HomeMy WebLinkAboutAgr 2015-10-15 (County of Marin OES)MEMORANDUM OF UNDERSTANDING
MA R1N OPERATIONAL AREA
THIS AGREEMENT, made and entered into this day of , 2015, by and between
the COUNTY OF MARIN, a Political Subdivision of the State of California, acting by and through its Board of
Supervisors, hereinafter referred to as "County" and the Town of TIBURON, a municipal corporation of the State
of California, hereinafter referred to as "Town."
WITNESSETH:
WHEREAS, County has adopted the Standardized Emergency Management System pursuant to the
provisions of Division 2, Title 19 of the California Government Code; and
WHEREAS, County has presently existing a well-established Emergency Operations Plan, and a presently
existing, well-established Emergency Organization functioning under the County Director of Emergency Services
pursuant to Section 2.99 of the Marin County Code; and
WHEREAS, it would be naturally advantageous to the parties hereto to have the County Emergency
Services Office perform certain functions for the said Town;
NOW, THEREFORE, in consideration of the covenants and agreements herein contained, it is mutually
agreed, in accordance with the terms and provisions of the California Emergency Services Act (Title 2, Division 1,
Chapter 7 of the Government Code), as follows:
I. LIAISON
County agrees to appoint a person, at staff level, as a liaison person to Town, and Town agrees to appoint
a primary point of contact person to County. The employee(s) who is (are) assigned to act as liaison to
the Town shall not be an employee of the Town. The personnel management of such employee is the
responsibility of the County.
The County Liaison will provide the following services at no charge during the performance period of this
Agreement:
• Invitation to attend EOC staff development
classes (space permitting)
• Invitation to attend customized or hosted training
sessions (space permitting)
• Training notifications from Cal OES
• Grant administration (e.g., UASI, SHSGP)
• Notification of additional grant opportunities
• Invitation to attend exercises (as appropriate)
• Sample best practices (e.g., templates, lessons
learned, etc.)
• Preparedness website and resources
• Copies of emergency plans (e.g., EOP, Local
Hazard Mitigation Plan)
• Copies of emergency plan annexes (e.g.,
Recovery, Tsunami)
• Hazard awareness emails (e.g., Red Flag, Storm
warning)
• Operational Area conference call coordination
• Threat -specific task forces (e.g., drought, Ross
Valley Flood Notification group)
• Coordinate quarterly emergency manager
meetings
1
11. SERVICES
County shall cause the County Emergency Services Manager, and other County Officers and employees
subject to his direction and control, to perform, during the term of this Agreement the following functions
for said Town:
Service
Description
A. Administration
• MOU development, approval and maintenance
• Annual billing
• Radio Amateur Civil Emergency Services (RACES) coordination and technical
support (e.g., radio maintenance, connectors, etc.)
• OA Satellite telephone network maintenance (e.g., roster updates, OA talk
groups, coordinate firmware updates)
• Miscellaneous administrative support
B. Communications
& Warning
WebEOC
• Access to Marin County Sheriffs (MCSO) WebEOC web -based emergency
management system providing a combination of situational
awareness/common operating picture and resource order & tracking at the
city/town level
• Management, maintenance, and upgrades to the system
• Vendor management
• WebEOC user training (minimum quarterly offerings)
• Board building and process flow configuration by WebEOC Administrator
(40 hours per year maximum)
"AlertMarin" Mass Notification System
• Maintenance of Mass Notification System (MNS)
• Maintenance of pre -designated call -out areas (e.g., structure protection
zones)
• Sourcing and geo-coding 911 data
• Vendor management
• 24/7 Duty -officer, or designee, activations
• Technical support (e.g., group development and list maintenance)
• Agency training as needed
• Public awareness campaigns
C. Consulting
• 2-4 Public presentations to local leaders & committees
• Partner in the development of training or exercises
• Work with local jurisdiction to guide emergency plan & annex updates. Also
templates and customization
• EOC design recommendations to maintain consistency in design and
functionality across OA facilities
• Outline impact of new/revised Federal, State or County disaster- related
legislation to local jurisdiction
D. Disaster Service
Worker
Registration
• Coordinate DSW registration between locals and State
• Maintain County wide DSW database from registration data provided by locals
• Provide updates on changes to state workers compensation regulations as
they pertain to DSW registration
The OES Liaison will also be responsible for coordinating quarterly meetings for the Tiburon Emergency
Management Group/Disaster Council as part of their consulting services. The OES Liaison will work with the
TOWN emergency manager to establish the time, place and agenda of these meetings but will not be responsible
for facilitating or producing specific deliverables at the quarterly meetings.
2
III. INDEMNIFICATION
A. The TOWN agrees to defend, indemnify, hold harmless and release the COUNTY, its Board of
Supervisors, and the officers, agents, and employees of the COUNTY, from and against any and
all actions, claims, damages, disabilities, or expenses that may be asserted by any person or
entity including the TOWN, arising out of or in connection with the activities of the TOWN, its
Council, the officers, agents, and employees of the TOWN pursuant to this Agreement whether or
not there is concurrent negligence on the part of the COUNTY but excluding liability due to the
sole active negligence or sole willful misconduct of the COUNTY. This indemnification obligation
is not limited in any way by any limitation on the amount or type of damages or compensation
payable to or for the TOWN or its agents under workers' compensation acts, disability benefits
acts, or other employee benefit acts.
B. The COUNTY agrees to defend, indemnify, hold harmless, and release the TOWN, its Council,
and the officers, agents, and employees of the TOWN, from and against any and all actions,
claims, damages, disabilities, or expenses that may be asserted by any person or entity including
the COUNTY, arising out of or in connection with the activities of the COUNTY, its Board of
Supervisors, the officers, agents, and employees of the COUNTY pursuant to this Agreement
whether or not there is concurrent negligence on the part of the TOWN but excluding liability due
to the sole active negligence or sole willful misconduct of the TOWN. This indemnification
obligation is not limited in any way by any limitation on the amount or type of damages or
compensation payable to or for the COUNTY or its agents under workers' compensation acts,
disability benefits acts, or other employee benefit acts.
IV. COMPENSATION
TOWN agrees to pay COUNTY a fee of $4,758 annually per the rate schedule in Section VI. This
agreement runs for twenty-four (24) months commencing on July 1, 2015 through June 30, 2017. The
annual fee will be prorated based on straight percentage if services provided are not for a full year.
V. TERMS
This Agreement shall commence on July 1, 2015 and shall continue for twenty-four (24) months
thereafter. Either party may terminate this Agreement, effective at the end of the COUNTY fiscal year,
June 30, 2017 by written notice to do so on or before May 1, 2017. If TOWN terminates this agreement
prior to June 30, 2017 said TOWN shall be responsible for their full share of cost for the remainder of the
twenty-four (24) months stated in the Agreement.
VI. RATE SCHEDULE
The rate schedule for this agreement is based upon set fees for Administration, Consulting and Disaster
Service Registration. Communications and warning fees are based on the percent of the total population
(incorporated and unincorporated) of Marin County that resides in a given jurisdiction.
Service
Annual Cost
Administration
$250
Communications & Warning — WebEOC/
AlertMarin Mass Notification System
Percent share of $41,785 based on population*
Consulting
$2700
Disaster Service Worker Registration
$325
Share of total county population based on 2010 CA Dept of Finance (htto://www.dof.ca.00v/research/demographic/) research.
3
IN WITNESS WHEREOF, COUNTY OF MARIN, acting and through its Board of Supervisors, and the Town of
TIBURON, acting by and through its Council, have caused this Agreement to be executed as of this day
of , 2015.
COUNTY OF MARIN, a Political Subdivision of the State of California,
By
President, Board of Supervisors
TOWN OF TIBURON, a Municipal Corporation of the State of California,
By
Date:
Attest:
By
Date:
Margaret j urran, Town Manager
Diane Crane Iacopi, Town Clerk
Reviewed as to form by Town Attorney
Benjamin"Stock, Town Attorney
Town of Tiburon
Reviewed as to Substance by Department
Sheriff, County of Marin
Reviewed as to form by County Counsel
County Counsel, County of Marin
4