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Home My WebLink AboutAgr 2013-04-10 (County of Marin)MEMORANDUM OF UNDERSTANDING MARIN OPERATIONAL AREA ORIGINAL THIS AGREEMENT, made and entered into this 1671' day of WIC_ , 2013, by and between the COUNTY OF MARIN, a Political Subdivision of the State of California, acting by and through its Board of Supervisors, hereinafter referred to as "County' and the Town of TIBURON, a municipal corporation of the State of California, hereinafter referred to as "Town." WITNESSETH: WHEREAS, County has adopted the Standardized Emergency Management System pursuant to the provisions of bivision 2, Title 19 of the California Government Code; and WHEREAS, County has presently existing a well-established Emergency Operations Plan, and a presently existing, well-established Emergency Organization functioning under the County Director of Emergency Services pursuant to Section 2.99 of the Marin County Code; and WHEREAS, it would be naturally advantageous to the parties hereto to have the County Emergency Services Office perform certain functions for the said Town; NOW, THEREFORE, in consideration of the covenants and agreements herein contained, it is mutually agreed, in accordance with the terms and provisions of the California Emergency Services Act (Title 2, Division 1, Chapter 7 of the Government Code), as follows: i. LIAISON County agrees to appoint a person, at staff level, as a liaison person to Town -("County OES Liaison"). The Town Chief of Police shall designate a Town staff person to serve as liaison to the County ("Town Liaison"). The employee(s) who is (are) assigned to act as liaison to the. Town shall not be an employee of the Town. The personnel management of such employee is the responsibility of the County. The County OES Liaison will provide the following services at no charge during the performance period of this Agreement: • Invitation to attend EOC staff development classes (space permitting) • invitation to attend customized or hosted training sessions (space permitting) • Training notifications from CaiEMA • Grant administration (e.g..UASI, SHSGP) •. Notification of additional grant opportunities • Invitation to attend exercises (as appropriate) • Sample best practices (e.g. templates, lessons learned, etc) • Preparedness website and resources • Copies of emergency plans (e.g. EOP, Mitigation) • Copies of emergency plan annexes (e.g. Recovery, Oil Spill) • Hazard awareness emails (e.g. Red Flag, Storm warning) • Operational Area conference call coordination • Threat -specific task forces (e.g. H1 N1, drought) • Coordinate quarterly emergency manager meetings °/1tio 1 GRA II. SERVICES County shall cause the County Emergency Services Manager, and other County Officers and employees -subject to his direction and control, to perform, during the term of this Agreement the following functions for said Town: Service Description Electron:.: A. Administration • MOU development, approval and maintenance • • Annual billing , . • Radio Amateur Civil Emergency Services (RACES) coordination and technical support (e.g. radio maintenance, connectors, etc.) • OA Satellite telephone network maintenance (e.g. roster updates, OA talk groups, coordinate firmware updates) • Miscellaneous administrative support ACCEPT . B. Communications & Warning • Telephone Emergency Notification System ('TENS") • Maintenance of TENS • Maintenance of pre -designated call -out areas (e.g. structure protection zones) • Sourcing and geo-coding 911 data • Vendor management :• 24/7 Duty -officer activations ACCEPT Marin Emergency Automated -Notification System ("MEANS") • • Maintenance of MEANS • Technical support (e.g. group development and list maintenance) • Agency training as needed • Public awareness campaigns ACCEPT C. Consulting - • 2-4 Public presentations to local readers & committees . • Partner in the development of training or exercises • Work with local jurisdiction to guide emergency plan & annex updates. Also templates and customization • EOC design recommendations to maintain consistency in desigh and functionality across OA facilities • Outline impact of new/revised Federal, State or County disaster - related Iegislation.to local jurisdiction ACCEPT - • D. Disaster Service Worker Registration • Registering local volunteers as Disaster Service Workers • Prepare and mail ID card to each new registered DSW • Database administration and report creation • Provide updates on changes to state workers compensation regulations as they pertain to DSW registration ACCEPT The County OES Liaison will also be responsible for coordinating quarterly meetings for the Tiburon Emergency Management Group/Disaster Council as part of their consulting services. The County OES Liaison will work with the Town Liaison to establish the time, place and agenda of these meetings but will not be responsible for facilitating or producing specific deliverables at the quarterly meetings. III. INDEMNIFICATION A. The Town agrees to defend, indemnify, hold harmless and release the County, its Board of Supervisors, and the officers, agents, and employees of the County, from and against any and all actions, claims, damages, disabilities, or expenses that may be asserted by any person or entity - including the Town, arising out of or In connection with the activities of the Town, its Council, the officers, agents, and employees of the Town pursuant to this Agreement whether or not there is concurrent negligence on the part of the County but excluding liability due to the sole active negligence or sole willful misconduct of the County. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable to or for the Town or its agents under workers' compensation acts, disability benefits acts, or other employee benefit acts. B. The County agrees to defend, indemnify, hold harmless, and release the Town, its Council,, and the officers, agents, and employees of the Town, from and against any and all actions, claims, damages, disabilities, or expenses that may be asserted by any person or entity including the County, arising out of or in connection with the activities of the County, its Board of Supeivisors, the officers, agents, and employees of the County pursuant to this Agreement whether or not there is concurrent negligence on the part of the Town but excluding liability due to the sole active negligence or sole willful misconduct of the Town. This indemnification obligation is not limited in any way by any limitation on.the amount or type of damages or compensation payable to or for the County or its agents under workers' compensation acts, disability benefits acts, or other employee benefit acts. IV. COMPENSATION Town agrees to'pay County a fee of $4,536 annually per the rate schedule in Section VI. This agreement runs for thirty six (36) months commencing on July 1, 2012 through June 30, 2015. The annual fee will be prorated based on straight percentage if services provided are not for a•full year. V. TERMS This Agreement shall commence on July 1, 2012 and shall continue for thirty six (36) months thereafter. Either party may terminate this Agreement, effective at the end of the County fiscal year, June 30, 2015 by written notice to do so on or before May 1, 2015. If Town terminates this agreement prior to June 30, 2015 said Town shall be responsible for their full share of cost for the remainder of the thirty six months stated in the Agreement. VI. RATE SCHEDULE The rate schedule for this agreement is based upon set fees for Administration, Consulting and Disaster Service Registration. Communications and warning fees are based on the percent of the total population (incorporated and unincorporated) of Marin County that resides in a given jurisdiction. • Servi nnual-Cost 'Administration $250 Communications & Warning --TENS/MEANS Percent share of $35,526 based on population* Consulting • $2700 Disaster Service Worker Registration $325 * Share of total county population based on 20t0 CA Dept of Finance (http://www.dof.ca.uov/research/demographic/) research. 3 IN WITNESS WHEREOF, COUNTY OF MARIN, acting and through its Board of Supervisors, and the Town of TIBURON, acting by and through its Council, have caused this Agreement to be executed as of this 11/ day of b ,2013. COUNTY OF MARIN, a Political Subdivision of the State of California, . By Pre oard of Supervisors TOWN OF TIBURON, a Municipal Corporation -of the State of California, By Attest: By Revie Margaret A. Curran, Town Manager •a.o•ubs (Title) e by 61epa tment eriff, County of Mari Reviewed as to form by County Counsel County Counsel, County of Marin Approved as to form by the Town Attorney Town Attorney, Town of Tiburon 4 Diane Crane lacopi From: Laurie Nilsen Sent: Tuesday, October 13, 2015 12:19 PM To: Heidi Bigall; Diane Crane lacopi Subject: FW: MOU with County OES and Town of Tiburon Attachments: Tiburon MOU 12_15.pdf From: Reilly, Christopher [mailto:CReilly(amarinsheriff.org] Sent: Tuesday, October 13, 2015 11:51 AM To: Laurie Nilsen Subject: RE: MOU with County OES and Town of Tiburon Laurie, There is no staff report, just a submittal letter from the Sheriff. I have attached a copy of the last executed MOU. These MOUs have been in place since 1998 according to our records. The cost was originally based on a per capita share of the cost of one emergency services coordinator and has changed over the years to the current model of flat fees for some services and a per capita share of the costliest services: Mass Notification Services (AlertMarin) and WebEOC. Thank you, Chris Reilly Emergency Services Manager Office Of Emergency Services Marin County Sheriffs Office 1600 Los Gamos Drive, Suite #200 San Rafael, CA. 94903 Office: 415-473-6584 Fax: 415-473-7450 „" -Tri 3t.21.; = www lertniasht ira. From: Laurie Nilsen [mailto: Inilsen@tiburonpd.orq] Sent: Tuesday, October 13, 2015 10:35 AM To: Reilly, Christopher Subject: FW: MOU with County OES and Town of Tiburon Hello Chris, The Town has some questions re: the MOU (see below). They would like to know if they could get a copy of the staff report you sent to the Board of Supervisors and how long the agreement between you and the Town of Tiburon has been in place. I know it's been since long before my position came into the picture.... Laurie 1 From: Diane Crane Iacopi Sent: Tuesday, October 13, 2015 8:34 AM To: Laurie Nilsen; Heidi Bigall Subject: RE: MOU with County OES and Town of Tiburon Yes. but it would be helpful to have some background. Laurie, can you get some background on this from County OES? For instance, they might have a copy of the staff report they send up to the Board of Supervisors. We could use that. We'd probably also like to know how Tong this agreement has been in place, etc. The staff report often contains that info. Thanks, DCI From: Laurie Nilsen Sent: Tuesday, October 13, 2015 8:01 AM To: Heidi Bigall; Diane Crane Iacopi Subject: RE: MOU with County OES and Town of Tiburon Thank you both!!! Laurie From: Heidi Bigall Sent: Monday, October 12, 2015 5:58 PM To: Diane Crane Iacopi Cc: Laurie Nilsen Subject: RE: MOU with County OES and Town of Tiburon I agree. Diane, can you see that Ben takes a look at the agreement? Thank you. Heidi From: Diane Crane Iacopi Sent: Monday, October 12, 2015 4:36 PM To: Heidi Bigall Cc: Laurie Nilsen Subject: RE: MOU with County OES and Town of Tiburon Ladies, I don't see anything like this in our Agreement File, between 2010-2015. But I don't think we sign agreements without review by attorney, right? Just sayin.... DCI 2 From: Heidi Bigall Sent: Monday, October 12, 2015 4:17 PM To: Diane Crane Iacopi Cc: Laurie Nilsen Subject: FW: MOU with County OES and Town of Tiburon Diane, Is this something that has gone to the Council each year? Heidi From: Laurie Nilsen Sent: Monday, October 12, 2015 1:02 PM To: Heidi Bigall Subject: MOU with County OES and Town of Tiburon Hello Heidi, The County of Marin needs our signed MOU with the Marin OES ASAP. In years past, I could have sworn Captain Hutton signed this and I signed as a witness and then returned it to them. I had spoken with you about the money to be paid to them for the services and you said we did have the funds budgeted already for the 2015 — 2017 period. Do we need to go to the council with this or can we sign and return to OES today? I am attaching the MOU. Laurie Email Disclaimer: http://vavw.marincounty.org/main/disclaimers 3