of the Regular Meeting of the Belvedere City Council May 11,2015 Page 2 of 5 REPORTS 2. Cite Council reports Vice Mayor McAuliffe reported on the Marin County Council of Level Rise Committee. Councilor Winter reported on the Richardson Bay Regional management of the anchorage. 3. Citv Manager reports No report. Mayors and Council Members' Sea Agency's subcommittee to study 4. Presentation by Marin County Supervisor Kate Sears on the OWL project Supervisor Kate Sears gave a PowerPoint presentation on sea rise and the OWL project. 5. Annual presentation from the Belvedere -Tiburon Library Foundation Ron Helow, Chair of the Belvedere -Tiburon Library Agency Board of Trustees, and Donna Bero, Executive Director of the Library Foundation, gave the annual report for the Library. CONSENT CALENDAR The Mayor asked for a motion to approve the Consent Calendar. MOTION: So moved. MOVED: By Winter, seconded by Donnell; approval unanimous (Campbell absent) The following items were on the Consent Calendar: 6. Approve minutes of the following: A. April 13, 2015, regular City Council meeting. B. April 27, 2015, special City Council meeting. 7. Approve warrants of April 2015. 8. Adopt resolution requesting membership in the Public Agency Risk sharing Authority of California and participation in the PARSAC liability and workers' compensation programs, establishment of a liability fund reserve, and designation of the authorized board representative and her authority. 9. Approve revocable license for private improvements on City property in front of 74 Lagoon Minutes of the Regular Meeting of the Belvedere City Council May 11,2015 Page 3 of 5 PUBLIC HEARING 10. Consider adoption of an update to the City of Belvedere Housing Element and a Negative Declaration for the Housing Element Update project Planning Consultant Christine O'Rourke presented the staff report and answered questions from the Council. Mayor McCaskill opened the public hearing. Martin Carr, 76 Bayview Avenue, commented that future projections are never accurate. MOTION: That the City Council adopt a resolution adopting the housing Element Update 2015- 2023 and associated negative declaration. MOVED: By McAuliffe, seconded by Donnell; approval unanimous (Campbell absent) OTHER SCHEDULED ITEMS 11. Consider request to form a utility undergrounding assessment district on Acacia and Laurel Avenues and portions of San Rafael Avenue, Beach Road, Bayview Avenue, and Oak Avenue and adopt a resolution of intention to that end and a resolution authorizing a budget amendment for the undergrounding design Mayor McCaskill announced that his residence is within 500 feet of the proposed district and therefore he must recuse himself He left the Council Chambers. City Manager Neilan represented the staff report. Five utility poles remain on lower Beach Road which cannot be included in the proposed district. The engineer of record for the proposed district will be asked to prepare a cost estimate for the City to underground these utilities at the same time as the Acacia/Laurel district. Vice Mayor McAuliffe invited public comments. Rob Hess, President of the Executive Committee of the First Church of Christ Scientist, which is in the proposed district, spoke about the problems encountered several years ago by the undergrounding district formed in the Del Mar area of Tiburon, where he is a resident. Larry Matthews, Acacia Avenue, spoke about the history of people in his neighborhood not wanting to be part of an undergrounding district and their continued desire to remain out of it. Laura Sheibler 118 Bayview Avenue, and Jeanette Carr, 76 Bayview Avenue spoke in opposition to the district and asked questions. Martin Carr, 76 Bayview Avenue and Luke Mazur, 33 Bayview Avenue, asked questions. Anne Sheray, 23 Acacia Avenue, asked questions and spoke in favor of the district. Miriam Ganz, 111 Bayview Avenue, Nancy Barbour, 81 Acacia, and Laurence Bekins, 121 Bayview Avenue, spoke in favor of the district. Minutes of the Regular Meeting of the Belvedere City Council May 11,2015 Page 4 of 5 Public questions were answered by Ms. Neilan, City Engineer Moe, members of the Council, and Scott Ferguson, the bond counsel for the proposed district, and Ms. Ganz. Irving Schwartz, Engineer of Record for this and four previous successful districts in Belvedere, spoke to Mr. Hess's concerns and explained why Belvedere's process is not susceptible to the problems that plagued the Del Mar undergrounding district. The members of the Council discussed the goal of undergrounding utilities in the entire City to increase service reliability, safety in the event of a community wide disaster, and an investment in the appearance of the common areas of the City. MOTION: That we adopt the resolution of intention to create the Acacia/Laurel Utility Undergrounding Assessment District. MOVED: By Donnell, seconded by Winter; approval unanimous (Campbell absent) MOTION: That we adopt the resolution authorizing budget amendment for Acacia/Laurel Utility Undergrounding design. MOVED: By Donnell, seconded by Winter; approval unanimous (Campbell absent) Mr. McCaksill was summoned back to the Chamber and resumed his seat on the dais. 12. Preliminary review of annual operating budget and capital improvement program for the City for Fiscal Year 2015-2016, including proposal to participate in Community Homeless Fund City Manager Neilan presented the staff report and answered questions from the Council. Council Member Donnell discussed the REST (Rotating Emergency Shelter) program. Mayor McCaskill invited public comment. Meredith Parnell, Co -Chair of the Marin Organizing Committee's REST Strategy Team, Pierce Brownell, Belvedere resident, Jeanette Carr, 76 Bayview Avenue, and John Mills, a resident of San Rafael and MOC member, spoke in favor of Belvedere supporting REST while it continues to contribute to Homeward Bound. The Council discussed REST and homeward bound; it was their consensus to find funding in the City's budget for both. The Richardson Bay Regional Agency (RBRA) subcommittee on the proposed anchorage plan has asked for feedback from the four member towns, including the City of Belvedere, regarding the three-year implementation plan and how willing they to provide the necessary funding. Council Member Winter discussed the issues and costs involved. BCDC may be about to change its position and allow moorings in Richardson Bay, precluding the RBRA from banning them. Each course of action open to the cities, in response to this mandate, are costly. The Minutes of the Regular Meeting of the Belvedere City Council May 11, 2015 Page 5 of 5 most feasible way to keep boats from breaking loose and drifting into homes on West Shore Road is to professionally install mooring balls in a regulated mooring field, rent them, abate the rest, and regulate/enforce it so that unpermitted boats can't drop anchor there. Belvedere currently contributes about $19,000 annually to RBRA and this request would double that figure for the next fiscal year. The first year's contribution would be used to fund a feasibility study and environmental impact report. Years 2 and 3 would see the building of the mooring field, abatement of unpermitted boats, and anchorage regulation enforcement—including the hiring of necessary staff. The cost of Years 2 and 3 is unknown. The Council Members had reservations about the plan and its price tag, and it was their consensus that all RBRA members should agree to a plan and the sharing of costs before it goes forward. A presentation will be given by RBRA regarding the mooring plan at the Council's June meeting. ADJOURN The meeting was adjourned at 9:10 PM. THE FOREGOING MINUTES were approved at a regular meeting of the Belvedere City Council on June 8, 2015, by the following vote: AYES: James Campbell, Sandra Donnell, Claire McAuliffe, Marty Winter, and Mayor Robert McCaskill NOES: None ABSENT: None ABSTAIN: None